218035 Bonifay ESP PRE_BID_MEETING_AGENDA.pdf

Florida Army National Guard

Construction & Facility Management Office

PRE-BID SITE VISIT MEETING AGENDA

Rev. 12/2018

Date April 13, 2022 @ 11:00

Project Number and Name 218035 - Bonifay Armory ESP Renovation

Project Location 308 W. North Avenue, Bonifay, Florida, 32425

Last Day for Questions April 21, 2022 (1:00 PM Local Time)

Date for Final Addendum April 28, 2022 (+/-) 2:00 p.m. local time

Bid Opening Date May 11, 2022 (2:00 PM Local Time)

1. SIGN IN OF ATTENDEES.

2. INTRODUCTIONS.

3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).

Renovation of approximately 170,000 sf or 3.90 acres of the existing Bonifay National Guard Armory located at 308 w. North Avenue, Bonifay, Florida 32425.

The Base Bid shall include the following scope of work as described on the drawings as well as the Project Specifications: Civil site work including site demolition, grading, drainage conveyance systems, holding ponds, utility services (water and sanitary sewer, fire main) including connections to public systems. Maintain existing utilities (water & sanitary sewer) in service to Building # 1. All other buildings shall receive new services under the base bid as designed. Also included is asphaltic concrete paving, concrete paving, gutters and downspouts on the existing covered vehicle parking, and other miscellaneous items as shown on the drawings. It also includes chain link fencing and gates swing and rolling, permanent and temporary and restoration of disturbed areas, and the south gate access control work (electrical) and the control system hardware software and appurtenances. The existing mechanical courtyard and aluminum canopy system shall remain in place under the base bid.

4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.

5. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.

6. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.

7. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.

8. REQUIRED BID PACKAGE DOCUMENTS (in this order).

• Exhibit 4 – Bid Proposal Form (include acknowledgement of Addenda)

• Exhibit 5 – Subcontractor List (indicate if “N/A”)

• Bid Bond (if applicable)

• Exhibit 3 – Contractor Qualification FNG 5085 (if requested by the Department)

• Letter of confirmation from bonding company (if applicable)

• Contractor agreement to perform at least 15% of project work

• Florida State contractor license (if applicable)

9. BID SUBMISSION AND BID OPENING. Envelopes containing bid submission must be clearly marked:

“SEALED BID – (218035, Bonifay Armory ESP Renovation) ATTN: CFMO Contract Management Branch” and submitted to:

Robert F. Ensslin, Jr. Armory 2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting

In order to be considered, bids must:

• be submitted on DMA forms

• not be submitted electronically

• not be received after the exact time specified for receipt

• not be received at any location other than specified in the ITB

Bids must be submitted in full accordance with the requirements of this solicitation.

Please contact the CFMO Contract Management Office at 904-823-0255 or 904- 823-0256 to confirm receipt of bid.

Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.

National Guard Armory. Bids will be accepted until the time of the Bid Opening.

mailto:ng.fl.flarng.list.cfmo-contracting@army.mil

10. NON-TECHNICAL SPECIFICATIONS. The Non-Technical Specifications included with the ITB are incorporated into the forthcoming contract by reference.

11. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.

The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the Non-Technical Specification for insurance requirements.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent.

12. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.

13. DAMAGES. Damages will be assessed in accordance with the Non-Technical

Specifications.

14. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.

NOTE: Award of this contract is contingent upon funding from the State of Florida.

15. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL (VIP). The

MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.

16. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.

17. CFMO PROJECT MANAGER COMMENTS.

18. UNIT REPRESENTATIVE COMMENTS.

19. A & E COMMENTS.

20. CONTRACTOR QUESTIONS / CONCERNS.

21. SITE VISIT.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR

AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN

THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT

OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE

WILL AMEND THIS SOLICITATION.

Alternate Workdays Off Date State Holiday Will Be Designated Short Friday

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ALTERNATE WORK SCHEDULE FOR STATE PERSONNEL

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2. On projects whose bidding documents provide for evaluation of the bids based on first cost and life cycle cost and performance criteria, the lowest bid will be the bid by the firm whose bid products are determined to yield the lowest total cost in accordance with the criteria set forth in the bidding documents.

