STATEMENT OF WORK (SOW)

FOR

Roof Inspection and Maintenance Contract (Base + 2 Option Years)

AT

Watervliet Arsenal

POST

Project #: 25PW018

Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

1.1 SUMMARY OF WORK

1.1.1 Project Description

a. This Statement of Work (SOW) defines the effort required to provide basic roof inspection and preventative maintenance for various roofing systems at the Watervliet Arsenal. Inspections will be performed semiannually and consist of damage assessment, debris removal, and reporting of all deficiencies for all the flat roofs on the installation. Roofs must be inspected to assure timely roof maintenance, repairs and/or replacements are made to avoid damage to the building envelope, interior finishes, and loss of occupant productivity.

1.1.2 Purpose

a. Regular maintenance proactively addresses conditions that could adversely affect the performance of the roofing components and lead to damage to the roofing or building components because of water or moisture infiltration.

b. Moisture within a roofing system can, over time, result in deterioration, or corrosion of decking, fasteners and other structural elements. Interior finishes, furnishings, fixtures, interior office equipment, inventory or finished goods and electrical/mechanical systems can also be damaged.

Water infiltration through the roof can lead to poor air quality and promote the growth of mold.

1.1.3 Location of Work

a. The Watervliet Arsenal (WVA) contains approximately 67 buildings that will be included in the maintenance program totaling approximately 1.6 million SF of roofing. The buildings range from small sheds to 200,000 SF industrial buildings. The roofs vary in material and include metal panel (~88,500 SF), shingle (~65,700 SF), Built up Roof (~2,400 SF), EPDM (~1,000,000 SF), and TPO (~490,000 SF). The work is located across the installation, approximately as indicated. The exact location will be shown by the Contracting Officer (KO).

1.1.4 Period of Performance

a. The Contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than 360 calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

1.1.5 Hours of Operation

a. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every other Friday).

b. Federal holidays are non-workdays. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday. Federal Holidays include:

i. New Year's Day (January 1)

ii. Birthday of Martin Luther King, Jr. (Third Monday in January)

iii. Washington's Birthday (Third Monday in February)

iv. Memorial Day (Last Monday in May)

v. Juneteenth National Independence Day (June 19)

vi. Independence Day (July 4)

vii. Labor Day (First Monday in September)

viii. Columbus Day (Second Monday in October)

ix. Thanksgiving (Fourth Thursday in November)

x. Christmas (December 25)

1.2 SUBMITTALS

1.2.1 General Submittal Requirements

a. The Contractor shall provide submittal documents via e-mail to the Contracting Officer for review and approval. Provide all physical (non-document) submittals (including but not limited to material swatches, samples, etc.) directly to the Contracting Officer for review and approval. All submittals require Government approval unless otherwise explicitly stated.

b. The Contractor shall reference APPENDIX A “Consolidated List of Submittals” for the complete list of required submittals.

1.2.2 Contractor Safety Plan

a. The Contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

1.2.3 Lockout / Tagout (LOTO) Acknowledgement

a. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement Record” prior to working on or de-energizing any electrical equipment.

1.2.4 Asbestos Notification Acknowledgement Record

a. The Contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

1.2.5 Project Schedule

a. The Contractor shall create a project schedule and submit for Government review and approval.

b. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

1.3 GENERAL REQUIREMENTS

1.3.1 Watervliet Arsenal Information for Contractors (WAIC)

a. The Contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

<http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>

1.3.2 Utility Outage Requests and Utility Connection Requests

a. Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, coordinate schedule with COR. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

b. The Contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The Contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

1.3.3 Safety Requirements

a. The Contractor is required to provide the proper control of hazardous energy (lockout/tagout) per

OSHA 29 CFR 1910.147.

b. The Contractor shall inspect the project work site prior to starting work and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials.

