26-8684_Solicitation.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION FOR QUALIFICATIONS (IFQ)

FOR

COUNTY SIGNAGE

SOLICITATION NO.: 26-8684

VALESKA ESCOBAR, PROCUREMENT STRATEGIST III

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-2220

Valeska.Escobar@collier.gov

Docusign Envelope ID: C2080116-5765-817A-82C2-898AE2F8A9CA mailto:Valeska.Escobar@collier.gov

INTRODUCTION

BACKGROUND

AWARD AND TERM OF AGREEMENT

INVITATION FOR

QUALIFICATION (IFQ)

NUMBER:

26-8684

PROJECT TITLE: COUNTY SIGNAGE

PRE-PROPOSAL

CONFERENCE:

October 15, 2026, at 10:30 AM (EST)

LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A,

3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA

34112

IFQ OPENING

DAY/DATE/TIME:

November 6, 2026, at 3:00PM (EST)

PLACE OF IFQ OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding

System: https://procurement.opengov.com/portal/collier-county-fl.

As requested by the Parks & Recreation Division (hereinafter, the “Division or Department”), the Collier County

Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation for

Qualifications (hereinafter, “IFQ”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The

Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Vendor,” and

“Contractor.”

The results of this solicitation may be used by other County departments once awarded according to the Board of

County Commissioners Procurement Ordinance.

Signage plays a critical role in maintaining the County’s visual identity. Adherence to established brand standards ensures consistency in colors, fonts, and logo usage across all facilities. This uniformity strengthens the County’s image and credibility, making signage easily recognizable to residents and visitors. Proper application of logos and design elements prevents misrepresentation and promotes a professional appearance aligned with official guidelines.

The County requires a diverse range of signage—including interior and exterior signs, wayfinding, regulatory notices, monuments, and Light-Emitting-Diodes (“LED”) displays. Establishing a pool of pre-qualified Contractors provides flexibility, encourages competitive bidding, and helps secure cost-effective solutions without compromising quality.

Collier County reserves the right to select one, or more than one Proposers for award as deemed the best value to the

County; however, it is the intent to:

• Award to a Pool of Contractors

The results of this solicitation may be used by other County departments/divisions once awarded.

The agreement term is intended to be for two (2) years with three (3) one (1) year renewal options.

Prices shall remain firm for the initial term of the awarded Agreement.

SOLICITATION PUBLIC NOTICE

DETAILED SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

County staff will request quotes for future assignments with a value of up to $500,000 from all awarded

Contractors. The awardees are expected to submit quotes or responses for each Request for Quotes that will be issued under the awarded contract, for the duration of the contract. Repeatedly failing to submit a quote, when requested, may result in the removal of the awardee from the contract pool.

1. SCOPE OF WORK

1.1 General Scope

The Contractor shall participate as a member of the County's awarded Contractor pool and, upon request, provide competitive lump-sum quotations in response to County-issued Requests for Quotes (RFQs) for the design, fabrication, manufacture, delivery, installation, repair, replacement, removal, and disposal of interior and exterior signage.

The work may include the following types of signage:

• Interior identification signs.

• Building identification signs.

• Directional and wayfinding signs.

• Informational signs.

• Regulatory and safety signs.

• Monument signs.

• Marquee signs.

• Light-Emitting Diode (LED) and electronic message signs.

• Park, facility, and trail signage.

• ADA-compliant signage.

• Interpretive and specialty signage; and

• Other signage as required by the County.

1.2 Replacement of Existing Signage

The Contractor shall remove, dispose of, replace, repair, or modify existing signage, including associated mounting hardware, foundations, adhesives, and related materials, as specified in the individual Request for

Quotes (RFQ).

1.3 Installation of New Signage

The Contractor shall furnish and install new signage, including all labor, materials, equipment, hardware, foundations, electrical components (when applicable), permits, transportation, and incidental services necessary to provide a complete and fully operational installation.

1.4 Coordination of Work

The Contractor shall schedule and perform all work in a manner that minimizes disruption to County operations, employees, residents, visitors, and the general public. Work performed within occupied County facilities shall be coordinated with the County and, when required, may be scheduled during non-business hours to minimize operational impacts.

1.5 Compliance with Laws, Codes, and Standards

All work, materials, equipment, and installation methods shall comply with all applicable Federal, State of

Florida, County, and local laws, regulations, ordinances, building codes, accessibility requirements, permitting requirements, including applicable building, zoning, accessibility (ADA), and life-safety requirements and recognized industry standards. All materials and equipment shall be installed in accordance with the applicable manufacturer's published specifications and recommendations.

