25-8613_Solicitation.pdf

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Attached to
Outsourcing of County Marinas Management
Solicitation number
25-8613
Issued by
Collier County, Florida

About this file

Collier County Marina Management ITN Summary

This is an Invitation to Negotiate (ITN) issued by the Collier County Board of County Commissioners Procurement Services Division for the outsourcing of management services for four county-owned marinas: Port of the Islands Park, Goodland Boat Park, Cocohatchee River Park, and Caxambas Boat Park. The selected vendor will be responsible for comprehensive marina operations including boat slip rentals (wet and dry), retail sales, live bait sales, fuel sales, ship-store operations, and potentially parking and launch fee collection. A mandatory pre-proposal conference and site visits are scheduled for October 23, 2025, at 9:30 AM (EST), with proposal submissions due by November 14, 2025, at 3:00 PM (EST). The initial contract term is ten years with two optional ten-year renewal periods, and the annual flat fee commission to the County will increase by three percent annually on each contract anniversary.

Pricing is structured under two options: Option A provides minimum monthly commissions of $3,000 to $8,000 per marina location (with the County retaining parking and launch fees), while Option B offers minimum monthly commissions of $14,000 to $20,000 per marina location (with the vendor retaining parking and launch fees). The County will provide all utilities at no cost to the selected vendor. Evaluation of proposals will be conducted across five criteria totaling 100 points: Experience and Qualifications (30 points), Certified Woman and/or Minority Business Enterprise status (10 points), Operating Business Plan (25 points), Cost of Services to the County (25 points), and Local Vendor Preference (10 points). The County reserves the right to negotiate with the top-ranked proposer or multiple proposers, and if negotiations fail, will proceed sequentially with the second and third-ranked proposers. No incumbent vendor is identified, and the selection committee will utilize this ITN process to short-list and rank proposers for negotiation purposes.

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Other files

File Type Posted
ATTACHEMENT_R_GOODLAND_REDACTED.pdf PDF
ATTACHEMENT_Q_COCOHATCHEE_REDACTED.pdf PDF
ATTACHMENT_P_PORT_OF_THE_ISLANDS_REDACTED.pdf PDF
ATTACHMENT_O_RESOLUTION_NO._2023-87_FEE_POLICY.pdf PDF
ATTACHMENT_A_MARINA_LOCATIONS_REVISION_2.pdf PDF
ATTACHMENT_E_MARINA_REVENUE_BREAKDOWN.pdf PDF
PO_Terms_and_Conditions_Rev.3.pdf PDF
Revenue_Generating_Agreement.pdf PDF
Form_1_Vendor_Declaration_Statement.pdf PDF
Form_2_Conflict_of_Interest_Certification.pdf PDF
Form_5_Reference_Questionnaire.pdf PDF
Checklist_-Vendor_Checklist.pdf PDF
Form_4_Local_Vendor_Preference_Certification.pdf PDF
25-8613_Insurance_Requirements.pdf PDF
Form_3_Immigration_Certification.pdf PDF
PO_Terms_and_Conditions_Rev.3.pdf PDF
Revenue_Generating_Agreement.pdf PDF
25-8613_Insurance_Requirements.pdf PDF
Form_5_Reference_Questionnaire.pdf PDF
Form_4_Local_Vendor_Preference_Certification.pdf PDF
Form_3_Immigration_Certification.pdf PDF
Form_2_Conflict_of_Interest_Certification.pdf PDF
Form_1_Vendor_Declaration_Statement.pdf PDF
Checklist_-Vendor_Checklist.pdf PDF
ATTACHMENT_D_SITE_VISIT_LOCATIONS.pdf PDF
ATTACHMENT_C_CMA_5312_DRUG_FREE_WORKPLACE.pdf PDF
ATTACHMENT_B_EQUIPMENT_LIST.pdf PDF
ATTACHMENT_A_MARINA_LOCATIONS.pdf PDF
Invitation_to_Negotiate_Instructions_Version_1.pdf PDF
25-8613_Solicitation.pdf PDF
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COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO NEGOTIATE (ITN)

FOR

OUTSOURCING OF COUNTY MARINAS MANAGEMENT

SOLICITATION NO.: 25-8613

DANIA GUERRERO, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-7989

Dania.Guerrero@colliercountyfl.gov (Email)

Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County

Government.