1.4 ON-SITE PERMITS

1.4.1 Excavation (Dig Permit)

a. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

b. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

1.4.2 Hot Work and Confined Space

a. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

1.5 APPLICABLE DOCUMENTS

1.5.1 Drawings

a. The following drawings accompany this Statement of Work and are a part thereof.

i. WVA Site Plan

1.5.2 Specifications

a. The following specifications accompany this Statement of Work and are a part thereof.

i. 07 WVA 01 - 1 Metal Roofing

ii. 07 WVA 01 - 2 TPO Roofing

iii. 07 WVA 01 - 3 EPDM Roofing

iv. UFGS 07 22 00 – Roof and Deck Insulation

v. UFGS 07 31 13 – Asphalt Shingles

vi. UFGS 07 32 14 – Clay Tile Roofing Replacement and Repair

vii. UFGS 07 51 13 – Built-Up Asphalt Roofing

viii. UFGS 07 60 00 - Flashing and Sheet Metal

1.5.3 References

a. The following references accompany this Statement of Work and are a part thereof.

i. Watervliet Arsenal Instructions for Contractors (WAIC).

ii. NFPA 70 – National Electric Code (NEC).

iii. AMC Environmental Requirements Supplement.

iv. American National Standards Institute/Single-Ply Roofing Institute (ANSI/SPRI)

v. American Society of Civil Engineers/Structural Engineering Institute (ASCE/SEI)

vi. American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.

(ASHRAE)

vii. ASTM International (ASTM)

viii. National Roofing Contractors Association (NRCA)

ix. Sheet Metal and Air Conditioning Contractors’ Association (SMACNA)

1.6 CONTRACTOR EQUIPMENT

1.6.1 Equipment Identification

a. The Contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

i. Company Name, POC Name (first, last), POC phone number, Project Number.

1.6.2 Waste Dumpster

a. The Contractor shall place any waste dumpsters in a manner that does not interfere with thru traffic.

b. Place waste dumpsters with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

c. Cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

d. The Contractor shall be required to retain and submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition C&D) debris.

PART 2 PRODUCTS

2.1 GENERAL

a. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

2.1.2 Hazardous Materials

a. The Contractor shall submit Safety Data Sheets (SDS) for all hazardous materials to be used.

2.1.3 Asbestos, Mercury, Lead, PCB

a. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

2.1.4 DoD Green Procurement Program

a. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

2.1.5 Paint

a. To meet the Affirmative Procurement Program (Federal Government’s Buy Recycled Requirements) all paint used in the project shall adhere to the below listed requirements of the Comprehensive Procurement Guideline for recovered materials. This applies only to interior latex paint, only if available at the time of the project.

i. Reprocessed Latex Paint (White, Off-White, Pastel Colors) shall contain 20% Post consumer content.

ii. Reprocessed Latex Paint (Grey, Brown Earth tones, and Other Dark Colors) shall contain 50-99% Post consumer content.

iii. Consolidated Latex Paint shall contain 100% Post consumer content.

2.2 PRODUCTS

a. On an as needed basis per project. All materials used on the roofs shall be approved for use with the roofing system installed by that systems manufacturer. See attached roofing specifications for roof specific requirements.

PART 3 EXECUTION

3.1 ITEMS OF WORK

3.1.1 General Requirements.

a. The Contractor is required to review the project site, obtain and/or verify all measurements and project data required to perform the project work. Information shown on the project plans is of a graphical nature. Precise locations and actual sizes must be verified.

i. Before submitting a proposal, each bidder shall carefully examine the scope, drawings, and specifications. They shall also visit the site and fully inform themselves as to all existing conditions and limitations applying to the work. If, after such examination and study, it appears that any change from the drawings and specifications should be allowed, the bidder shall so state in writing together with any change in cost involved.

ii. By the act of submitting a proposal, each bidder shall be deemed to have made such examinations of the scope, drawings, and specifications and premises, and it will be assumed that they are therefore familiar with the entire scope of the project and have based their proposal upon the work described in the Scope, Drawings, and Specifications and upon all existing conditions and limitations applying to their work.

