2079202_Final Specs.PDF

2079202

REINFORCE AND REPLACE ROOF STRUCTURE EARL S. TUPPER

LIBRARY

ANCON FACILITIES

FEB 26, 2024.

REINFORCE AND REPLACE ROOF

STRUCTURE EARL S. TUPPER LIBRARY

Project: 2079202

REV. 0

RELEASE DATE: FEB/2024

TECHNICAL SPECIFICATIONS INDEX

Division 01

010000 Suplementary Conditions For Construction

01 00 00 Suplementary Conditions For Construction

013000 Administrative Requirements 01 31 00 Project Management And Coordination 01 31 00 Project Management And Coordination

01 32 00 Construction Progress Documentation 01 32 00 Construction Progress Documentation

01 33 00 Submittal Procedures

01 33 00 Submittal Procedures

01 35 00 Special Procedures

01 35 29 Health, Safety, And Emergency Response Procedures

01 40 00 Quality Requirements

01 40 00 Quality Requirements

01 40 00 Quality Requirements

01 50 00 Temporary Facilities And Controls

01 50 00 Temporary Facilities And Controls

01 50 55 Temporary Facilities And Controls

016000 Product Requirements

016100 Common Product Requirements

01 60 00 Product Requirements

Division 02 02 40 00 Demolition And Structure Moving

02 41 00 Demolition

02 41 19_Structural Demolition

Division 04 04 20 00 Unit Masonry

04 22 00 Concrete Unit Masonry

04 22 00 Masonry

Division 05 05 00 00 Metals

Project: 2079202

05 12 00 Structural Steel Framing 05 12 23 Structural Steel For Builgings Division 06 06 00 00 Wood, Plastics, And Composites 06 60 00 Plastic Fabrications 06 66 00 Pvc Ceilings Division 07 07 00 00 Thermal And Moisture Protection 07 21 00 Thermal Insulation 07 21 16_Blanket Insulation 07 60 00 Flashing And Sheet Metal 07 61 00 Sheet Metal Roofing 07 61 19 Standing Seam Sheet Metal Roofing 07 84 00 Fire and Smoke Protection 07 84 00 Firestopping 07 84 13_Penetration Firestopping Division 08 08 00 00 Openings 08 11 00 Metal Doors And Frames 08 11 13 Hollow Metal Doors And Frames

08 41 00 Entrances And Storefronts 08 41 26 All Glass Entrances And Storefronts Division 09 09 00 00 Finishes 09 21 00 Plaster And Gypsum Board Assemblies 09 21 16 Gypsum Board Elements

09 22 00 Supports For Plaster And Gypsum Board 09 22 16 Metal Structure For Gypsum Board

09 24 00 Cement Plastering 09 24 00 Portland Cement Plaster

09 56 00 Textured Ceilings 09 56 16 Metal Textured Ceilings

Project: 2079202

09 90 00 Painting And Coating

09 90 00 Painting Division 10 10 00 00 Specialties 10 44 00 Fire Protection Specialties 10 44 00 Fire Extinguishers Cabinets Division 21 21 00 00 Fire Suppression 21 01 00 Fire-Suppression Sprinkler Systems 21 13 13 Wet-Pipe Sprinkler Systems 21 22 00 Clean-Agent Fire-Extinguishing Systems 21 22 13 Clean-Agent Fire-Extinguishing Piping 21 22 16 Clean-Agent Fire-Extinguishing Equipment 21 32 00 Vertical-Turbine Fire Pumps 21 32 13 Electric-Drive, Vertical-Turbine Fire Pumps 21 41 00 Storage Tanks for Fire-Suppression Water 21 41 26 Underground Storage Tanks For Fire Suppression Water Division 22 22 00 00 Plumbing 22 05 00 Common Work Results For Plumbing 22 05 05 Selective Demolition For Plumbing

22 14 00 Facility Storm Drainage 22 14 13 Facility Storm Drainage Piping Division 23

23 00 00 Heating, Ventilating, And Air Conditioning (Hvac)

