RE__26-598-IFB_Risk_Assessment_03192026.pdf

From: Jill Overstreet To: Dave Deans; Dorie Yepez, NIGP-CPP Cc: Abdu El-Baroudi; Elizabeth Serrano-Medina Subject: RE: 26-598-IFB Passenger Boarding Ramps - Risk Assessment Form Date: Thursday, March 19, 2026 12:30:22 PM Attachments: image001.png

26-598-IFB Risk Assessment Form 03112026.xlsx 26-598-IFB Final 03112026.docx OrlandoInternationalAirport_Color_RGB_line_fddd7b0a-f1b5-43d1-b246-03227f93bb5e.png

Good afternoon, Attached is the Risk Assessment.

Understanding the contractor will be escorted onto the AOA, we will only require the $1million for General and Automobile Liability but the standard language will remain within the contract if circumstances change.

Please be sure to remove the Pollution requirement and replace it with Professional Liability.

Thank you all, Jill Overstreet Manager, Risk Management jill.overstreet@goaa.org P +14078252629 C +14078498996

Greater Orlando Aviation Authority 5855 Cargo Road Orlando, Florida 32827 FlyMCO.com

From: Dave Deans <ddeans@goaa.org> Sent: Wednesday, March 11, 2026 1:33 PM To: Dorie Yepez, NIGP-CPP <dorie.yepez@goaa.org>; Jill Overstreet <jill.overstreet@goaa.org> Cc: Abdu El-Baroudi <AElBaroudi@goaa.org>; Elizabeth Serrano-Medina <elizabeth.serrano-medina@goaa.org> Subject: RE: 26-598-IFB Passenger Boarding Ramps - Risk Assessment Form mailto:jill.overstreet@goaa.org mailto:ddeans@goaa.org mailto:dorie.yepez@goaa.org mailto:aelbaroudi@goaa.org mailto:elizabeth.serrano-medina@goaa.org http://flymco.com/

Risk Assessment Form

RISK ASSESSMENT FOR INSURANCE REQUIREMENTS - Purchasing

Section I: To Be Completed by Purchasing

Dorie Yepez 3/10/22 Date Submitted

Purchasing Agent (Requestor)

Passenger Boarding Ramps (one-time purchase; Standard PO) 26-598-IFB

Brief Description of Services Solicitation #

N Will Contractor or its sub, agent, or rep occupy, rent, or maintain GOAA property? $550,000 Estimated Award Amount

Where will contractor perform work? 3/22/22 Estimated Publish Date

____ Landside or __X__ Airside or ____ Both

N Contract includes current insurance template from Risk Mgmt. Detailed Scope of Services must be attached

If no, attach proposed language. Previous Risk Assessment (if applicable) must be attached

Section II: To Be Completed by Risk Management

Risk Only:

Phase 1: Risk Assessment & Insurance Requirements Phase 2: Review of Insurance Language in Solicitation

3/10/22 Date Received Date Final Solicitation Reviewed

Commercial General Liability Y / N Agreement matches Ins. Reqmts in Phase 1

X $1,000,000 each occurrence - Non-AOA access/OEA Y / N Template Insurance Language being used

$5,000,000 each occurrence - AOA access @ OIA Risk Type Based on Final Review

(specify reason for change)

- Other

Auto Liability

X $1,000,000 each occurrence - Non-AOA access/OEA

Assessment performed by Date

$5,000,000 each occurrence - AOA access @ OIA

Comments/Notes:

- Other

Workers Compensation & Employers Liability

X WC: Florida Statutory Limits

X EL: $100k/$100k/$500k

- Other

Professional Liability Phase 3: Review of Certificate of Insurance

X $1,000,000 - each claim

Cyber/Privacy Liability Date COI Received

Date of Notice of Award

Environmental/Pollution Liability

Y / N COI matches Phase 1 Ins. Reqmts

Other Coverages Required: Y / N Additional Insured

Y / N Acceptable SIR/DED

P04A Risk Type based on Initial Assessment

Y / N Modifications

If yes, attach completed form

Jill Overstreet

Risk Mgmt. Risk Assessment Performed By Risk Management Review of COI By

3/18/22

Date Returned to Purchasing Date Returned to Purchasing for data upload into COI tracking system