b. The services to be performed under this scope include the furnishing of all labor, materials, tools, equipment, supplies, services, tasks, transportation, incidental and customary work necessary to competently perform preventative maintenance, leak response, inspection, and proposals for repairs for the various Roofing Systems.

c. The term “Work” includes all labor, materials, equipment and services required of the Contractor, as shown, described or inferred in the Contract Documents.

d. The Contractor shall not conduct any work that is beyond this scope and accompanying specifications unless directed in writing by the Contracting Officer (KO) or the Project Contracting Officer’s Representative (COR).

i. Any work done by the Contractor beyond this scope and accompanying specifications without direction from the KO or Project COR will be at the Contractor’s own risk and at no cost to the government.

e. The Contractor acknowledges that they have read the Watervliet Arsenal Information for Contractors (WAIC) and agrees with the content and the intent of the manual. The Government is not responsible for fire, theft, loss and/or vandalism of any of the contractor’s tools, equipment, materials, supplies and/or work in progress.

f. The Contractor is only to use its own forces and/or approved Government sub-trades to undertake the work. The Contractor may not sub out further work without the prior written consent of the Government, such consent to be granted at the discretion of the Government.

g. The Contractor shall be required to work independently once oriented, to accomplish the work within the specified time frame. Work is to be conducted in a manner which would present the least amount of disruption to building occupants.

h. The Contractor must have all required licenses and permits necessary to execute the work described herein. Current copies of all licenses and permits are to be maintained and provided upon request.

The cost for any licenses or permits is the sole responsibility of the Contractor.

i. All Contractor employees assigned to perform work at the premises shall be US citizens or be authorized to work in the United States and properly instructed on the proper usage and safety of equipment. Certificates of completion shall be maintained at the Contractor’s main office and made available upon request.

i. If so required, the Contractor may be required to complete a safety course as designated by the Government at the Contractor’s expense.

j. The Contractor shall keep an up-to-date record of all employees assigned to this Project. The Contractor shall review the list for accuracy monthly and notify the Project COR when employees assigned to the project have been discharged for cause.

k. The Contractor shall notify the Project COR of their presence on post, at the beginning and end of each workday. The Contractor is required to notify the COR of the location(s) on post where work is being performed or has been completed for the day.

i. All workers shall sign in with Security upon arrival at the site.

ii. All workers shall wear orange or bright green vests, marked with company name and logo for easy identification.

iii. All workers shall have some form of radio or cell phone when on the roof for easy communication.

l. The Contractor will be responsible for access to the buildings for inspection and repair. In some cases, roof access will be by portable ladder and/or lift only. The Contractor will be required to prepare and submit a Safety Plan along with documentation of their fall protection training, for review. The Contractor shall follow all OSHA Fall Protection regulations (29 CFR 1926.500 Subpart M) as well as general Safety requirements when working.

i. Walkways are provided on most of the roofs as they receive regular foot traffic for roof top equipment maintenance. However, for those that do not, the Contractor shall exercise caution when walking on the membrane. All membranes are slippery when wet!

ii. All ladder use shall comply with 29 CFR 1926 Subpart X. Portable ladders shall be of sufficient length and shall be placed so that workers will not stretch or assume a hazardous position.

iii. Portable ladders, used as temporary access, shall extend at least 3-feet above the upper landing surface. When a 3-foot extension is not possible, a grasping device (such as a grab rail) shall be provided to assist workers in mounting and dismounting the ladder.

In no case shall the length of the ladder be such that ladder deflection under a load would, by itself, cause the ladder to slip from its support.

iv. Ladders shall be inspected for visible defects daily and after any occurrence that could affect their safe use. Broken or damaged ladders shall be immediately tagged "DO NOT USE," or with similar wording, and withdrawn from service until restored to a condition meeting their original design.

m. The Contractor shall erect barricades, warning signs, and any other devices to prevent unauthorized access to work areas by the public or unauthorized Arsenal personnel.

n. The Contractor shall only utilize company vehicles, which are conspicuously identified with the company name, vehicle number and business telephone number.

