26-8643_Solicitation.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

TURNAROUND CONSTRUCTION SERVICES

SOLICITATION NO.: 26-8643

PATRICIA DOBROVODSKA, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8946

Patricia.dobrovodska@collier.gov (Email)

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB)

NUMBER:

26-8643

PROJECT TITLE: TURNAROUND CONSTRUCTION SERVICES

PRE- BID MEETING: MARCH 10, 2026, AT 10:00 AM EST

LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM

A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA

34112

DUE DATE: MARCH 30, 2026, AT 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Solid & Hazardous Waste Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

Historically, County departments have spent approximately $1,650,000.00 annually; however, this may not be indicative of future buying patterns.

BACKGROUND

The Solid & Hazardous Waste Management Division of the Public Utilities Department is responsible for ensuring safe and efficient waste collection and disposal services throughout Collier County. Some areas within the County contain dead-end streets that are not suitable for large vehicles, such as waste collection and emergency response vehicles, to turn around. In many cases, these vehicles must reverse down the street to the nearest intersection or onto private property, posing safety risks and potential property damage.

This solicitation aims to enhance public safety and protect private property by providing designated turn-around areas for large vehicles (i.e., garbage trucks and emergency response) on dead-end streets. To achieve this, the County plans to construct reinforced turnarounds in the form of Designated Driveways and Hammerheads.

Designated Driveways are reinforced private driveways approved by property owners

Hammerheads are specifically designed turnaround areas located at the end of dead-end streets

Both solutions will create safe and functional turnaround spaces where no existing options are available. County-designated driveway specifications, along with a reference example of a hammerhead design, are included as Attachments A and B to this solicitation. Note that hammerhead designs may vary by location.

TERM OF CONTRACT/AGREEMENT

The contract term, if an award(s) is made is intended to be for three (3) years with two (2) one (1) year renewals.

Prices shall remain firm for the initial term of the awarded contract. Prices shall remain firm for the initial term of the awarded contract. Contractors are advised that any price adjustments permitted under this solicitation are set forth in Section 10 of the Scope of Work.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a Bidder’s submittal prior to the https://procurement.opengov.com/portal/collier-county-fl award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible Bidder that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the Bidder with the lowest price as outlined below:

• Lowest Total Bid

Collier County reserves the right to select one, or more than one Bidder award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Identify Single Awardee

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

1. General Requirements The Contractor shall be a licensed Certified General Contractor, Certified Building Contractor, or Certified Underground Utility and Excavation Contractor with the State of Florida. Certification must be current to perform any work under the resultant Contract. Contractor must also be licensed to operate in Collier County. The Contractor and all employees shall comply with applicable Federal, State and Local laws and regulations. The Contractor shall maintain the license(s) active during the duration of the resultant contract. Contractor must submit required licenses with the bid submittal or may be deemed non-responsive.

2. Project Execution The County’s Project Manager will set the required response time for each project estimate of cost based on quantities provided; at a minimum the Contractor will be given ten (10) business days to provide an estimate, unless otherwise approved by County Project Manager.

The Contractor shall make arrangements (if necessary) with the County’s Project Manager or Designee to properly inspect the project site subsurface conditions.

Owner's Allowance - for Owners Use as Directed. Allowance will be used only at the County’s/Owner's direction to accomplish work due to unforeseen conditions and/or as directed by the Owner. Inclusion of the Allowance as part of the Contract Price is not a guarantee that the Contractor will be paid any portion or the full amount of the Allowance.

Expenditures of Owners Allowance will be made through Change Order with proper documentation of Time and Materials supporting the change.

Material markup shall not exceed 15%. Contractor must provide backup documentation for all non-unit rate items exceeding $500. No markup shall be applied to unit rate items, surcharges, tariffs, permits, sales tax and/ or freight by either Contractor or subcontractor. Subcontractor markup shall not exceed 10%. A copy of the Subcontractor’s itemized invoice must be provided. Material markup shall not be allowed against a Subcontractor' s material.

Subcontractor hourly/unit rates shall not exceed the Contractor' s hourly/unit rates. No markup will be paid on subcontracted work for items with unit rates in the bid schedule.

The Work under the resultant Agreement will be for individual projects with a value up to $199,999.

3. Changes in the Work The County shall have the right at any time during the progress of the Work to increase or decrease the Work. Any changes after a purchase order is issued will be processed through the issuance of a change order. Within two (2) business days after being notified of a change, Contractor shall submit an estimate of any cost or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by the County, and the County shall not be liable to the Contractor for any increased compensation without such modification. No officer, employee or agent of the County is authorized to direct any extra or changed work orally. Any modifications to this Agreement shall be in compliance with the County Procurement Ordinance and Procedures in effect at the time such modifications are authorized.

4. Commencement of Work Work shall not commence until a Purchase Order has been issued and all required documentation has been provided by the County’s Project Manager or Designee.

The Contractor shall obtain and maintain all required permits and/or licenses necessary for the execution of the work prior to the start of construction. Permits may include, but not be limited to: Collier County Right-of-Way, Exotic and/or Vegetation Removal or Permit, and Southwest Florida Water Management District Permit. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the execution of the work shall be procured and paid for by the Contractor.

