26-8696_Solicitation.pdf

PDF 306 KB Posted

Attached to
Sod & Services
Solicitation number
26-8696
Issued by
Collier County, Florida

About this file

This is an Invitation to Bid (ITB) issued by the Collier County Board of County Commissioners Procurement Services Division for sod supply, delivery, and installation services throughout Collier County, Florida. The solicitation seeks a licensed contractor to provide premium sod varieties including Bahiagrass Argentine, Bermudagrass Certified Celebration or Tifway 419, Certified Bimini Bermudagrass, St. Augustinegrass Floratam, and other certified varieties to maintain turfgrass in roadway rights-of-way, medians, parks, athletic fields, and County-owned facilities. The contractor is responsible for quality assurance, herbicide site preparation, grading, installation, and project safety including utility coordination via Sunshine 811 and implementation of approved Maintenance of Traffic plans for work in County roadways. A pre-bid meeting is scheduled for October 15, 2026, at 12:30 PM at the Procurement Services Division offices in Naples, Florida. Bids are due November 9, 2026, at 3:00 PM via the Collier County Online Bidding System. The contract term is three years with two one-year renewal options, with prices remaining firm for the initial term.

The County awards to the lowest responsive and responsible bidder based on lowest unit price per category, with the intent to identify primary, secondary, and tertiary awardees. Multiple bidding categories are available based on order size and service level, ranging from County pickup to full-service delivery and installation, with unit pricing quoted per square foot or per pallet. Historically, County departments have spent approximately $1,275,000 annually for sod services, though this may not be indicative of future spending patterns. All goods are FOB destination with risk of loss transferring to the County upon delivery. Additional services such as staking/pinning for slopes exceeding 2:1 ratio, comprehensive sod bed preparation and installation, and hydroseeding are available as separate line items. Price increase requests may be submitted after the initial three-year term and prior to the first renewal, subject to supporting documentation and approval by the Procurement Director. Work is limited to Monday through Friday, 7:00 a.m. to 5:00 p.m., with no lane closures permitted during peak traffic hours (7:00-9:00 a.m. and 3:30-6:30 p.m.).

View the file

Other files

Show all 11

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

SOD & SERVICES

SOLICITATION NO.: 26-8696

LISA FARNSWORTH, PROCUREMENT STRATEGIST I

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-4840

Lisa.Farnsworth@collier.gov (Email)

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB)

NUMBER:

26-8696

PROJECT TITLE: Sod & Services

PRE- BID MEETING: October 15, 2026, at 12:30 PM

LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM

A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA

34112

DUE DATE: November 9, 2026, at 3:00 PM

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Road, Bridge & Stormwater Maintenance Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

County Divisions are responsible for maintaining turfgrass in roadway right-of-way (ROW), medians, parks, athletic fields, and County owned facilities and leased buildings. The County has been utilizing contracts for several years for the purchase and installation of sod. Historically, County departments have spent approximately $1,275,000; however, this may not be indicative of future buying patterns.

BACKGROUND

This solicitation seeks a licensed contractor to supply, deliver, and install premium sod varieties—such as Bahia grass, Bermudagrass, and St. Augustine grass—throughout Collier County. The solicitation covers multiple ordering options, including County pickup, delivery, and full-service installation categorized by project size.

The Contractor is responsible for the process, including quality checks, herbicide site preparation, grading, and final rolling. Additionally, contractors must manage project safety, which includes utility coordination via Sunshine 811 and implementing approved Maintenance of Traffic (MOT) plans for any work performed within County roadways.

TERM OF CONTRACT/AGREEMENT

The contract term, if an award(s) is made, is intended to be for three (3) years with two (2) one (1) year renewal options.

Prices shall remain firm for the initial term of the awarded contract.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the County at the time and place of delivery, provided that risk of loss prior to actual receipt of the goods by the County nonetheless remain with the Contractor.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a Bidder’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible Bidder(s) that represents https://procurement.opengov.com/portal/collier-county-fl the best value to the County.