SOLICITATION PUBLIC NOTICE

INVITATION TO NEGOTIATE (ITN)

NUMBER:

25-8613

PROJECT TITLE: OUTSOURCING OF COUNTY MARINAS MANAGEMENT

PRE-PROPOSAL CONFERENCE

FOLLOWED BY SITE VISITS:

OCTOBER 23, 2025, AT 09:30 AM (EST)

SITE VISIT LOCATION: SEE ATTACHMENT D

ITN OPENING DAY/DATE/TIME: NOVEMBER 14, 2025, AT 3:00 PM (EST)

PLACE OF ITN OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG. C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Collier County Parks & Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Negotiate (hereinafter, “ITN”) with the intent of obtaining proposals from interested and qualified Proposers/Vendors/Firms in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Scope of Services stated and demonstrate the ability to deliver high-quality services that align with the County’s operational and community goals. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

The County is interested in receiving proposals for the four (4) County owned marinas. The County owned marinas are Port of the Islands Park, Goodland Boat Park, Cocohatchee River Park, and Caxambas Board Park.

BACKGROUND

The Parks and Recreation Division is dedicated to delivering high-quality recreational services to the residents and visitors of Collier County. The County’s marina facilities play a vital role in promoting public access to water-based recreation, supporting environmental stewardship, and contributing to local tourism and economic development.

The awarded vendor will be expected to uphold these values by providing exceptional customer service, maintaining safe and clean facilities, and offering a variety of recreational and commercial services that enhance the user experience.

TERM OF CONTRACT

The contract term, if an award(s) is/are made is intended to be for ten (10) years with two (2) ten (10) year renewal options.

The annual flat fee commission to the County shall increase by three percent (3%) each year, on the anniversary of the contract’s effective date.

Surcharges will not be accepted in conjunction with the awarded contract, and such charges should be incorporated into subsequent pricing structures.

The County Manager, or the County Manager’s designee, may extend the contract under all of the terms and conditions contained in the awarded contract for up to one hundred and eighty (180) days. The County Manager or designee shall give the Contractor written notice of the County's intention to extend the contract term prior to the end of the contract term then in effect.

DETAILED SCOPE OF SERVICES

1. Marina Operations Tasks

1.1 The operation of the Marinas should be done in a manner consistent with the highest standards achievable. The awarded vendor will have the ability to conduct additional operations for the benefit of the public such as allowing commercial fishing activities for a fee while providing permitted concessionaires with the ability to operate out of the park in a safe and orderly manner.

https://procurement.opengov.com/portal/collier-county-fl

1.2 The awarded vendor shall lease recreational and commercial boat docks (both wet and dry boat dock slips) using Collier County’s Board of County Commissioners approved lease agreement and standard rental rates set forth in the Parks and Recreation Fee Policy Resolution No. 2021-263, as may be amended.

1.3 The use of boat docks by other County Departments/Divisions is exempt from entering into the lease agreement requirement provided (1) any cost of using such boat docks shall be internally processed by the County Department/Division using the boat dock(s) through an interdepartmental transfer of fees consistent with the established standard rental rates, (2) that the County Department/Division shall be limited to one vehicle parking space while using the boat dock, and (3) that the use of boat docks by a County Department/Division shall be limited to a period of one year, subject to an annual request for renewal made in writing by the County Department/Division user at least thirty (30) days before the expiration of (12) months from the date of commencement.

1.4 The location and background of each marina can be found in Attachment A Marina Locations. The awarded vendor is authorized to conduct the following types of business and provide the services listed above and to include but are not limited to:

a) Retail sales and services

b) Live Bait Sales

c) Fuel Sales

d) Negotiable Item – Parking and Launch. Currently, parking and boat launch fees are collected through a QR code-based system. Should the awarded vendor assume responsibility for managing parking and launch monitoring and fee collection as part of their operational model, the County is open to negotiating this arrangement. However, any such proposal must be reflected in the minimum monthly payment amount. See Evaluation Criteria 4, Option B.

e) Additional future operations requests may be submitted to the Director of Parks and Recreation or designee in writing for consideration. Any accepted operations will be presented to the Board of County Commissioners for approval through a formal contract amendment, which may require permits at the expense of the awarded vendor.

