2526-01 ITN DRL Addendum 1.pdf

This is an addendum to an Invitation to Negotiate (ITN) issued by the Florida Department of Financial Services, Division of Rehabilitation and Liquidation, for Claims System Modernization Project 2526-01. The addendum modifies the original ITN timeline and provides responses to 721 vendor questions. The project seeks to replace the current Online Liquidation Claims Processing System (OLCP) with a modernized Platform as a Service (PaaS) solution capable of processing approximately 14.8 million policy records across multiple insurance lines including property and casualty, workers' compensation, health, title, and continuing care insurance. The revised timeline establishes a question submission deadline of December 22, 2025, at 5:00 PM ET, with responses to be posted by January 23, 2026. Vendor responses are due February 6, 2026, at 3:00 PM ET (subsequently extended to February 13, 2026, per Addendum 2 due to winter storm conditions), with a public response opening scheduled for 3:15 PM on the same day at the Department of Financial Services in Tallahassee, Florida, with conference call participation available. The Department intends to award a single contract based on best value and reserves the right to make no award if determined to be in the State's best interest. The contract includes an initial five-year term with potential renewal for an additional five years.

The total estimated project cost is $8,225,658, with $5,441,293 requested for fiscal year 2025-26, $1,384,365 for fiscal year 2026-27, and $1,400,000 for prior-year planning costs. Annual recurring operational costs beginning in fiscal year 2026-27 are estimated at $250,834 for platform licensing and support services. The cost-benefit analysis projects $11,286,508 in tangible benefits over seven years, resulting in a net present value of $1,798,232 and an internal rate of return of 11.48 percent. Funding is contingent upon annual legislative appropriations. The ITN does not specify explicit set-aside designations for disadvantaged enterprises and is open to technology vendors capable of delivering a comprehensive claims processing platform with no apparent restrictions on organizational type. The procurement is transitioning from an in-house developed platform to a complete system replacement rather than incremental updates. Electronic submissions are not permitted; all responses must be submitted in physical form.