267059 Supplemental Letter No 2.pdf

This is a supplemental information letter issued by the City of Salem Department of Finance Services & Procurement regarding BID NO. 267059 for exterior painting services at Parkway West and Parkway East residential properties. The letter, dated July 2, 2026, serves as Supplemental Information Letter No. 2 and notifies bidders that drawings previously omitted from Addendum No. 1 are now being provided. Bids are due July 14, 2026 at 2:30 p.m. local time. A mandatory pre-bid conference was held on June 24, 2026 at 2:00 p.m., with non-attendance rendering bidders non-responsive. The scope of work encompasses labor, materials, equipment, site protection, and onsite supervision for all exterior surfaces at both properties. Substantial completion is required within 45 calendar days and final completion within 60 calendar days from notice to proceed.

Bidders must possess a minimum of ten years' experience with similar painting projects and provide at least five project references. Contractors must be registered with the Oregon Construction Contractors Board or licensed by the Oregon State Landscape Contractors Board and comply with Oregon prevailing wage requirements for Marion County, Region 3. Bid security equal to 10 percent of the maximum bid price must accompany each submission. Contractors must maintain commercial general liability insurance with limits of not less than $2 million per occurrence and $4 million in the aggregate, workers' compensation coverage, and all-risk property insurance. Progress payments will be made monthly at 95 percent of completed work with 5 percent retainage until substantial completion. Liquidated damages apply for failure to meet completion deadlines at daily rates ranging from $45 to $900 depending on contract value. First-tier subcontractor disclosure is required within two business hours of bid closing for any subcontractor exceeding 5 percent of the project bid or $15,000. Bids must be submitted electronically through Equity Hub's Bid Locker with public bid opening conducted virtually via Microsoft Teams.