23 01 00 Operation and Maintenance of HVAC Systems

23 01 60 Operation And Maintenance Of Central Cooling Equipment

23 05 00 Common Work Results for HVAC

Project: 2079202

23 05 93 Testing, Adjusting, And Balancing For Hvac

23 07 00 HVAC Insulation

23 07 19 Hvac Piping Insulation

23 09 00 Instrumentation and Control for HVAC 23 09 23 Direct-Digital Control System For Hvac 23 31 00 Hvac Ducts And Casings 23 31 13 Metal Ducts 23 33 00 Air Duct Accessories 23 33 13 Dampers 23 33 23 Turning Vanes 23 33 33 Duct-Mounting Access Doors 23 34 00 Hvac Fans 23 34 13 Axial Hvac Fans 23 41 00 Particulate Air Filtration 23 41 19 Washable Air Filters 23 73 00 Indoor Central-Station Air-Handling Units 23 73 13 Modular Indoor Central-Station Air-Handling Units 23 84 00 Humidity Control Equipment 23 84 16 Mechanical Dehumidification Units Division 26 26 00 00 Electrical 26 05 00 Common Work Results For Electrical 26 05 05 Selective Demolition For Electrical 26 05 19 Low-Voltage Electrical Power Conductors And Cables 26 05 23 Control-Voltage Electrical Power Cables 26 05 33 Raceway And Boxes For Electrical Systems

26 05 26 Grounding And Bonding For Electrical Systems

26 24 00 Switchboards and Panelboards

Project: 2079202

26 24 16 Panelboards

26 27 00 Low-Voltage Distribution Equipment 26 27 26 Wiring Devices 26 51 00 Interior Lighting 26 51 13 Incandescent Interior Lighting 26 51 16 Fluorescent Interior Lighting (Removal) 26 51 19 Led Interior Lighting 26 52 00 Safety Lighting 26 52 13 Emergency And Exit Lighting Division 27 27 00 00 Communications 27 10 00 Structured Cabling 27 10 00 Structured Cabling Division 28 28 00 00 Electronic Safety And Security 28 15 00 Access Control Hardware Devices 28 15 11 Integrated Credential Readers And Field Entry

Management 28 23 00 Video Management System 28 23 13 Video Management System Interfaces 28 23 23 Video Surveillance Cameras 28 31 00 Intrusion Detection 28 31 11 Addressable Fire Alarm System 28 46 00 Fire Detection And Alarm 28 46 11 Fire Sensors And Detectors 28 46 11 Fire Sensors And Detectors (Removal) 28 46 20 Fire Alarm 28 46 12.11 Fire Alarm Pull Stations

TECHNICAL SPECIFICATION

SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION

01 00 00

DEC 2023

REINFORCE AND REPLACE ROOF STRUCTURE

EARL S. TUPPER LIBRARY

Project: 2079202

RELEASE DATE: DEC/2023

Page. 2 of 17

TABLE OF CONTENTS

PART 1 – GENERAL 3

PART 2 - PRODUCTS (NOT APPLICABLE) 17

PART 3 – EXECUTION (NOT APPLICABLE) 17

Project: 2079202

Page. 3 of 17

SECTION 01 00 00

SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION

PART 1 – GENERAL

1. PROJECT INFORMATION

1.1. Smithsonian Tropical Research Institute (STRI) -SF Project No. 2079202

Reinforce And Replace Roof Structure at Earl S. Tupper Library Ancon Facilities Republic of Panama

1.2. STRI Contacts:

Attn: Carolina I. Vásquez López Smithsonian Facilities – STRI Building #362 Ave. Luis Felipe Clement Ancon, Panama Republic of Panama (507)212-8108

2. SUMMARY OF WORK

2.1. The Contractor shall furnish all labor, materials, equipment, tools, transportation, testing, shop drawings, submittals, supervision, certifications, required for the Construction of the Project. The Smithsonian Tropical Research Institute shall not provide any elements or supplies for the construction of this project.

2.2. The Scope of Work for this project consists in providing construction services for Reinforce and Replace Roof Structure at Earl S. Tupper Library, located in Ancon Facilities. The works include removal of existing roof, demolition of existing support structure, demolish partitions, reinforce the existing structure, supply and install new roofing system, modify MEP components and, but not limited to construction of new internal partitions and spaces as indicated in the approved drawings.