RM Form # 1130_P v.12.2020

RFP Timeline

ID Task Duration Start Finish

1 Project Name 304 Tue 03/14/17 Fri 01/12/18

2 Spec Received from AAR 37 Thu 04/20/17 Sat 05/27/17

3 Board Notification 0 Tue 04/18/17 Tue 04/18/17

4 Pre-Document Review 45 Tue 05/30/17 Fri 07/14/17

5 Risk Assessment by Risk Manger 5 Thu 06/01/17 Tue 06/06/17

6 MWBE/LDB Review by SBO 5 Thu 06/01/17 Tue 06/06/17

7 Spec Review by SPA 7 Wed 06/07/17 Wed 06/14/17

8 Prepare Solicitation Documents 3 Wed 06/14/17 Sat 06/17/17

9 Item No. Review for Pricing Pg 3 Sat 06/17/17 Tue 06/20/17

10 Purchasing Manager Review 5 Sat 06/17/17 Thu 06/22/17

11 Legal Review 7 Fri 06/23/17 Fri 06/30/17

12 Finalize Solicitation Documents 7 Sat 07/01/17 Sat 07/08/17

13 Customer Finalization and Approval 7 Sat 07/08/17 Sat 07/15/17

14 Advertisement Period 2 Thu 07/13/17 Sat 07/15/17

15 Bid/Proposal Release Notification 0 Fri 07/14/17 Fri 07/14/17

16 Solicitation Package on Street 30 Mon 07/17/17 Wed 08/16/17

17 On Street 30 Mon 07/17/17 Wed 08/16/17

18 Pre-Bid/Proposal Meeting 0 Wed 07/19/17 Wed 07/19/17

19 Addendum 3 Wed 07/26/17 Sat 07/29/17

20 Solicitation Opening 0 Wed 08/16/17 Wed 08/16/17

21 Evaluation Period 85 Wed 08/16/17 Thu 11/09/17

22 Document Review 5 Thu 08/17/17 Tue 08/22/17

23 MWBE/LDB Review by SBO 5 Thu 06/01/17 Tue 06/06/17

24 Reference Check 12 Thu 08/17/17 Tue 08/29/17

25 Staff Review Meeting 0 Tue 08/29/17 Tue 08/29/17

26 Prepare Matrix 7 Wed 08/30/17 Wed 09/06/17

27 Staff Review Final Meeting 0 Wed 09/06/17 Wed 09/06/17

28 Prepare CPC Memo 7 Thu 09/07/17 Thu 09/14/17

29 Draft Agenda Review 7 Fri 09/08/17 Fri 09/15/17

30 CPC Committee Meeting 0 Tue 10/03/17 Tue 10/03/17

31 5 day wait 7 Wed 10/04/17 Wed 10/11/17

32 CPC Meeting/Shortlist/Interviews 0 Tue 10/10/17 Tue 10/10/17

33 Notice of Intent to Award Issued 0 Sat 11/11/17 Sat 11/11/17

34 Await Board Meeting 29 Wed 10/11/17 Thu 11/09/17

35 GOAA Board Meeting 0 Thu 11/09/17 Thu 11/09/17

36 Contract Award Finalization 37 Tue 12/05/17 Thu 01/11/18

37 Vendor Contract Submittal Time 14 Sat 11/11/17 Sat 11/25/17

38 New Vendor Set Up 3 Sat 11/11/17 Tue 11/14/17

39 COI Review by Risk Manager 3 Tue 11/28/17 Fri 12/01/17

40 Legal Review 7 Fri 12/01/17 Fri 12/08/17

41 Chief Financial Officer Review 7 Fri 12/08/17 Fri 12/15/17

42 Contract Execution by CEO 7 Fri 12/15/17 Fri 12/22/17

43 Pre Performance Contract Meeting 0 Wed 01/03/18 Wed 01/03/18

44 Notice to Proceed Issued 0 Wed 01/03/18 Wed 01/03/18

45 Post Notification of Executed Award 0 Wed 01/03/18 Wed 01/03/18

46 Create Contract Header 7 Wed 01/03/18 Wed 01/10/18

47 Contract Filing 1 Thu 01/11/18 Fri 01/12/18

RFP PROCUREMENT PLAN

Solicitation Number: PXX-23 MWBE: Directed/Participation/None Recurring Contract: Yes/No SPA: Department: Replace Expiring Contract: PIF Rec'd: Est. Cost.:$ Expires:

Spec Rev'd/ Due: Contract Start Date:

INVITATION FOR BIDS

26-598-IFB

26-598-IFB PASSENGER BOARDING RAMPS

GREATER ORLANDO AVIATION AUTHORITY

26-598-IFB

26-598-IFB Passenger Boarding Ramps

TABLE OF CONTENTS

INTRODUCTION

GENERAL INFORMATION AND RESPONSE PREPARATION

SCOPE OF WORK / SPECIFICATIONS

MINIMUM REQUIREMENTS

OTHER REQUIREMENTS

SELECTION PROCESS AND AWARD

VENDOR QUESTIONNAIRE

PRICE TABLE(S)

AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

INTRODUCTION

Summary