B-21 NOTICE TO SECURE PERMITS AND PAY FOR UTILITY CONNECTIONS; SCHEDULE OF VALUES;

NOTICE TO PROCEED TO MOBILIZE ON SITE AND TO PROCEED WITH CONSTRUCTION; TIME OF

COMPLETION AND LIQUIDATED DAMAGES

A. The contract will be issued to the Contractor after all signatures have been acquired. At that time, the Contractor will be given a Notice to Secure Permits for required permits from all agencies with jurisdiction over the area in which the project is located; and to pay, at the Contractor’s cost, the required connection fees from all agencies supplying utilities to the project.

The Contractor is allowed thirty (30) calendar days from the issuance of the Notice to Secure Permits to obtain the required permits and utility connections before construction can begin. Special permits, such as tree removal, Water Management

District, Department of Environmental Regulation, septic tank, etc., may be necessary before construction can begin. If additional time is required, the Contractor will request approval of a time extension for good cause for the purpose of obtaining any permit required prior to commencing construction on the site.

The Contractor is obligated to obtain and pay for a building permit from the local authority for construction of this facility.

In the case of plumbing, electrical, other internal system permits and connection permits, the Contractor is obligated to obtain such permits and pay such fees.

The Contractor shall determine the permits and fees required by any entity having jurisdiction over any part of the project and shall include the cost of all such permits in his bid proposal.

B. The Contractor shall, within ten (10) calendar days from date of Notice to Secure Permits letter, submit to the Architect-

Engineer and Project Manager, for review and approval, three copies of a Schedule of Contract Values which will reflect the estimated cost of each subdivision of work of each specification section, further detailed by subcontractor item, and utilizing the Construction Specification's Institute "Master Format Broad Scope Section Numbers". The value of each item shall include a true proportionate amount of the Contractor's overhead and profit. The sum of all such scheduled values shall equal the Contract Sum as evidenced by the Agreement.

C. Upon paying for all required utility connections (not limited to but including telephone, data, electric, water and sewer) and securing the Building Permit, the Contractor shall provide a copy of any and all Permits required and receipts showing payments to the Architect-Engineer and the Owner. The Notice to Proceed to Mobilize on Site and to Proceed with

Construction will then be issued by the Owner. The work to be performed under this contract shall be commenced within ten (10) calendar days after date of Notice to Proceed to Mobilize on Site and to Proceed with Construction, shall be substantially completed within -270-_ calendar days after the date of this Notice to Proceed, and shall be finally completed within _-30-_ calendar days after the date of substantial completion. It is the Contractor’s responsibility to ensure the

Certificate of Occupancy from the authority having jurisdiction is provided to Owner prior to substantial completion.

D. Inasmuch as failure to complete the project within the time fixed above will result in substantial injury to the Owner, and as damages arising from such failure cannot be calculated with any degree of certainty, it is hereby agreed that if the project is not substantially completed, according to the definition of "Substantial Completion" in Section B-1 hereinabove, or within such further time, if any, as in accordance with the provisions of the Contract Documents shall be allowed for such substantial completion, the Contractor shall pay to Owner as liquidated damages for such delay, and not as a penalty, any and all actual costs and/or losses incurred by the Owner, as the result of the delay, for each and every calendar day elapsing between the date fixed for substantial completion above and the date such substantial completion shall have been fully accomplished. Said liquidated damages shall be payable in addition to any other excess expenses or costs payable by the Contractor to the Owner under the provisions of AIA Article 14 of the General Conditions, and shall not exclude the recovery of damages by the Owner under other provisions of the Contract Documents, except for

Contractor's delay. This provision of liquidated damages for delay shall in no manner affect the Owner's right to terminate the contract as provided in Article14 of the General Conditions or elsewhere in the Contract Documents. The

Owner's exercise of the right to terminate shall not release the Contractor from his obligation to pay said liquidated damages in the amounts as provided for above.

FNG 4010B

EXHIBIT 1

Solicitation Date: April 5, 2022

PROPOSALS ARE REQUESTED FROM QUALIFIED LICENSED GENERAL CONTRACTORS BY THE STATE OF

FLORIDA, DEPARTMENT OF MILITARY AFFAIRS HEREINAFTER REFERRED TO AS OWNER, FOR

CONSTRUCTION OF:

PROJECT NUMBER: 218035

PROJECT NAME & LOCATION: Bonifay ESP Renovation, 308 W. North Avenue, Bonifay, Florida, 32425

ESTIMATED COST OF CONSTRUCTION: $2,031,000.00

FOR: The Florida Army National Guard, Construction & Facility Management Office

POTENTIAL RESPONDENTS TO THE SOLICITATION ARE ENCOURAGED TO CAREFULLY REVIEW ALL

THE MATERIALS CONTAINTED HEREIN AND PREPARE RESPONSES ACCORDINGLY.