i. All drivers of registered motor vehicles must be in possession of a valid New York State (or applicable state) driver’s license when working on-site.

ii. All drivers must have the proper classification of operator’s license for the equipment being operated (e.g., motor vehicle, forklift, crane, telehandler, lift, etc.).

o. The Contractor shall subscribe to a weather advisory service that will provide warning and site-specific weather information for the facility. Under no circumstances shall the Contractor go onto any roof if winds are predicted to be more than 40MPH or a serious storm is projected to arrive. All work shall be postponed at no additional cost to the Government.

p. The Contractor must remove and properly dispose of all dirt, debris, materials, equipment, and substances utilized to perform the specified work, at the end of the workday. Arsenal trash receptacles are not be used unless otherwise permitted by the Project COR. The Contractor shall maintain cleanliness of the property at all times.

i. Disposal of debris, materials, equipment, and substances shall be in accordance with applicable Federal/State/local and environmental laws, rules and/or regulations.

ii. The Contractor shall ensure and provide appropriate documentation to the Project COR that all applicable hazardous waste, haulers, and disposal facilities are properly certified or licensed.

iii. The Contractor shall provide shipping manifest and documentation of proper disposal of any debris, materials, equipment, and substances prior to final payment.

iv. The Contractor shall request authorization from the Project COR prior to disposing of any Government owned materials, equipment or property left on the roofs.

q. In the event pictures will be used to document deficiencies, needed repairs and/or leaks, the Security Office and Public Affairs Officer must approve all camera use prior to any pictures being taken, to include using a photographic-capable cell phone as a photographic device.

i. Requests shall be submitted to the Project COR then routed to Security and then to the Public Affairs Officer.

ii. Violations against this policy may result in the camera and film being confiscated and a citation being issued for an appearance before the U.S. Magistrate in Albany, NY.

iii. Photography of employees, visitors, buildings or anything other than the Roofing Systems is prohibited.

iv. All photos must be reviewed by the Security Office, in Building 40-1, before the photo capture system (i.e., camera, cell phone, etc.) has left the Arsenal.

3.1.2 Roof Inspections.

a. The Contractor shall perform an assessment of each flat roof at least twice a year. This shall be accomplished in the Spring, after the roof has been exposed to the harsh winter conditions, and, in the Fall after a long hot summer. It is anticipated that the inspections will occur within a six (6) month time span and begin on or about April 20th and October 20th of each year. Once the work begins, all inspections shall be accomplished and completed within thirty (30) calendar days. In addition, the Contractor shall plan on examining each flat roof for damage after severe weather conditions, such as, hailstorms, heavy rain, high winds, nearby construction, explosions, etc.

b. The Contractor shall be a certified industry professional with extensive experience in the roofing industry (minimum of 10 years), such as a Registered Roof Observer (RRO) or a Registered Roof Consultant (RRC). The Contractor shall submit a copy of all certificates for Government review and approval prior to performing any inspections.

c. The Contractor shall begin the inspection by looking at the underside of the deck, if accessible, and at the exterior of the building. Contractor shall look for cracks, stains, rusting, watermarks, efflorescence, wet spots, spalling concrete, etc. or other signs of excessive moisture or deterioration.

Contractor shall inspect for continuity of roof covering, deterioration of fascia, gutters and soffits, and performance of flashings.

d. The Contractor shall visually inspect the roofs for damage to the main roofing material, the seams, the flashing, and all other aspects of the Roofing System (e.g. insulation, walkways, coping, parapet walls, drains, etc.).

e. The Contractor shall examine all metal flashings and valleys for rust and damage that may have been caused by wind or traffic on the Roofing System, and make certain that counter flashings, metal curbs, metal ducts and valleys are well attached and sealed (watertight). Any damaged, loose, or poorly sealed materials will need to be repaired.

f. The Contractor shall inspect all seams and roof penetrations for leaks and voids. Roof penetrations include pipes, drains, conduits, gas lines, rain collars, pipe boots and other components that protrude through the roof surface. Roof top equipment such as air conditioners, evaporative coolers, antennas, etc. shall be checked to make sure they do not move excessively or cause an issue by leaking materials onto the Roofing System.

