13-1 Paving Services.pdf

Gallup-McKinley County Schools

Procurement Office P.O. Box 1318

Gallup, New Mexico 87305-1318

INVITATION TO BID

RE-BID PAVING SERVICES

Price Agreement

No. ITB-2026-17JK

Commodity Code(s): 91371, 91375, 91394, 91395, & 91396

GMCS Website: www.gmcs.org

GMCS Bonfire eBidding Website: https://gmcs.bonfirehub.com/portal/

Mailing Address: Physical Address: Contact:

P.O. Box 1318 Gallup, NM 87305

640 S. Boardman Dr.

Gallup, NM 87301

Joel Klemmer Director of Procurement

(505) 721-1016 jklemmer@gmcs.org

Notes:

Closing Date: February 5, 2026 F.O.B. Point: DESTINATION

Closing Time: 2:00 pm MDT Terms: Net 30 unless otherwise stated

Opening/Issue Date:

January 23, 2026

Quantities may be increased or decreased within reasonable amounts.

http://www.gmcs.org/ https://gmcs.bonfirehub.com/portal/ mailto:jklemmer@gmcs.org

INVITATION TO BID

Please accept this INVITATION TO BID (ITB) on the services and/or materials specified on the following pages.

Please carefully examine the solicitation completely and submit the required documents in the format stated.

All responses must be submitted before the time and date specified on the cover page for this solicitation.

All questions concerning this Invitation to Bid (ITB) should be submitted in the GMCS Bonfire eBidding Portal. All verbal information is for clarification purposes only and is not binding. Any binding information MUST be in writing.

Any deviations from scope of work/specifications should be so stated in your proposal.

Joel Klemmer Director of Procurement

SPECIAL CONDITIONS

RE-BID

PAVING SERVICES

ITB-2026-17JK

1. PURPOSE AND SCOPE: The intent of this solicitation is to establish an indefinite quantity, multi-term, contract for Gallup-McKinley County Schools (GMCS or “District”) for turnkey pavement sealing and paving, including base, asphalt, and minor elevation work.

2. TERM: Initial term shall be from the date of award to June 30, 2026. The Gallup-McKinley School Board of Education shall have the option to renew this agreement for an additional three

(3) each one (1) year periods. Except when either party shall provide written notice of termination or that the contract shall expire on the anniversary date, multi-term contracts shall automatically renew for an additional term, up to the maximum number of terms stated in any Special Terms and Conditions.

3. MULTIPLE SOURCE CONTRACT AMOUNT: The total amount of a contract and all renewals may not exceed Twelve Million Five Hundred Thousand Dollars ($12,500,000.00) over three years and the contract provides that any one purchase may not exceed Four Million Dollars ($4,000,000.00), as provided by §13-1-154.1.

4. COMPETENCY OF BIDDER: Bids will be considered only from firms who can provide evidence that they have established a satisfactory record of performance and integrity to ensure they can execute the requirements as stated herein. Any determination as to competency shall be made by appropriate GMCS staff.

5. PAYMENT OR ACCEPTANCE NOT CONCLUSIVE: Vendor will supply the District with invoice(s) for payment. No payment made under this contract shall be conclusive evidence of the performance of this contract, either wholly or in part, and that no payment made for the delivery of the items in whole or in part shall be construed as an acceptance of defective work or improper materials, nor relieve the Bidder from corrections of the defects. The final acceptance shall not be binding upon the District, nor conclusive, should it subsequently develop the bidder has furnished inferior items or had departed from the Specifications and/or the terms of the Contract. Should such conditions become evident, the District shall have the right, notwithstanding final acceptance and payment, to cause the item(s) to be properly furnished in accordance with the Specifications (and drawings, if any) at the cost and expense of the Bidder.

6. TAXES: Prices bid shall not include New Mexico Gross Receipts or Local Option Tax. Tax shall be added at the applicable rate on each invoice as a separate line item.

7. GUARANTEE: The Contractor shall provide the Owner with a one (1) year written guarantee on workmanship and materials.

8. WORK TO BE DONE: The work to be performed under this contract and in accordance with these Specifications consists of furnishing equipment, labor and materials for asphalt paving and sealing.

9. INSPECTION: The District’s Architect and/or Engineer and any duly authorized inspectors shall at all times have the right to inspect the work and materials.

10. TESTING: GMCS participates with the New Mexico State Department of Transportation for “Co-op” projects which are required to testing by an independent lab. Testing of materials and workmanship shall be in compliance with all NMDOT Standard Specifications for Highway and Bridge Construction (2019 edition) latest adopted edition.

11. MEASUREMENTS: Contractor and owner will verify all measurements of square yardage prior to billing. Contractor is responsible for providing written estimate(s) for each project outlining scope of work to be completed.

12. CLEANING: The Contractor shall keep the premises clean of all rubbish and debris generated by the work involved. All surplus material, rubbish, debris shall be disposed of by the Contractor at the Contractor’s expense. The District will not be responsible for theft or damage to the Contractor’s property. It shall be Contractor’s responsibility to at all times maintain a safe working environment. All possible safety hazards to workers or the public shall be corrected immediately and the premises left in a safe condition at the end of each work day.

13. CODE COMPLIANCE: Complete installation must meet Federal, State, and Local Codes.

14. PERMITS AND LICENSES: Contractor shall be licensed for the work required and shall obtain all necessary permits and additional licenses required and pay any fees. Bidders are notified that a City of Gallup Business License is required.