For the purposes of determining the winning bidder, the County will select the Bidder with the lowest price as outlined below:

o Lowest Unit Price Per Category

Collier County reserves the right to select one, or more than one Bidder award on a category basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

o Identify Primary, Secondary and Tertiary Awardees The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

Collier County uses the following sod varieties: Bahiagrass Argentine, Bermudagrass Certified Celebration or Tifway 419, Certified Bimini Bermudagrass, Certified Premier, Certified Tif Tuf, St. Augustinegrass Floratam, St. Augustine- ProVista, TE Platinum Paspalum, or Zoysia Empire. The Contractor may be requested to supply, deliver, or install sod throughout Collier County. Sod installation includes providing, delivering, sod bed preparation, and installation.

1. TECHNICAL SPECIFICATIONS

1.1. Sod Acceptance: The Contractor will contact the Division Representative via email to receive acceptance.

The Division Representative will decide whether sod meets the specifications below following a field inspection and notify the Contractor within one (1) business day.

1.1.1. Premium-grade sod containing the variety of turfgrass as ordered.

1.1.2. Sod shall have a robust, fibrous root system with the soil pad intact that is rock-free. There shall be no broken pads or uneven ends, burned, or bare spots. Sod shall be live and vigorously growing with uniform density, color, and texture. Dormant sod shall only be installed when approved in writing by a Division representative.

1.1.3. Sod shall be strong enough that a standard-sized section can support its weight without damage or tearing when suspended vertically by holding up the upper two corners.

1.1.4. Sod shall be free of disease, harmful fungi, plant-parasitic nematodes, non-beneficial pests/larvae, noxious weeds, undesired grasses, or invasive plants (as defined by the University of Florida, Institute of Food and Agricultural Sciences Extension. Links:

https://gardeningsolutions.ifas.ufl.edu/care/pests-and-diseases;

https://gardeningsolutions.ifas.ufl.edu/care/weeds-and-invasive-plants/).

1.1.5. Sod top growth shall have no more than ten percent (10%) of the grass blades demonstrating nutrient deficiencies (yellowing of leaf blades).

1.1.6. Sod must be mowed at the height of two inches (2"), or the recommended height of the sod grower, before harvesting to ensure uniform measurements when transplanted.

1.1.7. Individual sod pad size shall be cut to industry-standard widths and lengths with a deviation no greater than +/- 5%. The top growth and thatch layer of one inch (1") in depth for St. Augustine, Zoysia, and Bahia, and a half inch (1/2") for Bermuda. Sod shall not contain more than a half inch (½") of uncompressed thatch.

1.1.8. Sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect its survival. Moisture Content for the sod pads must contain enough moisture so that the soil is not excessively dry or wet. Sod is unacceptable if its pads have become hardened or loose.

1.2. Sod Bed Preparation: The installation area must be treated with a non-selective herbicide to eliminate all existing vegetation prior to soil grading and tilling. Following vegetation removal, the soil shall be cleared of debris and leveled to create a proper foundation that ensures immediate root contact for the new turf grass.

1.2.1. Begin with an application of herbicide, such as glyphosate, supplied by the Contractor. A second treatment may be necessary to kill the existing turf/weeds. When the existing turf /weeds are dead, mechanically or manually remove the debris, organic matter, and surface roots. If any herbicide drift or overspray occurs on non-target vegetation, the Contractor will replace it at their expense.

1.2.2. Work area(s) receiving sod shall be altered to reduce compaction and regraded to provide positive drainage. The final grade to accept sod installation shall be uniform, smooth, and free from debris and rocks one inch (1") or greater and approved by the Division Representative before installation.

https://gardeningsolutions.ifas.ufl.edu/care/pests-and-diseases https://gardeningsolutions.ifas.ufl.edu/care/weeds-and-invasive-plants/

Sloped areas shall be graded to minimize soil erosion.

1.2.3. The soil surface shall be graded to one inch (1") in depth for St. Augustine, Zoysia, and Bahia grasses. For Bermuda grass, the soil surface shall be graded to a half-inch (1/2") below the installed height of the sprinkler heads and paved areas (i.e., concrete driveways, sidewalks, and curbing).

The site may require the Contractor to add additional soil or organic matter. If needed, the Division Representative may request a quote for the additional material needed from the contractor or their subcontractor. The quote will be inclusive of transportation, fuel, equipment, and labor for installation of said material.