General Project Description (See Bid Documents for complete details):

Renovation of approximately 170,000 sf or 3.90 acres of the existing Bonifay National Guard Armory located at 308 w.

North Avenue, Bonifay, Florida 32425.

The Base Bid shall include the following scope of work as described on the drawings as well as the Project Specifications:

Civil site work including site demolition, grading, drainage conveyance systems, holding ponds, utility services (water and sanitary sewer, fire main) including connections to public systems. Maintain existing utilities (water & sanitary sewer) in service to Building # 1. All other buildings shall receive new services under the base bid as designed. Also included is asphaltic concrete paving, concrete paving, gutters and downspouts on the existing covered vehicle parking, and other miscellaneous items as shown on the drawings. It also includes chain link fencing and gates swing and rolling, permanent and temporary and restoration of disturbed areas, and the south gate access control work (electrical) and the control system hardware software and appurtenances. The existing mechanical courtyard and aluminum canopy system shall remain in place under the base bid.

The Project A&E will provide technical assistance and Signed & Sealed Documents to aid the General Contractor to secure required permitting to include the preparation, submittal, payment and review coordination of the Water

Management District, Environmental Resource Permit (including Permit Fees), Florida Department of Environmental

Protection (FDEP) Notice of Intent (including Filing Fees), Holmes County Review Permit Fee, and any other Permits and Fees required by other Local, County or State Authorities.

Compliance with all applicable CSI Master Format Divisions, Army Regulations, Unified Facilities Criteria (UFC) and

Army National Guard Design Guides shall be required during construction of this project. LEED compatible products are to be utilized during the construction of this project. LEED Certification is NOT required for this project; however, documentation of LEED Compliant Materials is required. Bidder shall take into consideration that FLARNG Personnel will remain in the facility during renovation construction.

QUALIFICATION: Each bidder whose field is governed by Chapter 399, 455, 489, and 633 of the Florida Statutes for licensure or certification must submit qualification data of their eligibility Form FNG 5085 Contractor’s Experience

Questionnaire and Financial Statement with their bid at the time of the bid opening.

business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

DISCRIMINATION; DENIAL OR REVOCATION FOR THE RIGHT TO TRANSACT BUSINESS WITH PUBLIC

ENTITIES: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity.

BID SECURITY: Bids/Proposals in total excess of $100,000.00, the bidder must provide with bid, a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the STATE OF

FLORIDA as surety or a certified check or cashier’s check accompanying the bid.

PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND’S are required from any persons or parties entering into a formal contract with the STATE OF FLORIDA for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1)(a), to include registration of the Bonds with the county in which the project is located. The contractor must provide the owner with proof of Bonds within 10 days of contract award and Bond must be recorded with the County in which the project is located.

CONTRACTOR INSURANCE: The contractor must provide the owner with proof of insurance within 10 days of contract award. NO work may commence in connection with the contract until he has obtained all insurance as specified in the Non-

Technical Specifications Level 3, Section C-4 or the Non-Technical Specifications Levels 4 & 5, Section C-3 and such insurance has been approved by the Owner, nor shall the contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been so obtained and approved by owner. All insurance policies shall be with insurers qualified and doing business in Florida through an authorized licensed Florida

Resident Agent. The insurance requirements shall be completed in a timely manner in order not to delay the construction schedule.

All questions regarding this procurement will be accepted in writing via email to Department of Military Affairs -

CFMO, Attention: Contract Management Branch: Email Address: ng.fl.flarng.list.cfmo-contracting@army.mil

Any questions from proposers concerning this solicitation shall be submitted in writing, identifying the submitter, to the

Contract Management Branch listed above at the address specified above by email no later than the date specified below. E-mail inquiries are preferred; however a hard copy is acceptable

INFORMATION WILL NOT BE AVAILABLE BY TELEPHONE. All information received through any oral communication shall not be binding on the Department of Military Affairs and shall not be relied upon by a Bidder.

