250056_ICE.pdf
PDF 432 KB Posted
- Attached to
- Locksmith Services and Parts
- Solicitation number
- 250056
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) prepared by the Orange County Transportation Authority (OCTA) for a three-year locksmith services and parts procurement. The project encompasses comprehensive locksmith services including lock installation, rekeying, key duplication, and parts supply across multiple OCTA facilities: the OC Streetcar Maintenance and Storage Facility (MSF), Park-and-Ride, Traction Power Substations (TPSS), and platforms. The contract term runs from January 1, 2026, through December 31, 2028, with an estimated annual requirement of approximately $33,334.50 to $37,198.75 across the three-year period.
The total estimated cost for this procurement is $125,000 over three years, supported by spend analysis of the previous contract (C-22806) which documented $106,000 in expenditures. The additional $19,000 allocation accounts for unplanned parts and materials associated with recently added OC Streetcar facilities that have not yet been fully identified. The cost estimate breaks down as follows: direct labor of $65,310 (600 straight-time hours at $105/hour, 12 overtime hours at $130/hour, and 6 premium-time hours at $125/hour), materials and parts of $55,415, and trip charges of $4,275 for an estimated 15 annual service visits at $95 each. Rising labor and parts costs, combined with the expanded scope of services to multiple streetcar locations, justify the requested budget increase from the previous agreement.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Locksmith Service and Parts SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000570
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 8/4/2025
Requestor: Christine Herrera Contracts Analyst Phone Ext.: 5485 Name Title
Signature:
Cost Estimate: $ 125,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This estimated amount requested of $125,000 for a 3-year agreement is supported by a spend analysis of the previous agreement C-22806 for Locksmith Services and Parts estimating $106,000 in expenditures, with additional funding of $19,000 included for unplanned parts and materials associated with OC Streetcar facilities, which have been recently added and are not yet fully identified. Rising labor and parts costs, combined with the expanded scope of services to cover all OC Streetcar locations—the Maintenance and Storage Facility (MSF), Park-and-Ride, Traction Power Substations (TPSS), and platforms—justify the total request.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Christine Herrera Date: 8/4/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Straight Time 600 $ 105.00 $ 63,000.00 Overtime 12 $ 130.00 $ 1,560.00 Premium Time 6 $ 125.00 $ 750.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 65,310.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 65,310.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Locksmith Services - Materials & Parts $ 55,415.00 $ 55,415.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
Trip Charges per visit (Estimate 15/year @ 95 Each) $ 4,275.00 $ 4,275.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 125,000.00
SPEND ANALYSIS
C-22806 LOCKSMITH SVC PARTS
Price Total Price Total Price Total
Decode Keyable Padlock Normal Sledge Six Pin Keyed - Set to Door Keys and Set code in Padlock
Each 15 13.50 202.50 14.50 217.50 15.50 232.50
2 American 1105 Padlock Each 15 8.05 120.75 8.25 123.75 8.50 127.50
Re-Code Locks, All Master Key System, Reset the Code in Lockset
Each 15 18.50 277.50 19.50 292.50 20.50 307.50
4 Duplicate Keys Regular, Do Not Duplicate Each 180 5.00 900.00 5.50 990.00 6.00 1,080.00
5 Cylinder Combination Change, Sledge Six Pin Each 135 17.50 2,362.50 18.50 2,497.50 19.50 2,632.50
6 Master Padlock 3215 Type 3 Each 15 6.25 93.75 6.50 97.50 6.75 101.25
Install Schlage, All Purpose Entry Lock D53PD, RHO 626 14- 019 Latch, KD 10-25 Strike 1/38 to 2" Dr., 2 3/4 Back Set
Each 30 170.00 5,100.00 180.00 5,400.00 190.00 5,700.00
8 ACE Key Each 60 8.50 510.00 9.50 570.00 10.50 630.00
9 DND Key Each 60 5.00 300.00 5.50 330.00 6.00 360.00
10 Key by Code Each 135 10.50 1,417.50 11.50 1,552.50 12.50 1,687.50
11 Labor - Straight time Each 200 100.00 20,000.00 105.00 21,000.00 110.00 22,000.00
12 Labor - Overtime Each 4 115.00 460.00 130.00 520.00 145.00 580.00
13 Labor - Premium Time Each 2 120.00 240.00 125.00 250.00 130.00 260.00
14 Trip Charge Each 15 90.00 1,350.00 95.00 1,425.00 100.00 1,500.00
106,000.00
Additional unplanned parts not listed above (complete list of OC Streetcar unavailable at this time) 19,000.00
ICE/ REQ total 125,000.00
~annually 41,666.67
NEW Replacement Term: 1/1/2026 - 12/31/2028
TOTAL 3-YR AGREEMENT
105,799.50
Year 2 Year 3
YEARLY TOTAL 33,334.50 35,266.25 37,198.75
ITEM
NO.
Item Description Unit Est.
Quantity
Year 1
Page 1 NEW Procurement
| 250056_ICE.pdf |
| ICE Attachment.pdf |
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