26G-0723_Specifications.docx

Request for Proposal 26G-0723

Heavy Equipment, Material Handling and Site Equipment – Rentals, Sales, Services, and Training

Scope of Work Specifications

SPECIFICATIONS

Purpose of specifications: Specifications are designed to enable offeror to satisfy a requirement for a product, material, process, or service. A specification may be expressed as a standard, part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement. If offeror believes a specification is unnecessarily restrictive, offeror must notify Mohave prior to specified proposal due date and time.

Partial proposals: Mohave may consider partial proposals for award of a contract.

Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers may be used to describe the standard of quality, performance, and other characteristics needed to meet member requirements. Use of the name of a manufacturer, brand, make, or catalog number is not intended to limit or restrict competition, nor does it restrict offeror from the submission of brand equivalent offers. However, Mohave reserves the right to decide whether alternatives are equivalent to the materials and/or equipment described in the solicitation. Mohave shall be the sole judge of equivalent quality, and Mohave’s decision shall be final.

Compliance with specifications: Offerors shall offer products, materials, processes, or services they believe meet the specifications. The fact that a manufacturer, supplier, or offeror chooses not to produce or provide product, material, process, or services to meet the specifications shall not be considered sufficient cause to adjudge the specifications as restrictive.

Additional references and definitions used for specifications (acronyms used in the solicitation are noted in bold font below):

Arizona Division of Occupational Safety and Health (ADOSH): https://www.azica.gov/arizona-division-occupational-safety-and-health-adosh-main-page American National Standards Institute (ANSI): https://www.ansi.org/ American Society of Agricultural and Biological Engineers (ASABE): https://asabe.org/ Arizona Department of Transportation (ADOT): www.azdot.gov International Organization for Standardization (ISO): https://www.iso.org/home.html Liquefied Petroleum Gas (LPG): https://agriculture.az.gov/weights-measures/lpgcng National Center for Construction Education and Research (NCCER): https://www.nccer.org/ National Commission for the Certification of Crane Operators (NCCCO): https://www.nccco.org/ National Highway Traffic Safety Administration (NHTSA): www.nhtsa.gov Occupational Safety and Health Administration (OSHA): https://www.osha.gov/ Outdoor Power Equipment Institute (OPEI): https://www.opei.org/ Price Digests: https://pricedigests.com/data-values/ US Department of Transportation (USDOT): www.transportation.gov/trucking-and-motorcoaches United States Environmental Protection Agency (EPA): https://www.epa.gov/

SPECIFICATION INSTRUCTIONS

Exceptions/Deviations from specifications: Offerors will respond to each numbered specification by checking the appropriate “Comply” or “Exception/Deviation*” box. “No Bid” items shall be marked as such in the appropriate “Exception/Deviation*” box. Your exceptions/deviations must be clearly explained. Reference the specification that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed specifications. Unacceptable exceptions/deviations shall remove your proposal from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave’s decision shall be final. Details for exceptions/deviations shall be listed by specification number on the Scope of Work and Specifications Acceptance Form.

Specifications

1.1 General Specifications

1.1.01 Contract vendor shall provide heavy equipment, material handling, and site equipment to support the following including, but not limited to: construction, earth moving, facility operations, and warehouse operations.

1.1.02 Contract vendor may offer equipment for sale and rental.

1.1.03 Equipment training and certification is requested.

1.1.04 Equipment shall meet the current applicable NHTSA standards.

1.1.05 Material handling and site equipment that utilize small engines shall meet current applicable OPEI standards.

1.1.06 All riding equipment shall comply with current applicable ASABE and OSHA standards for rollover protection. This equipment shall comply with current applicable ANSI standards as related to operation on slopes. Provide documentation that certifies rollover compliance for riding equipment, if offering these types of vehicles. Provide in OpenGov Section 3 Primary Vendor Information – Method of Approach, question 3.2.

1.1.07 Contract vendor shall provide daily, weekly, and monthly rental rates for each eligible piece of equipment.

1.1.08 Contract vendor shall clearly identify whether equipment offered is new, used, demonstration, or rental equipment. If used, demonstration, or rental equipment, contract vendor shall specify equipment condition, hours of operation or mileage (as applicable), and any limitations.

1.1.09 Contract vendor may provide delivery to member site or allow member to pick up equipment. Provide in 26G Heavy Equipment Pricing WB, Delivery tab.

1.1.10 Equipment shall be in ready-to-use condition with all components functioning, cleaned, tested, lubricated, and serviced.

