MK26-32

ORS Genetic Testing -Attachment C Mandatory Minimum Requirements & Technical Scoring Criteria

Instructions:

Vendor must answer yes or no to each minimum mandatory requirement. The vendor and services proposed must meet (answer yes) all minimum mandatory requirements to advance to the Technical Criteria Evaluation.

The vendor must submit a response to the technical criteria which will be scored on a 0-5 scale by an evaluation committee, and the offeror must meet the minimum technical score threshold outlined in the RFP to advance to the cost stage.

Mandatory Minimum Requirements (Pass/Fail, must pass all)

1. Vendor must meet all applicable licensing or other standards required by Federal and State laws, regulations and ordinances of the City/County in which services and/or care is provided and will continue to comply with such licensing or other applicable standards and ordinances for duration of the contract period. Please include copies of the appropriate licenses.

2. Vendor must be accredited by the Association for the Advancement for Blood and Biotherapies (AABB), the American Society for Histocompatibility and Immunogenetics or an accrediting body designated by the federal Secretary of Health and Human Services for a minimum of the last five years. Please include copies of the required accreditations.

3. Vendor must include a signed and dated copy of its W-9 Form. (Request for Taxpayer Identification Number and Certification.

4. Vendor must acknowledge that it will perform laboratory genetic testing for no charge if a specimen collection is unsuccessful for reasons directly related to Vendor’s services (re-draw required).

5. Vendor must have a minimum five years’ experience working with a government child support enforcement agency.

6. Vendor must acknowledge that it has the ability to transmit the genetic test results to DHHS through sFTP configuration for the transmission of .pdf files.

7. Vendor must state the following concerning its staff:

· Vendor must state its main contract contact and its main staff for this contract.

· Vendor must state whether sub-contractors shall be used for services in the state of Utah, and identify those services.

8. Vendor must attest to using ORS’s invoice requirements as described in the Scope of Work.

9. Vendor MUST upload a Technical Proposal.

10. Vendor MUST upload a Cost Sheet.

Technical Criteria – Please submit a response to the technical criteria listed below.

1. Service Areas and Collection Site Logistics: Vendor must describe its responsibilities in the following areas:

· Vendor must state areas (national/international) of service and hours of operation for each area.

· Vendor must provide a list and a map of proposed specimen collection locations in the state of Utah, which must include DHHS office locations as well as independent sites throughout the state. Include days and hours that staff are available for specimen collections at these locations.

· Vendor must prearrange the collection site network with DHHS. The Laboratory will provide specimen collection services in institutional settings. Unsuccessful collections (missed appointments or protocol exceptions) will be reported to the DHHS within 24 hours. Offer must include a description of how this will occur.

2. Testing Procedures, Reporting, and Record Retention: Vendor must state how long the genetic testing results, specimens and paperwork are kept by the lab. Vendor must detail its genetic testing sample procedures and reporting including chain of custody requirements set forth in Utah Code 81-5-504.

3. Experience: Vendor must provide a detailed description of its company experience, including its experience with government child support enforcement agencies. Include a brief overview of your company history, any outstanding litigation, financial stability, etc. Vendor must attach the name, address and current phone number of at least three entities that can attest to Vendor’s service, one of which should be with a government child support enforcement agency.

4. Training: Vendor must provide a detailed description of the implementation and training plan. While not required in this submission, vendor also may submit a transition plan 30 days prior to the contract start date.

5. Quality Assurance and Customer Service Requirements: Vendor must provide the following:

· Vendor must ensure that specimen collection kits and paperwork have safeguards to prevent errors. Vendor must explain what those safeguards are.

· Vendor must present a customer service plan that identifies the capability, policy, and experience in discussing the interpretation of test results and other issues directly with customers.

6. Data Transmission and sFTP Configuration: ORS will have required sFTP configuration and testing for the transmission of .pdf files in three regions for our environment with a new company. The three regions are: sFTP, Kofax and Content Manager. While it is possible for a new company to transmit this information, ORS will need to develop the appropriate format to receive their results. Consideration will be given to the vendor that does not require new configuration and testing in the transmission of .pdf files. Vendor must explain in detail any new configuration that is required by DHHS to receive these files.