267059 Supplemental Information Letter No. 1.pdf

This is a Supplemental Information Letter No. 1 issued by the City of Salem, Oregon, for BID NO. 267059 regarding exterior painting services at Parkway West and Parkway East residential properties. The scope of work encompasses labor, materials, equipment, site protection, and onsite supervision for all exterior surfaces at both properties. A mandatory pre-bid conference is scheduled for June 24, 2026, at 2:00 p.m., with bidders not in attendance considered non-responsive. Sealed bids are due July 14, 2026, at 2:30 p.m. (local time) and must be submitted electronically through Equity Hub's Bid Locker with public bid opening conducted virtually via Microsoft Teams. Substantial completion is required within 45 calendar days and final completion within 60 calendar days from the notice to proceed. Bidders must demonstrate a minimum of ten years' experience with similar painting projects and provide at least five project references. Contractors must be registered with the Oregon Construction Contractors Board or licensed by the Oregon State Landscape Contractors Board.

Payment will be made monthly at 95 percent of completed work with 5 percent retainage until substantial completion, with final payment upon project acceptance. Bid security equal to 10 percent of the maximum bid price must accompany each submission in the form of a surety bond, irrevocable letter of credit, or certified check. The contract is subject to Oregon prevailing wage requirements (ORS 279C.800 through 279C.870) with applicable rates for Marion County, Region 3 as of January 5, 2026. Contractors must obtain and maintain commercial general liability insurance with limits of not less than $2 million per occurrence and $4 million in the aggregate, workers' compensation coverage, and all-risk property insurance covering the full contract value. Liquidated damages apply for failure to meet completion deadlines, calculated daily at rates ranging from $45 to $900 depending on contract value. First-tier subcontractor disclosure is required within two business hours of bid closing for any subcontractor furnishing labor or labor and materials exceeding 5 percent of the project bid or $15,000, whichever is greater.