1.5 The awarded vendor will be responsible for the following:

a) Reservations for day slip rentals

b) Radio contact with boaters

c) Posting weather and tide reports

d) Boater evictions – dry storage

e) Cleaning of ship store

f) Cleaning of fish cleaning table

g) Maintain clean marina designation

h) Live Bank Tank Maintenance

i) Maintaining the cleanliness of restroom facilities during ship-store operating hours

j) Maintenance of salt and filters to operate the live bait

k) Maintain safe dock operations

l) General ship-store and dock maintenance

m) Reporting of activity and submission of appropriate fees to the County

n) Assist the County in assuring only permitted commercial operators use the facility as such

o) Marketing the facilities

p) Credit/debit card processing capabilities

q) Safety and Security of the facilities

2. Ship-Store Operations

2.1 The awarded vendor may sell any concessions and boating supplies desired as long as such items are permitted under Florida state law and the awarded vendor has obtained the proper licensing/tax permits for such sales. Please see Attachment A for hours of operations (ship stores and boat ramps).

2.2 Any equipment necessary for the sale of concessions, other than the existing equipment identified in Attachment B Existing Equipment, must be furnished and maintained by the awarded vendor.

2.3 All sales must be accompanied by a receipt to the customer.

3. Licenses and Certifications

3.1 The awarded vendor shall possess at the time of the proposal submittal and shall maintain any required licenses and/or certifications to conduct business, which must be maintained throughout the contract duration, including but not limited to:

a) Certified Marina Manager

b) Clean Marina Certification

4. Employees; Managers

4.1 A manager shall be onsite during the hours of operation per location as described in Attachment A Marina Locations. When the manager is absent, the operation shall be directed by an assistant manager, experienced and trained in marina operations and at least 21 years of age. There shall be an after-hours contact person available by telephone and the contact phone number shall be provided to wet slip renters and the Director of Parks and Recreation or designee.

4.2 Background checks are to be conducted on all employees prior to performing services at the marina. It is the responsibility of the awarded vendor to ensure a background check has been done. These services must go through the Collier County Facilities Management Division. In addition, a drug and alcohol policy should be provided that is consistent with County Policies (see Attachment C_CMA 5312 Drug-Free Workplace). The awarded vendor should provide each employee with the company employee policies handbook. If the County has reasonable evidence to believe that any employee of the awarded vendor is incompetent, disorderly or otherwise has performed his/her duties in an objectionable manner, the County will provide the awarded vendor with a written report and expect the awarded vendor to fully investigate the allegation(s) and take appropriate action.

5. Customer Fees and Charges

5.1 All prices and fees charged (“fee schedules”) to customers must be approved by the Parks and Recreation Director or designee in advance of implementation. If any subsequent changes to the fee scheduled must be approved by the Parks and Recreation Director or designee.

5.2 All fee schedules must be displayed and visible to the customers. Customer fee schedules will include retail cost of ship store merchandise including but not limited to food, sundries, clothing, maps, live and frozen bait, tackle, and ice.

Customer fee schedule will also include fees for day dry slip and long-term dry slip rental.

5.3 The awarded vendor shall use point-of-sale (“POS”) electronic cash machines or other electronic accounting control equipment for the proper control of all payments. All sales transactions must be accompanied by a receipt to the customer.

All electronic cash equipment and accounting procedures, including cash handling policies, must be approved by the Collier County Finance Department prior to award of the contract.

6. Commission to the County

6.1 Collier County shall make available the use of the Marinas as a flat annual commission to the County as further negotiated by the County and awarded Vendor. Annual commission payment shall be paid monthly, in twelve equal installments, to the County by the fifteenth (15th) day of each month for the preceding month. If not paid by the end of the 20th, a late charge of a minimum of $100.00 per day may be added to fees due beginning on the 21st.

6.2 The annual flat fee commission to the County shall increase by three percent (3%) each year, on the anniversary of the contract’s effective date.

6.3 The County will provide utilities at each Marina Location, including electricity, water, and sewer service at no expense to the awarded vendor.

6.4 The Florida State Sales Use Tax, if applicable, on rental payments is not included and shall be added to the monthly fee and forwarded to the County as part of payment. The vendor shall also pay all sales, consumer, use and other taxes.

6.5 The County will pay “The Retreat at Port of the Islands” annual fee per the County’s purchase agreement.

7. Reporting Requirements

7.1 An annual report of the following must be sent to the Collier County Operations and Regulatory Management Division or designee:

a) Slip occupancy (both number and dollars), historical comparison (month to month)

b) Fuel sales (both number and dollars), historical comparison (month to month)

c) Non-routine expenses

d) Special Events (number of events and attendees)

e) Monthly gross sales for all lines of business at each location (i.e., food, beverage, rentals, merchandise, etc.)

f) Tax dollars for the gross sales

g) In addition, the County requires a copy of the vendor’s annual tax return. In the event of an accident, an incident to park visitors and/or property a written notification must be provided to the Parks and Recreation Director or designee immediately followed by a written incident report.