3. CONTRACT TIME FOR COMPLETION

3.1. Work under this contract shall begin by the Contractor within ten (10) calendar days after the Notice to Proceed and shall be completed within the total contract time 322 calendar days. All work, including project close-out activities, shall be completed in every respect within the contract time.

4. SCHEDULE OF UNIT PRICES

4.1. The unit prices in the following schedule shall be submitted as part of the proposal. The Smithsonian reserves the right to accept or reject any or all unit prices.

4.2. The Contractor agrees that, in the event, the Contractor is directed by the Smithsonian to increase or decrease the quantities of work required by

Project: 2079202

Page. 4 of 17 the contract documents on items listed below, the contract amount shall be adjusted based on the following unit prices.

4.3. Unit prices shall include the furnishing of all materials, labor, equipment, and services necessary for or incidental to the execution of the work specified. Unit prices shall include all direct and indirect costs, overhead, taxes, insurance, and profit.

4.4. These unit prices shall be binding upon the Contractor for the duration of the project. No escalation or other variation shall be allowed.

4.5. If requested by the Smithsonian, the Contractor shall provide material, equipment, and personnel (rates or wages) to verify or determine changes in quantities. Contractor measurements and calculations shall be subject to verification by the COTR.

5. OFFEROR EXAMINATION OF SITE

5.1. Every effort has been made to indicate all work necessary to complete the project as identified. All offerors shall carefully examine the premises during the offer period and satisfy themselves as to the extent, nature, and location of the work, general and local conditions, particularly those bearing on transportation, disposal, handling and storage of materials, availability of labor, water, electric power, access routes, uncertainties of the weather, type of equipment and facilities needed for the successful execution of the Work.

SPECIAL PROJECT REQUIREMENTS

6. UNITS OF MEASURE

6.1. All fabrication and installation shall be performed in accordance with the units of measure given in the Contract Documents.

6.2. All Contractor and subcontractor personnel working on the site shall possess and use metric measuring equipment for all work shown in metric units. Conversion of dimensions shown on contract drawings to English units for use of non-metric measuring equipment is prohibited.

CONTRACTOR USE OF PREMISES

7. HOURS OF WORK, WORKDAYS, AND GOVERNMENT HOLIDAYS

7.1. Work shall be performed under this contract during the normal workdays of Monday through Friday, except Panamanian holidays as specified herein, and the normal work hours of 7:00 A.M. to 3:30 P.M.

7.2. For each occasion the Contractor intends to work on Saturdays, Sundays, or Panamanian holidays, or during hours other than those indicated above, the Contractor shall obtain written permission from the COTR, at least 72 hours in advance.

7.3. Republic of Panama Holidays: All legal Panamanian Holidays shall be observed by law.

Project: 2079202

Page. 5 of 17

8. CONDITIONS AFFECTING CONTRACTOR'S WORK

8.1. Existing Occupied Spaces: The premises will be occupied during the performance of the work under this contract, but the project area will be vacated. The Contractor shall schedule work to minimize interruption of surrounding occupants and occupied spaces.

8.2. Space for Contractor Use: The space available for Contractor's use is limited to areas indicated on the Contract Drawings as the project site limits of disturbance. Space allocation and availability are subject to change, at the discretion of the Smithsonian, to meet the needs of all parties requiring access and space within the building and the surrounding areas.

9. CONTRACTOR DELIVERIES, HAULING, AND ACCESS

9.1. The Contractor's materials and equipment shall be delivered, received, and handled by the Contractor's personnel.

10. DRESS AND DEPORTMENT

10.1. Contractors' personnel shall be fully and appropriately always clothed for a construction site and conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor, or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

11. CONTRACTOR PARKING

11.1. Arrangements for Contractor's parking is the sole responsibility of the

Contractor. Parking may not be available at the project site.

12. EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

12.1. Eating and drinking in Smithsonian buildings or leased space will be allowed only in designated areas. Offenders may be subject to removal from the premises and project should the Contractor's Superintendent fail to correct conditions which, in the opinion of the COTR, violate this clause.

12.2. The consumption of alcoholic beverages by the Contractor's personnel is prohibited in all Smithsonian buildings or leased space.

