24Q0057 - Attachment 3 - SPECIFICATION.pdf

Statement Of Work

Project: New Public Diplomacy Section Studio Location: NEC Panama City, Panama Estimated Start Date: 2024 Description: Reconfiguration of existing Equipment and Translation Rooms at the Chancery Building for the construction of a New Public Diplomacy Studio Space.

PART ONE - GENERAL

1.1. Summary

The Public Diplomacy Section (PDS) formerly known as Public Affairs Section (PAS) in Panama City has a need for a dedicated space that would allow them to take communications to the next level, particularly important now with the arrival of a very publicly engaged Ambassador, who regularly records videos and gives remarks virtually, often several times a week. Currently the section does not have a dedicated space with the appropriate lighting, nor a reliable internet connection for video production and livestreaming.

The studio will also enable PDS to broaden its audience reach by creating strategic alliances with universities and other local partners to collaborate on content production, communications campaigns, and programming, in support of ICS Goals 2 and 5. Additionally, the studio will provide an ideal space for media interviews with USG officials, including the Ambassador and visitors.

Specifications in this SOW will serve as direction for development and delivery of the renovation proposal, construction documents, and construction by a contractor. The work shall be in accordance with international professional standards of construction, safety, and diligence.

This room is intended to be used by internal PDS department employees, and its intention is recording videos, podcasts, and social media content for the Ambassador, embassy members or guests.

1.2. Project Description

Reconfiguration of the existing rooms 185, 186 and 187 for the construction of a new Studio space for PDS. Work will include but not limited to the following index:

a. Demolition of the existing equipment rooms and kitchenette including wall partition, windows, suspended ceilings, attached fixtures, plumbing, and affected infrastructure.

b. Furnish and installation of new HVAC Ducting, diffusor and return grilles.

c. New electric power installation for the studio equipment and audio booth.

d. Furnish and installation of new data port and telephone outlets where indicated.

e. Construction of new gypsum board partition walls with batt insulation.

f. Patch and seal existing window openings.

g. Furnish and installation of new LED light fixtures.

h. Installation of new carpet

i. Finishing coating and Paint.

1.3. Government Furnished Material (GFM)

• Wiring and connection for temperature controller to the VAV Box.

• (3) Siemens Analog Predator Series, Model: 587-184 temperature sensors.

• Temperature controllers.

• Cables for Telecom infrastructure; data, and telephone.

• Fire and protection accessories including sprinkles relocation and fire alarm devise if necessary.

• VT Architectural Doors

• Carpet tiles.

1.4. Project Requirements

1.4.1. Coordination – The Contractor shall coordinate the project requirements with the Embassy Contracting Officer’s Representative (COR).

1.4.2. The Contractor shall carry out the demolition, construction, repairs, installation, renovation, debris removal, etc. as described in this document.

1.4.3. The Contractor shall take special care of existing carpeting, walls, furniture, and fixtures which the contractor shall protect from damage or deterioration caused by the renovation activities with the use of padded cardboard or plastic coverings within the suit and adjacent area affected by the construction.

1.4.4. Construction Documents – The Contractor shall have a copy of the SOW and during on-site during the project. The coordination and supervision of all work shall be the responsibility of the Contractor. All work must be executed with minimal disruption to the traffic and operations on the work site.

1.4.5. The COR will have the right to always access the construction site, inspecting the project construction in its entirety.

1.4.6. Site access will be coordinated by the Contractor and must be in compliance with embassy security rules and regulations.

1.4.7. During construction, hold regular scheduled meetings with the COR for progress reporting and coordination.

1.4.8. The COR will determine the location of the Material/Equipment storage, Break Area, and Toilet.

1.5. Substitutions and Product Options

Contractor's Representation: Request for substitution constitutes a representation that the Contractor:

1.5.1. Has investigated proposed product and determined that it is equal to or superior in all respects to that specified.

1.5.2. Shall coordinate installation of accepted substitution into Work and make such other changes as may be required for Work to be complete in all respects.

1.5.3. Waives all claims for additional costs, under his responsibility, related to substitution, which subsequently becomes apparent.

1.5.4. If substitution is not approved or accepted, Contractor shall furnish specified product.

1.5.5. During Solicitation, only written requests for substitutions of products in place of those specified will be considered. Such requests must be received at least two weeks prior to Proposal Date. Requests received after that time will not be considered. Approval of substitutions will be set forth in an Amendment.

1.5.6. Requests for substitutions supported with complete data, drawings, and appropriate samples shall include data listed below:

• Product description, performance, and test data, and applicable reference standards.

• Changes required in other elements of Work because of substitution.

• Effect on construction schedule.

• Product Options: For products specified by naming several products or manufacturers, select any product and manufacturer named.

1.6. Quality Control

1.6.1. The Embassy and OBO has the right to inspect and test all services, to the extent practicable at all times and places during the work. OBO and Facility Personnel may perform full time quality assurance inspections [QAI] and tests during construction to confirm the work is installed according to the Construction Documents.

