3-Appendix I - Flag Flagpole Spec Reference Sheet.docx
DOCX document 23 KB Posted
- Attached to
- Flags, Flagpoles & Accessories
- Solicitation number
- AFI-2026-123
- Issued by
- Indiana
About this file
This is a flagpole and flag specification reference sheet for a Request for Proposal (RFP-AFI-2026-123) issued by The Alliance for Innovation (AFI) as the lead contracting agency, in collaboration with Edge Public as the cooperative remarketing partner, to supply flags, flagpoles, and related accessories to participating public agencies nationwide. The solicitation establishes minimum requirements for flagpole and flag products for public sector use, with all materials and products required to be new and compliant with applicable standards. The specification document does not specify quantities, response dates, due dates, site visits, or bidders' meetings; rather, it functions as a technical and performance standard document that all bidders must satisfy in their proposals.
The specification requires flagpoles constructed from either aluminum (Alloy 6063-T6) or steel (ASTM A53 with hot-dip galvanized coating), engineered to withstand wind loads per ASCE 7, with anodized or powder-coated finishes. Flags must be manufactured from nylon, polyester, or cotton with UV-resistant, colorfast dyes and reinforced stitching, conforming to official U.S. flag proportions per Executive Order 10834 and sized according to pole height (ranging from 3' × 5' for 20-foot poles to 6' × 10' for 40–50-foot poles). All installations require concrete foundations, qualified installation personnel, compliance with local building codes, and post-installation inspection. Vendors must submit shop drawings, engineering calculations certified by a licensed professional engineer, product data sheets, and warranty documentation. Award will be based on technical compliance, total cost (materials, labor, and delivery), proposed timeline and availability, and service support capability and geographic coverage, with all components carrying a minimum one-year warranty against defects in materials and workmanship.
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Other files
| File | Type | Posted |
|---|---|---|
| 9-Appendix C - Disclosures Federal NJ.docx | DOCX document | |
| 1-Appendix E - US Flag MFG Certification Form.pdf | ||
| 8-Appendix F – AFI Master Agreement.docx | DOCX document | |
| 7-Appendix D Sample Supplier Agreement.docx | DOCX document | |
| 2-Appendix G - Sample of Reporting.xlsx | XLSX spreadsheet | |
| 5-Appendix A Draft Contract and Offer and Contract Signature Form.docx | DOCX document | |
| 6-Appendix B Terms and Conditions Acceptance Form.docx | DOCX document | |
| 4-AFI-2026123 Flags Flagpoles Accessories RFP Final 3.27.26.docx | DOCX document |
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Text version
FLAG & FLAGPOLE SPECIFICATION REFERENCE
Request for Proposal — AFI Procurement
SPECIFICATION REF
FLAG & FLAGPOLE
SPECIFICATION REFERENCE SHEET
Request for Proposal · AFI -2026-123
1. PURPOSE
This specification establishes minimum requirements for flagpoles and flags for public sector use. All products shall be new and compliant with applicable standards referenced herein.
2. APPLICABLE STANDARDS
All materials, design, and installation shall conform to the following standards:
| Standard |
| Description |
| NAAMM FP-1001 |
| National Association of Architectural Metal Manufacturers — Flagpole Standards |
| ASTM B221 / B241 |
| Standard Specification for Aluminum Extrusion and Seamless Pipe/Tube |
| ASTM A53 / A123 |
| Pipe, Steel, Black and Hot-Dipped Zinc-Coated / Zinc Coating on Iron and Steel |
| ASCE 7 |
| Minimum Design Loads and Associated Criteria for Buildings and Other Structures |
| Exec. Order 10834 |
| Official Proportions for the Flag of the United States of America |
3. FLAG REQUIREMENTS
All flags shall meet official proportions as defined by Executive Order 10834. The following material and construction requirements apply:
1. Approved materials: nylon, polyester, or cotton
1. Reinforced stitching required at all fly ends and grommets
1. UV-resistant, colorfast dyes required for all flag materials
1. Flags must conform to official size proportions for the designated pole height (see Section 10)
4. FLAGPOLE REQUIREMENTS
Poles shall be constructed of one of the following approved materials and engineered to withstand wind loads per ASCE 7:
1. Aluminum: Alloy 6063-T6 per ASTM B221 / B241
1. Steel: ASTM A53 with hot-dip galvanized coating per ASTM A123
1. All poles shall be designed for applicable wind loads per ASCE 7 for the installation site
1. Finish shall be anodized or powder-coated; color to be specified by owner
5. FOUNDATION
1. Concrete foundation required for all installations
1. Foundation design shall account for soil conditions and applicable wind loads
1. Installation must ensure plumb vertical alignment within manufacturer tolerance
1. Proper drainage provisions shall be incorporated to prevent water intrusion at base
6. INSTALLATION
1. Installation shall be performed by qualified, experienced personnel
1. All work shall comply with applicable local building codes and ordinances
1. Installer shall coordinate utility locates prior to any excavation
1. Post-installation inspection required to verify plumb alignment and hardware function
7. SUBMITTALS
The following documentation shall be submitted prior to fabrication and installation:
1. Shop drawings showing pole dimensions, foundation design, and hardware details
1. Engineering calculations certified by a licensed professional engineer
1. Product data sheets for all materials and finishes
1. Warranty documentation per Section 8
8. WARRANTY
| Component |
| Minimum Warranty Requirement |
| Pole Structure |
| 1 year minimum against defects in materials and workmanship |
| Finish / Coating |
| 1 year minimum against peeling, cracking, or fading |
| Hardware & Accessories |
| 1 year minimum on all cleats, halyards, trucks, and ornaments |
9. BASIS OF AWARD
Award will be made to the responsive, responsible offeror that represents the best value based on the following criteria:
1. Technical compliance with all specification requirements
1. Total cost, including materials, labor, and delivery
1. Proposed project timeline and availability
1. Service support capability and geographic coverage
10. STANDARD FLAG SIZE CHART
The following flag sizes shall be used in correspondence with the specified pole heights:
| Pole Height |
| Recommended Flag Size |
| 20 ft |
| 3' × 5' |
| 25 ft |
| 4' × 6' |
| 30 – 35 ft |
| 5' × 8' |
| 40 – 50 ft |
| 6' × 10' |
This document is issued for RFP purposes only. All specifications are subject to final contract terms.
AFI — Flag & Flagpole RFP Specification | Page 1 of 2
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