12.3. The possession, sale and/or use of narcotic or other illegal substances or firearms by Contractor employees is strictly prohibited in all Smithsonian facilities and leased space. Contractor employees are strictly prohibited from working on the project under the influence of alcohol and/or illegal substances. Contractor employees in violation of any of the above prohibitions will be removed from the project.

Project: 2079202

Page. 6 of 17

PROJECT COORDINATION

13. COORDINATION OF TRADES

13.1. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided.

13.2. Where work by separate entities requires off-site fabrication of products and accurate interfacing of materials to produce the required results, the Contractor shall prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed, and sequenced for installation. Coordination drawings shall be submitted in accordance with the requirements of the "Submissions" section.

13.3. Work installed prior to approval of coordination drawings shall be at the Contractor's risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Smithsonian. If interference develops, the COTR will decide which work shall be relocated, regardless of which was installed first.

13.4. Installation of equipment and systems shall allow the maximum practical space for operation, repair, removal, and testing, within the limits indicated on the Contract Documents. Pipes, conduit, ducts, and other system components shall be installed as close as possible to ceiling slabs, walls, and columns to minimize space used while accommodating function and maintenance.

14. QUALITY CONTROL

14.1. The Contractor shall provide for quality control, inspections, testing, and re-testing as necessary for all work, including that of subcontractors, to assure compliance with the contract documents.

15. PERMITS, LICENSES, & FEES

15.1. The Contractor shall obtain and pay for all applicable permits and licenses required by regulating agencies, including but not limited to: permits for pedestrian and road markings, construction fences, sidewalk cuts, utility company connections, elevator certificates, waste containers, construction permits, etc.

15.2. For this project, MOP permit for replacement of pavement, inspection and acceptance of authorities shall be included.

15.3. The Contractor shall pay all duties, fees, taxes, and other charges and give all notices necessary and incidental to the due and lawful execution of the work.

15.4. The Contractor shall keep the Smithsonian indemnified against all penalties and liability for breach of provisions of any national, provincial, district or city statute, ordinance, or law and the regulations and by-laws of any local or other duly constituted authority which may be applicable to the Work, and with such rules and regulations of public bodies and companies.

Project: 2079202

Page. 7 of 17

15.5. The Contractor shall register with Panama's "Junta Tecnica de Ingenieria y Arquitectura" and shall be represented by a licensed Panamanian Engineer and/or Architect.

16. SALVAGE

16.1. The Smithsonian Institution assumes no responsibility for salvage value or any loss or damage to materials or structures on the site for which the Contractor may have reflected a salvage value in his or her proposal.

16.2. Except as specifically stated in the contract documents, construction materials, equipment, or other items that are to be removed and neither re-used under this contract nor reserved as property of the Smithsonian Institution shall become the property of the Contractor and shall be removed from the premises by the Contractor.

17. CUTTING, PATCHING, AND MATCHING EXISTING WORK

17.1. Existing work shall be cut, drilled, altered, removed, or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work.

Structural members shall not be cut or altered, except where noted on drawings, without authorization of the COTR. Work to remain in place which is damaged or defaced during this contract shall be restored to match the conditions existing at the time of award of the contract, at no additional cost to the Smithsonian.

17.2. Conditions exposed by removal of existing work that do not match new finishes or align with new work shall be called to the COTR's immediate attention. Necessary corrective work directed by the COTR will be subject to adjustment provisions as stated in the General Conditions of the contract.

PROTECTION OF THE SITE DURING CONSTRUCTION

18. PROTECTION OF THE SITE

18.1. The Contractor shall provide adequate protection for all parts of the building, including interior and exterior surfaces, its occupants and contents, and grounds wherever work under this contract is performed.

19. PROTECTION OF FLORA AND FAUNA

19.1. Flora Protection: The Contractor is expressly prohibited from collecting plant materials on Smithsonian property.

19.2. Turf areas damaged during construction shall be repaired by the

Contractor. The Contractor shall bear all costs for these repairs.

19.3. Any plant material destroyed and/or damaged by the Contractor during construction shall be replaced with like genus and species of the same size, at no additional cost to the Smithsonian. The damaged plant materials must be replaced prior to final payment.

Project: 2079202

Page. 8 of 17

19.4. Any construction scaffolding on planted beds must be coordinated with the STRI's Safety Office through the COTR to ensure that its installation will not damage or destroy existing plant materials or turf area or interfere with daily maintenance of the grounds and comply with SI and Panamanian regulations.

