267059 Bid Tabulation.pdf

This is a bid tabulation document for the City of Salem, Oregon, detailing the exterior painting services procurement under BID NO. 267059 for Parkway West and Parkway East properties. The scope of work encompasses all exterior building surfaces at both locations, with bids submitted by five vendors and publicly opened on July 14, 2026 at 11:00 AM local time. A mandatory pre-bid conference was held on June 24, 2026, with non-attendance resulting in non-responsive bid status. The contract requires substantial completion within 45 calendar days and final completion within 60 calendar days from the notice to proceed. Contractors must demonstrate a minimum of ten years' experience with similar painting projects, provide five project references, and maintain registration with the Oregon Construction Contractors Board or licensure through the Oregon State Landscape Contractors Board. Bid security of 10 percent of the maximum bid price was required in the form of a surety bond, irrevocable letter of credit, or certified check.

Five vendors submitted bids for the project: Portland Coatings ($438,000), First Cascade DBA Precision Coating ($480,000), C & R Homes and Construction ($698,000), IM Painting ($418,000), and Fitzpatrick Painting ($387,540). All bidders acknowledged Addendum No. 1, submitted a bid bond, and completed the First Tier Disclosure Form as required. The contract is subject to Oregon prevailing wage requirements for Marion County, Region 3, effective January 5, 2026. Contractors must obtain commercial general liability insurance with limits of not less than $2 million per occurrence and $4 million aggregate, maintain workers' compensation coverage, and secure all-risk property insurance covering the full contract value. Progress payments are made monthly at 95 percent of completed work with 5 percent retainage until substantial completion, with final payment upon project acceptance. First-tier subcontractor disclosure was required within two business hours of bid closing for any subcontractor furnishing labor or labor and materials exceeding 5 percent of the project bid or $15,000, whichever is greater.