1.6.2. Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

1.6.3. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

1.7. Life Safety Protection

1.7.1. The Contractor shall ensure that the works are carried out in accordance with safety and health regulations, with particular attention given to personal protective equipment, guard rails, scaffolding, electric leads, and access ladders. The work shall meet OSHA standards - http://www.osha.gov/ and/or Safety and Health Requirement Manual, EM 385-1-1. (See attached SAFETY REQUIREMENTS FOR CONTRACTORS AND

SUBCONTRACTORS)

1.7.2. The Contractor shall not, at any time, leave work in an unsafe condition or any condition that might cause injury to personnel, damage to existing work, plant or equipment, but shall continue that work until it is at a safe stage.

1.7.3. Fire Protection – Immediately remove debris from demolition area.

1.7.4. Do not store debris on site for more than 48 hours.

1.7.5. All hot work requires COR approval 24 hours in advance.

1.7.6. The Contractor must provide a properly sized ABC Class fire extinguisher.

1.7.7. Storage of hazardous material will be in COR approved areas only.

1.7.8. See Embassy APOSHO Attachment #4 – U.S. Embassy Panama SAFETY REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS, for work applicable paragraphs.

2. PART TWO - EXECUTION

2.1. Demolition

2.1.1. The contractor will provide restricted and control demolition work area approved by the COR. All debris will be groups together or removed from the property daily. Dirt and rubble can be placed in a provided location until a large enough quantity is buildup or when the COR determines the requires to be disposed of.

2.1.2. The contractor shall enclose construction area with plastic tarp or similar enclosure to prevent dust from spreading to adjacent areas. The contractor shall also protect existing walls, ceiling, and furniture from damage and dirt as described in section 1.4.3.

2.1.3. The Contractor shall carefully remove existing infrastructure elements from the existing area including unused electric outlets on wall and ceiling as indicated on the design.

2.1.4. Removal of existing ceiling tiles and aluminum structure. The Contractor shall notify the COR prior to the demolition of the existing ceiling tiles. Embassy technicians will remove the cover plates from the fire sprinkler heads and remove these tiles. The contractor shall take special care not to damage existing installation above the ceiling tiles while performing the demolition.

2.1.5. Demolition of existing gypsum marked for removal (See Attachment 2 - PAS Studio - Floor Plan).

2.1.6. Removal of interior gypsum board face of the wall: the contractor shall carefully remove the interior board of the wall adjacent to the conference room and to the cafeteria to expose its interior insulation and remove all existing batt insulation. Exiting structure shall remain. See Attachment 2 - PAS Studio - Current Layout for indicated walls.

2.1.7. Removal of the existing wood doors and metal frames D-1 and D-2. (The doors shall be reutilized within the Studio reconfiguration. (See Attachment 2 PAS Studio - Current Layout).

2.1.8. Removal of existing windows. The contractor shall notify the COR prior to the removal windows A-2 and A-3 adjacent to the conference room. The COR shall coordinate and notify the contractor the date and time for the removal of the windows to allow for the least down time for the use of the conference room. The contractor shall carefully remove all windows to avoid breakage or damage to the frames. After the removal of windows A- 2 and A-3 the contractor shall immediately seal the opening with plywood or other temporary barrier material approved by the COR. Embassy personnel will then remove these windows from the work site. Window A-1 shall be reutilized within the new studio design. See Attachment 2 PAS Studio – Floor Plan

2.1.9. Removal of existing kitchenette cabinetry. The Contractor shall notify the COR prior to the removal of the cabinetry and coordinate the shut off water supply and other utilities affected by the demolition. The contractor shall take care to disconnect and remove the existing water supply from the kitchen sink. Attachment 2 PAS Studio – Plumbing Plans.

2.1.10. Remove existing water supply and drain piping and cap the existing pipes above tile ceiling height from the corridor area, the COR will determine the cut off and cap location. (See Attachment 2 PAS Studio – Plumbing Plans for reference).

2.1.11. Remove existing HVAC Ducting. Disconnect any ductwork, piping, or electrical connections to the VAV boxes. The Contractor shall remove all existing HVAC components from the studio area. (See Attachment 2 PAS Studio – Proposed Mechanical Plan for reference).

2.1.12. Remove any remaining structural supports, piping, and debris from the HVAC ducting.

2.1.13. Remove existing carpet and vinyl floor tiles.

2.2. Installation of new HVAC Ducting

2.2.1. The Contractor shall furnish and install new HVAC ducting for the office suite. See Attachment 2 Mechanical Plan and Details.

2.2.2. Relocate 1 existing perforated return air grilles. See Attachment 2 Mechanical Plan and Details.

2.2.3. Furnish and install 2 new Perforated return grille 600mm x 600mm 150L/S (Price 10 Series Perforated Return Grille or similar approved by COR) with O.B.D. (Price VCS3 opposed blade damper or similar approved by COR. See Attachment 2 PAS Studio – Proposed Mechanical Plan and Details

2.2.4. Furnish and install 4 new Price brand Linear bar grille air vent diffusers model LBP-LBPH CORE 15A, 24” x 6”. See Attachment 2 Mechanical Plan and Details for location.