1.2.4. If these requirements are not met, the sod shall be removed to correct the subgrade for adherence.

The Contractor is responsible for keeping the approved final grade intact until sod installation or remedy at their expense.

1.2.5. Contractor shall haul away debris from the worksite each day, or the Contractor shall return to the worksite and immediately remove it.

1.3. Sod Installation (if applicable): Deliver sod to the worksite and install within 24 hours after harvesting. Sod remaining on pallets or rolled up exceeding 24 hours after harvesting shall be rejected unless authorized in writing by the Division Representative.

1.3.1. No sod shall be placed on soil that has been chemically treated until sufficient time has elapsed to permit dissipation of all toxic materials. The Contractor shall assume full responsibility for any loss or damage to sod arising from improper use of chemicals or due to failure to allow sufficient time to permit dissipation of toxic residues.

1.3.2. Lightly water or irrigate the area to moisten the soil before installing sod. Do not overwater, making the soil saturated and unworkable. The Contractor shall coordinate the water or irrigation schedule with the Division Representative. If required, smooth the soil surface after watering.

1.3.3. Install sod by unrolling or laying standard pieces along the perimeter of the area to be sodded. Start a straight, parallel row within the laid perimeter, starting from the lower grade to the higher elevation. Stagger joints in a running bond brick pattern so that they do not align on any abutting rows. All joints must be "butt" tight with no exposed soil gaps or without creating an overlap.

Adjust the subgrade as needed to avoid creating a hump or depression from soil pad placement.

1.3.4. Rolled sod shall be rolled out and then adjusted to form a "butt" tight joint with the previously installed roll. All sod shall be "cut in" to the same level as the existing turf to blend the new installation seamlessly with the existing turf.

1.3.5. Following sod installation, the appearance shall be even in color, smooth, healthy, vigorously growing, and blended to adjacent turf.

1.3.6. Contractor shall notify the Division Representative, alerting them of any damage to irrigation components during the installation process; repairs of these damages are at the Contractor's expense.

1.3.7. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion.

Ditch and canal sod placement shall be laid at right angles to the centerline. Start installation at the bottom and move upward. Pin or stake the sod to prevent movement. Note: pinning/staking sod is an additional service that allows the Contractor to quote.

1.3.8. Roll sod in two (2) directions with a sod roller to ensure proper ground contact and remove air gaps. Tamp sod areas that are inaccessible by roller or to smooth imperfections in the grade.

1.3.9. Contractor shall notify the Division Representative to water or irrigate sod thoroughly after placement and recommend a watering schedule.

1.4. No Ground Preparation, Sod Installation Only: Sod installations on roadside swales, shoulders, ditches, or other areas, areas have been ground prepped, graded, and debris removed by County in-house crews or site prepared by others. Deliver sod to the worksite and install within 24 hours after harvesting. Sod remaining on pallets or rolled up exceeding 24 hours after harvesting shall be rejected unless authorized in writing by the Division Representative.

1.4.1 Install sod by unrolling or laying standard pieces along the perimeter of the area to be sodded. Start a straight, parallel row within the laid perimeter, starting from the lower grade to the higher elevation. Stagger joints in a running bond brick pattern so that they do not align on any abutting rows. All joints must be "butt" tight with no exposed soil gaps or without creating an overlap. Adjust the subgrade accordingly as not to create a hump or depression by soil pad placement.

1.4.1. 1.4.2. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion. Ditch and canal sod placement shall be laid at right angles to the centerline. Start installation at the bottom and move upward. Pin or stake the sod to prevent movement. Note:

pinning/staking sod is an additional service that allows the Contractor to charge.

1.4.2. 1.4.3 Notify the Division Representative to water sod thoroughly after placement.

2. BID SCHEDULE: Unit prices include labor, materials, equipment, overhead for the required product or service

(loading, delivery, installation, haul away, and disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic (MOT) is required for services in County roadways.

Completion of all categories in the Bid Schedule is not mandatory. Contractors shall enter pricing solely for the products and/or services they are qualified and able to provide in accordance with the associated material descriptions. If a Contractor is providing a price for a category all line items within that category must be provided.

Any line items with a value of zero ($0) could result in non-responsiveness for that category.