1.1.11 Contract vendor shall provide estimated lead times for each item listed in the pricing workbook, based on current availability at the time of proposal submission.

1.1.12 Contract vendor shall provide member with a minimum of twenty-four (24) hours notification prior to delivery.

1.1.13 Member reserves the right to inspect equipment or machinery within twenty-four (24) hours of delivery. Each delivered item shall be subject to inspection by requesting member. Inspection shall include, but not be limited to: conformity to the specifications, mechanical integrity, quality, workmanship, and materials.

1.2 Fuel or Power Type Specifications

1.2.01 Equipment shall be powered by one or more of the following fuel or power types, as applicable to the equipment class and size: diesel, gasoline, electric (battery-powered), hybrid (internal combustion engine and electric combination), alternative fuels (CNG), Propane/LPG, biodiesel blends, or other comparable fuels if commercially available.

Specifications

Deviation*

1.2 Fuel of Power Type Specifications (Cont’d.)

1.2.02 Contract vendor shall clearly identify the fuel or power type for each proposed piece of equipment offered.

1.2.03 Contract vendor shall provide the following for all fuel or power types of equipment, heavy equipment, and material handling: engine or motor horsepower (HP), or power rating; torque ratings (where applicable); cooling system description appropriate to the operating environment; fuel or energy efficiency information (if available); any operational limitations associated with the proposed power type.

1.3 Diesel-Powered Equipment Specifications

1.3.01 Diesel-powered equipment shall be compliant with EPA Tier 4 Final emission standards or current applicable federal standards at the time of manufacture.

1.3.02 Diesel-powered equipment shall utilize engines designed for heavy-duty or off-road construction applications.

1.3.03 Diesel-powered equipment shall be compatible with commercially available diesel fuels commonly used by public agencies.

1.3.04 Diesel-powered equipment shall include required emissions control systems (e.g. DEF, after-treatment systems) as standard equipment, where applicable.

1.4 Gasoline-Powered Equipment Specifications

1.4.01 Gasoline-powered equipment (typically compact or light-duty equipment) shall comply with all applicable federal and state emissions regulations.

1.4.02 Gasoline-powered equipment shall be clearly designated for commercial or industrial use.

1.4.03 Gasoline-powered equipment shall use standard unleaded gasoline.

1.5 Electric-Powered Equipment Specifications

1.5.01 Electric-powered equipment shall at a minimum be suitable for indoor/outdoor use consistent with the equipment’s intended application.

1.5.02 Electric-powered equipment shall specify battery type and capacity; estimated run time under typical operating conditions; and charging requirements (e.g., voltage, amperage, charge time).

1.5.03 Electric-powered equipment shall include onboard or external charging systems compatible with standard commercial electrical infrastructure, unless otherwise specified.

1.5.04 Electric-powered equipment shall meet all applicable safety and electrical standards.

1.5.05 Installation of charging equipment is not permitted in this proposal.

1.6 Hybrid-Powered Equipment Specifications

1.6.01 Hybrid-powered equipment shall clearly describe operational modes including, but not limited to: electric-only, engine assist, automatic switching, etc.

1.6.02 Hybrid-powered equipment shall meet the same emissions compliance requirements applicable to conventional internal combustion engines.

1.7 Alternative Fuel Equipment Specifications

1.7.01 Alternative fuel equipment shall be fully compliant with all applicable safety, environmental, and emissions regulations.

1.7.02 Alternative fuel equipment shall clearly identify fuel type, fueling requirements, and infrastructure needs.

Specifications

1.7 Alternative Fuel Equipment Specifications (Cont’d.)

1.7.03 Alternative fuel equipment shall be supported by commercially available fueling and service options within the contractor’s service area.

1.8 Heavy Equipment – Sales/Rental Specifications

1.8.01 Contract vendor shall provide heavy equipment including, but not limited to: backhoes, compactors, dozers, excavators, graders, loaders, skid steers, and similar heavy construction or earth-moving equipment.

1.9 Material Handling Specifications

1.9.01 Contract vendor shall provide material handling equipment including, but not limited to: conveyors, cranes, forklifts, pallet jacks, scissor lifts, telehandlers, walk-behind cranes, and similar equipment.

1.10 Rental and Lease Specifications

1.10.01 Rental terms requested are short-term rental, long-term rental, and rent-to-own-options.

1.10.02 Contract vendor may use an approved rental agreement. Provide a copy of the rental agreement in OpenGov Section 8 Vendor Submissions, 7. Supporting Contract Documents, question 7.2.

