250373__PM_confirming_point_of_contact_and_address.pdf
PDF 321 KB Posted
- Attached to
- Apple iPad Mini and RAM Mounts Mounting Hardware
- Solicitation number
- 250373
- Issued by
- Orange County, California
About this file
This email chain documents procurement coordination for the Orange County Transportation Authority (OCTA) regarding an Invitation for Bid (IFB) for Apple iPad Mini and RAM Mounts Mounting Hardware (SPARE Solution). The procurement timeline was established with a First Public Notice issued May 12, 2026, a Second Public Notice on May 19, 2026, questions due by 2:00 p.m. on May 18, 2026, responses to questions issued May 21, 2026, and bids due at 11:00 a.m. on May 28, 2026. The Purchase Order Award is scheduled for June 8, 2026. The contract is for a twelve-month term on an as-needed basis with no guaranteed usage. Equipment delivery is designated for the Irvine Construction Circle Base at 16281 Construction Circle W, Irvine, CA 92606, with Duke Ho (dho@octa.net, 714-560-5774) designated as the point of contact for equipment receiving and sign-off. The project has a projected go-live date of August 1, 2026, with OCTA IS Project Manager Kristina Jenkins emphasizing the importance of expediting the bidding process to allow sufficient time for vendor procurement and hardware delivery.
The budget allocated for this procurement is $296,222. The procurement is being managed by Associate Contract Administrator Desiree Fernandez and IS Project Manager Kristina Jenkins of OCTA's Information Systems Department, located at 600 South Main Street, Orange, CA 92868. The IFB seeks bids from authorized resellers. A proposed schedule document was attached and approved on May 6, 2026. The email exchanges indicate coordination among multiple OCTA departments, including IS Operations under Department Manager Josh Duke, with procurement oversight and Purchase Order approval authority held by Georgia Martinez.
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Text version
From: Kristina Jenkins To: Desiree Fernandez Cc: Josh Duke Subject: Re: Pending Procurements Date: Wednesday, May 6, 2026 3:19:15 PM Attachments: IFB 250_ Procurement Schedule.pdf
Hi Desiree, The proposed schedule looks good. I’ve attached a signed PDF for your records.
The equipment drop-off location will be a container at the Irvine Construction Circle Base:
16281 Construction Circle W, Irvine, CA 92606
The point of contact for receiving the equipment and signing off is:
Duke Ho dho@octa.net 714-560-5774
Please let me know if you need anything further.
Thank you, Kristina Jenkins IS Project Manager Information System Department Orange County Transportation Authority 600 South Main Street, Orange, CA 92868
Phone: (714) 560-5875
From: Desiree Fernandez <dfernandez1@octa.net> Sent: Wednesday, May 6, 2026 1:00 PM To: Kristina Jenkins <kjenkins1@octa.net> Cc: Josh Duke <JDuke@octa.net> Subject: RE: Pending Procurements
Hi Kristina, Attached is my proposed schedule—please let me know your thoughts.
I need to submit the draft today, so a quick confirmation would be appreciated. Any delay in submission will push the timeline out, I also still need the receiving point of contact and confirmation of the address.
mailto:kjenkins1@octa.net mailto:dfernandez1@octa.net mailto:JDuke@octa.net
INTE
May 6, 2026
To: Kristina Jenkins, IS Project Manager, Information Syste
From: Desiree Fernandez, Associate Contract Administrator, C
Subject: Time Schedule for Release, Selection and Award IFB
“SPARE Solution iPad Mini and Mounting Hardware
Please review the time schedule for the subject IFB. If there is an i any of the dates or timeline, please advise as soon as possible.
May 12, 2026 First Public Notice Issue IFB
May 19, 2026 Second Public Notice
May 18, 2026 Questions Due by 2:00 p.m.
May 21, 2026 Responses to Questions
May 28, 2026 Bids Due 11:00 a.m.
June 8, 2026 Purchase Order Award
Project Manager Concurrence:
Kristina Jenkins, IS Project Manager, Information Systems Date
05/06/2026
Thank you, Desiree Fernandez | Associate Contract Administrator Procurement Contracts Administration and Materials Management Orange County Transportation Authority 550 South Main Street
PO BOX 14184
Orange, CA 92863
(714) 560-5811 dfernandez1@octa.net
From: Kristina Jenkins <kjenkins1@octa.net> Sent: Wednesday, May 6, 2026 11:46 AM To: Desiree Fernandez <dfernandez1@octa.net> Subject: Re: Pending Procurements
Any assistance you can provide to expedite this would be greatly appreciated. Are you planning to have a week-long bid period? The selected vendor will need time to procure the hardware and have it delivered to the base, so receiving the PO sooner would help us stay closer to the projected go-live date, if not meet it.
Thank you, Kristina Jenkins IS Project Manager Information System Department Orange County Transportation Authority 600 South Main Street, Orange, CA 92868
Phone: (714) 560-5875
From: Desiree Fernandez <dfernandez1@octa.net> Sent: Wednesday, May 6, 2026 11:26 AM To: Kristina Jenkins <kjenkins1@octa.net> Subject: FW: Pending Procurements
For SPARE, says go live 8/1, if we complete Purchase Order mid-June is that okay? Or?
Desiree Fernandez | Associate Contract Administrator Procurement Contracts Administration and Materials Management Orange County Transportation Authority 550 South Main Street mailto:dfernandez1@octa.net mailto:kjenkins1@octa.net
PO BOX 14184
Orange, CA 92863
(714) 560-5811 dfernandez1@octa.net
From: Josh Duke <JDuke@octa.net> Sent: Tuesday, May 5, 2026 3:36 PM To: Georgia Martinez <gmartinez@octa.net> Cc: Desiree Fernandez <dfernandez1@octa.net>; Kristina Jenkins <kjenkins1@octa.net> Subject: Pending Procurements
Geogia, I am sending you the information I sent you in Teams earlier today. These are the procurements that are high priority.
SPARE - R002017: assigned to Desiree on 4/29 and she has docs; go live is 8/1.
Rubrik - R002053: assigned to Desiree on 4/23; expires EOM.
HPE Aruba ClearPass - R001031: assigned to Desiree; bids were due 4/29; expired in February.
Anderson Howard - R001026: SS assigned to Anne Marie; PO is with Georgia for approval; expired in January.
Printer Maintenance - R000821: assigned to Desiree; PO is with Georgia for approval; expired in March.
PTV - R001642: assigned to Monica; PO is with Georgia for approval; expires EOM.
TransCAD - R001473: SS assigned to Desiree; expires EOM.
Josh Duke Department Manager IS Operations Office: 714-560-5095 E-mail: jduke@octa.net
Orange County Transportation Authority 600 South Main Street Orange, CA 92868 Web: https://www.octa.net mailto:JDuke@octa.net mailto:gmartinez@octa.net mailto:dfernandez1@octa.net mailto:kjenkins1@octa.net mailto:jduke@octa.net https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.octa.net%2F&data=05%7C02%7Cdfernandez1%40octa.net%7C0a5efc1f89e84b23ae8008deabbd7694%7C1e952f6cc8fc4e38b476ab4dd5449420%7C0%7C0%7C639137027549265021%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=WeUTfOoOTvIfKbLlqWecPWriIgInzYfZvPybxVcXUVk%3D&reserved=0
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