19.5. Fauna Protection: The Contractor is prohibited from hunting, collecting, or feeding animals on Smithsonian property. All food and food wrapping brought on the premises must be properly disposed of in approved containers which are secured from animals.

20. DEBRIS CONTROL AND DAILY CLEANUP

20.1. The Contractor shall regularly clean up the work areas and shall at all times maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operations shall be removed from the site daily by the Contractor. The Contractor shall keep all access, haul routes, and site areas free of dirt, debris, and other materials resulting from construction activities

20.2. Under no circumstances shall any rubbish or waste be dropped or thrown from one level of scaffolding to another or within or outside the building.

Rubbish may be lowered by way of chutes, taken down on hoists, or lowered in receptacles.

20.3. Trash receptacles: The Contractor shall provide enclosed trash receptacle(s) in quantity and size necessary to meet project needs located as approved by the COTR.

21. DUST AND AIR QUALITY CONTROL

21.1. The Contractor will execute the Work by methods that minimize dust, vapors, and gases raised by construction operations. The Contractor will utilize engineering controls and work practices to prevent airborne dust, vapors, gases, and objectionable odors from dispersing into the atmosphere and from being drawn into existing air intake louvers, ductwork, and adjacent elevator shafts. A work plan of methods and means for this section shall be submitted to the COTR for review and approval.

22. NOISE CONTROL

22.1. The Contractor shall comply with the regulations of Panama (DGNTI

COPANIT 44-2000, DE 306-202, DE 1-2004, DE 2-2008) and all other regulations relative to safety noise control.

26.2. Activities that generate excessive noise or vibration and interrupt museum functions or create public disturbances may be required to be performed during off-hours at the discretion of the COTR.

26.3. The Contractor shall provide sound attenuation to maintain acoustic level below 65 (DE 306-2002, art. 7) dBA at a distance of 15 m, or below 60 dBA (DE 306-2002, art. 4) in occupied staff areas if less than 15m away from noise source.

Project: 2079202

Page. 9 of 17

23. DRILLING, WELDING, TORCH CUTTING, AND OTHER OPERATIONS

THAT PRODUCEAIRBORNE CONTAMINANTS

23.1. Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, cutting, and heating operations and for at least 30 minutes after the 'hot' work has stopped. A fire extinguisher minimum 10 pounds, dry-chemical type, typical) shall be on hand when drilling, welding, or cutting.

TEMPORARY CONSTRUCTION FACILITIES

24. STAGING, STORAGE, AND WORK AREAS

24.1. The Contractor shall provide adequate storage and protection of materials and equipment delivered to the site to prevent theft, weather damage, or other physical damage.

25. SANITARY FACILITIES

25.1. Contractors' personnel shall use temporary sanitary facilities provided by the contractor. The contractor is responsible for the regular cleaning and maintenance of these installations. It is expected cleaning at least once a week.

26. SCAFFOLDING AND PLATFORMS

26.1. The Contractor shall erect temporary scaffolding in accordance with

OSHA 29 CFR 1926.451 and ANSI A10.8 and DE 2-2008. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas.

26.2. For all frame scaffolding greater than 4 m in height, the Contractor shall submit working drawings to the COTR a minimum of ten working days in advance of scaffolding erection. Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

26.3. During non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

27. PROJECT SIGNS

27.1. All signs, including signs identifying the Contractors, shall be submitted at least five working days prior to erection for approval by the COTR. The Contractor shall maintain and relocate the signs as necessary during the progress of the Work. The Contractor shall remove all signs, framing, and foundations at the completion of the Work.

Project: 2079202

Page. 10 of 17

MEETINGS

28. PRECONSTRUCTION MEETING

28.1. A Preconstruction Meeting will be scheduled with the Contractor before any work is started at the site. As soon as possible after the Date of Award, the COTR will contact the Contractor to arrange a time, date, and place for the conference. Items to be discussed at the Preconstruction Meeting include, but are not limited to:

Contract Time: Notice to Proceed date and Completion date Scheduling and Submittals;

Mobilization and Staging;

Access to the Premises, Haul Routes, Loading Dock;

Security Requirements/List of Contractor's Personnel;

Contractor Deliveries;

Emergency Procedures and Phone Numbers;

Protection of Site and Historic Preservation;

Fire Protection and Safety Requirements;

Utility Interruptions, Rough-in Inspections, Testing;

Applications for Payment;

Pre-Condition Survey of the Site;

Accessibility Requirements;

Quality Control;

Preservation of Wildlife and Natural Resources.