2. ACCIDENT PREVENTION AND BARRICADES

2.1 Safety Responsibility

The Contractor shall be solely responsible for developing, implementing, and maintaining all necessary safety measures to prevent accidents, protect County property, and ensure the safety of employees, County staff, the general public, and all other persons affected by the performance of the work.

2.2 Regulatory Violations

Any citations, penalties, fines, or corrective actions resulting from the Contractor's failure to comply with applicable laws, regulations, permits, or safety requirements shall be the sole responsibility of the Contractor.

2.3 Protection of the Public and Property

The Contractor shall exercise all reasonable precautions necessary to protect the safety of the public, County employees, visitors, adjacent property, utilities, landscaping, and existing facilities throughout the duration of the work.

2.4 Barricades, Warning Devices, and Traffic Control

The Contractor shall furnish, install, maintain, and remove all necessary barricades, warning signs, cones, fencing, flagging, temporary traffic control devices, and other protective measures required to safeguard the work area. Such devices shall be provided whenever work is performed in or adjacent to areas accessible to pedestrians or vehicular traffic or whenever directed by the County.

2.5 Damage to County Property

The Contractor shall immediately notify the County of any damage to County property, utilities, facilities, landscaping, or adjacent improvements caused during the performance of the work. All such damage shall be repaired or replaced by the Contractor, at no additional cost to the County, to the satisfaction of the

County.

2.6 Emergency Conditions

The Contractor shall take immediate action to eliminate any hazardous or unsafe condition created by the work and shall promptly notify the County of any incident, accident, injury, property damage, or emergency occurring at the project site.

3. LICENSING / CERTIFICATIONS

The Proposer shall submit copies of all applicable licenses and certifications with its proposal submittal. Failure to provide the required documentation may result in the proposal being deemed non-responsive.

The Proposer shall possess and submit one of the following valid licenses, as applicable to the services being offered:

• State of Florida Certified General Contractor License, or

• Specialty Contractor License for Signs.

• The Proposer shall submit a current and valid Business Tax Receipt, as required by applicable State and local regulations.

All required licenses, certifications, and Business Tax Receipts shall remain current and in good standing throughout the term of the awarded Agreement, including any renewal periods. The Contractor shall immediately notify the County of any suspension, revocation, expiration, or other change affecting its licensing status.

4. CONTRACTOR RESPONSIBILITIES

The Contractor shall provide all labor, supervision, materials, equipment, transportation, tools, permits, and incidentals necessary to perform the work in accordance with the requirements of this solicitation.

4.1 General Responsibilities

The Contractor shall demonstrate competency and expertise in all aspects of signage design, fabrication, delivery, installation, repair, and related services. All work shall be performed in a professional, safe, and workmanlike manner and in accordance with the requirements of this solicitation.

4.1.1 Qualified Personnel

The Contractor shall employ only qualified, experienced, and properly trained personnel who possess the skills necessary to perform the work in accordance with industry standards and applicable regulations.

4.1.2 Quality of Workmanship

All workmanship, materials, and equipment furnished under this Agreement shall be new, free from defects, and of the quality specified or otherwise acceptable to the County.

4.1.3 Responsibility for Damages

The Contractor shall be solely responsible for any loss, damage, or injury resulting from the performance of the work, including damage to County property, public or private property, utilities, landscaping, structures, equipment, or other improvements caused by the Contractor, its employees, agents, or subcontractors. The

Contractor shall promptly repair or replace any damaged property, at no additional cost to the County, to the satisfaction of the County.

4.2 Turnkey Project Requirements

Unless otherwise specified in the individual Request for Quotes (RFQ) or Scope of Work, all pricing submitted by the Contractor shall be all-inclusive and shall provide a complete turnkey project.

4.2.1 Labor and Materials

All labor, supervision, materials, hardware, tools, equipment, engineering, fabrication, manufacturing, transportation, delivery, installation, testing, mobilization, demobilization, protection of existing facilities, housekeeping, and final site clean-up necessary to complete the work.

4.2.2 Permits and Fees

All applicable licenses, permits, inspections, testing, utility locates, and associated fees required for the lawful completion of the work.

4.2.3 Site Restoration

Restoration of all disturbed areas resulting from the Contractor's operations, including replacement or repair of landscaping, sod, irrigation, pavement, concrete, striping, or other site improvements as required by the Scope of Work or directed by the County.