2.2.5. Furnish and Install 1 new VAV Box model TSS-EH-10 manufactured by Johnson Controls.

See Attachment 2 Mechanical Plan and Details.

2.2.6. Furnish and install new rough in conduit and 4x4 outlet box for each of the VAV Box actuators, 3 total. See Attachment 2 Mechanical Plan and Details.

2.2.7. Furnish and install rough in conduit and 4x4 outlet box, conduit connection for each of the room temperature sensor to the VAV Box actuator. 3 total.

2.2.8. Furnish and install three (1) new VAV Box actuator (Siemens Predator 587-103) for the new VAV box.

2.2.9. Furnish and Install 2 new transfer ducts labeled A and F – See Attachment 2 Return Air Transfer Duct Schedule and details and Mechanical Plan for Location.

2.3. Construction of new Partitions.

2.3.1. Furnish and Install UL U448 1-HR fire rated Gypsum Wall Board Panels, vertical studs support every 16” (400mm) and 2.5” (63.5mm) thick Mineral Wool Batt insulation.

Furnish and install Mineral Wool Batt insulation to all new wall partition. All insulation material shall comply with ANSI/UL 263, NFPA 25. Proposed materials for the construction of the new partition walls shall be approved by the COR the contractor must submit all materials prior installation Attachment 2 PAS Studio – Floor Plans and details.

2.3.2. Build approximately 14.50 linear meter of new gypsum board hard walls according to the new studio design. See Attachment 2 PAS Studio – Floor Plans and details. The Contractor shall verify all measurement on site and notify COR of any variation found. The COR must approve any changes to the measurements.

2.3.3. Seal existing window opening to match existing finish on the exterior face of the hard wall. The contractor shall notify the COR for work that require access to the adjacent conference room so the COR can schedule the work.

2.3.4. Furnish and install new high density acoustic insulation panels Rockwool 80kg/m3 or similar to soundproof the wall adjacent to the conference room to a rate of 40 STC or higher. The installation of the insulation shall be completed through the entirety of the wall from floor to slab.

2.3.5. Seal interior face of the walls with 1-HR Fire Rated gypsum board.

2.3.6. Install window A-3 as specified on the Elevation detail on attachment #2 Drawing. (See Attachment 2 PAS Studio – Floor Plans and details.

2.3.7. Patch, mud and sand all new wall partitions to smooth finish.

2.3.8. Install the hollow metal frames for the main entrance and the studio booth in compliance with ANSI A250.8, see Attachment 2 PAS Studio – Floor Plans for Door and Frames Details and new location of the salvaged doors.

2.3.9. Re-install two existing Government Provided 1-3/4” bonded mineral core wood veneer Architectural door from VT Industries Heritage Series with Savannah Mahogany finish #SA02. (See Specification DOOR-VT-Specs.)

2.3.10. Install Corbin Russwin Mortise ML2000 locks Door Hinges for the 2 doors. See Specification NON-SECURITY DOOR HARDWARE for installation guide.

2.3.11. Furnish and install approximately 47 lineal meters of 4” vinyl cove base (color black) for the new wall partitions, use brand M-D Materials or similar approved by COR. For installation, contractor shall glue the vinyl cove base using Lanco Contact Cement of industrial grade following manufacturer instructions for application. The contractor shall perform this activity after completing the carpet installation See section 2.7 Carpet Installation.

2.3.12. All new duct insulation shall use a 1 in layer closed cell cross linked polyolefin foam type.

The insulation shall be used as thermal insulation to protect against condensation, heat loss and sound propagation. Reference: AEROFOAM-XLPE 1” LAYER or similar.

2.3.13. The duct insulation must be rated CLASS O as per BS 476 PART 6 (fire propagation) and BS 476 PART 7 (surface spread of flame).

2.3.14. Thermal conductivity must be equal or better than 0.034 W/(mK).

2.3.15. The insulation shall be reinforced with heat laminated aluminum foil.

2.4. Electrical Installations

2.4.1. The contractor shall provide EMT conduits with full compression steel fittings.

2.4.2. Furnish and install ten (10) 20A/120V Duplex Receptacle Hubbell electric outlet stainless steel outlet covers and connect to the existing panel. Attachment 2 PAS Studio – Electric

Power Plan. Existing outlet may be relocated and reutilized within the studio but must be previously inspected and authorized by the COR.

2.4.3. Existing wall outlets not affected by the demolition and included on the new studio design shall be inspected and verified by the COR. The contractor shall replace any defective components or accessories.

2.4.4. Furnish and Install 2 new Led panels 600mmx600mm, 40 Watts, 4100K, 100-277V, Phillips, or similar lighting fixtures. (See Attachment 2 PAS Studio – lighting Plan.)

2.4.5. Furnish and Install 3 new Industrial type TLed anti-dust fixtures 48”, Supralux, or similar lighting fixtures. (See Attachment 2 PAS Studio – lighting Plan.)