28.2. All of the Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend the Preconstruction Meeting.

28.3. Coordination Plan: The Contractor shall use the Preconstruction Meeting to develop a Coordination Plan for interaction with other parties working in or using the facility. The plan shall be submitted no less than five working days after the Preconstruction Meeting, and shall address interactions with other contractors, tenants, the public, and any others making use of the site and surrounding areas. completed by others either before or during this project.

29. PRE-CONDITION SURVEY OF THE SITE

29.1. After the Preconstruction Meeting and before the start of work on the site, the project site (i.e. building, its contents, grounds, and equipment) shall be inspected by the Contractor, major Subcontractors, COTR, and other Smithsonian Institution personnel as may be required for the purpose of verification of the existing conditions. Any damages or defective equipment will be noted at this time, and this survey will serve as the basis for the establishment of the pre-contract conditions. The identification of pre-contract conditions will be jointly established by the Contractor and Smithsonian Institution.

Project: 2079202

Page. 11 of 17

29.2. Written and photographic documentation: The Contractor shall prepare an electronic and photographic report in triplicate to identify damages or defects of materials, equipment, and the site. The Contractor shall retain one report and shall submit one report each to the Contracting Officer and the COTR.

30. PROJECT MEETINGS

30.1. Progress Meetings: The COTR will lead regular progress meetings with representatives of the Contractor, Smithsonian, Architect/Engineer (as required), major subcontractors, and other critical subcontractors and suppliers. The purposes of these meetings are to expedite the work, coordinate and schedule the Work, and coordinate the work with Smithsonian activities. Progress meetings shall be held weekly unless otherwise directed by the COTR. The time and place of the meetings will be established at the Preconstruction Meeting. The Contractor shall insure that all required subcontractors and suppliers attend the Progress Meetings and the COTR will ensure that all necessary SI personnel attend.

30.2. Special-Topic Meetings: At the discretion of the COTR, separate meetings may be scheduled to address issues of quality control, coordination with other contractors on the premises, coordination with other agencies, scheduling of the work, application for payments, etc. The Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend.

30.3. Meeting Minutes: The Contractor shall promptly prepare minutes of each meeting and send to the COTR within five working days.

30.4. 2 Week Look Ahead: The Contractor responsibility to submit 2 Week Look Ahead (2WLA) programs for project follow up.

SUBMISSIONS

31. SUBMITTAL DEFINITIONS

31.1. Submittals are defined to include shop drawings, product data, samples, and additional data required for submission to the COTR for review and approval prior to incorporation into the work. Contractor note: This project is to be digitally represented and all required submittals listed below in this section such as shop drawings, product data, samples and any additional data required for submission to be submitted using a recognized electronic format (i.e., PDF). All submittal information to be coordinated with the Quality Supervisor.

31.2. Submittal will distribute electronically in PDF format, using e-mail, the Smithsonian’s Dropbox portal, or as directed by the COTR.

31.3. Shop Drawings: Detailed drawings, schedules, diagrams, and illustrations prepared specifically for this project by the Contractor, or any

Project: 2079202

Page. 12 of 17 subcontractor, manufacturer, supplier, or distributor to illustrate fabrication and/or installation of a portion of the Work.

31.4. Schedule: A detailed tabulation of components, items, or parts to be furnished for use on this project.

31.5. Project Daily Reports: The Contractor responsibility to upload within five working days.

31.6. Project Daily Photo Reports: The Contractor responsibility to upload within five working days in jpg format photographic daily files.

32. SUBMITTALS AND REVIEWS

32.1. Contractor Responsibility for Submittals: The Contractor shall provide all required submittals, by technical specification section, in accordance with the contract documents. The Contractor shall clearly indicate on the submittal that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall be clearly identified as such on the submittal and the transmittal document.