The Orlando International Airport (MCO), operated and managed by the Greater Orlando Aviation Authority (“Aviation Authority”), has averaged 57.2 million domestic and international passengers during Fiscal Year 25. MCO experienced a 15% growth in passenger traffic in 2023 and is currently served by 32 commercial airlines and 5 cargo carriers. Orlando International Airport (MCO) is the busiest airport in the State of Florida, the 7th most actively engaged airport in the United States, and 18th in the world.

The Aviation Authority is committed to ensuring quality services and a seamless passenger journey through exceptional experiences, collaboration, and creativity, by focusing on People, Connection, Community and Innovation.

Intent

The Aviation Authority is seeking to purchase one (1) Universal Passenger Boarding Ramp designed to accommodate Narrow-Body Aircrafts and one (1) Universal Passenger Boarding Ramp designed to accommodate Wide-Body Aircrafts, aimed at facilitating the boarding and disembarking of airline guests in remote airport locations. Delivery of Goods and Services to start on or about 07/01/2026.

Tentative Timeline

Release Project Date:

March 23, 2026

Question Submission Deadline:

April 6, 2026, 4:00pm

Release of Addendum:

April 13, 2026, 4:00pm

Response Submission Deadline:

April 21, 2026, 2:00pm

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/29642245709037?p=lE6kwO6UIWHJoiY3M3 Meeting ID: 296 422 457 090 37 Passcode: vV9Et6WW Need help? | System reference Dial in by phone +1 872-242-8019,,76874683# United States, Chicago Find a local number Phone conference ID: 768 746 83# Join on a video conferencing device Tenant key: goaa@m.webex.com Video ID: 118 996 354 5 More info For organizers: Meeting options | Reset dial-in PIN

Committee Date for Recommendation:

May 26, 2026

Aviation Authority Board Approval:

June 17, 2026

Dates/times are subject to change. All times are EST.

GENERAL INFORMATION AND RESPONSE PREPARATION

Nondiscrimination Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible Respondent.

Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Agreement by the Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any Respondent, or, in the Aviation Authority's sole discretion, to reject any or all Respondents for any reason and to re-advertise or not to re-advertise the Solicitation.

d. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

e. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

f. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

g. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

h. No commitment is made or inferred by the Aviation Authority that any or all of the items listed, in any quantity, will be purchased as a result of this solicitation. The Aviation Authority may purchase the items listed or utilize services on an “as needed” basis, in any quantity/volume deemed necessary, at the unit prices provided in the successful Respondent’s response.

i. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of the resulting Agreement at any time, without cause.

j. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the Scope. The extent and Scope, along with the fees for such services, will be subject to final approval by the Aviation Authority. The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to provide goods and/or perform the required services described herein.

k. The Aviation Authority reserves its right to award any or all of the advertised scope subject to the availability of funding.