Bid schedule categories IV through VII means others have prepared the ground and the Contractor to install the sod (refer to Section 1.4 No Ground Preparation, Sod Installation Only"). If the ground requires more extensive bed preparation and installation services (refer to 1.2 Sod Bed Preparation and 1.3 Sod Bed Installation), then Category X. Additional Services "Sod Bed Preparation and Installation" shall be added to the sod cost as an additional cost per square foot.

2.1. Category I Sod Pick Up by County, Order Size: Per Piece: There are no minimum order restrictions for

County staff to pick up sod within Collier County. During pick-up the sod shall be loaded onto the County vehicle by the Contractor. Unit Price is per square foot.

2.2. Category II Sod Pick Up by County, Order Size: Pallet: County staff to pick up sod within Collier County;

Load sod pallets onto County vehicle; Pallet size may range from 400 – 700 square feet; Unit price is per square foot.

2.3. Category III Sod Delivered & Off-Loaded, Order Size: 400 square feet - 2,400 square feet: Supply and deliver sod to the order location designated by County staff and off-load. Delivery may be to up to two (2) locations; Unit Price is per square foot.

2.4. Category IV Sod Delivered & Installed, Order size is 400 square feet - 2,400 square feet: Supply, deliver, off-load, and install sod. Delivery may be to a maximum of two (2) locations. Install sod in accordance with the specifications; refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installation: Unit price is per square foot. refer to Section 1.4. No Ground Preparation, Sod Installation Only

2.5. Category V Sod Delivered & Installed, Order size is 2,401 square feet - 6,399 square feet: Supply, deliver, off-load, and install sod. Install sod in accordance with the specifications; refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installation: Unit price is per square foot. refer to Section 1.4. No Ground Preparation, Sod Installation Only

2.6. Category VI Sod Delivered & Installed, Order size: 6,400 square feet - 9,000 square feet.: Supply, deliver, off-load, and install sod. Install sod in accordance with the specifications; refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installation: Unit price is per square foot. refer to Section 1.4. No Ground Preparation, Sod Installation Only

2.7. Category VII Rolled Sod (County Pickup or Delivered, Off-Loaded, or Installed), Order Size: Roll or 4,000 square feet: Supply, deliver, off-load, or install sod. Install sod in accordance with the specifications; refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installation: Unit price is per square foot. refer to Section 1.4. No Ground Preparation, Sod Installation Only

2.8. Category VIII Pallet Charge: A per-pallet charge in addition to the sod purchase. The Contractor shall reimburse the County for each pallet returned. A credit to the invoice or credit documentation. The credit amount is the bid price per pallet, and it shall be a separate line item on the invoice showing the credit amount for each pallet.

2.9. Category IX Staking/Pinning (additional service): Includes materials, equipment, and labor to stake/pin sod on slopes greater than 2:1; required to prevent sod movement. Unit price is per square foot.

2.10. Category X Sod Bed Preparation & Sod Installation (additional service): A more extensive sod bed preparation and sod installation. Services provided are all-inclusive, as outlined in Section 1.2. Sod Bed

Preparation and Section 1.3. Sod Installations. Unit price is per square foot.

2.11. Category XI Hydroseeding (additional service): The County may also request hydroseeding to be placed around slopes, embankments, or other areas that experience minimum to no levels of travel. The application areas will not be limited to sloped surfaces and may include Right of Ways, large fields, drainage easements, and other flat surface areas.:

2.11.1. Seed must produce visible seedlings within 45 days of planting.

2.11.2. Use equipment specifically designed for mixing the mulch, seed, fertilizer, tackifier and dye, and applying the slurry uniformly over the areas to be hydroseeded.

2.11.3. Use mulch that does not contain reprocessed wood or paper fibers. Ensure that 50% of the fibers will be retained on a twenty-five-mesh screen.

2.11.4. Mix fertilizer as required into the hydroseeding slurry.

2.11.5. Ensure that the dye does not contain growth or germination inhibiting chemicals.

2.11.6. Ensure that the dye does not contain growth or germination inhibiting chemicals. When polyacrylamide is used as part of hydroseeding mix, only anionic polymer formulation with free acrylamide monomer residual content of less than 0.05% is allowed. Cationic polyacrylamide shall not be used in any concentration. Do not spray polyacrylamide containing mixtures onto pavement.