If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal. The Contractor shall:

Review each submittal for conformance with requirements of the contract documents and coordination with related work.

Determine and verify all field measurements, required material quantities, method of assembly or erection, installation requirements, and proper connection to adjoint materials installed by others.

Assure that all submittals use the appropriate units of measure. All drawings and technical data shall be in SI (metric) units for projects designed in SI units. Preprinted literature in other units shall be accompanied by documentation to show conformance to project requirements.

Transmit all required submittals for a technical specification section at the same time unless prior written waiver of this requirement has been provided by the COTR.

Transmit submittals to the COTR in a logical and orderly sequence in accordance with the Submittal Schedule to prevent project delays or adversely impact work by the Smithsonian Institution or other contractors.

Correct and resubmit submittals according to response from COTR.

Commence work on items requiring submittals only after all related submittals are reviewed and approved by the Smithsonian. All Work shall conform to approved submittals.

32.2. Submittal Reviews by the Smithsonian: Reviewed submittals will be marked "Approved", Approved as Noted", "Resubmit", or disapproved".

Submittal approval by the Smithsonian shall not relieve the Contractor of responsibility for submittal errors, omissions, or deviations from the

Project: 2079202

Page. 13 of 17 contract documents. Approval of submissions does not constitute acceptance of substitutions except as covered under sub-paragraph entitled "Contract Requests for Substitutions".

32.3. Submittal Review Period: The Contractor shall transmit to the COTR all submittals sufficiently in advance of the time necessary for fabrication and installation to allow for review by the Smithsonian and return to the Contractor, including any time needed for correction and resubmission by the Contractor. The expected time required by the Smithsonian for review of initial submission is 15 working days for normal submittals and 20 working days for structural submittals. No extension of the Contract Time will be granted for the Contractor's failure to allow sufficient time for review and processing, including resubmission of items which initially rejected due to improper submission or non-compliance with the Contract Documents.

32.4. Contractor Requests for Substitutions: Contractor requests for items identified by manufacturer, brand name, make, catalog number, etc. in the contract documents shall be submitted to the Contracting Officer for approval prior to contract award, in accordance with the General Conditions. After award of the contract, contractor requests for substitutions may be considered and accepted by the Smithsonian at the discretion of the Contracting Officer.

33. CRITERIA FOR PRODUCT SELECTION

33.1. To the greatest extent possible, subject to the restrictions of the Buy

American Act, provide products, materials, or equipment of a singular generic kind from a single source. Where more than one choice of a product or material is available for Contractor's selection, select an option which is compatible with other products and materials already selected.

33.2. Provide products complete with accessories, trim, finish, safety guards, and other devices and details needed for complete installation for intended use and effect.

33.3. Products which, by nature of their application, are likely to be needed at a later date for maintenance and repair or replacement work, shall be current models for which replacement parts are available.

33.4. Product selection shall be done in accordance with the following requirements:

Standards, Codes, and Regulations: Select from among products that are in compliance with the project requirements, as well as with construction standards and all applicable codes and regulations.

Performance Requirements: Provide products that comply with the project requirements, as well as with construction standards and all applicable codes and regulations.

Project: 2079202

Page. 14 of 17

SAFETY, HEALTH AND FIRE PROTECTION

34. JOB SITE SAFETY

34.1. Occupational Safety and Health: This contract is subject to Title 29 of the

Code of Federal Regulations, Part 1910 "Occupational Safety and Health Standards" and Part 1926 "Safety and Health Regulations for Construction" pursuant to the Occupational Safety and Health Act (OSHA) of 1970 administered by the US Department of Labor, Occupational Safety and Health Administration.

34.2. Local Regulations from the Republic of Panama are applicable for this project. Ley No.51, 27 de diciembre del 2005 de la Caja de Seguro Social y Decreto Ejecutivo No.2, 15 de febrero del 2008.

PAYMENTS, CHANGES, BONDS AND INSURANSE

35. PAYMENT AND FINAL PAYMENT

35.1. All Application for Payments are subject to a 10% retainage.

35.2. The total invoice needs to exclude the retainage amount.

35.3. For an Application for Payment (AFP) the Contractor shall submit the following:

DGI Fiscal Invoice Signed AFP Updated Project Progress Chart Photographic Progress Report Project Staff Payroll Caja de Seguro Social Good Standing Certificate (Paz y Salvo) Up to date project daily reports Up to date uploaded photographic jpg.files

35.4. Application for Final Payment shall be submitted only after Final Acceptance has been certified in writing to the Contractor by the COTR.