g. The Contractor shall examine all protective coatings and sealant; any cracked, open, flaking, crazing or blistered areas will need to be recoated or caulked. Areas that abut the Roofing System shall also be inspected. Any damaged masonry, poorly mounted counter flashing, bad mortar joints, and loose stone or tile coping which can appear to be a membrane leak shall be reported to the Project COR and documented.

h. The Contractor shall use a standard roof assessment checklist approved by the Project COR for the inspections. The information contained in a completed checklist shall provide a clear understanding of the condition of each roof to include the location and severity of all issues discovered. The Contractor will compile all findings along with recommended repairs by building and provide finished reports electronically to the Project COR within thirty (30) calendar days after completion of each inspection. The Contractor shall also submit an annual improvement plan to include recommendations for upgrades and improved operating efficiencies. A comparative cost analysis shall be included.

i. In addition to the above, each of the flat roofs will receive a one-time Infrared Roof (IR) inspection, which will indicate areas where moisture levels have increased in the Roofing System. The intent is to identify issues that are not visible to the naked eye. Any deficiencies shall be noted in the report, and brought to the attention of the Project COR. The technician performing the inspection shall be properly trained and have a minimum of four (4) years of experience in this field. A certificate of the completed training will be required for Government review and acceptance.

3.1.3 Preventative Maintenance.

a. During the inspection, the Contractor shall remove and dispose of any debris such as grass, leaves, small branches, dirt, rocks, stains, bird droppings, bird feathers, dead birds/critters, etc. that have accumulated by sweeping the whole roof.

b. Simple washing with plain water using hoses or pressure spray equipment is usually adequate for removal of dirt, stains, bird droppings, etc. However, prior to washing any roof surface, all large scale debris shall be removed and not washed down the roof drain. If water is to be supplied by means of fire hydrant, a certified backflow preventer must be installed.

c. If cleaning with agents other than water is contemplated, the following precautions shall be noted:

i. Do not use wire brushes, abrasives, or similar cleaning tools which would mechanically abrade the coating surface, and cleaning agents should be tested in an inconspicuous area before use on a large scale.

ii. The Contractor shall provide protective materials between roofing surfaces and their hoses, tools, pressure spray equipment, other equipment, etc. to prevent roof damage.

d. The Contractor shall remove debris from around all drains, gutters, down spouts, scuppers, overflows, and surrounding areas to avoid clogging and promote positive drainage.

e. The Contractor shall remove any small items/parts such as nuts, bolts, nails, screws, rags, insulation, etc. that have made their way onto the roof.

f. The Contractor shall repair all incidental tears, splits, and breaks in the membrane flashing with appropriate repair mastics and membranes. Incidental tears and slits in the flashing membrane shall be repaired with appropriate repair mastics and membranes. Incidental open or split flashing strip-ins shall be repaired with appropriate repair mastics and membranes.

g. The Contractor shall secure any unsecured roof top equipment. Exposed fasteners shall be sealed.

Intermittent voids in termination bar and counterflashing’s sealant shall be resealed.

h. The Contractor shall repair incidental tears, breaks and splits in the membrane with appropriate repair mastics and membranes. Incidental splits and blisters that threated the roof integrity shall be clean, primed and repaired with appropriate repair mastics and membranes. Intermittent voids in the metal projections (hoods and clamps) sealants shall be resealed.

i. The Contractor shall annotate the locations serviced within each inspection report, to include before and after photographs of repairs made.

j. The purpose of this Preventative Maintenance is to rid the roof of any foreign materials that would be harmful to its membrane, reduce its life span, or cause damage due to poor drainage.