7.2 A monthly report of the following must be sent to the Collier County Operations and Regulatory Management

Division or designee:

a) Provide information required for submerged land lease annual revenue reports (information on wet slips located on State-Owned Lands)

b) Safety and Environmental Incidents Marketing promotions

8. Gross Receipts

8.1 The term gross receipts is understood to mean all income collected or accrued, derived by the awarded vendor excluding any Federal, State or city sales tax, or other tax collected from customers and required by law to be remitted to the taxing authority.

9. Payment and Performance Bonds

9.1 The awarded vendor shall have bonding ability. In the event the Contract is awarded, the awarded vendor will thereafter enter into a written contract with Collier County and furnish a Payment and Performance Bond in an amount equal to the annual commission. The form of the bonds shall be in accordance with Section 255.05 of Florida Statutes. Payment and Performance Bond shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

10. Marketing

10.1 The awarded vendor shall actively market the boating opportunities at the marina. A marketing plan shall be included in the proposal as part of Criteria No. 3 Business Plan.

10.2 The marketing plan will be updated on an annual basis and provided for approval by the Parks and Recreation Division Director or designee’s.

10.3 The awarded vendor shall utilize a website, as well as printed material, that describes the services and facilities available at the marina. Advertising expenses are solely the responsibility of the awarded vendor. If the awarded vendor also possess commercial licenses, the Marina facilities will not be utilized to advertise commercial business.

11. Supplies and Equipment

11.1 The awarded vendor shall be responsible for the proper care and maintenance of all existing equipment and fixtures, identified in Attachment B Existing Equipment. The awarded vendor will be responsible for identifying and working with the County on any repair, maintenance, and replacement of existing equipment and fixtures, ordinary wear and tears is expected.

11.2 Any improvements, replacements of equipment, including capital equipment, made for the benefit of the awarded vendor shall be paid for by the awarded vendor and approved in advance in writing by the Director of Parks and Recreation or designee.

11.3 All capital improvements will become the property of Collier County at the end of the term of the awarded agreement.

12. Trash, Rubbish, and Garbage Removal, Including Recycling

12.1 The County will be responsible for providing County approved trash and recycling receptacles. A dumpster and enclosure will be provided, and the County shall be responsible for the removal of all trash from the dumpster.

12.2 The awarded vendor shall be responsible for cleaning the fish cleaning tables daily and emptying the fish entrails receptacles, located at the fish cleaning tables, into the dumpster daily.

12.3 The awarded vendor will perform daily removal of litter in the immediate exterior area within fifty (50) feet of the ship store.

13. Facilities Use and Capital Improvements

The use of Marina Locations (also referred to as “facilities”) will be presented as-is without further modifications.

Capital improvements can be made to any facility with the written pre-approval of the Parks and Recreation Director or designee. All capital improvements will become the property of Collier County at the end of the terms of the agreement awarded.

14. General Repairs and Maintenance

14.1 The County will manage all repairs including, but not limited to:

a) Landscaping: mowing, herbicide and pesticide application

b) Exterior painting

c) Exotic flora/faunal removal

d) County, State, and Federal signage within the marina

e) Air Conditioning

f) Flooring

14.2 The vendor will manage all repairs including, but not limited to:

a) Boat Ramp

b) Roadways and sidewalks within the marina

c) Dock repair and maintenance, wet and/or dry slips.

d) Fuel tank monthly inspections and repairs

e) Walk in freezer

f) Freezer or equipment replacement

14.3 All repairs paid by the County shall be rejected if the awarded vendor fails to take care of equipment and property.

14.4 The awarded vendor shall, to the satisfaction of the Director of Parks and Recreation or designee provide normal and routine daily, monthly, and annual maintenance of the facility.

14.5 The awarded vendor should keep the premises and equipment in good state of repair, free from hazardous conditions and deterioration, thus providing for the comfort and safety of visitors and patrons. To ensure the facilities are maintained in safe condition, the awarded vendor shall perform routine inspections.

14.6 The County reserves the right to conduct unscheduled inspections. Any improvements to an existing structure must be approved in writing by the Parks and Recreation Director or designee.

14.7 In the event of a repair related to the fueling equipment, the vendor shall contact the Environmental Specialist point of contact from the Solid Waste Management team. The same shall apply for any fuel spillage. A Spill Response Poster will be provided to the vendor that shall include the current first line of contact for these situations.