Solicitation Information / Instructions To Respondents

a. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 7: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Agreement. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Agreement Documents or the scope of work.

c. Sealed electronic responses will be received for this Solicitation through the Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the Platform, responses will be locked and digitally encrypted until the submission deadline passes.

d. All Responses must be received by the Aviation Authority as noted in the Section 1: Introduction. All Responses timely received will be listed with the name of the Respondent during the Virtual Announcement of Respondents. The e-Procurement Platform will not allow for late submittals.

e. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

f. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-Procurement Platform.

g. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

h. Responses submitted by hard copy, e-mail, or fax shall not be accepted. Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

i. Respondents shall not be allowed to modify their responses after the opening time and date.

j. Unless otherwise noted, Respondents shall submit one Response only.

k. Each Respondent shall complete Section 7: Vendor Questionnaire. Please respond to each item individually, as applicable.

l. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

m. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

n. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 90 days after such deadline.

Communications; Questions Regarding Specifications or Solicitation Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the Aviation Authority via the e-Procurement Platform, https://procurement.opengov.com/portal/goaa prior to the deadline for Questions.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made. A copy of the Administration Policies (Sections 180.01 and 180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small Business Development Department). An appropriate official or employee of the Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process. Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-Procurement Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

Pricing

a. Provide pricing in OpenGov, using the pricing table. Responses in any other format (such as a quote on the Respondent’s template) will not be accepted or reviewed.

b. Unless otherwise directed, pricing information shall not be included in any other areas of the response.

c. Any anticipated increases in Respondent's costs during the term must be reflected in its prices set forth in its response.

d. The Aviation Authority shall not be obligated to renegotiate or increase any price on a Respondent's mistake or miscalculation of prices, underestimation of costs, or for any other reason. All of the Respondent's overhead costs, including, but not limited to, costs of the required bonds and insurance coverages if applicable, shall be included in such Respondent's prices listed in its Solicitation.

Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (25))

Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of 90 days. Any Respondent withdrawing or attempting to withdraw its Response prior to the expiration of the 90 day period shall be obligated to reimburse the Aviation Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein. Public meetings are posted on the Aviation Authority's website: https://flymco.com/airport-business/sunshine-meetings/

Proprietary Information

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Respondents should be aware that the Solicitation and the responses thereto are public records. However, the Respondents are requested to identify specifically any information contained in their Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation Authority will consider a Respondent’s opinions regarding the applicability of Chapter 119, Florida Statutes, but shall not be obligated to concur in such opinions. All information and documents received from Respondents in response to this Solicitation will become the property of the Aviation Authority, will not be returned to the Respondents, and will be incorporated in the final Agreement in the event of Agreement award, with the exception of any financial information exempt from the Public Records Laws. Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

Independent Consultant Status and Compliance with the Immigration Reform and Control Act

Respondent is and shall remain an independent Consultant and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy # 101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any Agreement or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation Authority’s website: https://flymco.com/airport-business/policies/

Notice of Intent to Award

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within 30 days from the opening of Responses. Such Notice will be posted to the e-procurement platform.

Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Certified MWBE Companies (MWBE Program suspended as of June 3, 2025)

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss

Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy 110.04, shall constitute a waiver of the appeal process.

SCOPE OF WORK / SPECIFICATIONS

Overview

The Passenger Boarding Ramps shall be designed to conform to all applicable Federal, State and Local codes and regulations as applicable to the location of the installation.

Intent

The Aviation Authority is seeking the purchase of one (1) Universal Passenger Boarding Ramp designed to accommodate Narrow-Body Aircraft and one (1) Universal Passenger Boarding Ramp designed to accommodate Wide-Body Aircraft, aimed at facilitating the boarding and disembarking of airline guests in remote airport locations.