3.1.4 Leak Response and Repair.

a. The Contractor shall respond to all requests for leak response services as required, 24 hours per day, 365 days per year, including holidays (if necessary). Leaks will be categorized as emergency repairs, requiring a two (2) hour response time; urgent repairs, requiring forty-eight (48) hour response time; and routine repairs, requiring a five (5) day turn-around.

b. The Contractor will be responsible for providing labor, supervision, materials, equipment, transportation, service and the shop facilities necessary to perform high quality work. The Contractor will also be responsible for discarding all used materials.

c. Once the Contractor responds to a leak, they shall seek out the source of the water (roof membrane leak or a wall, curb, skylight, metal ductwork or plumbing leak) and make the appropriate repair for the installed system. If the Contractor needs to order additional material to complete the repair, the roof shall be made watertight on the initial response and a follow up visit will be scheduled to complete the repair.

d. A proposal shall be supplied to the Contracting Officer for review and approval for every repair made. The quote(s) shall state the location and nature of the repair, as well as the labor and materials required to complete the repair.

e. All repairs shall be made by a fully insured roofing applicator and completed in a manner consistent with manufacturer’s installation practices as well as industry standard practices (See Applicable Documents). The roofing system applicator must be approved, authorized, or licensed in writing by the roof membrane manufacturer and must have a minimum of 5-years’ experience as an approved, authorized, or licensed applicator with that manufacturer and be approved at a level capable of providing or maintaining the specified warranty. Proof shall be provided to the Project COR prior to any repairs taking place.

f. All repairs that are made shall be permanent and fulfill the life expectancy of the entire Roofing System, as well as maintain the current Roofing System Warranty. This is to include any applicable notifications that need to be made to the roof membrane manufacturer.

g. For any repairs that encounter asbestos, the Contractor must have current and appropriate asbestos certifications, per NYS Code Rule 56. The Contractor shall submit, upon awarding of this contract, medical certification that they are able to wear a respirator, and work in an asbestos area, and results of respirator fit tests.

h. The Contractor will be responsible to make all necessary repairs to the Roofing Systems to stop the infiltration of water. Any leaks found to be outside of the Roofing Systems will be reported to the COR (masonry, HVAC equipment, etc.).

i. For Shingle Roofs (Asphalt, Slate, etc.): The Contractor shall remove all damaged shingles in the suspected leak area and replace with shingles in kind to existing in color and material. Material shall be installed so that it sheds water properly and is properly integrated into flashing and surrounding materials.

ii. For EPDM/TPO Roofs: The Contractor shall patch small holes with manufacturer supplied patch materials and adhesive. Seams shall be repaired with seam tape and/or re-welding. Large sections of damaged membrane shall be repaired from seam to seam with like material. Damaged insulation shall be adhered to the deck or replaced if beyond repair.

iii. For Built-Up Roofs: The Contractor shall patch any leaking areas with new layers that are appropriate for the existing roof.

iv. For Metal Roofs: The Contractor shall replace any damaged metal panels with panels that match the surrounding. Panels shall be attached and joined according to the connection detail of that roof.

v. For Roof Drains: The Contractor shall replace any broken drain lines or reattach loose connections to eliminate any leaks in the roof drain system.

vi. For Flashing: The Contractor shall repair or replace the flashing to properly shed water away from the building. This will include fabrication of new pieces, attachment to the building, caulking, and other repair and installation tasks.

vii. Work not specifically addressed in this section or in the attached specifications, and any deviation from specified requirements must be in general accordance with recommendations of the NRCA RoofMan, membrane manufacturer published recommendations and details, ASTM D6369, D6878, D41, D226, D1784, B69, B370, B32, B209, A653, A480, SMACNA 1793, and compatible with surrounding components and construction.

viii. Where removal of existing roofing is necessary to accomplish work, the Contractor shall have materials and workmen ready to provide adequate and temporary covering of exposed areas to protect building interior and materials and equipment from the weather.

3.2 CLOSEOUT REQUIREMENTS

3.2.1 Construction and Demolition Debris

a. The Contractor shall submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition (C&D) debris and/or recycled materials, under this scope of work. Submit documentation per Appendix A, “Consolidated List of Submittals”.