1.10.03 Contract vendor shall specify maintenance responsibility during rental period.

1.10.04 Contract vendor shall respond to rental equipment failure within one (1) business day. Contract vendor shall repair or replace rented equipment within forty-eight (48) hours; however, if repair or replacement cannot be completed within that timeframe, contract vendor shall provide equivalent replacement equipment or an alternative solution acceptable to member at no additional cost until the original equipment is restored.

1.11 Equipment Training and Certification Specifications

1.11.01 Contract vendor may provide equipment operator training and associated certification services necessary to ensure the safe and compliant use of all equipment offered under this contract.

1.11.02 Contract vendor shall specify if safety training is provided at member site or contract vendor training facility. It is preferred that training be offered in English and Spanish.

1.11.03 Requested certification training includes, but is not limited to: ADOSH, ANSI, NCCCO, NCCER, NFPA, OSHA, OSHA 10, OSHA 30, forklift Class 1-7 categories, and equipment-specific operator certifications. Provide in OpenGov, Section 3 Primary Vendor Information - Method of Approach question 5.4.

1.12 Service Specifications

1.12.01 Contract vendor may provide preventative maintenance programs, repair (in-shop or on-site/mobile), inspections, diagnostics, mobile service, and parts support.

1.12.02 Contract vendor shall provide expected response times, including emergency and standard response times.

1.12.03 Contract vendor shall provide estimated lead times for each part listed in the pricing workbook, based on current availability at the time of proposal submission. Provide in 26G Heavy Equipment Pricing WB, Product & Services Price List tab.

1.12.04 Contract vendor shall provide policy of use of OEM (Original Equipment Manufacturer) vs. aftermarket parts use. Provide in OpenGov, Section 3 Primary Vendor Information - Method of Approach question 5.3.

1.12.05 Contract vendor shall use certified technicians to service member equipment.

Specifications

1.12 Service Specifications (Cont’d.)

1.12.06 Contract vendor shall provide service documentation to members upon completion of repair or services.

1.13 Warranty and Guarantee Specifications

1.13.01 Equipment shall include a manufacturer’s standard warranty covering defects in materials and workmanship for a minimum period of twelve (12) months or 1,000 hours of operation, whichever occurs first, unless otherwise specified by the manufacturer.

1.13.02 Contract vendor shall specify if there are manufacturer warranty minimums. Provide in 26G Heavy Equipment Pricing WB, Ext Warranty-Annual Maintenance tab.

1.13.03 For any equipment not eligible for warranty repair or not cost-effective, contract vendor shall replace equipment with equal or greater capability at no additional cost to member. Contract vendor shall provide written repair-or-replace methodology, including feasibility, cost, downtime, and operational impact. Provide in 26G Heavy Equipment Pricing WB, Ext Warranty-Annual Maintenance tab.

1.13.04 Used, demonstration, or rental equipment offered for sale shall include a minimum of ninety (90) day warranty or 250 hours of operation, whichever occurs first, unless otherwise specified.

1.13.05 Contract vendor shall provide written warranty documentation, including coverage details, duration, and claim procedures, to member at the time of delivery.

1.13.06 Extended warranty options may be offered. Provide in 26G Heavy Equipment Pricing WB, Ext Warranty-Annual Maintenance tab.

1.13.07 Warranty shall be fully transferable to member without additional fees unless otherwise specified by the manufacturer.

*Exceptions/deviations must be listed on the Scope of Work and Specifications Acceptance Form. List the specification number for each exception/deviation.

Scope of Work and Specifications Acceptance Form

Signature on the Offer and Acceptance Form certifies complete acceptance of the Scope of Work and Specifications in this solicitation, except as noted below (additional pages may be attached, if necessary).

Check one of the following responses to the Scope of Work and Specifications:

We take no exceptions/deviations to the Scope of Work and Specifications.

(Note: If nothing is listed below, it is understood that no exceptions/deviations are taken.)

We take the following exceptions/deviations to the Scope of Work and Specifications. All exceptions/deviations shall be clearly explained. Reference the corresponding Scope of Work or Specifications that you are taking exceptions/deviations to. Provide details on your exceptions/deviations below:

(Note: All requested exceptions/deviations must be clearly explained. Reference the specific language that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed Scope of Work and Specifications. Unacceptable exceptions/deviations may remove your proposal from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions/deviations and Mohave’s decision shall be final.)

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