Specifications

The unit(s) shall be designed and manufactured in compliance with the following requirements including but not limited to:

1. Standards/Requirements

a. The Passenger Boarding Ramps provided shall consist of a passenger ramp meeting FAA AC 150/5220-21C and published ADA standards/requirements necessary for safe commercial aircraft service and operation.

b. The Passenger Boarding Ramp shall be the manufacturer’s latest design.

c. The Wide-Body Aircraft Passenger boarding ramp shall be designed to be used on all aircraft ranging in height from a B767 to an A380

d. The Narrow-Body Passenger Boarding Ramp shall be designed to be used on all aircraft ranging in height from an E190 to a A321.

e. Ramp surface must be continuous and slip resistant and be able to accommodate both four wheel and three-wheel mobility aids (36” wide adhesive non-skid)

f. Adjustable slope compliant with FAA AC 150/5220-21C and not exceeding specified slopes.

2. Platform with handrails on both sides.

a. Handrails and edge protection.

b. Transition Plates at entry and exit and at any point where either a horizontal or vertical gap may exist to ensure easy passage for individuals with mobility aids.

3. Design Requirements

4. All components shall be new, unused and suitable for the purpose intended.

5. Passenger Boarding Ramp shall be capable of continuous operation

a. Anti-Slip skid surface.

b. Led lighting for walking surface during operations, solar powered, secondary plug-in for charging power.

c. Canopy (easily removable for hurricane situations) to provide protection from the elements.

d. Battery operated lift system

e. Safety features including but not limited to:

i. The ramp system shall be ADA‑compliant and meet all applicable federal accessibility standards for slope, handrails, landings, clear width, and maneuvering space.

ii. The ramp shall be designed, rated, and certified to meet or exceed required passenger load capacities, including mobility devices, under all operating conditions (occupied, deployed, transition, and stowed).

iii. The Contractor shall provide documentation verifying structural load ratings, including engineering certification or test results.

iv. The ramp shall safely support the combined weight of passengers, attendants, and mobility devices consistent with ADA and aviation‑industry requirements (e.g., typical 600–800 lb. minimum load rating). Specify your product value.

v. The ramp shall maintain structural integrity during aircraft loading and unloading, including during incline transitions and switch‑back turns.

vi. All materials, joints, and locking mechanisms must be rated for repeated commercial‑aviation use and environmental exposure.

vii. The system shall include safety features such as edge protection, non‑slip surfaces, and compliant handrails.

6. Life Expectancy

a. The Passenger Boarding Ramp unit(s) shall be designed for a minimum total life period of ten (10) years with routine and periodic service.

b. Spare parts shall be guaranteed for a minimum of ten (10) years after the last delivery of the same make and model.

7. Installation, Testing and Commissioning

a. The Manufacturer’s Representative shall certify that the installation of the equipment is satisfactory; that the unit has been satisfactorily tested; that the equipment is ready for operation; and, that the operating personnel have been suitably instructed in the operation, maintenance, care, and safe operation of the equipment.

8. Technical support shall be included throughout the lifetime of the Passenger Boarding Ramp unit at no additional cost to the Aviation Authority.

9. Special Tools

a. Manufacturers of equipment and machinery shall furnish any special tools required for normal adjustment, operations and maintenance, together with instructions for their use.

Warranty

1. Minimum 2-year warranty commencing after installation, setup, testing, and training by Vendor. All repair parts and components shall be covered under this warranty.

2. The Awarded Supplier warrants its workmanship and shall, at no additional cost to the Aviation Authority, correct any installation‑related defects occurring during the warranty period, including all required labor, materials, re-installation, replacement, and repairs.

