25_003_LH Addendum_4.pdf

Macon-Bibb County Government Procurement Department

Government Center 700 Poplar Street, Suite 308

Macon, Georgia 31201

(478) 803-0550

Fax (478) 751-7252

Laura Hardwick Director of Procurement

August 26, 2024

ADDENDUM # 4

To: ALL PROSPECTIVE FIRMS

Re: INVITATION FOR BIDS: 25-003-LH, Security Cameras for Middle Georgia Regional Airport

The Invitation for Bids, referenced above, is modified as follows:

1. Can you clarify exactly what your expectations are for technical support? Would this be technical support and warranty provided by the manufacturer or are you seeking a maintenance and services plan?

Answer: Technical support is a request but will be determined based on proposal. Propose options/levels of technical support that are offered and associated fees. Propose what warranties are offered and what the associated fees are.

2. Can you provide more details regarding your preferred installation timeline?

Answer: We would expect installation to begin no later than November 1st, 2024.

3. Is there a budget for this project and how much?

Answer: Budget is based on proposal.

4. Do you have building prints and/or preferred camera locations identified that you can share?

Answer: We will provide building prints with preferred locations but open to changes within the proposal.

5. Can floor plans be supplied for the buildings listed. PDF version is fine.

Answer: Drawings can be provided at a later date.

6. Can you explain connectivity between buildings. Is there an existing fiber optic network that can be utilized.

Answer: There is existing fiber optic in 2 of the 3 buildings, not between buildings.

7. Equipment location in each building will reside in an IDF or MDF. Is there existing rack space that can be utilized for equipment supplied for each building.

Answer: IDF or MDF: Will provide this information at a later date. There is an existing rack space but we will need to move it to a more secure area.

8. The RFP documents states that there is an existing camera system on premise. Can you supply us with the name brand and models of the existing system. Is it analog or IP video?

Answer: Will provide this information at a later date.

9. What timeline is anticipated for the award and installation of the complete project.

Answer: By the end of October.

10. Is funding secured for this project?

Answer: Yes.

11. Are there existing cable trays in the buildings mentioned?

Answer: There are cable trays in two of the three buildings.

12. Does the operations building and maintenance facility currently have network connectivity?

Answer: The OPS building does, the MX Facility does not have network connectivity.

13. Are there Intermediate Distribution Frames (IDFs) or similar network infrastructure present at these locations?

Answer: There may be network frames a 2 of the 3 facilities.

14. the deadline to submit questions for 25-003-LH The Installation of a Security Camera System is scheduled for August 23 by 3pm. The site walk has been moved to August 29. The bid due date for this solicitation has moved to Sept. 26. Can you please consider moving the deadline to submit questions after the site walk is scheduled?

Answer: Please refer to Addendum 3.

15. The project and associated equipment must be National Defense Authorization Act (NDAA) compliant.

Please incorporate this change into the Invitation for Bid and acknowledge receipt of this addendum on your bid form.

Sincerely, Laura Hardwick