211_N_Race_Street_Demolition_&_Site_Remediation,_Section_23-00670-00-BD_(Addendum_#5_Revision).pdf

FY2025-ITB-099

211 N RACE STREET DEMOLITION & SITE

REMEDIATION, SECTION 23-00670-00-BD

City of Urbana

400 South Vine Street

Urbana, IL 61801

RELEASE DATE: January 6, 2025

DEADLINE FOR QUESTIONS: February 24, 2025

RESPONSE DEADLINE: March 4, 2025, 1:30 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/urbanaillinois

211 N Race Street Demolition & Site Remediation, Section 23-00670-00-

BD

I. Advertisement of Legal Notice II. Introduction

III. Instructions IV. Scope of Work V. Vendor Submittals & Confirmations

VI. Method of Award VII. Insurance Requirements

VIII. Bonding Requirements IX. Standard Terms & Conditions

Attachments:

A - Attachment Index - Addenda #5

B - Site Plans, Addendum No 3

C - Property Ownership and Easement Exhibits

D - Alternate Bid Clearing and Tree Removal Plan

E - Parking Lot 25 Exhibit

F - Photo Pages of Area between Building and Creek

G - Existing Plans for Griggs Street Bridge and Sheet Piling

H - Stormwater Pollution Prevention Plan (SWPPP)

I - Asbestos Inspection Report – Prior to Demolition, Sept. 2023

J - Asbestos Inspection Supplemental Report – Prior to Demolition, June 2024

K - Site Remediation Special Provisions

L - Comprehensive Site Investigation Report, Remedial Objectives Report, and

Remedial Action Plan

M - Figures 11 and 12 from CSIR-ROR-RAP

N - Site Remediation Program Application and Services Agreement Form (DRM-1)

Title: 211 N Race Street Demolition & Site Remediation, Section 23-00670-00-BD

O - Site Remediation Program Form (DRM-2)

P - Illinois EPA Site Remediation Program Review Letter

Q - Borrow Source Evaluation

R - Urbana Class 1 Erosion Control Permit Manual of Practice

S - Urbana Utility and Right-of-Way Permit Standard Details

T - Urbana Streetscape Details

1. Advertisement of Legal Notice

Public Works - Engineering Department

INVITATION TO BID (ITB):

The City of Urbana will receive proposals for the following:

211 N Race Street Demolition & Site Remediation, Section 23-00670-00-BD

The City of Urbana is seeking a qualified Contractor, to perform demolition, disposal services, asbestos abatement and site remediation. The building is approximately 22,500 square feet and is located at 211 Race

Street, Urbana, IL

Proposals are required to be submitted via the City of Urbana's Procurement Portal at https://procurement.opengov.com/portal/urbanaillinois/projects/135781 until 1:30 pm on Tuesday, March 4, 2025. ITB instructions and selection procedures may also be obtained from the City of Urbana's

Procurement Portal.

Justin Swinford

Assistant City Engineer

City of Urbana

Publication Date: Monday, January 6, 2025 https://procurement.opengov.com/portal/urbanaillinois/projects/135781

2. Introduction

2.1. Summary

The City of Urbana is seeking a qualified Contractor, to perform demolition and disposal services to demolish the building and return site to a mixed use lot comprised of asphalt and grass. This site has known asbestos and soil contaminates requiring special care be taken. The building is approximately 22,500 square feet and is located at 211 N Race Street, Urbana, IL

2.2. Background

This structure has been occupied by the Urbana School District since the 1980's and has been used as an administrative building and adult education facility.

2.3. Contact Information

John Zeman

City Engineer

706 S. Glover Avenue

City of Urbana, Illinois, IL 61802

Email: jczeman@urbanaillinois.us

Phone: (217) 384-2390

Department:

Public Works - Engineering

Department Head:

John Zeman

City Engineer

2.4. Timeline

Project Publish Date January 6, 2025

Pre-Submittal Meeting (Mandatory) January 28, 2025, 10:00am

Agenda

211 N Race Street, Urbana, IL 61801

Question Submission Deadline February 24, 2025, 5:00pm

Question Response Deadline February 28, 2025, 5:00pm mailto:jczeman@urbanaillinois.us tel:(217)384-2390 https://government-project.s3.amazonaws.com/135781/4d890fd2-f375-4780-ae8f-6920da099cac_Pre-Bid_Meeting_Agenda.pdf

Bid Submission Deadline March 4, 2025, 1:30pm

Bids will be read aloud during a Teams video conference meeting.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU

2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/

0?context=%7b%22Tid%22%3a%22ef566861-8c8f-

432a-8b00-

95364e8d0b9a%22%2c%22Oid%22%3a%2271e862a a-d979-48ee-9130-4acdac421344%22%7d

Meeting ID: 239 611 967 683

Passcode: AC9uF7WD

Dial in by phone

+1 872-201-6563,,806328170# United States, Chicago

Find a local number

Phone conference ID: 806 328 170# https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjgxYzBhODEtNjhiZS00ODU2LWIyMzgtM2VkY2MwMjY3MWYz%40thread.v2/0?context=%7b%22Tid%22%3a%22ef566861-8c8f-432a-8b00-95364e8d0b9a%22%2c%22Oid%22%3a%2271e862aa-d979-48ee-9130-4acdac421344%22%7d

3. Instructions

3.1. Submission

All submittals shall be provided in the format requested in a direct and concise manner. Submittals are required to be submitted via the City’s e-Procurement Portal by the date/time prescribed in this request. Any submittals received after the date and time specified in the request shall not be considered and will not be opened. It is the responsibility of the prospective vendors to ensure their submittal is complete in accordance with the requirements of this request in the City’s e-Procurement Portal, by the specified time and date.

