26-010-RFQ_Pre-Submittal_Meeting_Sign-In_Sheets.pdf

This is a Pre-Submittal Meeting Sign-In Sheet for Request for Qualifications (RFQ) 26-010 issued by the Kenton County Airport Board (KCAB) for Airport Security Access and Identity Management System (IDMS) Replacement Consultant services at Cincinnati/Northern Kentucky International Airport (CVG). The RFQ seeks consulting services to develop a comprehensive, procurement-ready Request for Proposal for replacing the airport's aging Matrix-based access control system installed in 1994, which currently manages over 600 access points across 42 buildings and controls more than 15,000 active badges. The pre-proposal meeting was held on March 5, 2026, at 1:00 p.m. at CVG Centre, Admin Offices in Erlanger, Kentucky, with virtual participation available via Microsoft Teams. Written questions were required to be submitted by 11:59 p.m. on March 26, 2026, with answers posted by March 30, 2026. Proposals were due by 2:00 p.m. on April 9, 2026, with interviews anticipated for the week of April 20, 2026. Contract implementation is anticipated to commence on June 1, 2026, with a two-year contract term. The sign-in sheet documents attendance of 16 participants representing various firms including SDI Presence, Mead & Hunt, Burns Engineering Inc., DG Strategies, Sling and Stone Security Solutions, Plug It N Technology Services, Midwest Security Services Inc., Airport Gurus Corp, and CVG Airport Authority staff.

The consultant must demonstrate airport-specific experience with security access control and IDMS projects completed within the last eight years for airports with a minimum of 600 access points processing at least 10,000 badges daily. Evaluation criteria are weighted as Firm Experience (30%), Project Team Experience (25%), Project Approach (20%), Stakeholder Coordination (15%), and Firm Differentiation (10%). The total appropriations request is $2,500,020, which includes design ($1,754,600), construction and installation ($200,000), construction administration and inspection ($390,920), contingency ($132,000), and environmental costs ($2,500). The project is eligible for Airport Improvement Program (AIP) funding and was approved at the Q4 2025 Appropriations meeting on October 10, 2025. The consultant must obtain professional liability insurance with a minimum of $1,000,000 and commercial general liability and umbrella insurance with limits ranging from $2,000,000 to $10,000,000 depending on work location. Monthly invoicing for work performed will be paid within 30 days, with the contractor responsible for paying $44.00 per badge for identification badges, security threat assessment, and fingerprinting, while inter-city transportation and out-of-town lodging are reimbursable.