These may include tackifiers, flocculants or moisture holding compounds.

3. ORDERS: Order placement shall include Purchase Order, Contract Number, Division Name, Division

Representative Name, and Contact Information, Bid Category Number, and Delivery Address, if applicable.

3.1. The Contractor shall inform the Division Representative at order placement if the material(s) are available and ready for delivery within one (1) business day.

3.2. Orders shall be processed within five (5) business days of order placement and in the quantities requested.

3.3. The Contractor shall notify the Division Representative within two (2) business days that the materials are ready and available for pickup, delivery, or installation.

3.3.1. If the Primary Contractor cannot fill orders, the Division may order from the Secondary Contractor.

3.3.2. If materials are unavailable from all awarded Contractors, the County reserves the right to request informal quotes off contract or utilize other contracts to purchase materials following the Procurement Ordinance.

4. DELIVERY

4.1. Cover sod if the transporting period is greater than one (1) hour.

4.2. Protect sod from the sun, wind, and rain.

4.3. Deliveries are Monday through Friday from 8:00 a.m. to 3:30 p.m., Eastern Daylight Time.

4.4. No deliveries on Collier County observed holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, and Christmas Day.

4.5. Delivery schedules shall be negotiated between the Division Representative and the Contractor.

4.6. Division Representative has the final authority for the quality and acceptability of any materials. Any materials delivered that are found to be defective or in error (on behalf of the Contractor) shall be returned by the Contractor immediately, at no cost to the County. The Contractor shall replace rejected orders within 48 hours.

5. FINAL INSPECTIONS: Following the services, the Contractor shall notify the Division Representative when the work is completed for a final inspection of the work. The Contractor will be notified within one (1) business day if the finished work fails to comply with the specifications.

5.1. Contractor shall immediately cure the deficient work, ensuring it complies with the specifications.

5.2. Upon completion of the deficient work, the Contractor shall notify the Division Representative when ready for re-inspection.

5.3. Division Representative shall make a final inspection of the work and inform the Contractor of any necessary repair work not completed.

5.4. Contractor shall immediately complete all incomplete work and arrange for another re-inspection at no additional cost to the County.

6. UTILITIES: Contractor shall be responsible for exercising precautions while working near utilities. Two days prior to the start of digging, Contractors must call Sunshine 811 at 811 or 800-432-4770, Monday – Friday from 7:00 a.m. – 5:00 p.m. Sunshine 811 needs two (2) full business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.

7. MAINTENANCE OF TRAFFIC (MOT): Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC), Intermediate Level Certification is required for MOT setup. The Contractor is responsible for setting up Maintenance of Traffic (MOT) with the right equipment and proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones, message boards, warning devices, barriers, or flagmen. The Contractor, or its subcontractor, is responsible for having and maintaining a valid Maintenance of Traffic or a Temporary Traffic Contral Certificate while performing services in the right-of-way and roadways.

A Maintenance of Traffic OR Temporary Traffic Control Certificate is required with the Contractor’s bid submission and can be held by the Contractor or a subcontractor. MOT is a requirement for the safety and protection of the Contractor's employees and motorists during services' performance. It is the Contractor's sole responsibility for safety in the work zone.

7.1. MOT shall conform to the latest edition of the FDOT Design Standards, 600 series, and The Manual on

Uniform Traffic Control Devices (MUTCD).

7.2. The Contractor is authorized to subcontract MOT. It is required that either the Contractor or subcontractor have current FDOT-approved MOT or Temporary Traffic Control, Intermediate Level, Certification per FDOT, Design Standards, 600 series indexes.

7.3. The Contractor's employee or the Contractor's subcontractor is responsible for the MOT plan and equipment setup and shall have a current FDOT-approved certification in their name. They must be readily available within twenty (20) minutes of the initial contact by County staff to address work zone safety issues.

7.4. MOT setup that does not comply with FDOT standards, the Contractor will need to cease operations until the MOT is correct per the 600 series design standard.