Submittal Preparation

Submittal shall consists of:

1. Passenger Boarding Ramp specifications or cut sheets. Respondents shall include complete Passenger Boarding Ramp specifications of the proposed unit(s) including, but not limited to the following:

a. Manufacturer / Model

b. General Design:

Physical Characteristics – At a minimum:

i. Material and Finishes

ii. Dimensions: Length, Width, Weight

iii. Clear Floor or Platform Space

iv. Pathway

v. Wheels

vi. Flooring Surface

vii. Range

viii. Brake Style

ix. Degree of Slope

x. Lighting

xi. Controls

xii. Loads – Occupied and Stowed

xiii. Hydraulic Lift System

xiv. Power

xv. Design Life

c. Warranty – Materials and Workmanship, Electrical Components, Non-Skid Surface

d. Environmental Considerations required for successful operation

e. Testing Protocols (Manufacturer’s Site and Field)

f. A Maintenance Program is NOT requested under this solicitation. However, the Vendor shall train and certify the Authority’s maintenance provider on all necessary maintenance aspects to ensure warranty is in place for the required period.

g. Operation and maintenance instructions for all electrical, mechanical, and instrumentation & controls equipment furnished. Furnish one (1) complete set of operation and maintenance manual covering all equipment furnished. One (1) electronic copy of the manual shall also be provided.

h. Bound laminated quick reference sheets shall be provided for each of the units:

i. Operating procedures

j. Special operating instructions

k. Trouble-shooting procedures

l. Routine maintenance procedures

m. Name, address and telephone numbers of manufacture’s service representative.

n. Major Component Listing – Quantity, Manufacturer, Model, Part Number, and Specifications

MINIMUM REQUIREMENTS

Respondent must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement and provide affirmative statements and/or documentation to demonstrate meeting all the Minimum Requirements, as directed in Section 7: Vendor Questionnaire.

Minimum Experience

Respondent shall have a minimum of 5 years of continuous, recent, relevant and verifiable experience providing services of the type described in Section 3: Scope of Work/Specification, within 5 years prior to the deadline of this Solicitation. Respondent shall provide an affirmative statement and/or documentary proof of such experience in Section 7: Vendor Questionnaire.

References

a. Respondent must provide at least 3 references from Clients to whom the Respondent delivered goods or provided services of a similar scope and size, within 5 years from prior to the deadline of this Solicitation.

b. Respondents’ references should demonstrate that the Respondent reasonably has the reputation to perform the Scope of Services / provide goods.

c. References shall be able to validate the Respondent’s capabilities and experience.

d. The Respondent authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Respondent and its Team members. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent's past performance and may consider such information in its evaluation and selection of Proposers.

e. Respondent bears full responsibility for naming references which will respond to the Aviation Authority’s reference checks. If the Respondent’s references do not respond to the Aviation Authority’s reference checks, the Respondent’s may be deemed non-responsive.

f. If the Respondent is a joint venture or partnership, which is not currently in existence, the requested documentation listed below shall be submitted from each entity of the proposed joint venture or partnership.

Registration with the State of Florida

Respondent must be registered/qualified to do business in the State of Florida. Include a copy of such registration/application from SunBiz.org with the Response submission.

OTHER REQUIREMENTS

General

The following documents are requested with your response:

a. Conflict Of Interest Form (GOAA Form provided)

b. Current W-9

c. Proof of Insurance, per Subsection 10.9 Insurance Requirements.

These documents are to be uploaded in PDF format in Section 7: Vendor Questionnaire.

Acknowledgements and Certifications

The following acknowledgements / certifications are requested with your response:

a. Verification of Employment Status/e-Verify

b. Drug-Free Workplace Certification

c. Certification Regarding Prohibition Against Contracting with Scrutinized Companies

d. Discriminatory Vendor List Certification

e. Public Entity Crimes Certification

f. Prohibition of Unmanned Aircraft Systems (UAS) Certification

These acknowledgements / certifications are to be completed in Section 7: Vendor Questionnaire.