4.3 Correction of Deficiencies

The Contractor shall promptly correct, at no additional cost to the County, any apparent or latent defects, deficiencies, or non-conforming work identified before or after project completion during the applicable warranty period or as otherwise required by the awarded Agreement.

4.4 Complete Performance

The Contractor shall furnish all labor, materials, equipment, supervision, and services necessary to provide a complete and operational installation. The absence of any incidental materials, equipment, labor, or services necessary for the proper completion of the work shall not relieve the Contractor of its obligation to provide a complete, functional, and acceptable project at no additional cost to the County.

4.5 Basis of Payment

Unless otherwise specified in the individual Request for Quotes (RFQ), compensation shall constitute full payment for all labor, supervision, materials, equipment, design, engineering, fabrication, permits, inspections, mobilization, electrical work, transportation, delivery, installation, restoration, overhead, profit, and all incidental costs necessary to complete the work in accordance with the Contract Documents.

5. COUNTY RESPONSIBILITIES

5.1 Review and Approval of Submittals

The County reserves the right to review, approve, reject, or require revisions to any design concepts, shop drawings, proofs, layouts, specifications, color selections, materials, or other submittals that do not conform to the requirements of the Contract Documents or the County's established standards. No fabrication or installation shall commence until written approval has been provided by the County, when required.

5.2 Inspection and Acceptance

The County reserves the right to inspect the work at any stage of fabrication, delivery, or installation to verify compliance with the Contract Documents. Final inspection and acceptance shall occur only after the County determines that all work has been satisfactorily completed in accordance with the specifications, applicable codes, and the approved scope of work.

5.3 Rejection of Non-Conforming Work

The County reserves the right to reject any materials, equipment, workmanship, or completed work that fails to comply with the requirements of the Contract Documents. The Contractor shall promptly correct or replace any rejected work at no additional cost to the County.

6. GRAPHIC STANDARDS

6.1 County Branding

The Contractor shall use the official County logos, branding elements, and other graphic files, as applicable, in one or more of the following electronic formats: JPEG, PDF, EPS, AI, PNG, or other formats deemed suitable by the County. See Attachment A – Brand Standards & Guidelines.

6.2 Logo Usage

The Contractor shall use all County logos, seals, trademarks, and branding elements solely for the performance of services under this Agreement and strictly in accordance with the County's approved Graphic Standards and branding guidelines. The Contractor shall not modify, distort, recreate, recolor, or otherwise alter any County logo or graphic element except for proportional resizing necessary to accommodate the approved sign dimensions, unless otherwise authorized in writing by the County.

6.3 Sign Design Standards

All signage shall be professionally designed, durable, weather-resistant, and appropriate for its intended application.

6.4 Proofs and Shop Drawings

Prior to fabrication, the Contractor shall submit electronic proofs, layouts, shop drawings, renderings, or other design documents, as applicable, to the County for review and written approval. No fabrication, procurement of custom materials, or installation shall commence until written approval has been received from the County.

6.5 Accuracy of Proofs

The Contractor shall be responsible for verifying the accuracy of all dimensions, spelling, graphics, colors, layouts, materials, and specifications prior to fabrication. County approval of proofs shall not relieve the

Contractor of responsibility for correcting errors or omissions resulting from the Contractor's preparation of the submittals.

7. INSTALLATION

7.1 Field Verification and Coordination

Prior to the commencement of any work, the Contractor shall verify all field conditions, dimensions, measurements, utility locations, mounting surfaces, and installation requirements. The Contractor shall coordinate all work with the County to ensure compliance with the Contract Documents, approved shop drawings, permits, and project-specific requirements. Any discrepancies shall be reported to the County before proceeding with the work.

7.2 Protection of the Public

The Contractor shall provide, install, maintain, and remove all necessary barricades, temporary fencing, warning signs, cones, flagging, traffic control devices, and other protective measures necessary to safeguard pedestrians, vehicular traffic, County employees, and adjacent property throughout the duration of the work.

7.3 Utility Coordination

Prior to any excavation, drilling, trenching, or ground disturbance, the Contractor shall verify the location of all underground and overhead utilities. The Contractor shall contact Sunshine 811 ("Call Before You Dig") and comply with all applicable utility notification requirements before beginning any excavation activities.