Submittals received after the time and date will not be accepted.

3.2. Opening

Submittals shall be opened publicly through an electronic procurement system in the presence of one or more witnesses at the time and place designated.

3.3. Pre-Submittal Meeting

A mandatory pre-submittal meeting will be held on Tuesday, January 28, 2025 at 10:00 am at 211 N Race

Street, Urbana, IL 61801.

3.4. Definitions

A. The term “City” refers to the City of Urbana except when a request is issued by the Urbana Free

Library, in which case it shall mean “City of Urbana on behalf of the Urbana Free Library”

B. A prospective Contracting Agency will be referred to as the “Vendor”, “Bidder”, “Contractor”, “Respondent”, “You”, or “Consultant.”

C. “Request”, “Invitation”, or “Solicitation” shall refer to this document that specifics the goods/services sought by the City.

D. “Proposal”, “Response”, or “Bid” shall refer to all proposals, bids, quotes, and/or qualifications submitted in response to the request or invitation.

E. “Time” shall refer to all time limits designated as days within these documents and shall be interpreted to mean calendar days unless otherwise specified.

F. A “Calendar Day” is every day on the calendar.

3.5. Public Records and Requests for Confidential Treatment

A. Proposals become the property of the City and, along with late submissions, will not be returned to the proposing party. Your proposal will be open to the public under the Illinois Freedom of

Information Act (“FOIA”) (5 ILCS 140) and other applicable laws and rules, unless you request in your proposal that City treat certain information as exempt.

B. A request for confidential treatment will not supersede the City’s legal obligations under FOIA. The

City will not honor requests to exempt entire proposals, and it shall be your responsibility as the proposing party to show the specific grounds under FOIA or other law or rule that support exempt treatment. Regardless the application of any exemptions pursuant to FOIA or other law or rule, the

City shall disclose the successful proposer’s name, the substance of the proposal, and the price.

C. If you request exempt treatment of portion(s) of your proposal, you must submit an additional copy of your proposal with such exempt information redacted. This copy must state the general nature of the material redacted and shall retain as much of the proposal as possible. You, the proposing party, shall be responsible for any costs associated with the City’s defense of your request for exempt treatment.

D. Further, you agree to allow the City to facilitate evaluation, or to respond to requests for public records. Additionally, you warrant that the copy or duplication of your proposal pursuant to a request for public records will not violate the rights of any third party.

E. Any restriction on the use of proprietary information contained within a proposal shall be clearly stated as such within the proposal. The City will only be able to comply with a request for confidentiality to the extent allowed by law.

3.6. Responsibilities of Respondent

A. It shall be the responsibility of each Respondent to be fully familiar with the instructional, technical, legal, and other requirements or conditions contained in and included with this Request and any associated addenda. No plea of error or ignorance by a Respondent regarding this information shall be accepted.

B. Should a Respondent find discrepancies or omissions in the specifications or other contract documents or be in doubt as to the meaning of any specification or term, the Respondent shall notify the City at least two (2) business days prior to the deadline for submission.

C. The Contractor shall indicate in its submittal whether subcontractors may be used for any portion of the work and, if so, furnish a written list of all proposed subcontractors and the nature of the Work being provided.

D. The successful respondent shall be capable of providing any additional documentation required

(typically any required insurance certificates or bonds) and an executed contract in an approved form within fifteen (15) days from the date of the Notice of Award.

3.7. Questions

All questions pertaining to this request shall be submitted in writing through the OpenGov Procurement

Question & Answer Tab via the City’s e-Procurement Portal until the date/time prescribed in this request. Please include the section title for each question, if applicable, in order to ensure that the questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders/consultants following this solicitation on the City’s e-Procurement Portal.

3.8. Addenda

Any addenda shall be posted on the City’s e-Procurement Portal. Addenda notifications will be emailed to all persons on record as following this procurement. Failure of any bidder/consultant to receive any such addenda or interpretation shall not relieve such bidder/consultant from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.

3.9. Withdrawal of Bid/Proposal

Bids/Proposals may be withdrawn through the City’s e-Procurement Portal; the responding firm may

“unsubmit” their bid/proposal in OpenGov Procurement prior to the submission deadline. After https://procurement.opengov.com/portal/urbanaillinois/projects/135781 https://procurement.opengov.com/portal/urbanaillinois/projects/135781 withdrawing a previously submitted bid/proposal, the responding firm may submit another bid/proposal at any time prior to the submittal deadline. All proposals submitted in response to this Request shall be irrevocable for a period of Ninety (90) days after the Proposal's due date and may not be withdrawn by the

Vendor during this period. After such time has elapsed, the Vendor may withdraw the proposal if it has not been selected prior to the request to withdraw. Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of bids/proposals following the submittal deadline, or to cancel awards or contracts based on bid/proposal mistakes, will be submitted in writing and will be supported by a written determination made by the City procurement contact.