14.8 Any other maintenance and repair inquiries shall be made to the Parks and Recreation Director or designee. All structures and improves shall become the property of Collier County at the end of the resultant Agreement. Any alterations made for the benefit of the vendor shall be paid for by the vendor.

15. Closure of Facilities-Loss of Equipment

15.1 If closure of the facilities or loss of equipment to some but not all of the facilities or equipment due to fire damage, flood, hurricane, civil disorder, strikes, acts of nature, etc., the County will allow a pro-rata adjustment of monthly payments based on a daily rate from the time of closure up to the time the damage is repaired, or other circumstances return to normal.

16. Safety and Security

16.1 The County will not assume any responsibility for marina security other than the security cameras at the wet-slips, in the ship-store, on the marina common areas, routine law enforcement patrols on land and on the water, and Collier County Park Ranger patrols.

16.2 The awarded vendor is to have a written safety and security plan to be included in their proposal. The awarded vendor will cooperate with all jurisdictional law enforcement agencies and personnel.

17. Restrooms

17.1 The public restrooms will be cleaned and maintained by the awarded vendor during ship-store operating hours.

17.2 The awarded vendor will be responsible for the opening and closing and maintaining an adequate inventory of restroom facilities daily. The awarded vendor will be expected to ensure that the restrooms are inspected for cleanliness, stocked with supplies daily, and perform any cleaning service that are needed during operating hours.

18. Incident Reporting Requirements

18.1 In the event of a safety or security accident or incident to employees, visitors, and/or property resulting in direct operations of the concession, the awarded vendor must communicate to the Parks and Recreation Division Director or designee immediately followed by a written incident report, and forms will be provided to the awarded vendor.

19. Storm Warning

19.1 Upon declaration of a hurricane projecting an imminent strike, or the implementation of evacuation procedures from Collier County, the awarded vendor shall meet with the Parks and Recreation Division Director or designee for the formulation of plans for the removal of all perishable goods and to ensure the concession site has been properly secured for hurricane approach.

19.2 The County has the right to refusal on Fuel Sales during a Declared State of Emergency.

20. Public Safety/Emergency Services Agencies

20.1 The Vendor shall coordinate to allocate space, including slip reservations, for use by local law enforcement and first responder agencies as needed.

20.2 Parking and designated slip reservations are required at Caxambas, Cocohatchee, and Goodland. A designated parking spot is required at Port of the Islands.

INVITATION TO NEGOTIATE (ITN) PROCESS

1.1 The Proposers will submit proposal which will be scored based on the criteria in Grading Criteria for Development of Shortlist, which will be the basis for short-listing the Proposers.

The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the County.

1.2 The County will use a Selection Committee in the ITN selection process and follow the process herein and in the ITN Instructions.

1.3 The County will then score and rank at least the top three short-listed Proposers and enter into negotiations with the top ranked Proposer or multiple Proposers. The County reserves the right to issue an invitation for oral presentations to obtain additional information after grading and before the final ranking.

1.4 The intent of the oral presentations, if deemed necessary, is to provide the Proposers with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank.

1.5 Based upon a review of the proposals, the County will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria and then negotiate with one or more Proposers as authorized in Procurement Ordinance.

1.6 With successful negotiations, a contract will be developed with the selected Proposer, based on the negotiated price and/or scope of services and submitted for approval by the Board of County Commissioners.

1.7 If, in the sole judgment of the County, a contract cannot be successfully negotiated with the top-ranked Proposer, negotiations with that Proposer will be formally terminated and negotiations shall begin with the Proposer ranked second. If a contract cannot be successfully negotiated with the Proposer ranked second, negotiations with that Proposer will be formally terminated and negotiations shall begin with the third-ranked Proposer, and so on.

1.8 The County reserves the right to negotiate any element of the proposals in the best interest of the County.

RESPONSE FORMAT AND EVALUATION CRITERIA FOR DEVELOPMENT OF SHORTLIST:

For the development of a shortlist, this evaluation criterion will be utilized by the County’s Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials.

Proposals must address the following criteria:

Evaluation Criteria Maximum Points

1. Experience and Qualification 30 Points

2. Certified Woman and/or Minority Business Enterprise 10 Points

3. Operating Business Plan 25 Points

4. Cost of Services to the County 25 Points

5. Local Vendor Preference 10 Points

TOTAL POSSIBLE POINTS 100 Points

Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four

(24) months prior to the ITN submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director or designee before at least three (3) witnesses.

Each criterion and methodology for scoring is further described below.

