25_003_LH Installation of Security Camera Sys.pdf

MIDDLE GEORGIA

REGIONAL AIRPORT

Request for Installation of a Security Camera System

PROPOSAL SOLICITATION

25-003-LH

The Installation of a Security Camera System at Middle Georgia Regional Airport

Issued: August 1, 2024

Proposals Due: September 5, 2024, 12:00PM EST

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Cherise Stephens, Small Business Affairs at (478) 300-2297 or cstephens@maconbibb.us t

I. GENERAL

Invitation

REQUEST FOR PROPOSAL

The Middle Georgia Regional Airport (MCN) is seeking proposals from qualified security professionals (“Proposers”) for the procurement, design, installation, configuration of a modern security video camera management system. These instructions are not intended to completely define the proposed contractual relationship between the Proposer and Macon-Bibb County (“COUNTY”), but rather provide direct information necessary for completing the proposal package.

The County will receive sealed bids in the Procurement Department, Suite 308, Macon-Bibb Government Center, 700 Poplar Street, Macon, Georgia 31201, until 12:00PM EST on Thursday, September 5, 2024.

Respondents to this solicitation shall provide the Original Proposal and 3 Copies along with Flash Drive. No proposals will be accepted after this designated time. Proposals will be publicly opened in the Macon-Bibb County Procurement Department Conference Room on Thursday, September 5, 2024, at 2:00 pm. at 700 Poplar Street, Suite 308, 3rd Floor, Macon, Georgia 31201.

NO LATE RESPONSES WILL BE CONSIDERED

The deadline to submit questions is Friday, August 23, 2024, 2024, by 3:00 p.m. Questions must be emailed to lhardwick@maconbibb.us

TOURS

If any Proposer wishes to view the airport, they may schedule a tour of the Airport during the week of April 29, 2024. The tour will take place at Middle Georgia Regional Airport, 1000 Terminal Drive, Suite 100, Macon, Georgia 31216. Please contact Heather Lowe to schedule a tour at Hlowe@maconbibb.us All questions will be recorded and dispersed as an addendum. Questions must be submitted by email to lhardwck@maconbibb.us

Technical Proposal and Cost Proposal should be submitted in separate envelopes.

Responses must be sealed and identified on the outside of the package as and delivered to

25-003-LH, Installation of a Security Camera System at Middle Georgia Regional Airport

Macon-Bibb County Procurement Department 700 Poplar Street Suite 308 Macon, Georgia 31201 mailto:lhardwick@maconbibb.us mailto:Hlowe@maconbibb.us mailto:lhardwck@maconbibb.us

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline on date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted by in response to the RFP shall become the property of Macon-Bibb County.

II. GENERAL INFORMATION

2.1 GEOGRAPHICAL INFORMATION

Macon-Bibb County (MBC) is located roughly 85 miles southeast of Atlanta, Georgia and 167 miles northwest of Savannah. It is situated in the center of the state- hence the nickname “The Heart of Georgia.” Macon is home to two airports, the Middle Georgia Regional Airport (MCN) and the Macon Downtown Airport. Collectively, the MBC airports generate over $160,000,000 of total economic activity and serve as productive economic engines for the Middle Georgia Region.

The Middle Georgia Regional Airport is conveniently located less than 12 miles from downtown Macon, with easy access to I-75 and I-16. The airport’s location is attractive for aviation growth, as Middle Georgia Regional Airport grows, we want to be prepared with a new security system.

2.2 Background

With all the new equipment on the market, the primary goal of this Request for Proposal (RFP) is to acquire the services of a Vendor able to provide a modern security video camera management system compatible with commercial off the- self equipment, complete with adequate storage and viewing capabilities both on-premises and via Cloud.

2.3 FACILITY INFORMATION

MCN is owned and operated by Macon-Bibb County and is 1,149 square acres. The terminal facility includes approximately 25,000 square feet of enclosed space. Our camera footage will consist of locations such as our airline office, lobby and waiting areas, passenger screening, concessions area, baggage claim, rental car counters, entrances and exits, parking lots (passenger and employee), exterior points of interest, and other locations.

In addition, the Middle Georgia Regional Airport is also looking to replace the existing exterior and interior cameras on the operations building. This building is approximately 5,000 square feet. It will require cameras that are pointed at critical locations on the airfield as well as off the airfield.

Lastly, the maintenance facility located near the airport is comprised of 2 buildings. One is approximately 7,000 square feet, known as the main maintenance shop and the paint shed which is roughly 5,000 square feet. These facilities will need interior and exterior cameras.

2.4 SCOPE OF WORK

The scope of work required under this RFP includes the procurement of the security cameras and associated equipment (including software), design, installation, implementation, configuration, testing and training. The selected Vendor will be responsible for recommending the type and number of security cameras, and any other applicable equipment, hardware and software associated with the security cameras. The selected Vendor must ensure it has adequate resources to provide these services and to meet the needs of Middle Georgia Regional Airport. The security video camera management system recommended by the Vendor by these facilities must have the following features:

• Centralized management system and standardized access.

• Able to be viewed from a computer via a web browser and from a cellular telephone.

• Show historical video while recording, hold historical data for a minimum of 30 days and download video.

• Record on motion, adjust to daylight and nighttime vision.

• Monitor the entire identification area at each facility.