2.4.6. The Contractor shall hard wire 1 of the LED fixtures (labeled F1B) to the local battery unit for emergency egress. (See Attachment 2 PAS Studio – lighting Plan.)

2.4.7. Furnish and install 5 independent single light switches Leviton 20A 120/277V AC or like control sets of LED fixtures. The light switch plate shall be a single brushed stainless-steel cover to house the 3 light switches. The grounding cable shall be color coded green, neutral and independent. (See Attachment 2 PAS Studio – lighting Plan.)

2.4.8. Furnish and install ¾” EMT conduit for three (3) new 4x4 outlet box for the temperature sensor outlets.

2.4.9. Furnish and Install 1(one) 120/277V W/Relay and an Occupancy Sensors LEV-OSC20- MOW 360 186 m2 Power Pack or similar in the areas specified. See Attachment 2 Lighting Plan.

2.4.10. Furnish and install 6 ceiling receptacles coming from a 6x6 junction box fed by 2 conduits with ¾” diameter with lighting purposes. See Attachment 2 NEW PAS Studio - Power Plan.

2.4.11. Furnish and install 7(seven) 4x4 junction boxes for equipment control purposes coming from the DMX control through a 12” cable tray. Four in the studio, another three in the recording booth. See Attachment 2 NEW PAS Studio - Control Plan.

2.4.12. All conduits shall be installed in proper Unistrut structure with the correct fastening clamps.

2.4.13. Only straight lines will be permitted, no diagonal routing shall be installed. Contractor shall use junction boxes to assure 90 degrees connections.

2.5. New data port and Telephone outlets and Control and HDMI conduits.

2.5.1. Furnish and install rough in conduit for 5 new telecom outlets. Conduit shall be ¾” EMT inside the GWP wall and above the suspended ceiling. Furnish and install 4x4 outlet box for the new outlets. Install pull strings for cabling. Contractor shall provide a conduit to the nearest cable tray for new telecom outlet. Contractor shall provide pull box when conduit run exceeds two 90-degree bends.

2.5.2. Relocate existing AV outlet located on ceiling tile. See Attachment 2 PAS Studio – lighting Plan for location.

2.5.3. Cables: US Embassy personnel will install data and telephone cables after the contractor has completed the conduit infrastructure.

2.5.4. Control and HDMI conduits are included in the set of plans. These conduits will provide communication between cameras, computers, and special lighting controls.

2.5.5. The contractor shall install an exclusive tray over the ceiling level to provide freedom to the next phase contractor to install any type of cameras connectors, HDMI ports, etc. See Attachment # 10 NEW PAS Studio - Control Plan for dimensions.

2.5.6. All these special conduits shall be installed with fish tape and blind plate. Next phase contractor will install the proper connectors through this infrastructure.

2.5.7. Contractor shall not exceed more than two 90-degrees elbows.

2.5.8. All conduits shall be installed in Unistrut structure with the correct fastening clamps.

2.5.9. Only straight lines will be permitted, no diagonal routing shall be installed. Contractor shall use junction boxes to assure 90 degrees connections.

2.6. Ceiling Installation

2.6.1. Furnish and install new suspended tile ceiling system according to the new office layout.

2.6.2. The video recording area will not have any suspended ceiling and will be painted in black instead of installing the ceiling. Please see 2.8. Finish details to get more painting specs. See ceiling installation plan.

2.6.3. Unaffected ceiling tiles maybe reutilized. The COR shall approve all reutilized material for the ceiling tile. The contractor shall furnish and install new ceiling tiles and structure were indicated by the COR.

2.6.4. The Contractor shall notify the COR of any Fire sprinkler head that require relocation, the Embassy personnel shall perform relocation if required.

2.6.5. Furnish and install nodular, or cast or molded, mineral-base acoustical panels for acoustical panel ceiling Ultima Beveled Tegular Product Number 1911M, as manufactured by Armstrong World Industries, Inc, same or better-quality tiles may be submitted for approval by the COR.

Ceiling tiles must comply with the following requirements:

A. Classification: Provide fire-resistance-rated panels complying with ASTM E 1264 for type, form, and pattern as follows:

1. Type and Form: Type IV, mineral base with membrane-faced overlay; Form 2, water-felted

2. Pattern: Panels fitting ASTM E 1264 pattern designation (description) E (lightly textured).

B. Light Reflectance Coefficient: Not less than 0.90.

C. Noise Reduction Coefficient: Not less than 0.70.

D. Ceiling Attenuation Class: Not less than 35.

E. Fire Resistance/Flamespread: Class A (UL).

F. Edge Detail: Beveled tegular, sized to fit flange of exposed suspension system members.

G. Recycled Content: 66%.

H. Thickness: 19 mm.

I. Size: 600 mm x 600 mm x 19 mm.

J. Antimicrobial Treatment: Panel based.

See Attachment #3 Lighting Plan - Reflected Ceiling Plan for layout and location of devices.

2.6.6. The contractor shall provide manufacturer's standard direct-hung metal suspension systems of types, structural classifications, and finishes indicated that comply with applicable requirements in ASTM C 635.

