260338 Kitchen Hoods_SOW.pdf

FACILITY ENGINEERING

MASSACHUSETTS ARMY NATIONAL GUARD

2808 RICHARDSON ROAD

CAMP EDWARDS

CAPE COD, MA 02542-1330

PROJECT NUMBER 25-260338

STATEMENT OF WORK

FOR

CONTRACT SERVICES

TO PERFORM

INSPECTION, TESTING AND MAINTENANCE

OF

PRE-ENGINEERED FIXED EXTINQUISHER

FIRE SUPPRESSION SYSTEMS

AT VARIOUS FACILITIES

AT

MTA CAMP EDWARDS,

CAPE COD MASSACHUSETTS

March 2026

FOR

UNITED STATES PROPERTY AND FISCAL OFFICER

MASSACHUSETTS NATIONAL GUARD

2 RANDOLPH ROAD

HANSCOM AFB, MA 01731

THROUGH

THE COMMONWEALTH OF MASSACHUSETTS

MILITARY DIVISION

FISCAL MANAGEMENT OFFICE

2 RANDOLPH ROAD,

HANSCOM AFB, MA 01731

Maintain Kitchen Hood FSS NGMA Project # 25-260338

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INSPECTION, TESTING AND MAINTENANCE

FOR CERTIFICATION

OF

PRE-ENGINEERED FIXED EXTINQUISHER

FIRE SUPPRESSION SYSTEMS

STATEMENT OF WORK

SECTION 01000

GENERAL REQUIREMENTS

This statement of work is hereby made part of the pre-printed forms of this contract.

1.1 SCOPE OF WORK: Furnish all necessary equipment, labor, materials, supervision and other support services to perform inspection and all required maintenance for certification of the Fire Suppression Systems at two (2) Dining Facilities, Two (2) kitchens, and one (1) HAZMAT Storage Facilities as specified herein. These services shall be provided on a semi-annual basis for the duration of this multi-year service contract.

1.2 HOURS OF OPERATION: Normal working hours for Camp Edwards are 7:00 a.m. to 4:00 p.m.

excluding the lunch hour from 11:45 a.m. to 12:45 p.m., Monday through Friday, excluding Federal & noted State Holidays. Any work requested outside these scheduled times, if approved by the Contracting Officer will be performed at no additional cost to the government.

1.3 QUALIFICATIONS: The work as specified herein shall be performed by qualified, trained personnel who are thoroughly familiar with chemical suppression systems, their operations and maintenance requirements. The Contractor and/or his work Foreman must have been engaged in this type of business for at least five (5) years prior to the date of his bid and shall have all appropriate licenses and/or certifications necessary to perform the work as outlined herein. [MA license and manufacturer’s certification for specified system constitute minimum requirements]. Contractor shall provide the Project Manager and the JBCC Asst. Fire Chief with a copy of said licensing and certifications prior to the commencement of any work under this contract.

1.4 INSPECTION BY THE GOVERNMENT: The DFE or Project Manager (PM) as the designated field representative, will witness and/or inspect all aspects of the Contractors’ work. Additionally all fire suppression work must be signed off by the Fire Inspector as representative of the authority having jurisdiction. All work rejected as a result of these inspections will be re-accomplished by the Contractor at no additional cost to the Government.

1.5 ENVIRONMENTAL CONSIDERATIONS: Contractor shall take every precaution to protect both land and water resources within the Base proper, on Cape Cod and through out Massachusetts in general. Under no circumstances will waste or recycling byproduct be disposed of at other than the designated and/or an approved site for the specified byproduct. Contractor shall collect, transport, store, recycle, and dispose of all waste and recycling materials in strict compliance with these specifications and in accordance with all applicable laws and regulations of the Commonwealth of Massachusetts. Should spillage of any kind occur, the Contractor shall take immediate actions to contain said spillage and appropriately clean up or abate the area as necessary, and notify the appropriate authorities 911 (ensure you identify you are on Camp Edwards). If clean up or abatement actions are necessary, the Contractor shall comply with the applicable Federal, State and local laws and regulations concerning environmental

- 3 -pollution control and abatement, in effect on the bid date for this contract. All necessary clean up and/or abatement and site restoration actions shall be at the direction of the Contracting Officer and at no additional cost to the Government.