3.10. City’s Rights Reserved

The City reserves the right to reject any and all submittals, or any part therof, and to waive any technicalities or informalities deemed to be in the best interests of the City. Any such decision shall be considered final. The City may request additional information and/or conduct interviews/discussions with any respondent who submits an acceptable or potentially acceptable submittal to verify they are a responsible bidder. Respondents shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of submittals. During the course of such discussions, the City shall not disclose any information derived from one proposal to any other respondent. The City reserves the right to negotiate final specifications, terms and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this solicitation. The City may require the solicitation and the respondent’s submittal be incorporated in full or in part as Contract Documents. This implies that the solicitation and all responses, supplemental information, and other submissions provided by the respondent during discussions or negotiations may be held by the City as contractually binding on the successful respondent. When the City determines a respondent’s submittal to be unacceptable, such respondent shall not be afforded an additional opportunity to supplement its submittal. The City will not be liable in any way for any costs incurred by respondents in replying to this solicitation.

3.11. No Bid

Anyone whom is not submitting a proposal for the work but wishes to receive final tabulations or award information should “Follow” the project to receive automated notifications pertaining to this solicitation.

4. Scope of Work

4.1. General Scope of Work

Work includes but not limited to, obtaining all locates, necessary permits state and local Demolition Permits

Demolition Permits and Guidelines | Urbana, IL and providing all materials, labor, inspections and equipment necessary to complete the following tasks:

4.1.1 Mobilization, work site barrier (6' chain link fence), site preparation, safety measures, structural integrity and all incidental work needed to complete the contracted work. The Contractor must be prepared to secure site due to inclement weather or an emergency.

4.1.2 The Contractor to provide Staff and sub-contractors with appropriate certifications as required for their scopes of work.

4.1.2.1 Contractors are to submit a list of their qualified staff as well as their certifications with their bid.

4.1.2.2 Contractors are to provide a list of subcontractors and their qualifications and certifications for the following scopes of work.

o Asbestos Abatement o Asbestos Air Monitoring o Soils Engineer (Testing) o Demolition Contractor o Material Hauler (Demolition Materials & Soils)

4.1.3 Upon award the Contractor is to provide a Site- Specific Health and Safety Plan (HASP) identifying the hazards associated with all scopes of work including, but not limited to demolition, asbestos abatement and soil remediation.

4.1.3.1 The structure will have power, water, and HVAC provided by the City until the contractor deems it is no longer safe or necessary

4.1.3.2 Temp power and lighting is the responsibility of the contractor once the structure power is no longer usable.

4.1.4 The contractor is to provide a Full time Site Superintendent for all onsite coordination

4.1.4.1 Contractor to submit qualifications with their proposal

4.1.4.2 Contractor is to provide a job site trailer for office staffing during construction, location in lot 25

4.1.4.2.1 See Parking Lot 25 Exhibit in the Attachments for location of lot 25 and possible staging area

4.1.4.2.2 Temp power by contractor at jobsite trailer

https://www.urbanail.gov/community-development-services/page/demolition-permits-and-guidelines

4.1.5 The Contractor is to provide a Full time Field Engineer to ensure that all documentation is completed and organized fashion

4.1.5.1 Contractor to submit qualifications with their proposal

4.1.6 The Contractor is to keep the haul route free of dirt and debris during operations, including mechanical broom sweepers with the capabilities of applying water as necessary (street sweeper).

4.1.7 Special Care should be taken to protect Street Scape Sidewalk with brick boarder along Race and

Griggs Street

4.1.8 Special Care should be taken to protect the south Asphalt Parking Lot

4.1.8.1 Asphalt Patching, crack fill and seal as shown

4.1.8.2 See attached site plans and soil remediation notes for additional scope details

4.1.9 Storm Water Pollution Prevention, Best Management Practices (BMP’S) must be utilized according to the Stormwater Pollution Prevention Plan (SWPPP) and the Urbana Class 1 Erosion Control Permit Manual of Practice. See the Attachments.

4.1.9.1 Protect all inlets within the work site limits.

4.1.9.2 Special care should be taken during demolition to prevent or catch debris, so that it doesn't enter the creek.

4.1.10 Because the project site area, including the approved borrow site at the Urbana Parks District Facility located at 2000 East Washington Street in Urbana, IL, exceeds one acre, the City will obtain an NPDES

Construction General Permit from the Illinois EPA (see Borrow Source Evaluation report for information).

4.1.10.1 Work activities are not allowed to expand beyond the project limits without written authorization prior to commencement of work.

4.1.10.2 The City has applied for an NPDES Construction General Permit. The Storm Water

Pollution Prevention Plan (SWPPP) is included with the Attachments.

4.1.11 The Contractor shall retain and protect fencing along Boneyard Creek. (See attached drawings for additional Details)

4.1.11.1 Contractor to include fence repairs as necessary to perform their work.

4.1.12 Base Bid Scope for Clearing and Tree Removal. The Contractor is to remove all street trees along

Race Street and within the demolition site, as noted on the Demolition Site Plan. The Contractor is to clear all woody vegetation and remove all trees along the Boneyard Creek and within the demolition site, as noted on the Demolition Site Plan.