2.6.7. Provide manufacturer's standard factory-applied finish for type of system indicated.

2.6.8. Finish coating shall comply with ASTM C 635 requirements for "Coating Classification for

Severe Environment Performance".

2.6.9. The contractor shall size for five times the design load indicated in ASTM C 635, Table

1,"Direct Hung," unless otherwise indicated.

2.6.10. Anchors: Concrete anchors of type and material indicated below, with holes or loops for attaching hangers of type indicated and with capability to sustain, without failure, a load equal to five times that imposed by ceiling construction, as determined by testing per

ASTM E 488 or ASTM E 1512 as applicable, conducted by a qualified testing and inspecting agency.

1) Type: Post-installed expansion anchors.

2) Corrosion Protection: Stainless-steel components complying with ASTM F 593 and ASTM F 594, Group 1 alloy 304 or 316 for bolts; alloy 304 or 316 for anchor.

3) Power-Actuated Fasteners in Concrete: Fastener system of type suitable for application indicated, fabricated from corrosion-resistant materials, with clips or other accessory devices for attaching hangers of type indicated, and with capability to sustain, without failure, a load equal to 10 times that imposed by ceiling construction, as determined by testing per ASTM E 1190, conducted by a qualified testing and inspecting agency.

2.6.11. Wire Hangers, Braces, and Ties: The contractor shall provide wires complying with the following requirements:

1) Zinc-Coated Carbon-Steel Wire: ASTM A 641/A 641M, Class 1 zinc coating, soft temper. Size: Select wire diameter so its stress at three times hanger design load

(ASTM C 635, Table 1, "Direct Hung") will be less than yield stress of wire but provide not less than 3.5-mm- diameter wire.

2) Flat Hangers: Mild steel, zinc coated or protected with rust-inhibitive paint.

3) Angle Hangers: Angles with legs not less than 22 mm wide; formed with 1-mm-thick, galvanized steel sheet complying with ASTM A 653/A 653M, Z275 coating designation; with bolted connections and 8-mm- diameter bolts.

2.6.12. Seismic Stabilizer Bars: Manufacturer's standard perimeter stabilizers designed to accommodate seismic force.

2.6.13. Seismic Struts: Manufacturer's standard compression struts designed to accommodate seismic forces.

2.6.14. Seismic Clips: Manufacturer's standard seismic clips designed and spaced to secure acoustical panels in-place.

2.6.15. Impact Clips: Where indicated, provide manufacturer's standard impact-clip system designed to absorb impact forces against acoustical panels.

2.6.16. The design and specifications for the metal suspension system is based on products manufactured by Armstrong World Industries, Inc. The contractor may submit for approval by the COR equivalent product that comply with same or similar following requirements:

1) Narrow-Face, Uncapped, Double-Web, Steel Suspension System: Main and cross runners roll formed from cold-rolled steel sheet, pre-painted, electrolytically zinc coated, or hot-dip galvanized according to ASTM A 653/A 653M, not less than G30

(Z90) coating designation, to produce structural members with 15 mm wide faces.

2) Structural Classification: Heavy-duty system.

3) Face Design: With 1/8-inch (3.2 mm) wide, slotted, box-shape flange.

4) Face Finish: Painted in color as selected from manufacturer's full range.

5) Reveal Finish: Painted in color as selected from manufacturer's full range.

6) Basis-of-Design Product: Silhouette® XL 1/8" Reveal, 9116" Bolt Slot System, as manufactured by Armstrong World Industries, Inc.

2.7. Carpet Installation

2.7.1. The Contractor shall install Government provided nylon modular carpet model Statement Stone pattern manufactures by Mohawk Group.

1) Tile size: 12” x 36”

2) Color: dark grey or dark blue.

3) Installation style: Brick Ashlar or Herringbone. (See Attachment 2 Floor Plans -Carpet Pattern Plan)

2.7.2. Examine substrates, areas, and conditions for compliance with requirements for maximum moisture content, alkalinity range, installation tolerances, and other conditions affecting carpet performance. Verify that substrates and conditions are satisfactory for carpet installation and comply with requirements specified by the Manufacturer.

2.7.3. The Contractor shall verify that concrete slab complies with ASTM F 710 and the following:

1) Slab substrates are dry and free of curing compounds, sealers, hardeners, and other materials that may interfere with adhesive bond. Determine adhesion and dryness characteristics by performing bond and moisture tests recommended by the Carpet manufacturer.

2) Moisture Testing: Perform tests recommended by manufacturer. Proceed with installation only after substrates pass testing. The surface shall be completely dry.

3) Subfloors are free of cracks, ridges, depressions, scale, and foreign deposits.

2.7.4. Use trowelable leveling and patching compounds, according to manufacturer's written instructions, to fill cracks, holes, depressions, and protrusions in substrates. Fill or level cracks, holes, and depressions 1/8 inch (3 mm) wide or wider, and protrusions more than

1/32 inch (0.8 mm), unless more stringent requirements are required by manufacturer's written instructions.

