26-598-IFB_Risk_Assessment_Form_Complete_03192026.xlsx

This is a Risk Assessment Form completed by the Greater Orlando Aviation Authority's Purchasing Section for a one-time procurement of passenger boarding ramps through Invitation for Bid (IFB) 26-598. The solicitation seeks two universal passenger boarding ramps—one narrow-body aircraft ramp accommodating aircraft from E190 to A321 and one wide-body aircraft ramp accommodating aircraft from B767 to A380—with delivery required within 90 days of purchase order receipt, on or about July 1, 2026. The estimated award amount is $550,000. The question submission deadline is April 6, 2026 at 4:00 p.m., addenda will be released by April 13, 2026, and bid responses are due April 27, 2026 at 2:00 p.m. A pre-bid meeting is scheduled for July 19, 2017 (based on the RFP timeline provided in the document). Committee recommendation is scheduled for May 26, 2026, and Aviation Authority Board approval is anticipated June 17, 2026. The ramps must comply with FAA AC 150/5220-21C standards and ADA 2010 accessibility requirements, incorporating continuous slip-resistant surfaces, adjustable slopes, handrails, LED lighting, solar-powered systems, removable canopies, and battery-operated lift systems. Respondents must submit pricing on an all-inclusive, FOB Destination, Freight Prepaid basis with Net 45 payment terms for three line items: the narrow-body ramp, the wide-body ramp, and on-site installation, setup, testing, commissioning, and training.

Minimum qualifications require five years of continuous, verifiable experience providing similar goods and services, three client references from similar projects within the past five years, State of Florida registration, current W-9 forms, and proof of insurability. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence for standard operations or $5,000,000 per occurrence for Airport Operations Area access, Automobile Liability of $1,000,000 per occurrence, Workers' Compensation at Florida statutory limits with Employer's Liability of $100,000/$100,000/$500,000, and Professional Liability of $1,000,000 per claim, with additional insured endorsements naming the Aviation Authority and City of Orlando. No set-asides or participation requirements apply, as the MWBE Program was suspended as of June 3, 2025. The awarded supplier must provide a minimum two-year warranty commencing after installation and setup and guarantee spare parts availability for ten years post-delivery. No incumbent vendors are identified, and this is a one-time equipment purchase with no recurring contract options or renewal provisions.