4.1.12.1 Clearing and tree removal shall be according to Section 201 of the IDOT Standard

Specifications for Road and Bridge Construction.

4.1.12.2 For the street trees on Race Street, the Contractor is to remove the mass of the tree and leave the stump at grade, this work must be performed with a saw and shall be cut low enough that it will not create a tripping hazard.

4.1.13 Alternate Bid Scope for Clearing and Tree Removal. The Contractor is to clear all woody vegetation and remove all trees along Boneyard Creek and within City-owned Property or Easement from Griggs Street to a location approximately 200 feet downstream of Main Street, as noted on the Alternate Bid Clearing and

Tree Removal Plan. The area of clearing and tree removal for the alternate bid does not include the demolition site.

4.1.13.1 Clearing and tree removal shall be according to Section 201 of the IDOT Standard

Specifications for Road and Bridge Construction, except that trees and stumps shall be cutoff at ground level.

4.1.13.2 Contractor is to review Easement provided prior to bidding to identify access points along the creek to transport materials in and out of the area. See the Property Ownership and Easement

Exhibits in the Attachments.

4.1.13.3 Contractor is to remove all woody vegetation, but it should not mechanically removal the root systems of any large diameter trees but should apply an EPA approved root killer to treat the tree upon mass removal.

4.1.13.4 Contractor to submit products for chemical application prior to start of work.

4.1.13.5 Contractor to have appropriate chemical applicators license to be submitted to the city.

4.1.14 Contractor is to provide protections or temporary fall protections in areas of work while replacing the fence

4.1.15 The Contractor shall demolish complete structure including slabs, foundation walls below grade footings and sidewalks except for those as noted.

4.1.15.1 Special Care is to be taken around the public Sanitary Sewer as outlined in the Site Plan. The public sanitary sewer that runs from MH-7 to MH-2 to MH-8 is a 36"-diameter interceptor owned by the Urbana-Champaign Sanitary District (UCSD). Before demolition of the building or site pavement begins above or adjacent to the interceptor sewer, the Contractor shall submit a plan for approval by the City with procedures for protecting the interceptor sewer from damage during the project. The plan shall include notifying UCSD before demolition begins with the anticipated demolition schedule and notifying UCSD once demolition is completed. Inspection videos of the interceptor sewer from

September 2023 can be viewed at this link: https://app.box.com/s/70llmfvdubvwgr5aeymhg518kxgl51vw. The Excavation Plan (Figure 11) in the Remedial Action Plan report specifies that a portion of the basement slab that is directly above the interceptor sewer shall not be removed but shall remain in place. Other foundation elements located directly above the interceptor sewer may also be allowed to remain in place in order to protect the sewer from damage.

4.1.15.2 Special Care is also expected to be taken along the bridge carrying Griggs Street over

Boneyard Creek and the sheet pile walls along Boneyard Creek. Before demolition or excavation begins adjacent to the bridge or sheet piling, the Contractor shall submit a plan for approval by the https://app.box.com/s/70llmfvdubvwgr5aeymhg518kxgl51vw

City with procedures for protecting the bridge and sheet piling from damage during the project. See the Existing Plans for Griggs Street Bridge and Sheet Piling in the Attachments.

4.1.16 The Contractor is to remove all private Utilities including Storm and Sanitary as noted.

4.1.17 The Contractor is to Cut and Make safe all Electrical and Gas services.

4.1.17.1 The city will coordinate with Ameren to have all Gas and Electrical off at the pole or curb stop.

4.1.18 The Contractor is to provide sufficient Traffic Control to maintain two-way traffic on Race Street at all Times.

4.1.19 Griggs Street from may be closed from the west side of the bridge over Boneyard Creek to Race

Street if Contractor prefers to use for Staging.

4.1.20 Closure of Griggs may last no longer than three (3) consecutive weeks.

4.1.20.1 Special Events Schedule. The Contractor shall adapt work to avoid conflict with these nearby special events.

4.1.20.1.1 Boneyard Arts Festival - April 5

4.1.20.1.2 Boneyard Community Day April 12

4.1.20.1.3 Arts and Theatre Events Tentative July 15-30

4.1.21 Traffic Control plan must be submitted two (2) weeks prior to the start of the work. Traffic control shall be according to the City's Right-of-Way Permit Standards.

4.1.22 Sidewalk closed signs should be erected in the right of way during demolition activities. Traffic control shall be according to the City's Right-of-Way Permit Standards.

4.1.23 Appropriate signage is to be included on the 6' fence in order to avoid exposures

4.1.24 The building has known asbestos, and it is the contractor's responsibility to remove the asbestos prior to demolition.

4.1.25 The Contractor is responsible for all Asbestos Abatement as outlined in Ideal Environmental

Engineering Report #25693 (dated September 2023), the Supplemental Report #25693A1 (dated June 2024).

4.1.25.1 Contractor is responsible to perform all inspections, testing, and monitoring.

4.1.25.3 Contractor is responsible for performing the abatement.

4.1.26 The contractor must provide air monitoring during demolition as well as provide personnel trained and certified to complete a demolition in this fashion as governed by OSHA, EPA and NESHAP.