1.6 SAFETY: All work shall be accomplished in accordance with applicable OSHA Standards.

Contractor shall take all necessary precautions to ensure the work crew abides by industry safety standards in the performance of the work. Additionally, the Contractor shall conform to any restrictions as may be outlined by the Camp Edwards Safety Office.

1.7 FIRE PROTECTION: The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in strict compliance with current State and Federal Codes and Regulations. Additionally, he/she shall adhere to the requirements of JBCC Fire and Emergency Services Fire Prevention Standard 911-1 while performing work on the Base and throughout the JBCC. This document is available through the Base Fire Department (FD) or Facility Engineering (DFE) representative. Reminder to all, “Burn Permits” are required for all welding and/or cutting. Fire Department needs to be involved with the coordination.

1.8 SECURITY REQUIREMENTS: Camp Edwards is a "closed" facility located at Joint Base Cape Cod (JBCC). Entrance to JBCC and the Camp is controlled and security is strictly enforced. To maintain security control the Camp Commander through the Provost Marshall has enacted the following requirements to comply with FAR 52.204-9 and HSPD-12 for Personal Identity Verification of Contractor Personnel. To achieve this, an NCIC (National Crime Information Center) background check will be accomplished on all contractor personnel prior to access to those facilities under jurisdiction of Provost Marshall and Security Forces Counsel of the JBCC. Contractor shall be required to furnish the identification of their personnel and that of any sub-contractors at the pre-performance meeting or no less than 3 business days prior to required access.

1.8.1 The DFE Project Management (PM) Office, telephone (339) 202-9337, will provide the successful bidder with an electronic copy of the Security forms used to provide the necessary information described herein. The personal information shall be filled in completely and submitted via email to the PM Office. Required information: Employers’ name, Employees’ name, Date of Birth and Citizenship, Country of Origin, Driver’s License number and State of issue, Vehicle year, Make & Model, Vehicle Registration Plate (Tag) number and State of issue. As of May 7th, 2025, all contractors, visitors, deliveries, etc. to the base are to present a REAL ID compliant license/ID, or another acceptable form of identification (see below) to access the base. In addition to establishing identity via one of the below documents or combination of documents, visitors still need to be properly vetted and sponsored to access the installation.

A. REAL ID driver’s license/ID or enhanced driver’s license.

B. US or foreign passport.

C. Transportation Worker Identification Card (TWIC) in conjunction with a non-REAL ID compliant driver’s license.

D. Veteran’s Health Identification Card (VHIC) in conjunction with a non-REAL ID compliant driver’s license.

E. Original or certified true copy of a birth certificate bearing a raised seal, social security card, and non-REAL ID compliant driver’s license. All three need to be presented together.

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1.9. CONTINUED USE OF FACILITIES: During this contract, the building will continue to be occupied.

Work will be performed in an orderly manner with minimum disturbance and inconvenience to the occupant. The Contractor will confine his personnel to only those areas required in performing the work.

Agreement will be reached between the Contractor and the Project Manager as to when the facility will be available for performance of work. The Contractor will inform the DFE or his designated PM of these arrangements and confirm the appointment three (3) business days prior to proposed schedule to ensure nothing has changed and assure prompt access to the work areas.

1.10. DAMAGE TO APPURTENANCES OR FINISHES: Building finishes or appurtenances soiled or damaged due to the Contractor's operations will be cleaned, repaired, replaced, or restored without cost to the Government. Misuse or abuse of Government property will be reason for default action under the terms of the contract.

1.11. SITE VISIT: All prospective bidders are requested to visit the site of work to familiarize themselves within the existing conditions and the scope of work. All bidders will contact the DFE’s Project Manager at Camp Edwards, Bldg. 2808, Tel. No. 339-202-9337 for time and date of the schedule site visit and for authority to enter the Base and the work area. Visitors will be required to sign the Bidders Register upon arrival on Site. Bidders are cautioned that proper security information must be provided 3 business days in advance to visit the Job site. Individual appointments will not be accommodated.

END OF SECTION

1.8.2. All registration shall be accomplished through the DFE, PM Office, (339) 202-9337. Upon receipt of a completed matrix the Project Manager will submit a request to Security Forces for processing. The PM will inform the Contractor when Base access has been approved. Contractor shall make necessary arrangements through the Pass office to obtain passes to enter the Camp and may proceed to the work site after a routine security check at the gate. Security Forces Pass office is located at the Main Gate on Connery Ave. Contractor shall ensure that all his employees, sub-contractors and their employees, and suppliers are registered for base entrance and that they shall remain within the designated "work site" as identified on drawings.

