250139_Email_about_PS_12-03-25.pdf
PDF 877 KB Posted
- Solicitation number
- 250139
- Issued by
- Orange County, California
About this file
This is an internal email exchange among Orange County Transportation Authority (OCTA) procurement personnel regarding the processing and expedited procurement timeline for a Palo Alto Firewall and Panorama Annual Maintenance Renewal contract. The request encompasses nine line items totaling $153,379.00, including premium support renewals for Panorama and PA-series devices (PA-5220, PA-3220, PA-850, and PA-220), along with advanced security subscriptions including WildFire, Advanced URL Filtering, and Advanced Threat Prevention services. The contract term runs from January 14, 2026 through January 13, 2027. Due to an approaching service expiration that would impact OCTA's internet firewall protections, the procurement team pursued an expedited bidding schedule with the IFB issuance on December 9, 2025, a second public notice on December 15, 2025, questions due by 11:00 a.m. on December 16, 2025, responses to questions on December 17, 2025, bids due at 11:00 a.m. on December 23, 2025, and PO execution targeted for January 9, 2026. The IFB will be posted on OpenGov, though procurement staff noted the system had functionality issues since September 2025 and requests were being processed via email.
The purchase request totaling $153,379.00 was submitted on September 23, 2025, by Long Leu, Senior Section Manager for IS Online Systems & Network Administration at OCTA. All nine line items are classified under the same GL account (GL 1284 7612) at 100% allocation. The renewal items cover multiple Palo Alto Networks security devices with various serial numbers, with quantities ranging from one to five units depending on the line item. An extension had already been requested from the vendor prior to this email exchange due to the critical nature of the firewall services, as their expiration would eliminate the organization's ability to filter malicious internet content, though the devices themselves would remain functional.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Palo_Alto_Firewall_and_Panorama_Annual_Maintenance_Renewal_(Addendum_#1_Revision).pdf | ||
| 250139_PP_12-03-25-APPROVED.pdf | ||
| 250139_Public_Notice_Proof.pdf | ||
| 250139_Email_about_reseller_12-03-25.pdf | ||
| 250139_PS_12-03-25.doc | DOC document | |
| 250139_PP_12-03-25.docx | DOCX document | |
| 250139_SOWV_Memo_09-22-25.pdf | ||
| 250139_SOWV.pdf | ||
| 250139_ICE.pdf | ||
| 250139_R000612.pdf | ||
| Davis-Bacon_Labor_Provisions.pdf | ||
| DBE_Program_Requirements.docx | DOCX document |
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Text version
Rhea Aninzo
From: Long Leu Sent: Wednesday, December 3, 2025 9:41 AM To: Rhea Aninzo Cc: Rudy Quintana Subject: RE: R000612
Hi Rhea, The schedule looks good. If there are any questions, I’ll take care of them right away, no worries. Thank you.
Long Leu Senior Section Manager IS Online Systems & Network Administration Orange County Transportation Authority 600 South Main Street Orange, CA 92868 Phone: 714-560-5651 LLeu@octa.net
From: Rhea Aninzo <raninzo@octa.net> Sent: Wednesday, December 3, 2025 7:57 AM To: Long Leu <lleu@octa.net> Cc: Rudy Quintana <rquintana1@octa.net> Subject: RE: R000612
Morning Long, That’s helpful information, thank you for explaining. I’ll let CAMM management know that we already asked for an extension, so this needs to be expedited. Would the below schedule work? I’ll need to submit the IFB for review today to get it issued next Tuesday. Sorry, I know responses are due just a day after the questions, but hopefully we won’t get too many.
December 9 Issue IFB, First Public Notice December 15 Second Public Notice December 16 Questions Due by 11:00 a.m.
December 17 Responses to Questions December 23 Bids Due 11:00 a.m.
January 9 PO Executed
Thank you, Rhea
From: Long Leu <lleu@octa.net> Sent: Tuesday, December 2, 2025 5:07 PM To: Rhea Aninzo <raninzo@octa.net> Cc: Rudy Quintana <rquintana1@octa.net> Subject: RE: R000612
Hi Rhea, We did already ask for an extension (see attached) and our account rep expressed his concern about asking their leadership for extensions. Normally extensions are not too difficult to get for 30 days or so, but this particular renewal is for our firewall services that protects us on the internet. If it expires the firewall will still function, but the services will stop, and we will not be able to filter all the “bad” stuff coming from the internet. That’s the best I can explain it. Any help you can provide in expediting is greatly appreciated. Thank you.
Long Leu Senior Section Manager IS Online Systems & Network Administration Orange County Transportation Authority 600 South Main Street Orange, CA 92868
Sent: Tuesday, December 2, 2025 4:14 PM To: Long Leu <lleu@octa.net> Subject: RE: R000612
Thank you, Long.
The IFB will be posted on OpenGov. We were originally supposed to request docs under the “New Intake” section there, but we were informed back in September that it wasn’t working properly and to revert to requesting them via email. Not too sure when it’s expected to be fixed.
Regarding the term, is the 1/14/26 start date firm? I’ll draft the schedule and will try to expedite, but I’m wondering if we have any flexibility with the timeline.
From: Long Leu <lleu@octa.net> Sent: Tuesday, December 2, 2025 3:21 PM To: Rhea Aninzo <raninzo@octa.net> Subject: RE: R000612
Hi Rhea, Please see attached. So are we not using opengov for this project? I only ask because I thought we were suppose to upload documents to opengov now.