4.1.27 Contractor is responsible for performing all site soil remediation as described in the Site Remediation

Special Provisions, the Remedial Action Plan by Fehr Graham (dated September 27, 2024), and the Site

Remediation Program review comments from the Illinois EPA (dated November 25, 2024).

4.1.27.1 Contractor to review and understand supplemental scope of work in attachments for specifics pertaining to the soil remediation. The condensed scope in the special provisions does not relieve the contractor's responsibility to understand the extent of the overall report.

4.1.27.2 Contractor is to bid the project as outlined in the remediation plan. Any additional excavation and backfill required based on confirmation sampling will be paid for by Time and

Material.

4.1.27.3 Contractor shall cooperate with the City's professional engineer consultant at the beginning of excavation to allow the City's consultant to obtain confirmation samples before the Contractor proceeds with excavation.

4.1.28 The City will employ a professional engineer consultant on site during soil remediations to perform confirmation sampling as outlined in the report

4.1.28.1 The City's consultant will perform all site soils testing, inspections and monitoring as described in the attached report. The City's consultant will obtain confirmation samples at the beginning of excavation. The City's consultant will observe and document soil remediation activities, including excavation, hauling, and backfill.

4.1.28.2 The City's consultant will address review comments from the Illinois EPA (dated November

25, 2024) and obtain a No Further Remediation (NFR) letter from the Illinois EPA.

4.1.29 The Basement is to be backfilled with approved Clay materials Located at the Urbana Parks District

Facility located at 2000 East Washington Street in Urbana, IL and or Clean Aggregates from a quarry (see

Borrow Source Evaluation report and Remedial Action Plan for information).

4.1.29.1 If the approved borrow source is utilized at 2000 East Washington Street in Urbana, IL, then the borrow site shall be accessed from Art Bartell Road, located northwest of the borrow pile, using a stabilized construction entrance. The haul route leaving the borrow site shall be Art Bartell Road heading west, to Liermann Avenue heading north, and then to Main Street heading west. After borrow excavation is complete, the remaining borrow pile shall be regraded to a uniform shape and the borrow site restored as described in 4.1.30. The new side slopes of the regraded borrow pile shall be no steeper than the original side slopes before borrow excavation began.

4.1.30 All Soils to be Compacted per proctors of relative material (General Contractor is to provide testing of all soils, concrete and other items as outlined in the submental instructions and testing chart, Contractor to provide origin of fill products and proctor of soils)

4.1.30.1 The Contractor must return work site (loading areas, truck routes on property, borrow site, staging area, etc.) to match surrounding conditions which include purchase and placement of 6" of topsoil and placement of seed and straw matting over disturbed area (hydroseeding and or sodding is an acceptable alternate).

4.1.30.2 This soil has already been approved by the EPA for backfill and no alternate source will be allowed without approval prior by the City.

4.1.30.3 See Borrow Source Evaluation report dated December 17, 2024.

4.1.30.4 The contractor must restore all site conditions upon completion including reseeding.

4.1.31 All Demolition Debris must be disposed of at an approved landfill

4.1.31.1 Burning of debris is not permitted.

4.1.32 ALL non-ACM containing concrete must be disposed of at an approved dumpsite (Contractor to provide location).

4.1.33 The City will layout the boundaries for City-owned property, easements, and right-of-way for the

Contractor.

4.2. Site Inspections & Permits

It is incumbent upon all Contractors to examine the site and ensure that they are aware of all conditions that may affect the Contract work. The City will not be responsible for conclusions made by the Contractor.

Contractor is responsible for verifying measurements. No claims for additional compensation will be considered on behalf of any Contractor, Subcontractor, Material Supplier, or others on account of their failure to be fully informed of all requirements of this bid. The Contractor shall conduct all necessary inspections and provide all required hardware and equipment to perform the repair work. The Contractor is responsible for coordinating any inspection date with The City to verify scope of work completion.

Permits, Fees, and Labor:

• The Contractor is responsible for coordination with utility providers for locates and if private locates are necessary.

o The City will coordinate with the Contractor all Utility terminations prior to Demolition.

• All applicable permits, fees, licenses, and final City inspections are the responsibility of and will be paid for by the Contractor.

o All City Permit fees will be waived including demolition, erosion control, and Right of Way.

▪ Contractor is still required to apply for and obtain these permits.

• The Contractor shall comply with all applicable State and local laws, ordinances, codes, and regulations.

o Contractor is to review and abide by IDNR-OWR Statewide Permit No. 13 for work in the floodplain, no exceptions will be taken https://dnr.illinois.gov/waterresources/permitsstatewideregionalgeneral.html https://dnr.illinois.gov/waterresources/permitsstatewideregionalgeneral.html o The proposed clearing and tree removal work scope of work is covered by U.S. Army Corps of

Engineers Naitonwide Permit #3. The Contractor is to review and abide by the conditions of this permit: https://usace.contentdm.oclc.org/utils/getfile/collection/p16021coll7/id/19768

• The Contractor shall maintain a credible workforce daily to ensure the progress of the job. The

Contractor shall designate a Foreman/Superintendent who shall direct the work. An email address and cell number shall be provided upon receipt of Notice to Proceed. The Foreman/Superintendent shall be on the job site at all times when work is being performed.