1.8.3. Compliance with the aforementioned requirements will minimize any delay in gaining access to JBCC, Camp Edwards and the work site. Contractor is cautioned that the Government will not be held liable for any cost incurred due to delays encountered or for non-compliance or conformance with the aforementioned security requirements and procedures.

1.8.4. The Camp Commander has the authority to deny access to any individual deemed to be from unfriendly Nations or based on an unfavorable background check. Contractor will be notified immediately should either of these conditions exist.

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SECTION 02000

SPECIFIC WORK REQUIREMENTS

This statement of work is hereby made part of the pre-printed forms of this contract.

2.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and other support services necessary to perform the Inspection, Maintenance and Certification of the Dry Chemical and Wet Chemical Fire Suppression Systems identified herein and those which may be added or deducted from requirements throughout the contract duration. The Contractor shall provide these Services to meet: all applicable Federal, State and Local Codes and Regulations governing the work identified herein, along with those identified in the manufacturers O&M manuals to the satisfaction of the Joint Base Cape Cod (JBCC) Fire Chief or his designated representative, as the “Authority having Jurisdiction” and that of the Contracting Officer as noted in paragraph 1.4 herein. All facilities identified herein are located within the confines of Camp Edwards, on Joint Base Cape Cod, MA.

2.0.1 Kitchen Exhaust Hood Systems: There are Seven (7) Wet Pre-Engineered Suppression Systems for the Kitchen Exhaust Hood and Duct Systems. There are two (2) systems in the Dining Facility, building 5220, three (3) in building 1200, one (1) in building 3132, and one (1) in building 3139. A list of known deficiencies to be repaired under this contract are identified in Appendix A. Any additional deficiencies discovered during inspection shall be identified in the Report of Findings with corresponding cost to repair for each item.

2.0.2 Dry Chemical Systems at 90 day HAZMAT Storage Facilities: There is one (1) Suppression system which protects the ARNG Hazardous Material Storage Facility Trailer, Building 2807.

2.1 SCHEDULE OF WORK: The Contractor will be required to complete the two semi-annual service visits prior to the end of each State Fiscal year 30 June.

2.1.1 It is recommended that these visits be conducted February/March and August/September time frames to continue current certification cycle and work around the Mission & Training Operational requirements at each of the facilities.

2.1.2 Contractor shall be responsible for coordinating with both the building managers and the Project Manager to ensure available access and completion within the contract timelines. Once all parties agree to service dates, the Contractor will send out written notice of the proposed schedule and shall confirm three (3) days in advance with PM.

2.1.3 Work hours for the Base are as specified in paragraph 1.2 herein, and all work will be performed within these hours, however operational Meal hours for the dining facilities may vary.

2.2 SUPERVISION: The Contractor will provide competent supervision at all times when work is in progress. He is responsible for scheduling and coordinating necessary trade activities through JBCC Fire Department Code Enforcement (508-968-7998) and the DFE’s Project Management office (339-202-9337). The Contractor and/or his job supervisor shall be held accountable for:

2.2.1 Ensuring that all work accomplished and materials used are in accordance with the contract plans and specifications and current code requirements. All materials shall be UL listed and used strictly in conformance with manufacturer's directions and warnings.

2.2.2 Ensure all proposed contract work is reviewed and coordinated with the PM and the JBCC Fire Chief or his representative prior to commencement.

2.2.3 Ensure employee's conforming to all regulations, Federal, State, and local, governing the performance of all work and that they confine all activities to the specified work site.

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2.3 CONTRACT CHANGES::

2.3.1 The Commonwealth Military Division through the National Guard CFMO and/or DFE reserve the right to modify the original contract by adding, subtracting and/or substituting units to be inspected, tested and maintained for certifications. Any and all costs changes will be based on the unit pricing per test and certification as provided in the Contractor’s Bid Proposal.

2.3.2 Any and all changes to this contract shall be submitted through the PM and require processing and approval from the Contracting Officer before they can be considered a part of this contract and/or before any payments can be issued to the Contractor.

2.4 SUBMITTALS: The Contractor shall be responsible for providing the following document and material submittals to meet the requirements specified herein

2.4.1 Inspection Report: After inspection, testing and required maintenance is accomplished, the Contractor will provide an inspection report and certificate of compliance for each system using NFPA Standard forms. The report/certificate shall be provided to the PM, and one copy to the JBCC FD within 3 business days of actual performance. The inspection tag/label however, shall be placed on the unit immediately upon completion of work.