7.4 Unforeseen Conditions

The Contractor shall immediately notify the County of any unforeseen site conditions or additional work, including electrical, structural, or utility modifications, that are outside the approved Scope of Work. No additional work shall be performed without prior written authorization from the County.

7.5 Removal of Existing Signage

Unless otherwise specified, the Contractor shall carefully remove and properly dispose of all existing signage, mounting hardware, adhesives, foundations, and related materials necessary to complete the installation.

Disposal shall be in accordance with all applicable Federal, State, and local regulations.

7.6 Installation Requirements

All signage shall be securely installed on structurally adequate and compatible mounting surfaces using manufacturer-recommended installation methods and materials. Installation shall ensure proper alignment, stability, durability, and long-term performance.

7.7 Manufacturer Identification

Unless otherwise approved in writing by the County, completed signage shall not display visible manufacturer names, trademarks, logos, labels, or other identifying marks when viewed under normal operating conditions.

7.8 Identification Labels

The Contractor shall affix a durable label or date sticker to the back or other concealed location of each sign identifying, at a minimum, the installation date and, when applicable, the manufacturer's warranty information.

7.9 Housekeeping and Site Restoration

The Contractor shall maintain a clean and orderly work site throughout the project. At the conclusion of each workday, all debris, waste materials, packaging, excess materials, and equipment shall be removed from the project site. Upon completion of the work, the Contractor shall restore the work area to a clean and safe condition acceptable to the County.

7.10 Inspection

All materials, equipment, workmanship, and completed installations shall be subject to inspection by the

County at any time during fabrication, delivery, installation, or upon completion of the work. County inspections shall not relieve the Contractor of responsibility for compliance with the Contract Documents.

7.11 Correction of Deficient Work

Any work determined by the County to be defective, damaged, improperly installed, or otherwise not in compliance with the Contract Documents shall be promptly corrected, repaired, or replaced by the Contractor, at no additional cost to the County, within the timeframe specified by the County.

7.12 Final Testing and Commissioning

Upon completion of the installation, the Contractor shall test all installed signage, including illuminated and

LED signage, to verify proper operation and compliance with the Contract Documents. Any deficiencies identified during testing shall be corrected prior to final acceptance by the County.

This addition ensures that electrical and illuminated signs are fully operational before the County accepts the work and helps avoid post-installation disputes.

8. Distribution of Work

8.1 Projects with an Estimated Value of $15,000 or Less

For individual projects with an estimated value of $15,000.00 or less, the County may request a lump-sum quotation from one (1) Contractor using the County's Contractor rotation process. (e.g., under $15,000), The

County reserves the right to consider the Contractor's availability, qualifications, past performance, ability to meet the required schedule, and overall best interest of the County when selecting the Contractor. Upon acceptance of the quotation, the County shall issue a Purchase Order authorizing the Contractor to proceed with the work.

8.2 Projects Exceeding $15,000

For individual projects with an estimated value exceeding $15,000.00, the County shall issue a Request for Quotes

(RFQ) to all Contractors within the awarded Contractor pool, unless otherwise permitted by County’s

Procurement Ordinance.

Each RFQ shall, at a minimum, include:

• Project location.

• Project-specific scope of work.

• Applicable plans, specifications, and drawings, if available.

• Required completion schedule.

• Any special project requirements.

Contractors shall submit a lump-sum quotation in accordance with the RFQ requirements. The County intends to award each project to the lowest-priced, responsive, and responsible Contractor that demonstrates the ability and capacity to complete the work within the required timeframe.

Unless otherwise authorized by the County in writing, subcontracting shall not be permitted.

8.3 Signage Design Services

When required, the County may select one (1) Contractor from the awarded Contractor pool to provide professional signage design services for a specific project.

Design services may include:

• Site evaluation and field verification.

• Sign dimensions and layouts.

• Structural and foundation details.

• Electrical requirements.

• Elevation drawings and renderings.

• Material specifications.

• Colors and finishes.

• Graphic layouts.

• Logo placement.

• Applicable code and accessibility requirements.

8.4 Use of Signage Design Documents

Completed design documents shall become the property of the County and may be used by the County in subsequent Requests for Quotes issued under this awarded Agreement. Design documents shall not contain the

Contractor's company name, logo, trademarks, or other identifying information unless specifically authorized by the County.

8.5 Eligibility to Compete

A Contractor providing signage design services for a project shall remain eligible to submit a quotation for the subsequent Request for Quotes associated with that project unless otherwise prohibited by law, County policy, or the terms of the solicitation.