2.7.5. Remove coatings, including curing compounds, and other substances that are incompatible with adhesives and that contain soap, wax, oil, or silicone, without using solvents. Use mechanical method recommended by the Manufacturer.

2.7.6. Broom and vacuum clean substrates to be covered immediately before installing carpet.

After cleaning, examine substrates for moisture, alkaline salts, carbonation, or dust.

Proceed with installation only after unsatisfactory conditions have been corrected.

INSTALLATION

2.7.7. Install carpet using Direct-Glue-Down Installation method according to the Carpet and Rug Institute for commercial installation (CRI – 104).

1) Layout: lay down bent or wrapped carpet tile in the area in which to be installed 24 hours prior to actual installation.

2) Floor Adhesive: Select the appropriate adhesive and trowel notching recommended by the carpet manufacturer and/or adhesive supplier or refer to the CRI 104 as a minimum. Attain 100% transfer of the floor adhesive into the carpet backing, while maintaining full coverage of the floor.

3) Spread the floor adhesive uniformly over the subfloor with the specified trowel.

Trowel notches wear down during use. Maintain proper trowel size throughout the installation. After sufficient open time, press the carpet into the adhesive and roll with an appropriate roller.

4) Seam Adhesive: Apply a 3.2 mm continuous bead of seam adhesive to the base of the first edge, where the face yarn enters the backing to seal the first edge as well as the second when the edges are butted, together to form the seam.

2.7.8. Comply with written recommendations for seam locations and direction of carpet;

maintain uniformity of carpet direction. At doorways, center seams under the door in closed position.

1) Bevel adjoining border edges at seams with hand shears.

2) Level adjoining border edges.

2.7.9. Do not bridge building expansion joints with carpet.

2.7.10. Cut and fit carpet to butt tightly to vertical surfaces, permanent fixtures, and built-in furniture including cabinets, pipes, outlets, edgings, thresholds, and nosing. Bind or seal cut edges as recommended by carpet manufacturer.

2.7.11. Extend carpet into toe spaces, door reveals, closets, open-bottomed obstructions, removable flanges, alcoves, and similar openings.

2.7.12. Install pattern parallel to walls and borders.

CLEANING

2.7.13. Perform the following operations immediately after installing carpet:

1) Remove excess adhesive, seam sealer, and other surface blemishes using cleaner recommended by carpet manufacturer.

2) Remove yarns that protrude from carpet surface.

3) Vacuum carpet using commercial machine with face-beater element.

2.7.14. Protect installed carpet to comply with CR1 104, Section 15, "Protection of Indoor Installations."

1) Restrict traffic over adhesive installations for a minimum of 48 hours to allow proper adhesive cure.

2) Restrict exposure to water from cleaning or other sources for a minimum of 30 days.

3) If required to protect the finished floor covering from dirt or paint, or if additional work is to be done after the installation, cover it with non-staining building material paper.

4) Protect the installation from rolling traffic by using sheets of hardboard or plywood in affected areas.

2.7.15. Protect carpet against damage from construction operations and placement of equipment and fixtures during the remainder of construction period. Use protection methods indicated or recommended in writing by carpet manufacturer.

2.8. Finishing Details

2.8.1. Paint all walls, existing and new, with anti-fungus latex paint existing and new wall partition. Pintuco Koraza Base White or similar quality approve by the COR. The contractor shall also paint any stained or dirty adjacent walls affected during the construction.

2.8.2. Paint intervened wall at the adjacent conference room 181 with Pintuco Koraza Base White and finish in a paint color to match existing. The contractor shall submit paint sample for approval.

2.8.3. Paint the video recording area ceiling with Pintuco Koraza Base black. The contractor shall submit paint sample for approval. The contractor shall paint all the pipes and duct work over the ceiling level.

2.8.4. Final Clean Up.

2.8.5. All works performed shall be finish to the embassy standards. The Contractor shall notify the COR the schedule for the final delivery of the work. The COR will then coordinate with the Contractor for a final inspection and acceptance of the project. If required, the COR may remit a final punch list of items for repairs and schedule for the completion of the required repairs or improvements for a final acceptance of the works.

3. Attachment # 3 Reference Documents and Drawings

1. DOORS - VT Door Specs

2. NON - SECURITY DOOR HARDWARE

3. SAFETY - U.S. Embassy Panama SAFETY REQUIREMENTS FOR CONTRACTORS AND

SUBCONTRACTORS.

SAFETY REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS (ENGLISH VERSION)

The purpose of this document is to ensure compliance with current safety regulations as well as the health and safety of personnel avoiding any damage or injury. The contractor will accept all legal requirements or regulations currently enforced that concern safety for staff and workers, as well as for the public who directly or indirectly may be affected by the work.

The Contracting Officer’s Representative (COR) will ensure all the Safety Requirements are implemented before and during the project and, in case it is needed, the COR will be in contact with the Post Occupational Safety and Health Officer (POSHO) to ensure all the safety standards are followed and to share any related information if possible.

