3-4 Exceptions Form.pdf

This is an Exceptions to Competitive Solicitation Form issued by Gallup-McKinley County Schools in New Mexico for a re-bid paving services project that includes pavement sealing, base preparation, asphalt application, minor elevation adjustments, land clearing, and earth moving services. The form requires bidders to declare whether their proposed bid meets all specifications outlined in the solicitation or to identify and document any exceptions to the stated specifications. Bidders must sign the form to confirm either full compliance with specifications or list itemized exceptions in the designated spaces provided. Failure to document exceptions in the spaces provided may result in the district disregarding the bid submission.

The form serves as a compliance and transparency mechanism to ensure fair and sound business practices by placing responsibility on bidders to explicitly state any deviations from the district's requirements rather than requiring the district to identify non-compliant elements. This documentation is critical for bid evaluation and award determination, as incomplete or undisclosed exceptions may result in bid rejection or disqualification.