250132_PP_AND_PS_PM_Approved.pdf
PDF 205 KB Posted
- Attached to
- HVAC Services and Repairs
- Solicitation number
- 250132
- Issued by
- Orange County, California
About this file
This is a Procurement Plan and Time Schedule memo from the Orange County Transportation Authority (OCTA) in California for Invitation for Bids (IFB) 250132 regarding HVAC Service and Repairs. The procurement seeks qualified contractors to provide preventative maintenance and repair services to HVAC systems at OCTA facilities on an as-needed basis. The contract is structured as a two-year term effective March 16, 2026 through March 31, 2028. Key timeline milestones include issuance of the IFB on February 9, 2026, a mandatory job walk scheduled for February 20, 2026, a questions deadline of February 25, 2026 at 5:00 PM, OCTA's response to questions due March 4, 2026, bids due March 9, 2026 at 11:00 AM, and blanket purchase order award on March 13, 2026.
The contract is valued at $490,000 from local funding sources and will be awarded to the lowest, responsive, and responsible firm under the IFB process. Evaluation will be based entirely on cost with a 100% weight on pricing criteria. The contract type is Time and Expense with a Firm-Fixed Price structure, issued as a blanket purchase order for ongoing maintenance services. This is a prevailing wage contract, and no retention, liquidated damages, or Disadvantaged Business Enterprise (DBE) goals apply. An independent cost estimate has been received, and the requisition number R000555 supports this procurement.
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Text version
Revised: 03/03/2010
INTEROFFICE MEMO February 4, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource Management
From: Evan Edwards, Buyer, CAMM
Subject: Procurement Plan for IFB 250132 “HVAC Service and Repairs”
Please review the procurement plan for Invitation for Bids (IFB) 250132 and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: RFQ
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0%
Staffing/Project Organization 0%
Work Plan 0%
Cost 100%
Justification:
The primary focus of the scope of work is for contractors to provide preventative maintenance and repairs to HVAC systems at OCTA facilities.
The primary criterion is cost as that will be the determining factor for the evaluation of this project.
Contract Type: Time & Expense CTO-Based Firm-Fixed Price
Justification:
An IFB was issued as the nature of the requirements allow the lowest, responsive, responsible firm be selected for award to provide HVAC services and repairs.
Justification:
This contract will be time and expense as maintenance services and repairs will be requested on an as-needed basis. A blanket purchase order will be issued to the lowest, responsive, responsible firm.
Procurement Plan, IFB 250132
Retention: No
Prevailing Wages: Yes
Liquidated Damages: No
Procurement Schedule: Attached
Contract Term: Two (2)-year term. Effective March 16, 2026 through March 31, 2028.
Funding Source: Local
Dollar Amount: $490,000.00
Independent Cost Estimate Received: Yes
Requisition Received: Requisition No. R000555
DBE Goal: No
Comments: None
Project Manager Concurrence:
Christine Herrera, Contracts Analyst, Maintenance Resource Management Date
CAMM Section/Supervisor Concurrence:
Georgia Martinez, Department Manager, CAMM Date
2/4/2026
Attachment to Procurement Plan, IFB 250132
INTEROFFICE MEMO February 4, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource
Management
From: Evan Edwards, Buyer, CAMM
Subject: Time Schedule for Release, Selection and Award IFB 250132 “HVAC Services and Repairs”
Please review the time schedule for the subject IFB. If there is an issue with any of the dates or timeline, please advise as soon as possible.
February 9, 2026 Issue IFB
February 9, 2026 1st Public Notice
February 16, 2026 2nd Public Notice
February 20, 2026 Job Walk
February 25, 2026 Questions due by 5:00 PM
March 4, 2026 OCTA’s Response to Firms
March 9, 2026 Bids Due by 11:00 AM
March 13, 2026 Blanket Purchase Order awarded
File details come from the government source that posted it. Updated .