Long Leu Senior Section Manager IS Online Systems & Network Administration Orange County Transportation Authority 600 South Main Street Orange, CA 92868
Sent: Tuesday, December 2, 2025 2:21 PM To: Long Leu <lleu@octa.net> Subject: R000612
Hi Long, Just wanted to let you know that I’ll be processing this req. When you get a chance, could I please get the ICE, SOW, and SOW verification form?
From: FEProd@octa.net <FEProd@octa.net> Sent: Tuesday, December 2, 2025 12:46 PM To: Rhea Aninzo <raninzo@octa.net> Subject: WORKFLOW/Action PR_APPROVAL created by LLEU
To approve this, simply reply and type Y, YES, or OK in the first line.
To reject this, reply and type N or NO in the first line.
To add comments, type up to 255 characters on subsequent lines delimited by double square brackets.
Example: [[this is an official comment to the e-mail response]] All other comments will be ignored.
WORKFLOW MODEL INFORMATION:
User=RANINZO Model=PR_APPROVAL Activity=A38_0008 Key=87E1FA9C-13DB-463B-BFEC-17136BF8C209 Version=6 UniqueKey=4ACCD405-BAF0-45BE-804E-DF6D32EFAC22
WORKFLOW INSTANCE INFORMATION:
Purchase Request# = R000612 PR Total$ = $153,379.00 Requested By = Long Leu Request Date = 9/23/2025 Entry Date = 9/23/2025 Vendor = V99999-TBD
ACCOUNT INFORMATION
Item# Quantity Price Item Total Lg Key Object Amt/Pct
0001 1.000 $2,495.00 $2,495.00 GL 1284 7612 100%
JL A5352 41E
Item Description
SKU: PAN-SVC-PREMUSG-PRA-25-
R For US Government accounts only. Premium support renewal, Panorama 25 devices
Serial# 000702159826
Term: 01/14/2026 - 01/13/2027
0002 2.000 $16,020.00 $32,040.00 GL 1284 7612 100%
SKU: PAN-PA-5220-AWF-HA2-
R Advanced WildFire subscription for device in an HA pair renewal, PA-
013201009532
013201013064
0003 2.000 $16,020.00 $32,040.00 GL 1284 7612 100%
SKU: PAN-PA-5220-ADVURL-HA2-
R Subscription Advanced URL Filtering, 1-year, PA-5220, HA Pair Renewal
0004 2.000 $16,020.00 $32,040.00 GL 1284 7612 100%
SKU: PAN-PA-5220-ATP-HA2-
R Advanced Threat Prevention subscription for device in an HA pair renewal, PA-
0005 2.000 $13,093.00 $26,186.00 GL 1284 7612 100%
SKU: PAN-SVC-PREMUSG-5220-
R For US Government accounts only. Premium support renewal, Unit Price:
13093.00
0006 1.000 $6,410.00 $6,410.00 GL 1284 7612 100%
SKU: PAN-PA-3220-ADVURL-
R Subscription Advanced URL Filtering, 1-year, Renewal
016201007245
0007 2.000 $4,714.00 $9,428.00 GL 1284 7612 100%
SKU: PAN-SVC-PREMUSG-3220-
R For US Government accounts only. Premium support renewal, 016201007245
016201007509
0008 5.000 $2,495.00 $12,475.00 GL 1284 7612 100%
SKU: PAN-SVC-PREMUSG-850-
R For US Government accounts only. Premium support renewal, 011901033068 Serial# 011901033116 Serial# 011901033118
011901033121
011901033140
0009 1.000 $265.00 $265.00 GL 1284 7612 100%
SKU: PAN-SVC-PREMUSG-220-
R For US Government accounts only. Premium support renewal, 012801154979
PR Notes PM - Long Leu
IFB - Palo Alto Firewall and Panorama Annual Maintenance Renewal
Term - 01/14/2026 - 01/13/2027
WORKFLOW HISTORY INFORMATION:
User ID : LLEU Status : Accepted Date/Time : 9/23/2025 1:28:42 PM User ID : LLEU Status : Accepted Date/Time : 9/23/2025 2:39:20 PM Comments : ID LLEU has already approved in prior activity User ID : JDUKE Status : Not Accepted Date/Time : 9/23/2025 2:39:20 PM User ID : LLEU Status : Accepted Date/Time : 9/23/2025 3:31:19 PM User ID : LLEU Status : Accepted
Date/Time : 9/23/2025 3:31:45 PM User ID : LLEU Status : Accepted Date/Time : 9/23/2025 3:32:36 PM Comments : ID LLEU has already approved in prior activity User ID : JDUKE Status : Accepted Date/Time : 9/29/2025 3:32:41 PM User ID : AROSALES1 Status : Accepted Date/Time : 9/30/2025 3:04:35 PM User ID : VGARCIA~1 Status : Accepted Date/Time : 9/30/2025 3:04:35 PM User ID : SCONNOR Status : Accepted Date/Time : 10/1/2025 4:32:16 PM User ID : IDENEAU Status : Accepted Date/Time : 10/1/2025 4:32:16 PM User ID : LLEU Status : Accepted Date/Time : 12/2/2025 12:46:01 PM
File details come from the government source that posted it. Updated .