2.4.2 License/Certification: Provide copies of licensing and/or certifications required for the performance of this work per paragraph 1.3.

2.4.3 Personnel Security Listing: Provide listing of your company personnel and vehicles in accordance with the requirements identified in paragraph 1.8. Please ensure your list not only includes the specific crew that will be assigned to this job but also, include anyone on the company payroll that might fill in or otherwise have a need to access the Base and/or job site throughout the duration of this contract in support of this work effort.

2.4.4 Work Schedule: Once a date and time is established for the two semi-annual maintenance visits, submit this schedule as noted in paragraph 2.1.

2.4.5 Report of Findings: Should the Contractor identify or suspect a code violation with any portion of the “systems”, the Contractor will verbally notify the PM prior to leaving the facility of their findings and will follow-up on the inspection report noted above. The “report of findings” will expand on the inspection report by indicate the code references, suggested fix and estimated cost to correct the violation. The report shall be submitted within ten (10) business days of their performance. The original is to be sent to the Project Manager with one copy forwarded to the JBCC FD through the PM.

END OF SECTION

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SECTION 03000

TECHNICAL SCOPE

This statement of work is hereby made part of the pre-printed forms of this contract.

3.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and or other support services necessary to perform All Services identified herein. Contractor’s performance at minimum shall meet or exceed the requirements of UFC 3-601-02, NFPA 10, 17, 17A & 72, and 527 CMR 23 in their current version upon date of award as they apply to Services identified herein. The Contractors Service requirements include but are not limited to or by the minimal work elements noted in this contract. A list of known deficiencies to be repaired under this contract are identified in Appendix A.

Any additional deficiencies discovered during inspection shall be identified in the Report of Findings with corresponding cost to repair for each item.

3.1 SYSTEM DESCRIPTIONS:

3.1.1 Kitchen Hoods:

3.1.2 HAZMAT Storage: The one (1) Dry Chem. pre-engineered extinguisher systems at Storage Trailer building 2807. These systems are manufactured by Ansul/Tyco Fire Protection, 1 Stanton Street, Marinette, WI 54143, (715)-735-7411.

3.1.1.1 The three (3) Hood suppression systems in Dining Facility, building 1200 are all Range Guard. The system over the Serving Lines is a single system with one (1) model 4G, cylinders serving 2 separate hoods. The primary system over the Kitchen Cooking Line also covers the exhaust ducts and has three (3) 4G cylinders and the secondary system has a single model RG2.5G cylinder serving the back side of Cooking Line. Manufacturer is Badger Fire Protection, 944 Glenwood station Ln, Suite 303, Charlottesville, VA 22923, 800-446-3857, www.badgerfire.com.

3.1.1.2 The two (2) Hood suppression systems in Dining Facility, building 5220 utilize a Badger Universal Control as manufactured by Badger Fire Protection, 944 Glenwood station Ln, Suite 303, Charlottesville, VA 22923, 800-446-3857, www.badgerfire.com. The system over the Serving Lines is a single system with two (2) Range Guard model RG2.5G, cylinders serving 2 separate hoods. The system over the Kitchen Cooking Line is a single system with Range Guard model RG6G cylinders serving 2 separate Hoods.

3.1.1.3 The Hood suppression system at the JBCC Fire Station, Bldg 3132 is an ANSUL R-102 Wet Chemical system.

3.1.1.4 The Hood suppression system at building 3139 is an ANSUL Wet chemical system

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3.2 SPECIFIC REQUIREMENTS: All work shall be performed in strict compliance with the requirements of UFC 3-601-02, NFPA 17 or 17A (in the latest edition) and the manufacturer’s operations and maintenance manual to the satisfaction of the JBCC Fire Chief and Contract Monitor. The Contractor is cautioned that their service Forman and Technicians shall be thoroughly familiar with the requirements of the NFPA and this specification, and will be required to have a copy of the contract documents with them at the time of service. Should the Contractor’s personnel not adhere to this requirement it could result in cancellation of the service appointment and possible back charges for the Base personnel required to support this action, and at minimum the service would have to be re-accomplished by the Contractor at no additional cost to the Government. The Contractor shall complete the following minimum requirements in their efforts to meet the aforementioned compliance:

3.2.1 Any and all inspection/maintenance/certifications as identified in the manufacturers O&M manuals and service bulletins, standard practices for the trade, and/or required by NFPA, UFC and the JBCC Fire Chief as “Authority having Jurisdiction” which is not specified or described herein shall be deemed part of this specification.