3.2.2 Cleanup of Work Site

a. The Contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

b. The Contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

c. The Contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

3.2.3 Restoration of Work Site

a. The Contractor shall repair any items, building surfaces, equipment or miscellaneous items which were damaged during the execution of this SOW. Items that cannot be repaired to restore original function, or aesthetics shall be replaced in kind by the Contractor at no additional charge to the Government.

b. Any damage to the roofs is the sole responsibility of the Contractor. Should the employees of the Contractor or its subcontractors cause any damage or loss to the premises, landscaping curbs signs or equipment, etc., Contractor agrees at its own expense to repair/replace any such damage or loss to the COR’s complete satisfaction and in a time, frame mutually agreed upon by the COR and Contractor. Damages shall be recorded in writing with Contractor concurrence.

c. Grass, trees, and other vegetation affected by project work shall be restored to same or better condition as existed prior to the start of project work. The Contractor shall prepare the affected areas to eliminate uneven areas and low spots. Remove foreign materials, weeds, and damaged soil. The Contractor shall scratch the area to a depth of 3-inches where topsoil is to be placed. Spread topsoil to a uniform, compacted depth of less than 5-inches over areas to be reseeded. Rake until smooth.

The Contractor shall seed, fertilize, and water the area to establish grass.

3.2.4 Warranty

a. The Contractor must warrant for a period of 2 years that the roof system repair, as installed, is free from defects in installation workmanship, to include the roof membrane, flashing, insulation, accessories, attachments, and sheet metal installation integral to a complete watertight roof system assembly. Write the warranty directly to the Government. The roof system applicator is responsible for correction of defective workmanship and replacement of damaged or affected materials. The roof system applicator is responsible for all costs associated with the repair or replacement work.

b. Approved repair or replacement work that becomes necessary within the warranty period and accomplish in a manner to restore the integrity of the roof system assembly and validity of the roof membrane manufacturer warranty for the remainder of the manufacturer warranty period.

PART 4 APPENDICES

a. Consolidated List of Submittals

b. Quality Assurance Surveillance Plan (QASP)

c. AMC Environmental Requirements Supplement

d. 07 WVA 01 - 1 Metal Roofing

e. 07 WVA 01 - 2 TPO Roofing

f. 07 WVA 01 - 3 EPDM Roofing

g. UFGS 07 22 00 – Roof and Deck Insulation

h. UFGS 07 31 13 – Asphalt Shingles

i. UFGS 07 32 14 – Clay Tile Roofing Replacement and Repair

j. UFGS 07 51 13 – Built-Up Asphalt Roofing

k. UFGS 07 60 00 - Flashing and Sheet Metal

l. WVA Site Plan

m. Buildings

n. Warranties

o. Bid Items

p. WVA Camera Pass Request Form

APPENDIX A: Consolidated List of Submittals

Line Item Submitted Submittal Needed By Submittal Reviewed By (Office)

1 Safety Data Sheets for Hazardous Materials

(SDS)

NLT 7 Calendar Days After Award

Safety Office

2 Signed Contractor Asbestos Notification Form NLT 7 Calendar Days After Award

Environmental Office

3 Signed Lockout/Tagout (LOTO) Notification Acknowledgement Record

NLT 7 Calendar Days After Award

Safety Office

4 Project Schedule NLT 7 Calendar Days After Award

COR

5 Contractor Safety/Fall Protection Plan NLT 7 Calendar Days After Award

Safety Office

6 Bills of Lading, Dump Slips for C&D Debris and Recycled Materials

Before Closeout Environmental Office

7 Inspection Reports NLT 30 Days After Inspection

COR

8 Proposal(s) for Repair NLT Category Response Time

COR

9 Asbestos Certification NLT 7 Calendar Days After Award

Industrial Hygiene

10 Medical Certification (to include respirator fit tests)

NLT 7 Calendar Days After Award

Industrial Hygiene

11 Certified Commercial Roof Inspector Certificate(s)

NLT 7 Calendar Days After Award

COR

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, using the above 3 evaluation criteria.