4.3. Meetings & Schedule

The Contractor must coordinate with the City of Urbana and manage any events that may happen on the property. The Contractor is to coordinate a weekly contractor and owners meeting in order to brief the project manager of any logistical or allowance related items. This project is to be completed within six (6) months of initial start date. This project is to be completed before November 1, 2025. A schedule must be agreed upon prior the start of Demolition. The Contractor shall notify the City of Urbana Special Projects

Manager or designee at least 24 hours in advance to request an inspection or meeting. The Contractor is responsible for coordinating any inspection date with City of Urbana to verify Scope of Work completion.

4.4. Clean Up and Site Restoration

• The Contractor is responsible for keeping all work areas clean and safe at all times.

• The Contractor is responsible for removal and disposal of any trash or debris and shall remove of all debris from the site and dispose of appropriately at Contractors expense.

• The Contractor shall perform a final cleaning of the area, ensuring that the work area is left in a clean and safe condition.

4.5. Work Hours

The contractor shall adhere to the City of Urbana noise ordinance Section 16-7 in scheduling work windows.

According to the ordinance, it is unlawful to use any construction equipment to perform any construction or maintenance work associated with this project at any tie between the hours noted below where such construction equipment is operated within six hundred (600) feet of any residence, hospital or place of worship.

• 8:00 pm through 7:00 am Monday through Saturday

• 8:00 pm Saturday through 12:00 pm (noon) Sunday

• 8:00 pm Sunday through 7:00 am Monday

This time regulation shall not apply to sawing contraction joints, maintenance or operation of safety and traffic control devices such as barricades, signs and lighting, or to construction of an emergency nature

Any arrow boards used for traffic control that is to remain in place overnight shall be of a non-motorized type in order to eliminate noise and comply with the City’s Ordinance.

Exception: Any machine or device or part thereof which is regulated by or becomes regulated by

Federal or State of Illinois noise standards shall conform to those above standards. Such equipment shall be operated as designated above.

https://usace.contentdm.oclc.org/utils/getfile/collection/p16021coll7/id/19768

4.6. Damage to Public or Private Property

If property (public or private) is damaged while Contractor is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the Contractor in a manner acceptable to the City prior to the final acceptance of the work. Contractor will be responsible for applying and securing any permits that may be required to complete such repairs.

Contractor must provide protection necessary to prevent damage to property being repaired or replaced.

Contractor shall submit to the City video recordings that comprehensively document the pre-demolition and post-demolition conditions of the demolition site, the alternate bid area for clearing and tree removal, and the approved borrow site.

If the work site has any pre-existing damage, the Contractor shall notify the City Project Manager in writing.

Failure to do so shall obligate the Contractor to make repairs per the above section. Any damage to property

(public or private) caused by the action of the Contractor shall be repaired or replaced at the expense of the

Contractor to the satisfaction of the City. Failure to restore said property within five (5) working days following notification will result in a deduction from the final payment invoice.

Should the City have any expenses incurred due to the Contractor not restoring the property/damage within said time, any appropriate labor, material, and/or equipment use or rental to restore damaged property to its original condition will be deducted from the final Invoice prior to a payment being made.

4.7. Safety

The Contractor shall perform demolitions in a manner that provides appropriate consideration for any potential adverse health impacts to the public. If the project site is left unattended, it shall be the Contractor’s responsibility to provide and install necessary barricade fencing and/or warning tape, sufficient to adequately protect the safety of or warn the public. It is the Contractor’s responsibility to provide a safe and secure work site from the time work commences until work is completed.

The Contractor warrants that the product, products, or services supplied to City of Urbana shall conform in all respects to the standards set forth in the Occupational Safety and Health Act (OSHA) of 1970 as amended and the failure to comply will be considered a breach of contract. The City of Urbana shall be held harmless against any unsafe conditions and Contractor employee incidents.

Contractor certifies that all material, equipment, services, etc., furnished in this bid meets all NESHAP and

OSHA requirements for the applicable Sections. Contractor further certifies that, if he is the successful bidder, and the material, equipment, service, etc., delivered or provided is subsequently found to be deficient in any OSHA requirement in effect on date of delivery or service fulfillment date, all costs necessary to bring the material, equipment, service, etc., into compliance with the aforementioned requirements shall be borne by the bidder. All Personal Protective Equipment used by the Contractor and their employees shall be ANSI certified and meet OSHA standards.

5. Vendor Submittals & Confirmations

5.1. Confirmation of Understanding & Authorization*

By confirming, vendor is certifying that they have read and understand the provisions of this procurement and are authorized to submit response on behalf of the company.

☐ Please confirm

*Response required

5.2. Cost Proposal - Base Bid*

See Method of Award.

*Response required

5.3. Cost Proposal - Alternate Bid*

Lump sum price for alternate bid items: clearing and tree removal in the alternate bid area.

See Method of Award.

*Response required

5.4. Would you be utilizing subcontractors for this project?

☐ Yes

☐ No

5.5. Statement of Qualifications*

Upload qualifications and certifications required in Scope of Work.

*Response required

5.6. W-9*

*Response required

5.7. Does this response have any proprietary information?*

Refer to Public Records and Requests for Confidential Treatment under Instructions.