15. INSURANCE: Bidder shall provide a Certificate of Insurance in compliance with the State of New Mexico Construction Industries Division Rules and Regulations. Certificate shall name GMCS as additional insured and be furnished upon award of contract.

16. MATERIAL PRICE ADJUSTMENTS: Any price adjustment requested by the vendor shall be limited to actual increased or decreased cost passed from the supplier/manufacturer to the vendor. Any request for price adjustments shall be submitted in writing and supported with appropriate documentation showing the increased cost to the vendor versus the cost used to determine the price quoted at the Bid Opening.

17. BONDS: A one hundred percent (100%) Performance Bond and a one hundred percent (100%) Payment and Material Bond executed by a surety company authorized to do business in the state of New Mexico will be required of the successful bidder(s) prior to EACH project “Notice to Proceed” valued over twenty-five thousand dollars ($25,000). Said bonds must be provided to the agency requesting the project and are to be filed with the agency’s purchasing office. Failure to comply shall result in an order being issued to another vendor, and the difference shall be charged back to the awarded Contractor.

18. WAGE RATES: All work covered by this solicitation shall be in accordance with applicable State laws and is subject to the minimum wage rate determination issued by the Department of Workforce Solutions, if applicable. A wage rate decision will be required by the Public Works Minimum Wage Act for construction, demolition or renovation purposes on projects costing sixty thousand dollars ($60,000) or more and funded in part by state or local funding. Contractors agree to comply with the current prevailing wage rate determination, when applicable to individual projects. For additional information or the current prevailing wage rate, visit http://www.dws.state.nm.us.

19. DAVIS-BACON ACT: In compliance with Federal Statutes (40 U.S.C. 276) and Regulations

(Title 29 CFR Parts 2, 3, 5, and 7) when a project is identified project to be in excess of $2,000, and use of Federal Funds for the specific project is determined by the District, a Federal Wage Determination shall be obtained for the specific project, and wages paid in accordance with the wage determination.

20. NEW MEXICO PREFERENCE: Preference (Resident Business, Resident Contractor, or Resident Veteran’s Preference) shall be applied for this solicitation in accordance with §13-1-

21, NMSA 1978.

21. DOMESTIC PREFERENCE: In accordance with 2 CFR 200.322, a Domestic Preference shall be applied for products either “Produced in the United States” or “Manufactured Products” as defined below:

a. Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States,

b. Manufactured Products means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

22. DEPARTMENT OF LABOR REGISTRATION: Bidders are advised that all tiers of contractors bidding more than $60,000 on a Public Works contract MUST be registered with the Labor & Industrial Division. Additional information is available at www.dws.state.nm.us.

23. CONTRACTOR’S NOTE: Necessary license (if applicable) is required for trade being bid on.

No person shall act as a Contractor without a license issued by the Construction Industries Division, classified to cover the type of work to be performed. No bid shall be submitted unless the Contractor has a valid Contractor’s License issued by the CID to bid and to perform the type of work to be undertaken, as set forth in §60-13-12, NMSA 1978 and other applicable law.

Contractor’s New Mexico CID License No(s):

Contractor’s Classification(s):

State Tax ID No:

Public Works Registration Number (must be in force at time of bid):

Unique Identity ID No:

23. AWARD OF CONTRACT – MULTIPLE AWARDS: GMCS reserves the right to make multiple awards as a result of this request if doing so may be advantageous to the School District.

http://www.dws.state.nm.us/ http://www.dws.state.nm.us/

24. DEBARMENT: Submission of a Proposal in response to this RFP is certification that the Respondent is not currently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal departments or agency. Submission is also agreement that the District will be notified of any changes in this status.

25. BRIBES, GRATUITIES, AND KICKBACKS: It is illegal in the State of New Mexico for any public employee to solicit or accept anything of value in connection with award of contract for this solicitation and for any person to offer or pay anything of value to any such public employee (30-24-1 and 30-24-2, NMSA 1978).

Pursuant to Section 13-1-191, NMSA 1978, reference is hereby made to the Criminal Laws of New Mexico (including Sections 30-24-1 through 30-24-3, NMSA 1978, and 30-41-1 through 30- 41-3, NMSA (1978), which prohibit bribes, kickbacks, and gratuities, violations of which constitutes a felony. Further, the Procurement Code (Sections 13-1-28 through 13-1-199, NMSA 1978) imposes civil and criminal penalties for its violation.

27.MOBILIZATION: Mobilization is based on one-way, one time for assigned projects. Mobilization

(mileage) will be paid to Contractor to locations 10 miles outside of the Gallup Corporate City Limits. The following are the distances as adopted by the Board of Education.

Area Miles

Crownpoint, New Mexico 58 David Skeet Elementary 17 Navajo, New Mexico 47

Ramah, New Mexico 45 Thoreau, New Mexico 32

Tohatchi, New Mexico 29 Tse Yi Gai High 103 Twin Lakes Elementary 15

RE-BID

PAVING SERVICES

ITB-2026-17JK

SPECIFICATIONS

Specifications for work and material provided under this solicitation shall be as stated by the New Mexico Department of Transportation, Standard Specifications for Highway and Bridge Construction (SSHBC) 2019 or latest edition. These specifications are available online at:

http://dot.state.nm.us/content/nmdot/en/Standards.html http://dot.state.nm.us/content/nmdot/en/Standards.html