26-598-IFB_Risk_Assessment_Form_Complete_03192026.xlsx

This is a Risk Assessment Form for Insurance Requirements completed by the Greater Orlando Aviation Authority's Purchasing Section for IFB 26-598, a one-time purchase of passenger boarding ramps estimated at $550,000. The solicitation involves the procurement of two universal passenger boarding ramps—one narrow-body aircraft ramp accommodating aircraft from E190 to A321 and one wide-body aircraft ramp accommodating aircraft from B767 to A380—with delivery required within 90 days of purchase order receipt, on or about July 1, 2026. The ramps must comply with FAA AC 150/5220-21C standards and ADA 2010 accessibility requirements, incorporating continuous slip-resistant surfaces, adjustable slopes, handrails, transition plates, LED lighting, solar-powered systems with plug-in charging capability, removable canopies, battery-operated lift systems, and safety features including edge protection. The solicitation timeline indicates the question submission deadline is April 6, 2026 at 4:00 p.m., addenda will be released by April 13, 2026, and bid responses are due April 27, 2026 at 2:00 p.m., with Committee recommendation scheduled for May 26, 2026 and Aviation Authority Board approval anticipated June 17, 2026. Respondents must submit pricing on an all-inclusive, FOB Destination, Freight Prepaid basis with Net 45 payment terms for three line items: the narrow-body ramp, the wide-body ramp, and on-site installation, setup, testing, commissioning, and training.

The risk assessment identifies required insurance coverage including Commercial General Liability of $1,000,000 per occurrence for non-AOA access or $5,000,000 per occurrence for AOA access at OIA, Automobile Liability of $1,000,000 per occurrence, Workers' Compensation at Florida statutory limits with Employer's Liability of $100,000/$100,000/$500,000, and Professional Liability of $1,000,000 per claim. Additional insured endorsements naming the Aviation Authority and City of Orlando are required, with the Aviation Authority as additional insured. Minimum qualifications include five years of continuous, verifiable experience providing similar goods and services within the five years prior to the solicitation deadline and three client references from similar projects within the past five years. The procurement is not restricted to any particular class of organizations, though no set-asides or participation requirements apply as this is classified as a one-time purchase of goods rather than a service contract, and the MWBE Program was suspended as of June 3, 2025. The awarded supplier must provide a minimum two-year warranty commencing after installation and setup, guarantee spare parts availability for ten years post-delivery, and provide technical support at no additional cost.