28723 QandA1.docx

Q&A1 28723- Elevator Services Q&A Question & Answer #1 28723 – Elevator Full Service Maintenance, Testing, & Repair Services This document is posted to capture the questions received during the question & answer period for #28723 – Elevator Full Service Maintenance, Testing & Repair Services. This document is the official response to the questions received.

Questions or responses included in this document require changes to the solicitation documents. The solicitation has been updated as defined in Amendment #1 (28723.SolAmd1rev10222024) on WEBS. All changes are detailed in Amendment #1 for those questions indicating a change in the solicitation.

Any additional questions regarding this solicitation must be directed to the Procurement Coordinator, Julie Hannah descontractsteamcedar@des.wa.gov

Question

Under the Instructions tab on Exhibit C, Bid Price, line 14 states:

Input your bid rates in the light blue fields for Full Service Monthly Maintenance Rates for all types of Equipment in each County in the Region. Purchases may request services to be performed monthly, quarterly, or annually, however Bidder, please provide a monthly rate for all TYPES of Equipment for evaluation purposes. The rates must be expressed as a $ dollar amount.

Bidder must provide Full Service Monthly rates for all Columns on the Bid Price Sheet excel tab beginning at Column S – AK; i.e, Bidder must provide rates for all columns with less than 10 stops and 10 stops or more to be responsive.

NO

Bidders should review the Regions and Counties in each region and the resources the Contractor has and should only bid on regions that the Bidder has available, adequate staffing.

NO

1. Generally, service and repair contracts do not involve engineering or professional services that typically require Professional Liability Insurance. The contract states in Exhibit C, Section 1.e: “When applicable. Professional liability insurance in the amount…”

Is professional liability insurance a requirement for this service contract?

Exhibit D, Statewide Contract Template

Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which could result in a non-responsive bid. Solicitation documents, contacts, and bid instructions are located in WEBS: https://pr-webs-vendor.des.wa.gov/.

NO

The no debarment option states “Neither Bidder nor its principals presently are nor ever have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with any federal, state, or local governmental entity within the United States.” This includes both past and present tense.

The debarred option states “Bidder and/or its principals presently are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with a federal, state, or local governmental entity within the United States.” There is no past tense in the debarred option. Can you clarify if the debarred response should include if a company was previously debarred?

☐ NO DEBARMENT. Neither Bidder nor its principals presently are nor ever have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with any federal, state, or local governmental entity within the United States.

OR

☐ DEBARRED. As detailed in the attached explanation (Bidder to provide), Bidder and/or its principals presently are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with a federal, state, or local governmental entity within the United States.

Exhibit A1, Bidder’s Certification Question #9 Debarment has been amended; the DEBARRED section now reads:

…As detailed in the attached explanation (Bidder to provide), Bidder and/or its principals presently are or have been debarred…

YES

Exhibit A1, Bidder’s Certification

Our company does not use subcontractors so this page wouldn’t be applicable. Can we omit this exhibit from our bid?

Bidder’s can omit this exhibit if they do not utilize subcontractors.

Exhibit E does not need to be submitted If Contractor (Company) does not use subcontractors. Please see the competitive solicitation document, Section 4.4 Bid Submittal Checklist:

This document is a required bid submittal IF bidder intends to utilize subcontractors if awarded a Contract. If so, bidder must complete Exhibit E – Bidder’s Diverse Business Inclusion Plan – Subcontractors as instructed therein and submit it with the bid to Enterprise Services.

NO

Can you clarify if this question relates to the number of technicians on standby during normal business hours or on overtime?

1. # of Elevator Technician Mechanics Contractor has on standby on average daily (minimum acceptable standard are two (2) Elevator Technician Mechanics) Exhibit B2 Performance Requirements has been updated.

The written response column has been broken out into two sections: one bullet for normal business hours and another bullet for outside of normal business hours/overtime.

YES

Exhibit. B2, Performance Requirements

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