Pursuant to Section 287.057(26), Florida Statutes, Respondents to this solicitation of persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

All questions and answers/changes to the solicitation will be provided in Addenda Form and posted on the DMS Vendor

Information Portal (VIP) at https://vendor.myfloridamarketplace.com/search/bid

It is the prospective contractor’s responsibility to check periodically for any information updates, to the solicitation, which is posted to the VIP. The Department of Military Affairs bears no responsibility for any delays, or resulting impacts, associated with a prospective contractor’s failure to obtain information made available through the DMS Vendor Information Portal.

CONFLICT OF INTEREST: This solicitation is subject to chapter 112 of the Florida Statutes. Respondents shall disclose with their response the name of any officer, director, employee or other agent who is also an employee of the State.

Respondents shall also disclose the name of any State employee who owns, directly or indirectly an interest of five percent

"Contractors are subject to the non-procurement debarment and suspension regulations implementing Executive Orders

12549 and 12689, 2 CFR part 180. These regulations restrict awards, sub-awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. The Department of Military Affairs (DMA) shall comply with the DOD implementation of 2 CFR Part 180 (at 2

CFR Part 1125) by checking the Excluded Parties List System (EPLS) through the System for Award Management

(SAM) at https://www.sam.gov. DMA shall not solicit offers from, nor award contracts to contractors listed in EPLS.

This verification shall be documented in the contract files, and shall be subject to audit by the grantor and Federal/State audit agencies."

"By submitting a bid in response to this solicitation, the contractor covenants and agrees that it will comply with Office of

Management and Budget guidance on nonprocurement suspension and debarment in 2 CFR Part 180, Subpart C, as implemented by Department of Defense (DOD) at 2 CFR Part 1125 by checking the EPLS at https://www.sam.gov to verify eligibility of subcontractors."

Note: An Exhibit 3, FNG 5085 (in Word doc. format ) Experience Questionnaire and Financial Statement form may be obtained from the Contract Management Branch at the contact email address listed below.

After the bid opening, the low bidder must qualify in accordance with Chapter 60D-5.004. A copy of the requirements is included in the Non-Technical Specifications Levels 4&5, Instructions To Bidders under Section B-2 "Bidder Qualification

Requirements and Procedures."

Prior to contract award, the Department reserves the right to perform or have performed, an on-site review of the proposer’s facilities and qualifications. This review will serve to verify data and representations submitted by the proposer and may be used to determine whether the proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities. The review may also serve to verify whether the proposer has a financial capability adequate to meet the contract requirements. Should the Department determine that the bid/proposal has material misrepresentations or that the size or nature of the proposer’s facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid/proposal.

The bidder shall warrant that it has not employed or retained any company or person, other than a bona fide employee working solely for the respondent to solicit or secure the award for this project and that it has not paid or agreed to pay any person, company corporation, individual or firm other than a bona fide employee working solely for the respondent any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award.

The bidder shall warrant that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required.

The bidder will comply with all applicable federal, state and local rules and regulations in providing services to the

Department under this solicitation if awarded.

By entering into a contract, the contractor agrees it understands and shall comply with subsection 20.055(5), Florida Statutes, and shall include the substance of this provision in all subcontracts. In accordance with subsection 20.055(5), Florida

Statutes, “It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

The STATE OF FLORIDA requires all Contractors to implement a drug free workplace program as defined in 287.087, Florida Statutes.

PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact https://www.sam.gov/ https://www.sam.gov/

(5%) or more in the respondent or its affiliates.

SITE VISIT AND PRE-BID MEETING:

DATE AND TIME: April 13, 2022 @ 11:00 Central Time

PLACE: Bonifay Armory ESP Renovation, 308 W. North Avenue, Bonifay, Florida, 32425

All Contractors bidding on this project must certify on Exhibit 4 they have familiarized themselves with the conditions and are urged and expected to inspect the site where the work will be performed, however attendance at the pre-bid and site visits is not mandatory. Subcontractor participation at site visit is highly encouraged.