8. LANE CLOSURES: There are no lane closures permitted between the hours of 7:00 a.m. through 9:00 a.m. and 3:30 p.m. through 6:30 p.m. on weekdays. The Contractor may request authorization from the Division to work within the non-lane closure hours.

9. ROAD ALERT (Mandatory Requirement): Notify the Growth Management Department, Customer Service Specialist, or designee on the Wednesday before lane closure(s) by submitting the Road Alert Notification form so that staff can update the Road Alert message board. Link to form:

https://www.collier.gov/files/assets/county/v/2/growth-management/documents/right-of-way/road-alert-and-lane-closures-form.pdf

10. WORK ZONE SAFETY: Contractor shall use caution while working in County Right-of-Way and roadways.

The Contractor shall use caution while working in or around County-owned or operated facilities, right-of-way, sides of right-of-way, and roadway medians. When working within a right-of-way (i.e., roads, sidewalks, bike paths, etc.) Follow applicable FDOT and/or MUTCD requirements, such as, but not limited to:

10.1. American National Standard Institute (ANSI) and the International Safety Equipment Association (ISEA)

Class 2 or 3 Vests, T-shirts, or similarly labeled garments, depending on the time of day.

10.2. Appropriate work zone signage, cones, barricades or barrels, arrow panels, flagging personnel, and stop/slow paddles, where necessary, are required by law or the BCC.

10.3. An applicable work zone (Maintenance of traffic) plan based on FDOT and/or MUTCD designs on site.

10.4. The Contractor will maintain access for residents and commercial properties with minimal delays to the traveling public.

11. WORK HOURS: Monday through Friday in the daytime hours from 7:00 a.m. to 5:00 p.m. Contractor may request permission from the Division Representative to work outside the daytime hours and workdays. There is no additional compensation for working on weekends, holidays, or evening hours.

12. PRICE MODIFICATIONS: Price increase requests may be submitted after the initial term of the contract and prior to the first renewal. Retroactive price adjustments are not authorized.

12.1. Submit price increase requests by email to the Division Representative/ Contract Administrator sixty (60) https://www.collier.gov/files/assets/county/v/2/growth-management/documents/right-of-way/road-alert-and-lane-closures-form.pdf https://www.collier.gov/files/assets/county/v/2/growth-management/documents/right-of-way/road-alert-and-lane-closures-form.pdf days before the renewal date for consideration. Price increase requests review may take over thirty (30) days to complete.

12.2. Contractor shall provide supporting documentation justifying price increases (examples: supplier material agreements, proof of fuel increases, etc.).

12.3. Division Representative/Contract Administrator shall analyze prices to determine whether increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.

12.4. Contractor shall continue to fill all purchase orders received at the current agreement prices during the review process.

12.5. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. The bid tabulation shall be modified with the price increases and uploaded into the Finance system.

12.6. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing of the effective date of any approved price increases.

13. MODIFICATIONS: Additional items and/or services may be added to the resultant agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures The County reserves the right to request a quote from the awarded Contractor(s) for items or services that are not listed on the bid schedule but related to the current products and services. If quotes are requested by the Division Representative, the lowest quote will be awarded. If there is only one (1) Contractor, the Division Representative/Contract Administrator may negotiate a fair and reasonable price.

14. COMPENSATION: Invoice submission for payment approval must be accurate and complete with details of services performed or commodities purchased.

14.1. Invoices must include the Division Name, Contract Number, Purchase Order Number, Bid Category

Numbers, Quantities, Unit Price, and Extended Price.

14.2. An invoice may be rejected for insufficient information. If rejected, the Contractor shall resubmit the invoice using the same number and add a revision number (i.e., Invoice Number 1234 R1).

REFERENCES

The County requests that the Bidder submits three (3) through ten (10) references using the County’s Reference Form.

Include up to two additional pages per project to illustrate relevant experience. The references must be for projects within the last five (5) years whose projects are of a similar nature, size, scope and complexity of this solicitation.

Bidders may include two (2) additional pages for each project to illustrate aspects of the completed project that provides information to assess the experience of the Bidder on relevant project work.

COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
NAPLES, FLORIDA 34112
SOLICITATION PUBLIC NOTICE

File details come from the government source that posted it. Updated .