250132_PP_AND_PS_PM_APPROVED.pdf
PDF 249 KB Posted
- Attached to
- HVAC Services and Repairs
- Solicitation number
- 250132
- Issued by
- Orange County, California
About this file
This is a Procurement Plan and Time Schedule memo from the Orange County Transportation Authority (OCTA) dated February 4, 2026, for Invitation for Bids (IFB) 250132 for HVAC Service and Repairs. The project requests qualified contractors to provide preventative maintenance and repair services for heating, ventilation, and air conditioning systems at OCTA facilities. The IFB was issued on February 9, 2026, with a job walk scheduled for February 20, 2026, and written questions due by 5:00 PM on February 25, 2026. Bid submissions are due by 11:00 AM on March 9, 2026, with award of the blanket purchase order anticipated on March 13, 2026. The contract term is two years, effective March 16, 2026 through March 31, 2028.
The total contract budget is $490,000 in local funding, allocated on a time and expense basis for on-demand maintenance and repair services. The procurement type is structured as a Request for Quote (RFQ) with evaluation criteria weighted entirely on cost (100%), making the lowest responsive and responsible bidder eligible for award. The contract is classified as a Time & Expense, CTO-Based Firm-Fixed Price arrangement. This is a prevailing wage contract, and an independent cost estimate has been received. No retention, liquidated damages, or DBE goals are specified for this procurement. The requisition number is R000555.
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Text version
Revised: 03/03/2010
INTEROFFICE MEMO February 4, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource Management
From: Evan Edwards, Buyer, CAMM
Subject: Procurement Plan for IFB 250132 “HVAC Service and Repairs”
Please review the procurement plan for Invitation for Bids (IFB) 250132 and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: RFQ
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0%
Staffing/Project Organization 0%
Work Plan 0%
Cost 100%
Justification:
The primary focus of the scope of work is for contractors to provide preventative maintenance and repairs to HVAC systems at OCTA facilities.
The primary criterion is cost as that will be the determining factor for the evaluation of this project.
Contract Type: Time & Expense CTO-Based Firm-Fixed Price
Justification:
An IFB was issued as the nature of the requirements allow the lowest, responsive, responsible firm be selected for award to provide HVAC services and repairs.
Justification:
This contract will be time and expense as maintenance services and repairs will be requested on an as-needed basis. A blanket purchase order will be issued to the lowest, responsive, responsible firm.
Procurement Plan, IFB 250132
Retention: No
Prevailing Wages: Yes
Liquidated Damages: No
Procurement Schedule: Attached
Contract Term: Two (2)-year term. Effective March 16, 2026 through March 31, 2028.
Funding Source: Local
Dollar Amount: $490,000.00
Independent Cost Estimate Received: Yes
Requisition Received: Requisition No. R000555
DBE Goal: No
Comments: None
Project Manager Concurrence:
Christine Herrera, Contracts Analyst, Maintenance Resource Management Date
CAMM Section/Supervisor Concurrence:
Georgia Martinez, Department Manager, CAMM Date
2/4/2026
02/06/2026
Attachment to Procurement Plan, IFB 250132
INTEROFFICE MEMO February 4, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource
Management
From: Evan Edwards, Buyer, CAMM
Subject: Time Schedule for Release, Selection and Award IFB 250132 “HVAC Services and Repairs”
Please review the time schedule for the subject IFB. If there is an issue with any of the dates or timeline, please advise as soon as possible.
February 9, 2026 Issue IFB
February 9, 2026 1st Public Notice
February 16, 2026 2nd Public Notice
February 20, 2026 Job Walk
February 25, 2026 Questions due by 5:00 PM
March 4, 2026 OCTA’s Response to Firms
March 9, 2026 Bids Due by 11:00 AM
March 13, 2026 Blanket Purchase Order awarded
File details come from the government source that posted it. Updated .