5. Work Performance The Contractor shall provide all labor, fuel, materials, equipment, supplies, permits and project schedules to complete the entire construction of the awarded project. The County reserves the right to request additional information from the Contractor for clarification on all site-specific construction documents and invoices submitted.

Any and all utility relocations that are deemed necessary to complete the project are the responsibility of the County.

A video and digital picture of each project site’s pre-existing condition must be submitted by the Contractor to the County’s Project Manager or Designee prior to the start of construction. A video and digital picture of the project site after construction shall be provided upon the Contractor’s submittal for Final Completion approval of the project.

Upon County’s final inspection of work, Contractor shall provide digital pictures to County Project Manager or Designee within 2 business days. At the County Project Manager’s discretion, the Contractor may also be required to submit a video and digital picture of the progress work being performed at the project site at any time. All required videos and digital pictures of the project sites submitted by the Contractor shall become property of the County upon submission.

The Contractor shall coordinate and be responsible for all project required testing and inspections, at no additional cost to the County. Testing may include but not be limited to: Florida Limerock Bearing Ratio (LBR) Testing;

Concrete Cylinder Testing and Density Testing. Inspections may include but not be limited to: County Road Maintenance and/or Right-of-Way permit inspection requirements.

All testing and inspection results shall be provided to the County’s Project Manager or Designee within twenty-four

(24) business hours after the report has been issued to the Contractor via email. The Contractor will be responsible for watering sod for a period of sixty (60) days after installation, with the frequency of watering adjusted based on seasonal conditions.

6. Safety

• It is the Contractor’s sole responsibility for safety in the work zone. Contractor shall provide work zone signage, cones, barricades or barrels, arrow panels, flagging personnel and Stop/Slow Paddles, where necessary, as required by law or the Board of County Commissioners (BCC).

• The Contractor shall run operations in strict accordance with Occupational Safety and Health Administration (OSHA) regulations and the manufacturer’s safety requirements.

• MOT shall be in accordance with Florida Department of Transportation (FDOT) and Collier County Procedures. The County’s Project Manager or Designee will be responsible for providing a copy of the Collier County Procedure to the Contractor upon an internal request to the Risk Management Division. The Contractor shall be required to provide MOT or Temporary Control Certification. If the Contractor is subcontracting MOT, they shall submit the subcontractor’s certification with the bid submittal.

• American National Standards Institute/ International Safety Equipment Association (ANSI/ISEA) Class 2 or 3 Vests, T-shirts or similarly labeled garments depending on time of day.

A Class 3 garment is mandatory for use by flagging personnel during any hours of darkness, including during inclement weather situations, where conditions may create hours of darkness during normal daylight conditions.

7. Clean-Up The Contractor shall be responsible for removing all debris from the project site, upon completion of County inspection and approval of work. The Contractor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses, or upon request by the County’s Project Manager or Designee.

8. Damages Contractor’s damage to turf, curbs, sidewalks, pavement or structures, mailboxes, appurtenances, etc., verified by the County’s Project Manager or designee, shall be repaired or replaced by the Contractor to the satisfaction of the County’s Project Manager or Designee at no additional cost to the County, and damages shall be repaired or replaced within seventy-two (72) hours from the occurrence of the damage.

The Contractor shall be responsible for exercising precautions while working near utilities. Before digging, the Contractor must call Sunshine 811 at 811 or 800-432-4770, Monday through Friday, from 7:00 a.m. to 5:00 p.m.

Sunshine 811 needs two (2) full business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.

9. Warranty The Contractor shall professionally perform to the industry standards and to the requirements in this solicitation and subsequent contractual documents. The Contractor shall warrant their work for two (2) years following final acceptance by the County. In the event of a settlement of paved areas more than one-quarter (¼”) inch below the undisturbed adjacent permanent pavement, the Contractor shall make the necessary repairs to restore the pavement level within ten (10) calendar days after notification by the Division. The Contractor is responsible for repair costs.

10. Price Increases

Any requested fee adjustment shall be fully documented and submitted to the County Representative no less than thirty (30) days prior to the Contract anniversary date. Any approved fee adjustments shall become effective as of the anniversary date or upon Board approval.

The Procurement Director or designee has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. Price increase requests are not guaranteed. If approved, the Vendor will be notified in writing with the effective date of any approved price increases.

The County may, after examination, refuse to accept the adjusted rates if they are not properly documented, or considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted rates, and the matter cannot be resolved to the satisfaction of the County, a contract termination will be processed.

REFERENCES

The County requests that the Bidder submits three (3) through ten (10) references using the County’s Reference Form.

Include up to two additional pages per project to illustrate relevant experience. The references must be for projects within the last five (5) years whose projects are of a similar nature, size, scope and complexity of this solicitation.

Bidders may include two (2) additional pages for each project to illustrate aspects of the completed project that provides information to assess the experience of the Bidder on relevant project work.