☐ Yes

☐ No

*Response required

When equals "Yes"

5.7.1. Upload Redacted Response*

*Response required

When equals "No"

5.7.2. Acknowledgment of FOIA Requests*

By confirming, the vendor understands that the submittal is subject to FOIA and the City is required to share information that is subject to FOIA requirements.

☐ Please confirm https://procurement.opengov.com/portal/urbanaillinois/projects/135781/document?section=1223771

*Response required

5.8. Equal Employment Opportunity (EEO) Certification with City of Urbana Find information regarding EEO at: https://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors or e-mail ohre@urbanaillinois.us

The EEO Certification does not require a response under Vendor Submittals and Confirmations section to submit.

If a vendor’s submittal is going to independently exceed cost thresholds requiring EEO Certification with the City alone or taken in combination with other contractual work with the City in the current fiscal year, a contract cannot be executed prior to EEO approval.

If an applicant is going to be close to the threshold, we encourage them to proactively upload the EEO paperwork as the City’s

Human Relations Commission (HRC), that evaluates and grants certifications, only meets once per month and requires new applications to be submitted for review 3 weeks prior to meetings for review.

Should an award be made to an uncertified vendor that requires certification, the award may be conditional upon awarded vendor obtaining required EEO certification within a prescribed time frame. Failure to meet this award condition may result in award cancellation.

☐ Yes

☐ No

When equals "Yes"

5.8.1. Upload Equal Employment Opportunity (EEO) Certification with City of Urbana, Illinois

When equals "No"

5.8.2. Upload Equal Employment Opportunity (EEO) Packet

5.9. Vendor Representations and Additional Duties Form

5.9.1. Does the vendor agree to the following?*

The Vendor agrees that following representations and additional duties are a material part of the contract.

The vendor, having been duly sworn under oath, certifies and agrees as follows:

A. None of the Vendor or its partners, officers, owners, employees, or agents have been barred from contracting with a unit of State or local government in the past five years as a result of a conviction for bid rigging, in violation of 720 ILCS 5/33E-3 or any similar offense of any state or the United

States which contains the same elements as this offense. 720 ILCS 5/33E-11.

B. None of the Vendor or its partners, officers, owners, employees, or agents have ever been barred from contracting with a unit of State or local government as a result of a conviction for bid rotating, in violation of 720 ILCS 5/33E-4 or any similar offense of any state or the United States which contains the same elements as this offense. 720 ILCS 5/33E-11.

C. If the Vendor holds any elected or appointed office under the laws or Constitution of this State, the

Vendor is in compliance with the Public Officer Prohibited Activities Act. 50 ILCS 105/3.

https://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors https://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors mailto:ohre@urbanaillinois.us

D. The Vendor is not a municipal officer with a prohibited financial interest in this contract, directly in the officer’s own name or indirectly in the name of any other person, association, trust, or corporation, in accordance with 65 ILCS 5/3.1-55-10.

E. If the Vendor employs commercial motor vehicle operators, the Vendor is in compliance with the

Federal Highway Administration rules for controlled substances and alcohol use and testing. 49 CFR

Parts 40 and 382.

F. During the term of this contract, the Vendor shall comply with (a) Urbana City Code Section 2-119, which prohibits employment discrimination by contractors and vendors with the City; (B) the Equal

Employment Opportunity provisions of Ill. Admin. Code tit. 44, § 750; and (C) Article 2 of the

Illinois Human Rights Act, 775 ILCS 5/2-101 et seq., including without limitation the requirement that the Vendor have a written sexual harassment policy in conformance with 775 ILCS 5/2-105.

G. If this contract involves the construction, reconstruction, alteration, repair, improvement, or maintenance of public works, the Vendor has filed with the City and made available to the general public a copy of the Vendor’s written substance abuse prevention program, which meets or exceeds the requirements of 820 ILCS 265/15.

H. If this contract involves the construction, reconstruction, alteration, repair, improvement, or maintenance of public works, the Vendor shall use United States produced steel products, in compliance with 30 ILCS 565/4.

I. If this contract involves the construction, addition to, or alteration of public works, the Vendor shall employ laborers in compliance with the Veterans Preference Act (330 ILCS 55/0.01 et seq.) and the

Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et seq.).

J. The Vendor shall comply with all applicable provisions of the Prevailing Wage Act, which requires the payment of the prevailing rate of wage to all laborers, workers, and mechanics employed by or on behalf of a public body in the construction, demolition, maintenance, or repair of public works. 820

ILCS 130/0.01 et seq. The prevailing wage rates are established and revised by the Department of

Labor and are available at www.state.il.us/agency/idol/rates/rates.htm.

K. The Vendor shall obtain from all subcontractors to be used in the performance of this contract a sworn statement agreeing to the representations and additional duties contained on this document. The Vendor shall maintain the sworn statements on file for the duration of this contract and shall promptly provide them to the City upon request. If a subcontractor is or becomes ineligible for a contract with the City, the Vendor promptly shall terminate its subcontract upon the

City’s request. The Vendor shall include adequate provisions in all subcontracts to allow it to terminate such subcontracts as required herein.

The representations contained on this document are true, complete, and correct in all respects. The representations contained herein are continuing. If any such representation is no longer true or correct, the

Vendor promptly shall notify the City in writing.

