250306 BSFD Station No. 3 MTI RFP.pdf

3459 Ringsby Court, Suite 205, Denver, CO 80216 | www.nv5.com

Request for Proposals Materials Testing & Inspection Services

Prepared for

Fire Station No. 3 Big Sky Fire Department

Big Sky, Montana

March 6 | 2025

Big Sky Fire Department | Fire Station No. 3 Request for Proposal | Materials Testing & Inspection Services March 6 | 2025

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TABLE OF CONTENTS

I.0) INTRODUCTION & PROJECT INFORMATION

2.0) SCOPE OF SERVICES

3.0) PROPOSAL REQUIREMENTS

4.0) OWNER SELECTION AND CONTRACTING PROVISIONS

5.0) EXHIBITS

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1.0 INTRODUCTION

1.1 Summary & Background:

The Big Sky Fire Department (“Owner”) invites Proposals from interested Firms to provide the Materials Testing & Inspection Services ("MTI”, “Contractor", “Firm” or “Team”). The Owner is conducting a proposal-based selection process to retain a Firm for the Fire Station No. 3 Project (the “Project”) located at 220 Inspiration Point Road, Big Sky, MT. The Owner reserves the right to award the Project based on best overall value.

The Owner has retained the services of an Owner’s Representative, NV5, Inc.

(“Consultant”), to represent its interests throughout this solicitation and for the duration of the Project. The Owner’s Representative will manage, on the Owner’s behalf, all prime contracts including the Materials Testing & Inspection Services contract resulting from this solicitation. It is the goal of this solicitation to select a Team that will be compatible with the Owner and the Consultant to provide successful services for the Project. The Owner reserves the right to select the Team that it deems to be in its best interest and to reject any and all proposals. The successful Team will enter into a contract with the Owner for construction of the Project and will be responsible for the proper completion of all Services and Work for the Project.

Information concerning the proposed Project and this request can be found in the subsequent Sections.

1.2 Project Description & Objectives

Fire Station No. 3 will be located between South Fork Road and Inspiration Peak Road in Big Sky, Montana, less than a mile from the Montage Big Sky Resort and the Yellowstone Club.

The Project will consist of construction of a new 10,273 SF Fire Station No.3. This two-story structure that will be comprised of three double-loaded, drive-through bays, three sleeping quarters, three three-quarter bathrooms, two toilet rooms, study, offices, kitchen, dining, dayroom, fitness room, and decontamination area. Fire mitigation strategies played a major role in selecting the building materials and systems, and in the design of the landscape. Stone, heavy timber, fire treated wood, and standing seam metal roofing have been selected for their fire resistance and material longevity.

Mechanical and ventilation systems were designed to resist fire and ember intrusion.

The landscape design uses native fire resistive plantings and follows the recommended setbacks within the Wildland Urban Interface code; and will create an attractive example of fire wise landscaping.

The station will address current and future needs of the Big Sky Fire Department, providing emergency response to Spanish Peaks and the surrounding areas. The design takes a holistic approach, focusing on efficiency, resiliency, function, budget, aesthetics and firefighter health and wellbeing. By employing enduring materials and building techniques, the station is designed for a 75+year life expectancy and will be an asset to the community and lead by example in an area with wildfire risks.

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1.3 Project Team

• Big Sky Fire Department – Owner

• NV5 – Owner’s Representative

• OZ Architecture – Architect

• R&R Taylor Construction – General Construction Manager

Selection of the Consultant will be based on review of the proposal package requested below.

2.0 SCOPE OF SERVICES

2.1 Required Scope

It is the intention of the Owner to retain a qualified materials testing and inspection agency to provide testing and inspections required by or referenced in the Project Manual Sections listed below. OZ has prepared the Project Manual which outlines definitions and requirements for the testing services and Agencies that will provide these services.

• Soils/Backfill

• Soil/Subgrade/Basecourse density

• Road compaction

• Asphalt pavement

• Utility bedding

• Masonry, including retaining walls

• Structural steel

• Structural wood

• Structural testing for seismic resistance

• Concrete testing and evaluation

• Concrete reinforcing inspection

• Underslab vapor retarder inspection

• Concrete floor finish tolerance testing

• Portland cement-lime mortars and grout testing

• Masonry accessory installation inspection

• Structural steel welding, bolts and stud testing and inspection

• Composite metal form deck inspection

• Concrete floor moisture testing

• Fireproofing testing and inspection

• Firestopping inspection

The above list is not exhaustive. Prospective bidders shall refer to relevant drawings and specifications for further information, including but not limited to drawing S-001 “STRUCTURAL

COVER SHEET”, S-002 “ABBREVIATIONS, LEGEND & SPECIAL INSPECTIONS”,

specification section 01 4533 “CODE-REQUIRED SPECIAL INSPECTIONS AND PROCEDURES,” etc.

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2.2 Scope Documents

Access to an electronic version of the Construction Documents, Schedule, and Specifications to serve as the basis for your proposal is provided with this solicitation via electronic link provided in the Documents section of the BidNet solicitation.

3.0 SELECTION PROCESS

3.1 Anticipated Selection Schedule

RFP Available March 6, 2025

RFP Clarification Deadline March 14, 2025

RFP Clarification Responses March 19, 2025

RFP Responses due March 28, 2025

Candidates Notified of Selection April 7, 2025

Conditional Notice to Proceed Given to Successful Firm/Team

April 14, 2025

3.2 Proposal Requirements

Proposal shall include the following and shall be submitted electronically via BidNet Direct. No hard copies will be required.