• Allow future growth of the system to accommodate additional cameras and locations.

• High- Definition cameras capable of viewing fine details.

Middle Georgia Regional Airport will consider any additional features suggested by the Vendors. The airport also reserves the right to continue with the Vendor selected or has the option to conduct a new selection process for future services beyond those services identified in this RFP.

III. INSTRUCTIONS TO RESPONDENTS

3.1 INTRODUCTION

The Middle Georgia Regional Airport (MCN) is seeking proposals from qualified security professionals (“Proposers”) interessted in installing an updated camera system for exterior and interior cameras for both the terminal and the operation building located at the Middle Georgia Regional Airport.

3.2 RESPONSIBILITY FOR PROPOSAL

Each Respondent is responsible for carefully examining the terms and conditions set forth in this Request for Proposals, for inspecting the hangar, and for otherwise judging for itself all the circumstances and conditions affecting the Respondent’s Proposal. Submission of a Proposal shall be conclusive evidence that the Respondent has made such examinations and investigations. Failure on the part of the Respondent to make such examination and to investigate fully and thoroughly shall not be grounds for any declaration that the Respondent did not understand the conditions of the RFP.

3.3 PROPOSAL SUBMITTAL

Respondents shall abide by all the procedures set forth in the Request for Proposals in the preparation and submission of their Proposal. Each Respondent must include one unbound original and one digital copy of the Proposal. Mail or deliver this material to: Procurement Department, Suite 308 Macon-Bibb City Hall 700 Poplar Street Macon, Georgia 31201. Technical proposal and Cost proposal must be submitted in separate envelopes.

3.4 PROPOSAL DEADLINE

Proposals must be received at the address provided in Section 3.3 herein no later than Thursday, September 5, 2024, by 12 p.m. EDT.

3.5 PROPOSAL and SCORING CRITERIA

A successful proposal will be required to include the following information:

• Company name and address.

• Cover letter signed by an authorized individual, stating their interest and that they have read and will comply with all terms and conditions of the RFP.

• Provide primary contact person name, tile, telephone number and email address.

• Include any public agencies worked with in the past five (5) years.

• Include three (3) or more references with the following information: name of clients with similar projects within the past five (5) years, scope of work, location, and the name and telephone number of the project manager.

• Provide a list of sub- contractors, if any, and the services they will provide.

• Provide a specification document for all major equipment proposed as part of this RFP.

• Provide an itemized list of all costs and fees associated with the project. Indicate any recurring license fees. Include a price list for standard services and equipment, software (including licensing fees), maintenance fees, warranties and technical support.

Scoring Criteria (total possible number of points = 100)

Experience and Capacity 40 pts Project Approach and Project Timeline 30 pts Presentation 10 Price 20 pts

3.6 SBE/DBE

The COUNTY is committed to promoting the development of small business enterprises (SBE) and disadvantaged business enterprises (DBE) in this area. All SBE and DBEs are encouraged to participate in this RFP process and the COUNTY agrees to comply with all applicable federal, state and local laws, including the Civil Rights Act of 1964 as amended.

IV. POST- SUBMITTAL EVENTS

4.1 EVALUATION OF PROPOSALS

The COUNTY will use scoring/evaluation criteria it judges most appropriate to the review process and the relative importance of these criteria will be determined at the sole discretion of the COUNTY.

No Respondent shall have any cause of action against the COUNTY arising out of a failure to secure an agreement with the COUNTY, failure by COUNTY to consider a Respondent's Proposal or the methods by which the COUNTY evaluated Proposals received. The selection of the prospective Operator and the decision to engage in negotiations with that Operator shall be at the sole discretion of the COUNTY.

Proposals will be judged on the Vendor’s ability to provide the experience, capacity in the form of equipment and services that meet the requirements set forth in this RFP as described in their submitted proposal The COUNTY reserves the right to make such investigations as it deems necessary to determine the ability of the Vendor to provide services meeting a satisfactory level of performance in accordance with the COUNTY requirements. Interviews and presentations by one, several, or all of the vendors may be requested by evaluators if deemed necessary to fully understand and compare the vendor’s capabilities and qualifications. The adequacy, depth, and clarity of the proposal will influence, to a considerable degree, its evaluation. Contract award will not be based solely on price, but on a combination of factors as determined to be in the best interest of the COUNTY. After evaluating the proposals. The COUNTY reserves the right to further negotiate the proposed work and/or method and amount of compensation.

4.2 PROPOSAL SELECTION

The COUNTY intends to select a Proposer to install a updated security camera system at the Airport but reserves the right to accept none of the Proposals, to negotiate for modification of any Proposal with the mutual consent of the Proposer, to accept the Proposal which, in the judgment of the COUNTY, shall be deemed the most advantageous to the COUNTY, and/or to proceed in any other manner deemed to be in the COUNTY’s best interest.

4.3 COUNTY CONTACT

Inquiries on all matters pertaining to this RFP or the process should be directed to:

Laura Hardwick Procurement Director 700 Poplar Street Suite 308, 3rd Floor Macon, GA 31201 Lhardwick@maconbibb.us mailto:Lhardwick@maconbibb.us

V. APPENDIX

Main Terminal

Operations Center

Passenger Parking Lot & Employee Parking Lot

Airport Maintenance Facilities