8.6 Authorization to Proceed

The Contractor shall not begin any work until a County Purchase Order, or other written authorization has been issued by the County.

8.7 Scope Clarification and Changes

Any questions, discrepancies, or requested clarifications regarding the project scope shall be submitted to the

County before commencing the work.

The Contractor shall not perform any work outside the approved Scope of Work without prior written authorization from the County. The County shall not be responsible for payment of any additional work performed without an approved Purchase Order, Purchase Order modification, or other written authorization issued by the

County.

9. WARRANTY REQUIREMENTS

The Contractor shall ensure all materials, equipment, and workmanship furnished shall be new, of good quality, and free from defects in design, materials, and workmanship.

The Contractor shall warrant all work performed against any and all defects in materials and workmanship for the duration of the applicable manufacturer's standard warranty period, unless a longer warranty period is specified in the individual Request for Quotes (RFQ), Scope of Work, or manufacturer documentation.

RESPONSE FORMAT AND EVALUATION GRADING CRITERIA FOR DEVELOPMENT OF

SHORTLIST

The Contractor shall, at no additional cost to the County, promptly repair, replace, or correct any apparent or latent defects in materials, equipment, or workmanship that become evident during the applicable warranty period.

Warranty coverage shall apply only to defects resulting from defective materials, workmanship, or installation and shall not extend to damage caused by misuse, abuse, vandalism, accidents, Acts of God, or other causes beyond the Contractor's control.

Any replacement materials, equipment, or corrective work performed under this warranty shall be subject to the same warranty requirements as the original work, beginning on the date the corrective work is completed.

The Contractor shall remain responsible for coordinating all warranty claims with manufacturers and suppliers and shall ensure that all warranty repairs or replacements are completed in a timely manner and to the satisfaction of the County.

1.1 Proposers are encouraged to review the Invitation for Qualifications Instructions, which includes the evaluation process.

1.2 For the development of a shortlist, the following Evaluation Criteria will be utilized by the County’s Selection

Committee to score each proposal. Proposals must address all the following criteria:

No. Evaluation Criteria Maximum Points

1 Cover Letter/Management Summary 5 Points

2 Certified Woman and/or Minority Business

Enterprise 5 Points

3 Experience and Capacity of the Firm 45 Points

4 Specialized Expertise of Team Members 35 Points

5 Local Contractor Preference 10 Points

TOTAL

100 Points

Detailed Criteria Descriptions are further described below. Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or the proposal may be deemed non-responsive.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points

Available)

Provide a cover letter that includes:

• The Proposer’s philosophy in providing the services requested.

• Name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal.

Note: Submission of a proposal certifies that the Proposer will accept any awards as a result of this

IFQ.

EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS

ENTERPRISE (5 Total Points Available)

Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a

Certified Woman and/or Minority Business Enterprise.

EVALUATION CRITERIA NO. 3: EXPERIENCE AND CAPACITY OF THE FIRM (45 Total Points

Including:

• Firm’s qualifications to produce the required deliverables, including abilities, capacity, skills, and financial strength, and number of years of experience in providing the required services.

• Describe the various team members’ successful experience in working with one another on previous projects.

• References: Submit three (3) through ten (10) references using the County’s Reference Form.

Include up to two additional pages per project to illustrate relevant experience. The references must be for projects within the last five (5) years whose projects are of a similar nature, size, scope and complexity of this solicitation.

EVALUATION CRITERIA NO. 4: SPECIALIZED EXPERTISE OF TEAM MEMBERS (35 Total

Points Available)

Including:

• Description of the proposed contract team and the role to be played by each member of the team.

• Brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services.

• The Proposer shall submit a current and valid Business Tax Receipt, as required by applicable State and local regulations.

The Proposer shall possess and submit one of the following valid licenses:

• State of Florida Certified General Contractor License, or

• Specialty Contractor License for Signs.

All required licenses, certifications, and Business Tax Receipts shall remain current and in good standing throughout the term of the awarded Agreement, including any renewal periods. The Contractor shall immediately notify the County of any suspension, revocation, expiration, or other change affecting its licensing status.

EVALUATION CRITERIA NO. 5: LOCAL CONTRACTOR PREFERENCE (10 Total Points

Local business is defined as the Proposer having a current Business Tax Receipt issued by the Collier or

Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or

Lee County from which the Proposer’s staff operates and performs business in an area zoned for the conduct of such business.