SELECTION PROCESS AND AWARD

Ranking

a. Respondents will be reviewed for meeting the Minimum Requirements and Other Requirements.

b. Pricing provided will be reviewed for reasonableness. (Per Policy 450.02)

c. Responses will be reviewed for responsiveness and responsibility.

d. Respondents deemed responsive and responsible will be ranked based on pricing provided.

Award

Award will be made by the Aviation Authority Board.

VENDOR QUESTIONNAIRE

Unless otherwise directed, all uploaded files must be in searchable PDF format. While OpenGov allows other file types to be uploaded, the Aviation Authority directs you to upload PDF files, except where a specific file type, such as Excel is required.

Regarding narrative responses: do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

Only provide relevant information to each question. If response to a certain question is provided under a different question it may not be reviewed, even if it's clearly referenced such as "See response to question x".

RESPONDENT IDENTIFICATION

Responding Company's name and address *

Must match the name shown on the submitted W-9 Form and on the Registration with the State of Florida. (SunBiz) Contract/Agreement/Purchase Order will be issued under this name, if awarded.

Maximum response length: 200 characters

*Response required

Is the duly authorized signatory (person who is duly authorized to contractually bind the Respondent) of the Respondent also the Primary Contact for this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Authorized signatory / Primary contact's name, title, email address and direct phone #*

Maximum response length: 200 characters

*Response required

When equals "Yes"

Secondary contact person's name, title, email address and phone #.*

Maximum response length: 200 characters

*Response required

When equals "No"

Authorized signatory's name, title, email and direct phone #*

Maximum response length: 200 characters

*Response required

When equals "No"

Primary contact person's name, title, email address and phone #*

Maximum response length: 200 characters

*Response required

When equals "No"

Secondary contact person's name, title, email address and phone #.*

Maximum response length: 200 characters

*Response required

Conflict of Interest Form*

Please download the below document, complete, and upload.

· Solicitation_-_Respondent_C...

*Response required

Did the Respondent use Artificial Intelligence (AI) to generate any portion of their response to this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Certification regarding usage of Artificial Intelligence*

By selecting confirm, I certify that any Artificial Intelligence (AI) generated response(s) have been reviewed and verified for accuracy and truthfulness. Additionally, I certify that any intellectual property, trademarked, and copyrighted material contained in the response(s) are used with the owner’s permission.

☐ Please confirm

*Response required

MINIMUM REQUIREMENTS

Minimum Requirements are listed in Section 4

Minimum Experience*

Explain how the Respondent meets the Minimum Experience requirement described in Section 4: Minimum Requirements.

Maximum response length: 1500 characters

*Response required

Reference 1*

See requirements for References under Section 4.2: Minimum Requirements.

Provide your response in the following order:

· Name of Company

· Contact Name

· Contact Email

· Brief description of services

· Timeline for services rendered

Maximum response length: 500 characters

*Response required

Reference 2*

See requirements for References under Section 4.2: Minimum Requirements.

Provide your response in the following order:

· Name of Company

· Contact Name

· Contact Email

· Brief description of services

· Timeline for services rendered

Maximum response length: 500 characters

*Response required

Reference 3*

See requirements for References under Section 4.2: Minimum Requirements.

Provide your response in the following order:

· Name of Company

· Contact Name

· Contact Email

· Brief description of services

· Timeline for services rendered

Maximum response length: 500 characters

*Response required

Specifications*

Upload specifications/cut sheets per Section 3

*Response required

Registration with the State of Florida*

Upload documentation for the State of Florida

*Response required

OTHER REQUIREMENTS

Upload Respondent's current, signed W-9 Form.*

Name on the uploaded W9 Form must exactly match the Respondent's name above.

*Response required

Verification of Employment Status / E-Verify*

By selecting "Confirm", I hereby acknowledge and agree that use of the U.S. Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the resulting contract with the Greater Orlando Aviation Authority.

Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use the Employment Eligibility Verification System (E-Verify) to verify the work authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S. Department of Homeland Security website: http://www.dhs.gov/E-Verify

“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration (also referred to as Respondent or Contractor).

“Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration (also referred to as Sub- Vendor or Sub-Contractor).