3.2.2 Each system shall have an inspection certification tag or label attached. This tag/label shall identifying the facility, the company and technician who performed the testing, and indicating the manufacture and date of installation of the fixed temperature-sensing element, along with the month and year system was serviced and certified. Only the current tag/label shall remain in place.

3.2.3 Semi-Annual requirements:

[As applicable to each of the different type systems, with FD concurrence]

3.2.3.1 Clean all components (Detectors, expellant & agent containers, releasing devices, piping, hose assemblies, nozzles, signals, auxiliary equipment, etc.) of grease, dust, etc. of each system and component set thereof.

3.2.3.2 Check all pressure gauges and pneumatic releases to ensure they are within proper operating condition. Verify Needle is in operable position on gages, safety pin and seal wire are intact, etc. on the pneumatic releases.

3.2.3.3 Examine all components of each system for unusual wear, corrosion, pitting or other structural deficiencies and note findings in inspection report.

3.2.3.4 Visually examine the protection zone and components thereof for real or potential operational deficiencies and to see that the hazard has not changed. Include findings in the inspection report.

3.2.3.5 Inspect all chemical cylinders to ensure they are current and meet current regulatory requirements. Check cylinders for leakage or tampering and recharge as necessary. Should there be evidence requiring the cylinders be replaced the Contractor shall have the Fire Inspector verify their findings and provide a proposal to Replace with New chemical of specific type and capacity required and recharge the system according to

- 9 -manufacturer’s instructions. NOTE; provide separate price per cylinder on unit price sheet and submit with bid for replacement if required.

3.2.3.6 Check system piping for obstructions per requirements of NFPA 17 & 17A as they apply to the different type systems, see details in 3.2.3.7 below for minimum.

3.2.3.7 Test operations of the detection system signals and releasing devices, including manual stations and other associated equipment without release of chemical agents. To complete the required testing the Contractor Shall:

3.2.3.7.1 Disconnect the Dry Chemical Tank, provide and install a substitute air or nitrogen tank for testing. Do not use nitrogen tanks which are a part of any existing systems.

3.2.3.7.2 Cut link or provide testing link to activate the system.

3.2.3.7.3 Verify protective caps come off nozzles and that the Shunt interrupt shuts off the power to the deep fat fryer, swing warmer, griddles and that a signal was sent to the Fire Department.

3.2.3.7.4 Where applicable; Test all heat detectors at each location in accordance with manufacturer’s listed installation and maintenance manuals and ensure they are operating within required parameters.

3.2.3.7.5 During each visit the Contractor shall test a pull station and cut a link at each of the individual systems identified herein.

3.2.3.7.6 At conclusion of testing, remove substitute tank and reinstall chemical and/or nitrogen Tank after to resetting the system.

3.2.3.7.7 Ensure the facility manager shuts off equipment manually before the panel is reset.

3.2.3.7.8 Ensure protective caps are placed back on nozzles and replace fusible links as necessary.

3.2.3.7.9 Ensure that all equipment is restored to normal and all disturbed areas have been left clean prior to leaving the facility. This includes re-lighting any pilot lights after the gas has been turned back on.

3.2.4 Annual requirements: [specific items only required during one of the two visits per year]

3.2.4.1 Provide and replace fusible links with new specifically designed for location and system in use per manufactures requirements. Recommend this is done during the second semi-annual visit to remain consistent with past service.

3.2.4.2 Verify the quality and quantity of chemical agent, recharge and recertify bottle as necessary. Refer to 3.2.3.5 above.

3.2.5 As-Needed or required per regulation: [At no cost to the Contractor,]

3.2.5.1 Provide for recharging of the system as indicated by inspection or maintenance determination, due to failure of the cylinders or system components and/or discharge due to activation. Provide separate unit pricing as noted in 3.2.3.5.

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3.2.5.2 Hydrostatic Testing shall be provided in accordance with current intervals and procedures required by the NFPA, equipment manufacturers and this specification. Test shall be performed on chemical containers, auxiliary pressure container, valve assemblies, hoses and fittings (not including field piping), check valves, directional valves, manifolds and hose nozzles. Contractor shall ensure the system remains fully operation while cylinders are removed for testing.

END OF SECTION