The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army Corps of Engineers (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf) or the Panamanian laws on industrial safety as established by the Ministry of Labour as follows:

1. General Safety Requirements

a. The contractor must demonstrate understanding of his/her responsibilities related to the safety requirements by addressing hazards in preplanning processes and meetings.

b. Prior to starting a project, the contractor is required to review the work site and identify hazards that may occur while performing the job.

c. The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

d. The contractor is required to provide the proof of payment of local insurances (EPS, ARL) of all the employees that will be involved in the project. Likewise, the contractor is required to provide monthly payment documents of local insurance for the length of work.

e. The contractor will conduct a safety briefing before starting daily work.

f. Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

g. The contractor shall ensure individuals working at the site are trained and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

h. The contractor must accept the safety standards set by the US Embassy.

i. All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

j. Smoking is prohibited at the work site and will use only designated area for smokers.

k. The contractor will report accidents to the COR who will pass the proper data to the

POSHO or Safety Coordinator.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

2. Barricading and Warning Signs

a. The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, in order to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

b. Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

c. Ensure that no construction materials be stored and/or placed on the path-of travel.

d. Maintain the construction barriers in a sound, neat, and clean condition.

3. Personal Protective Equipment (PPE) Requirements

a. Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration or loss of the equipment.

c. The PPE used must meet the technical specifications required by Panamanian regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

4. Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

5. Hand and Power Tool Safety

a. The contractor must ensure the safety of tools and equipment used by its employees.

b. Inspected at regular intervals and maintain in good condition all tools in accordance with the manufacture’s specifications.

c. Ensure that tools are used for their intended purposes.

6. Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

7. High Risk Work Requirements

a. The contractor shall submit certificates of training for each person who will conduct the task. These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

c. The contractor must send a risk assessment of the task in a minimum period of eight working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

d. The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

8. Electrical Safety

a. The contractor shall fully comply with the Embassy policies related with Electrical Safety Work Practices and Work-de energized to prevent any incident that may impact the health of personnel and/or Post electrical systems.

b. All personnel conducting electrical work shall be sufficient trained and considered as competent persons prior to performing the work.

c. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

d. Ensure all work is performed in accordance with local regulation and U.S. standards.

9. Fall Protection Requirements All work performed at more than 1.50 meters (5ft) is considered work at heights based on local laws, therefore the contractor must strictly comply with local Resolution 1409/2012:

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or European counterparts.

b. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Scissor scaffolds are prohibited. Only use multi directional/modular scaffolding properly certified.

f. Use dielectric ladders to work with electricity and areas with electrical influence.

g. It is forbidden to stand on or above the second top rung of the ladders.

h. All personnel performing work above 5 ft (1.5mts) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection;

hearing protection if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

i. The contractor must submit to the COR, in a minimum period of eight working days before starting the work, the training certificates of all workers who will perform the job. The certificate must comply with the provisions of Resolution 3673/ 2008. A re-training should be provided to employees at least once a year as required by local legislation.

10. Scaffolding Requirements

a. The contractor is responsible for proving safe conditions when using, erecting and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers, under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure scaffold is equipped with standard guardrails and toe boards on all open sides nd ends of platforms four to ten feet in height.

e. Provide an access ladder or equivalent safe access.

f. Supported scaffolds with a height to base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

11. Requirements for Chemical Substance Management

a. If the contracted task requires the use of chemicals, the contractor must comply with the specifications required by local law or U.S standards for storage, handling and transportation.

b. The contractor is responsible for verifying the correct handling of each product such as storage, labeling, required PPE, disposal of waste in compliance with safety and environment regulations.

c. Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto Post’s property.

d. Forward SDSs of hazardous materials to the COR for review.

e. Use and store all hazardous or flammable chemicals brought on the project site in approved containers.

12. Requirements for Lifting loads, use of cranes or elevating work platforms

a. The contractor must submit to the COR certificates of the equipment (issued by a certified CBP entity) used for the work (including forklift, cranes and elevating platforms) and required documents of the vehicles (ownership card and mechanical inspections).

b. The contractor shall send to the COR all the certificates (issued by a certified CBP entity) of all the slings, chains, shackles or other elements used for lifting loads.

c. The contractor shall send to the COR training certificates of all the personnel that will perform the task.

d. The contractor shall send to the COR the Maintenance Program of the equipment and machinery that will be brought onto the compound.

e. The contractor shall forward to the COR the loading and unloading procedure prior to the operation.

f. The contractor must make a plan to ensure the lifting capacity of the crane or arm relative to its load.

13. Welding

a. Before cutting or welding is permitted, the COR shall inspect the area for authorizing the operation to reduce the potential of an uncontrolled ignition of materials.

b. The contractor shall obtained a hot work permit thru the COR from the POSHO or Safety Coordinator prior to the hot work activity within occupied existing facilities, 40 feet of a building or potential hazard such as a fuel storage tank, and confined spaces regardless of location.

c. Establish work area barriers according to the job to be performed to protect also pedestrians, these barriers shall comply with OSHA standards and post’s hot work policy.

d. Suitable fire extinguishing equipment shall be maintained on site and in a state of readiness for instant use.

e. Cutting and welding shall be performed only in areas that are or have been made fire safe. When the task cannot be relocated, the area shall be made safe by removing combustibles or protecting combustibles from ignition sources.

f. The contractor shall ensure all welder operators and attendants exposed to the hazard use proper welding personal protection equipment.