SEALED BIDS WILL BE RECEIVED, PUBLICLY OPENED AND READ ALOUD ON:

DATE AND TIME: May 11, 2022 (2:00 PM Local Time)

PLACE: Robert F. Ensslin National Guard Armory, 2305 State Road 207, St. Augustine, Florida 32086

MARK ENVELOPES: “SEALED BID--DO NOT OPEN Project Number 218035, Bonifay Armory ESP

Renovation” delivered to: Department of Military Affairs, Robert F. Ensslin National Guard Armory, 2305 State

Road 207, St. Augustine, Florida 32086, Attention: CFMO Contract Management Department.

BIDS/RESPONSES TRANSMITTED ELECTRONICALLY WILL NOT BE CONSIDERED. BIDS/RESPONSES

RECEIVED AT THE LOCATION DESIGNATED AFTER THE EXACT TIME SPECIFIED FOR RECEIPT

WILL NOT BE CONSIDERED.

Bids submitted via courier or mail must be delivered to the above address, please do not send Sealed Bids to the project location or any other Department of Military Affairs location. The Department of Military Affairs will not assume receipt of any sealed bid unless delivered to the address and room listed in this solicitation.

BID/PROPOSAL: Bids must be on DMA Exhibit 4 and Subcontractor List Exhibit 5, (available in a Word doc. as stated above). All responses must be submitted in a sealed package and shall be clearly marked on the outside of package with the above information. Department of Military Affairs is not responsible for the opening of any solicitation package which is not properly marked. Bids will be time stamped on the official time clock upon delivery. It is the respondent’s responsibility to assure its response is submitted in the place and time indicated in this solicitation. Also, all responses must be in full accordance with the requirements of the Drawings, Specifications, Bidding Conditions and Contractual Conditions, and Non-

Technical Specifications, which have been prepared by the Engineer as listed, and may be obtained as follows:

ARCHITECT ENGINEER FIRM: DAG Architects

POC Name: Tom Miller

EMAIL ADDRESS: tmiller@dagarchitects.com

TELEPHONE: (850) 259-2211

Plans and Specifications may be obtained (hard copy) for $100.00 to bidders by sending an e-mail request to:

Tom Miller at tmiller@dagarchitects.com or by calling (850) 259-2211 for any additional information. An electronic copy can be sent free of charge.

Note: The Owner and Architect are not responsible for other sources of document distribution. Contractor shall be responsible that all subcontractors and material supplier bidders have complete information, including but not limited to drawings, specification and addenda.

FINAL QUESTIONS FROM BIDDERS: April 21, 2022 (1:00 PM Local Time)

Any questions from proposers concerning this solicitation shall be submitted in writing, identifying the submitter, to the contacts listed by email or fax only.

Questions submitted after this date will not be answered. All technical questions regarding this procurement will be accepted via email ONLY to CFMO Contracting (ng.fl.flarng.list.cfmo-contracting@army.mil). All questions will be answered in addendum form. Addenda will be published in the Vendor Information Portal. All addenda must be acknowledged in your Exhibit 4 Proposal Form.

TENTATIVE FINAL ADDENDUM PUBLISHED ON VIP: April 28, 2022 (+/-) 2:00 p.m. local time

CONTRACT AWARD: Contract award will be given to the lowest responsive and responsible bidder. The lowest bid will be the bid from the responsive bidder that has submitted the lowest price for the base bid or the base bid plus the additive alternates or less the deductive alternates chosen by the Agency to be included in or excluded from the proposed contract, taken in numerical order listed in the bid documents. The order of the alternates may be selected by the Agency in any sequence so long as such acceptance out of order does not alter the designation of the low bidder. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter

120, Florida Statutes. If no protest is filed, the contract will be awarded to the qualified, responsible and responsive low bidder in accordance with Chapter 60D-5 by the Owner.

The official Notice of Award Recommendation will be by electronic posting on the DMS Vendor Information Portal website at https://vendor.myfloridamarketplace.com/search/bids

INABILITY TO POST ELECTRONICALLY: If the Department is unable to post (due to technical difficulties) as defined above, the Department will notify all proposers via the Point of Contact and electronic address provided to the Department by the proposer at the Mandatory Pre-Bid meeting. Notice will be posted as defined above once the technical difficulties have been rectified; however, the official posting time will be that time at which the last proposer was electronically notified.

MINORITY/VETERAN OWNED PROGRAM: Minority Business Enterprises (MBE) and Veteran Owned companies are encouraged to participate in this Invitation to Bid. Utilization of MBE participation is highly encouraged from all

Bidders. MBE’s must be certified by the Office of Supplier Diversity.