Vendor/Contractor/Subcontractor acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of:

· All persons employed by Vendor/Contractor/Sub-Contractor during the term of the contract, (including assigned sub-vendors/sub-contractors/sub-contractors), to perform employment duties within Florida and any work in pursuant to the contract with the Aviation Authority.

By entering into a contract with the Aviation Authority, the Contractor/Contractor becomes obligated to comply with the provisions of Section 2. Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien.

The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of resulting contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court of Orange County, Florida no later than 20 calendar days after the date of termination. If the resulting contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.

☐ Please confirm

*Response required

Public Entity Crimes Certification*

By selecting "Confirm", I hereby certify that the Proposer, and/or any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations have not been convicted of any public entity crimes nor have they been placed on the Convicted Vendor List by the Department of Management Services.

☐ Please confirm

*Response required

Discriminatory Vendor List Certification*

By selecting "Confirm", I hereby certify that the Respondent, and any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have not been placed on the Discriminatory Vendor List by the Department of Management Services. (287.134(3)(d), Fla. Stat.)

☐ Please confirm

*Response required

Certification Regarding Prohibition Against Contracting with Scrutinized Companies*

By selecting "Confirm", I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

In addition, if this Solicitation is for a Contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

I understand and agree that the Aviation Authority may immediately terminate any Contract resulting from this Solicitation upon written notice if the undersigned entity (or any of those related entities of Respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any Contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

☐ Please confirm

*Response required

Drug-Free Workplace Certification*

By selecting "Confirm", I certify, that if awarded, Respondent shall maintain a drug-free workplace in accordance with the Florida Drug-free Workplace Act during the duration of the contract. No employee shall be hired by an Awarded Supplier for work on Aviation Authority's premises prior to such employee having tested negative for drugs. In addition, existing employees of the Awarded Supplier must be subject to drug testing by the Awarded Supplier upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by the Awarded Supplier. Copies shall be provided to the Aviation Authority, if requested.

☐ Please confirm

*Response required

Proof of Insurability*

You may upload your Certificate of Insurance (COI), an insurance quote for the required coverage, or a statement regarding the Respondent ability to obtain insurance with the required coverage issued by a company currently authorized to do business in the State of Florida and with an A.M. Best Company rating of at least B+ and a Financial Size Category of "Class VI" or higher according to the most current edition of AM Best Rating for the required insurance(s) listed in Section 9: Aviation Authority's Standard Terms and Conditions.

*Response required

Prohibition of Covered Unmanned Aircraft Systems (UAS)*

By selection "Confirm", the Respondent certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).

The Awarded Supplier warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.

Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

☐ Please confirm

*Response required

PRICING

Validity of pricing*

By selecting confirm, I acknowledge that the pricing provided is valid until at least 7/31/2026.

☐ Please confirm

*Response required

Payment Terms*

By selecting confirm, I acknowledge that the payment terms are Net 45.

☐ Please confirm

*Response required

Freight Terms*

By selecting confirm, I acknowledge that the freight terms for any goods delivered is FOB Destination, Freight Prepaid. Respondent pays and bears the freight charge, owns goods in transit and files claims if any. Additional handling fees will not be invoiced.

☐ Please confirm

*Response required

All inclusive pricing*

By selecting confirm, I certify that all charges, fees, etc... are included in the Pricing Table(s). Additionally, I acknowledge that charges, fees, etc... not disclosed in this/these Price Table(s) will not be accepted by the Aviation Authority.

☐ Please confirm

*Response required

Conflict of Interest Form*

Please download the below document, complete, and upload.

· Solicitation_-_Respondent_C...

*Response required

PRICE TABLE(S)

PASSENGER BOARDING RAMPS

The Unit Prices shall include costs of insurance coverage, travel costs, other overhead costs, profit margin, FOB DESTINATION, ALL CHARGES INCLUDED and any other costs or fees the Bidder would expect to receive or recover from the…