14. Road Safety Requirements

a. The vehicle must have the basic elements of emergency response. NTC 4532.

b. Vans and trucks must have vehicle back-up alarms and back-up sensors.

c. The contractor must submit to the COR the required documents of vehicles (ownership card and mechanical inspections).

15. Requirements Confined Spaces

a. For any work to be performed in confined spaces, you must consult with the Safety Office to identify and comply with all the mandatory requirements established by

OBO/SHEM.

16. Tree trimming and removal

a. Assume that all power lines are energized.

b. Contact the utility company to discuss de-energizing and grounding or shielding of power lines.

c. All tree trimming or removal work within ten feet of a power line must be done by trained and experienced line-clearance tree trimmers. A second tree trimmer is required within normal voice communication range.

d. Line-clearance tree trimmers must be aware of and maintain the proper minimum approach distances when working around energized power lines.

e. Use extreme caution when moving ladders and equipment around downed trees and power lines.

f. Stay alert at all times.

g. Do not trim trees in dangerous weather conditions.

h. Perform a hazard assessment of the work area before starting work.

i. Eliminate or minimize exposure to hazards at the tree and in the surrounding area.

j. Operators of chain saws and other equipment should be trained and the equipment properly maintained.

k. Use personal protective equipment such as gloves, safety glasses, hard hats, hearing protection, etc., as recommended in the equipment manufacturer’s operating manual.

l. Determine the tree’s felling direction. Address forward lean, back lean, and/or side lean issues.

m. Determine the proper amount of hinge wood to safely guide the tree’s fall. Provide a retreat path to a safe location.

n. Inspect tree limbs for strength and stability before climbing. Tree trimmers working aloft must use appropriate fall protection.

o. Do not climb with tools in your hands.

p. If broken trees are under pressure, determine the direction of the pressure and make small cuts to release it.

q. Use extreme care when felling a tree that has not fallen completely to the ground and is lodged against another tree.

r. Never turn your back on a falling tree.

s. Be alert and avoid objects thrown back by a tree as it falls.

Additional Notes

The Embassy COR will work directly with the contractor ensuring all Safety Requirements are met as describe in this document and in case it is needed the COR will report to the Embassy POSHO or Safety Coordinator any deficiency found before or during the execution of the project.

In case the COR identifies unsafe acts or conditions that could affect significantly the health or safety of Embassy personnel, contractors, subcontractors, third parties or government property, the work can be stopped by the COR until the condition is fixed. If different work conditions appear during the project, the COR can indicate further safety requirements to the contractor.

The COR may share safety related information with the POSHO and Safety Coordinator to guarantee personnel safety and government property conservation.

NORMAS GENERALES DE SEGURIDAD Y SALUD EN EL TRABAJO PARA CONTRATISTAS Y

SUBCONTRATISTAS – (VERSION EN ESPAÑOL)

El propósito del presente documento es asegurar el cumplimiento de la normatividad vigente así como la salud y seguridad de las personas evitando cualquier tipo de daño o lesión. El contratista acepta todas las regulaciones legales vigentes en materia de seguridad y salud para el personal, así como para el público que directa o indirectamente puede verse afectado por el proyecto.

El Representante del Jefe de Contratos (COR) se asegurará que todos los requerimientos de seguridad se implementen antes y durante la ejecución del proyecto y, en caso de que se necesite, el COR estará en contacto con el Oficial de Seguridad y Salud en el Trabajo (POSHO) para garantizar que todos los estándares de seguridad están siendo implementados y para compartir cualquier información relacionada, si así se requiere.

El contratista dará cumplimiento a la norma más restrictiva entre el Manual de Requisitos de seguridad y de salud establecidos por el Cuerpo de Ingenieros del Ejército de los EE.UU (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf) o las leyes panameñas en materia de seguridad industrial, según lo establecido por el Ministerio de Trabajo de la siguiente manera:

1. Requisitos Generales:

a. El contratista deberá demostrar comprensión de sus responsabilidades relacionas con los requisitos de seguridad controlando los peligros en los procesos durante planeación inicial y en las reuniones.

b. Antes de iniciar el proyecto, el contratista deberá revisar el área de trabajo e identificar los peligros y riesgos que pueden repercutir en la ejecución del trabajo.

c. El contratista deberá proporcionar una “persona competente” para implementar el plan de seguridad y salud en el lugar de trabajo y supervisar su cumplimiento. Una persona competente es una persona que, por medio de capacitación y/o experiencia, conoce las normas aplicables, es capaz de identificar los peligros en el lugar de trabajo relacionados con la operación. Debe ser una persona designada por el contratista y debe tener la autoridad de tomar las medidas y decisiones apropiadas.

d. El contratista está…