☐ Yes

☐ No https://www.state.il.us/agency/idol/rates/rates.htm

When equals "No"

5.9.2. If you disagree with a statement, please state the statement and explain why. * *Response required

5.9.3. Please select one statement, in accordance with 65 ILCS 5/11-42.1-1* ☐ The Vendor is not delinquent in the payment of any tax administered by the Department of Revenue unless the Vendor is contesting, in accordance with the procedures established by the appropriate revenue

Act, its liability for the tax or the amount of tax.

☐ The Vendor has entered into an agreement with the Department of Revenue for the payment of all such taxes that are due and is in compliance with the agreement.

6. Method of Award

6.1. General

A. Awards shall only be made to Vendors deemed responsible with fully responsive submittals.

B. Should an awarded vendor be incapable of meeting any conditional award provisions, City may make an award to the next ranked vendor.

C. If an award is not made within 45 days after unsealing submittals, respondent may request a withdrawal of their submittal without penalty.

6.2. Lump Sum Award

A. If an award is made, it will be made to the Vendor with the lowest, lump sum pricing proposal.

B. Unit price proposals shall be tabulated and cumulated to determine lowest, lump sum pricing proposal.

C. Lump sum shall include any selected alternative bids (if applicable).

7. Insurance Requirements

Insurance Vendor and its subcontractors (Vendors) shall maintain the insurance coverages stated below during the term of this contract and shall provide evidence of such coverage to the City’s representative prior to commencement of work. Insurance must be placed with companies with an A.M. Best Rating of A- VIII or better and will be maintained for the duration of the project or the term for which services will be rendered. Vendor shall provide for 30 days' advance written notice to the City of Urbana when any insurance coverage is modified, changed, or cancelled.

Vendor shall furnish Certificate(s) of Insurance evidencing the required coverages, and any renewal

Certificate(s) to the designated project manager. Vendors shall ensure the relevant project name and location are stated on any Vendor-provided Certificate of Insurance. Vendor shall ensure all subcontractors maintain insurance as required herein and will make proof of such insurance available to the City upon request. City’s receipt of a Certificate of Insurance does not constitute City’s acknowledgement or agreement that the insurance requirements have been met. Failure of the City to obtain Certificate(s) or other evidence of insurance from Vendors shall not be deemed a waiver of these insurance requirements. Vendors’ failure to comply with the insurance requirements constitutes a material breach of contract terms.

Indemnification Vendor shall indemnify the City and its officers and employees against all demands, claims, damages, liabilities, expenses and reasonable attorney fees and costs arising out of the performance of this contract by Vendor, its employees, and agents. This indemnification obligation shall survive the termination or expiration of the contract and any order made under it.

7.1. Commercial General Liability – limits of not less than:

Bodily Injury & Property Damage - Each

Occurrence

$1,000,000

Bodily Injury & Property Damage - General

Aggregate

$2,000,000

Products-Completed Operations Aggregate $2,000,000

Personal & Advertising Injury Liability $1,000,000

Vendors shall name the City of Urbana and its officers and employees as additional insured (for contractors, additional insured status must be provided via CG 2010 07/04 and CG 2037 07/04 for two (2) years from completion of the project), on a primary and non-contributory basis to any City of Urbana insurance or self-insured program, for liability arising out of the activities of Vendors. Coverage will include contractual liability and a waiver of subrogation.

7.2. Workers’ Compensation, as required by applicable law, with limits of not less than:

Coverage A (Statutory Benefits) Illinois Statutory

Coverage B (Employer’s Liability) $1,000,000 each disease

$1,000,000 each employee

$1,000,000 policy limit

Coverage will include a waiver of subrogation in favor of the City of Urbana.

7.3. Automobile Liability

Automobile Liability, when any owned, hired, or non-owned motor vehicles are used in connection with work to be performed, Vendor must provide Automobile Liability insurance with limits of not less than:

Automobile Liability $1,000,000 combined single limit

Vendors shall name the City of Urbana and its officers and employees as additional insured on a primary and non-contributory basis to any City of Urbana insurance or self-insured program, for liability arising out of the activities of Vendors. Coverage will include a waiver of subrogation.

7.4. Umbrella/Excess Liability

Umbrella/Excess Liability, to follow form over General Liability, Automobile Liability, and Employer’s

Liability with limits of not less than:

Umbrella/Excess Liability $5,000,000 each occurrence

$5,000,000 general aggregate

7.5. Professional Liability

When the services provided under this contract include any professional services, Vendors shall maintain professional liability insurance coverage at minimum limits as indicated below, for itself, and its employees and agents to include coverage for acts, errors, and/or omissions related to the rendering or failure to render such professional services. When a claims-made policy is renewed or replaced, the policy's retroactive date must coincide with, or precede the commencement of services by Vendors under this Contract. A claims-made policy that is replaced by an occurrence-based policy or not renewed must have an extended reporting period of at least two years.

When Vendors provide medical-related services, the policy shall include coverage specific to medical malpractice.

Professional Liability /Errors and Omissions $1,000,000 per claim

$3,000,000 annual aggregate

7.6. Pollution Liability

Pollution Liability – When the services provided under this contract include any potential pollution/environmental risk or losses caused by pollution conditions, including mold and asbestos, that may arise from the Vendor’s work, Vendor shall maintain pollution liability insurance coverage at minimum…