Submittals will be received until 5:00 pm, March 28, 2025. Submittals received after the date and time stipulated above will be considered non-responsive and will not be reviewed.

Please format your submittal to include the items specifically listed below. Please be thorough in addressing the items but note that the Owner is also looking for a team member that can communicate effectively and efficiently.

3.2.1 Firm & Project Profiles – In addition to the firm profile, please include as many specific examples of comparable projects as possible. Include project dates.

3.2.2 Project Team – Please confirm the specifics of your organization, such as the proposed Project Manager, your staff on-site who will be responsible for the coordination all testing & inspection activities, and any other support staff who will participate on the project team. Resumes for all staff listed for the project must be included for reference.

3.2.3 Services – Describe the testing or inspection services that your firm believes is appropriate or required by the Contract Documents, by testing type. The specifications are very detailed regarding certain categories of testing, such as Structural testing for seismic resistance. In other categories the specification states only that the Owner will engage the services of a testing agency to ensure compliance with the Specifications. Be specific in describing the tests or inspection methods your firm proposes for each of the categories listed/requested.

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3.2.4 Sample Reports – Provide sample report forms for each testing type and any other materials that illustrate your firm’s management methods and processes.

Describe the methods and schedule for report distribution

3.2.5 Fee – Provide a bid for the cost of services to be provided. The fee should include personnel and expected reimbursable expenses (travel, printing, postage, etc.).

Include the unit cost of each test, its frequency and estimated total cost by type.

Include a schedule of hourly rates for engineering and other staff and services, and the estimated total cost of services rendered by this staff.

3.2.6 Schedule – Provide a conceptual schedule detailing proposed activities, durations, and proposed staff for your efforts required to support this project. The tentative start of construction is May 2025 with expected duration of 18 months.

3.2.7 Form of Agreement – Please include an example of the agreement that your firm would propose for this type of project/services.

3.2.8 Insurance Limits – Please provide firm’s current insurance limits. Proof of liability and errors and omissions insurance coverage including limits carried by the firm.

4.0 OWNER SELECTION AND CONTRACTING PROVISIONS

4.1 Right to Reject any and All Proposals – The Owner does not obligate itself to accept the lowest, or any other proposal, and reserves sole discretion to reject any or all proposals, to re-advertise, and to waive formalities or irregularities in the process or of any proposal.

4.2 Omitted

4.3 Hazardous Material - The Consultant agrees to indemnify and hold the Owner, Owner’s Representative and Consultants harmless for any release or disposal of any kind of toxic wastes or hazardous material, or any violation of any law or regulation of the Environmental Protection Agency or Utah Department of Public Health which is caused, in whole or in part by the Consultant or any of the Consultant subcontractors.

4.4 Assignment - The successful is prohibited from assigning or subcontracting the whole or any part of the contract without the prior written consent of Owner.

4.5 Subcontractors - The Consultant will be required to establish to the satisfaction of the Owner and Owner’s Representative the reliability and responsibility of all proposed subcontractors and suppliers. Prior to the award of the Contract, the Owner or Owner’s Representative will notify the Consultant in writing if there is a reasonable objection to any such proposed subcontractor. In this event, the Consultant may, at his option, (1) demonstrate to the satisfaction of the Owner and Owner’s Representative that its objection is unreasonable, or (2) submit a substitute acceptable to the Owner and Owner’s Representative with an adjustment in the proposal to cover any difference in cost. The Owner may, at its discretion, accept the adjusted proposal.

4.6 Verification of Information - Candidates are hereby notified that the Owner will rely on the accuracy and completeness of all information provided in making its selection. As such, Copyright 2024 | NV5, Inc. Page 7 | 7 candidates are urged to carefully review all information provided to ensure clarity, accuracy and completeness of such information. As the Owner deems necessary and appropriate in its sole discretion, the Owner reserves the right to make any inquiries or other follow up required to verify the information provided. The Owner reserves the right to select any or reject any and all submissions in their best interest.

4.7 Cost of Developing Proposal - Any costs associated with developing proposal, preparing for and attending an interview is the sole responsibility of the Service Provider. The Owner assumes no liability for any costs incurred throughout the entire selection process.

4.8 Proposal Ownership - All proposals, including attachments, supplementary materials, sketches, etc. shall become the property of the Owner and will not be returned to the candidate.

5.0 EXHIBITS

Attached for reference and outlined below are the exhibits included with this solicitation:

Exhibit A – GMP Plan Set dated January 6, 2025

Exhibit B – GMP Project Manual dated January 6, 2025

Exhibit C – Geotechnical Report, dated June 7, 2024.

Exhibit D – Geotechnical Supplemental Recommendations, dated June 7, 2024.

To prevent biased evaluations and to preserve the competitiveness and integrity of the proposal process, proposers are to direct all communications regarding this proposal via BidNet Direct. Please refrain from contacting the Owner or representatives of The Big Sky Fire Department directly.

All telephone conversations are considered to be unofficial responses and will not be binding.

Questions or requests for clarifications to the solicitation shall be submitted in writing via BidNet Direct, and if appropriate, will be responded to in writing and distributed via BidNet to all respondents. Written addenda will be the Owner’s official method of response. To be considered for response, requests for clarification must be received no later than March 28, by

5:00PM, MST.

Thank you for your time and interest in this project.

Sincerely, Ania Pastuszewska

NV5

END OF REQUEST FOR PROPOSAL

Materials Testing & Inspection Services

BIG SKY FIRE DEPARTMENT, FIRE STATION NO. 3