CLARIFICATIONS/REVISIONS: Before award, the Owner reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of submissions from all respondents deemed eligible before Contract award. Failure to provide requested information may result in rejection of the response.

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award with or without further discussion of the proposals submitted or accept minor informalities or irregularities in the best interest of the State of Florida, which are considered a matter of form and not substance, and the correction or waiver of which is not prejudicial to other proposers. Minor irregularities are defined as those that will not have an adverse effect on the

Department’s interest and will not affect the price of the proposal by giving a proposer an advantage or benefit not enjoyed by all other proposers. It is understood the proposal will become a part of the Department’s official file, without obligation to the Department. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to failure to utilize or complete in their entirety prescribed forms, conditional proposals, incomplete proposals, ambiguous proposals, and improper, missing and/or undated signatures.

The State of Florida, Department of Military Affairs, objects to and shall not consider any additional terms or conditions submitted by a respondent, including any appearing in documents attached as part of a respondent’s response. In submitting its response, a respondent agrees that any additional terms or conditions; whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a response, shall be grounds for rejecting a response.

The Non-Technical Specifications Levels 4 & 5 are considered to be applicable to this solicitation and award of contract when made and are made a part hereof.

The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide e-procurement system. Pursuant to rule 60A-1.032(1), Florida Administrative Code, this contract shall be exempt from the one percent (1%) transaction fee. Prior to entering into a contract with the State of Florida, Department of Military

Affairs, the selected contractor must be registered with the Florida Department of Management Services (DMS)

MyFloridaMarketPlace Vendor Registration System. Information about the registration process is available, and registration must be completed at the MyFloridaMarketPlace website (link available under BUSINESS at

(www.myflorida.com). Prospective contractors who do not have Internet access may request assistance from the

MyFloridaMarketPlace Customer Service at (866) 352-3776.

The State of Florida's performance and obligation to pay under this contract is contingent upon availability of funding and an annual appropriation by the Legislature.

For the purposes of this solicitation, the terms proposer, respondent, offerer, bidder and contractor/vendor are used interchangeably and mean a person(s) or firm(s) submitting a response to this solicitation, including joint ventures.

The employment of unauthorized aliens by any contractor/vendor is considered a violation of Section 274A(e) of the

Immigration and Nationality Act. If a contractor/vendor employs unauthorized aliens, such violation shall be cause for rejection of bid/unilateral cancellation of a contract if awarded.

Order Number 11-02: E-verify System: Department of Homeland Security:

Pursuant to the State of Florida, Office of the Governor, Executive Order Number 11-02 entered on January 4, 2011, Contractors will utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the term of the Contract by Contractor to perform employment duties within Florida within 3 business days after the date of hire; and (b) all persons (including subcontractors) assigned by Contractor to perform work pursuant to the Contract with the Department within 90 calendar days after the date the Contract is executed or within 30 days after such persons are assigned to perform work pursuant to the Contract, whichever is later.

Florida Substitute W-9: The State of Florida requires vendors doing business with the State to submit a Substitute Form

W-9. The purpose of a Form W-9 is to provide a Federal Taxpayer Identification Number (TIN), official entity name, a business designation (sole proprietorship, corporation, partnership, etc.), and other taxpayer information to the State.

Submission of a Form W-9 ensures that the State’s vendor records and Form 1099 reporting are accurate. Due to specific

State of Florida requirements, the State will not accept the Internal Revenue Service Form W-9.

Effective March 5, 2012, State of Florida agencies will not be permitted to place orders for goods and services or make payments to any vendor that does not have a verified Substitute W-9 on file with the Department of Financial Services.

Vendors are required to register and submit a Form W-9 on the State’s Vendor Website at https://flvendor.myfloridacfo.com.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR AGENCY

REPRESENTATIVE WILL OPERATE TO SUPERSEDE INFORMATION PUBLISHED IN THIS SOLICITATION.

ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT OF MILITARY AFFAIRS CONSTRUCTION AND

FACILITY MANAGEMENT OFFICE OR ITS REPRESENTATIVES WILL OPERATE TO ALTER OR OTHERWISE

AMEND THIS SOLICITATION.

https://flvendor.myfloridacfo.com/