EVALUATION CRITERIA NO. 1: EXPERIENCE AND QUALIFICATIONS (30 Total Points Available)

For this criterion, the Proposer must include the following:

• Provide a cover letter, indicating the underlying philosophy of the Proposer in providing the services stated herein.

Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning the proposal.

Submission of a signed Proposal is Proposer's certification that the Proposer will accept any awards as a result of this ITN.

• Provide information that documents your firm’s and subcontractors’ qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services.

• Describe the various team members’ successful experience in working with one another on previous projects.

• Detail your experience managing marinas as it relates to marina size, location, and amenities provided.

• Attach brief resumes and related certifications of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services.

The County requests that the Proposer submits no fewer than three (3) and no more than ten (10) completed reference forms from clients (during which period of time, eg. 5 years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using the County’s Reference Form provided. Proposers may include two

(2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work.

EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE (10 Total Points Available)

Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise.

EVALUATION CRITERIA NO. 3: OPERATING BUSINESS PLAN (25 Total Points Available)

For this criterion, the Proposer must include a Operating Business Plan that will describe how the Proposer would operate and maintain the marinas. The plan should include the following:

Operational Plan

• Detailed plan for daily operations timeline, including staffing levels, service process, inventory management, and any additional services and products that are being proposed.

• Detailed plan for staffing, equipment, and operations.

• Compliance with Local, State, and Federal health, safety, and sanitation standards.

• Ability to meet operational demands during peak seasons and high visitor volumes.

• Provide a transition plan outlining how you intent to establish and staff the marinas, including any strategist for onboarding new employees, if applicable.

• Marketing Plan to improve overall occupancy and revenues, that includes a short term (initial year) and long term

(remaining years) approach.

• Employee Drug and Alcohol policy.

• List of merchandise to be sold at the marina.

• List any rental opportunities or plans that would be incorporated to the facility.

• Provide a safety and security plan for the facility.

• Staffing policy, employee manual and training plan.

• Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference.

Customer Service

• Proposer’s approach to customer service and ensuring a positive experience for marina visitors.

• Procedures for handling customer complaints or special requests.

EVALUATION CRITERIA NO. 4: COST OF SERVICES TO THE COUNTY (25 Total Points Available)

In this criterion, the County is evaluating overall cost effectiveness of the proposal, value offered relative to the pricing, the ability to deliver quality food at competitive prices, and monthly commission to the County. Please include the following but not limited to:

1. Cost and Value

• Describe the cash handling procedures with software (point of sale system) reporting capabilities and include a list of customer charges and fees.

• Overall cost-effectiveness of the proposal.

• Value offered related to the pricing, including the ability to deliver quality food at competitive prices.

2. Commission

• Collier County shall make available the use of the Marina Ship Stores (“Ship Stores”) and equipment at Port of the Islands Marina, Goodland Boat Park, Cocohatchee River Park, and Caxambas Boat Park in accordance with this ITN for a monthly commission to the County per location.

• Negotiable Item – Parking and Launch. Currently, parking and boat launch fees are collected through a QR code-based system. Should the Proposer wish to assume responsibility for managing parking and launch monitoring and fee collection as part of their operational model, the County is open to negotiating this arrangement. However, any such proposal must be reflected in the proposed monthly commission to the County. See Option B below for this item.

• The Proposer shall complete the table below and indicate the monthly commission to the County.

Option A – Minimum Monthly Commission to the County. The County retains all collected parking and launch fees.

The County reserves the right to place a self-service portal in the Marina locations for public payments in the event internet connection does not allow the user to pay through the designated payment system.

Location Minimum Monthly

Commission to the County Proposed Monthly

Commission to the County Port of the Islands Parks $6,500 Goodland Boat Park $3,000 Cocohatchee River Park $8,000 Caxambas Boat Park $4,000

Option B – Minimum Monthly Commission to the County. Vendor retains all collected parking and launch fees.

Location Minimum Monthly

Commission to the County Proposed Monthly

Commission to the County Port of the Islands Parks $17,000 Goodland Boat Park $14,000 Cocohatchee River Park $20,000 Caxambas Boat Park $7,000

The County reserves the right to negotiate the proposed monthly commission.

The County has the right to refusal on Fuel Sales during a Declared State of Emergency.

EVALUATION CRITERIA NO. 5: LOCAL VENDOR PREFERENCE (10 Total Points Available)

Local business is defined as the Proposer having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the Proposer’s staff operates and performs business in an area zoned for the conduct of such business.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***

COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO NEGOTIATE (ITN)
FOR
NAPLES, FLORIDA 34112
SOLICITATION PUBLIC NOTICE

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