Application shall include final labor data and progress schedule update.

35.5. Final Payment will be approved when Final Acceptance has been certified and the following conditions have been met:

Certification signed and submitted by the Contractor that all contract requirements, including contract modifications, have been met.

Final Release of Claims submitted.

Release of assignment of claims or consent of surety submitted, as necessary.

All security ID badges and parking permits returned to Smithsonian if applicable.

As-Built Record Drawings Submitted as indicated.

DGI Fiscal Invoice Signed AFP

Project: 2079202

Page. 15 of 17

Updated Project Progress Chart Photographic Progress Report Project Staff Payroll Caja de Seguro Social Good Standing Certificate (Paz y Salvo) Up to date project daily reports Up to date uploaded photographic jpg.files

36. PCN (Proposed Change Numbers):

36.1. For changes, new prices must be reviewed and approved according to established procedures in Division 01 00 00. All estimates from subcontractors, suppliers, and the prime contractor must be supported by back-up showing man-hours, wage rates, material quantities, and material unit costs. If the price adjustment for the change is expected to exceed $100,000.00 (US$ ONE HUNDRED THOUSAND AND 00/100), submit certified cost and pricing data. If the proposed change requires a time adjustment, provide an analysis showing the effect of the change on the project schedule.

36.2. Composite overhead & profit:

To contractor on work performed by another than his own forces: 10% To contractor for that portion of work performed with their respective forces: 21%

36.3. In the event that the Contractor fails to submit his proposal within the designated period, the SI may order the Contractor to proceed with the Change and the Contractor shall so proceed. The C.O. will unilaterally determine the reasonable cost and time to perform the Change in question, which determination shall be final and binding upon the Contractor.

36.4. Project management or supervision cost, unless specified otherwise by the Smithsonian project management, is considered to be included in the contractor’s and each involved Subcontractor’s overhead costs.

37. BONDS AND INSURANCE

37.1. Bonding and Insurance are required for this Project. The successful contractor shall submit a Performance Bond of 50% of the construction cost and a Payment bond: 25% of the construction cost. Additionally, shall furnish CAR Insurance to cover 100% of the Offer and Civil Liability Insurance with a limit of up to 1M of coverage. All bonding and insurances shall be issued in English.

PROJECT CLOSEOUT REQUIREMENTS

38. WARRANTY OF CONSTRUCTION

38.1. The Contractor shall warrant that the work performed under this contract conforms to the contract requirements and is free of any defect in

Project: 2079202

Page. 16 of 17 equipment, materials, design furnishes, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Unless otherwise stated in the technical sections of the Specifications, the warranty of the Work shall continue for a period of one (1) year from the date of Final Completion status. If Smithsonian takes partial occupancy before Final Completion, then the warranty for that portion shall be in effect for a period of one (1) year beginning on the date of Substantial Completion for that portion of the Work.

38.2. Submission of original warranties for all products, equipment and systems: The Contractor shall assemble original warranty certificates or notarized copies of warranty certificates executed by the Contractor, subcontractors, suppliers and manufacturers in a tab-indexed three-ring loose-leaf binder with a durable plastic cover. The table of contents shall identify the item covered, the location of the item, the date of Substantial Completion, expiration date of the warranty and the supplier, vendor and installing contractor. Duplicate notarized copies of warranties shall be provided as required by "Manuals for Operation, Maintenance and As- Built Product Data." Include electronic copy in PDF format, on CD.

39. AS-BUILT RECORD DRAWINGS

39.1. During the progress of the work, the Contractor shall maintain a complete and up-to-date set of record prints, open to inspection by the COTR at any time. These prints shall provide a complete and accurate as-built record of all changes to the Contract Drawings, including rerouting of runs, relocation of items or control points and all other modifications. The exact location of pipes, conduit or other features concealed underground, under concrete, in chases or above ceilings shall be shown by perpendicular dimensions from at least two available landmarks. As-built drawings shall be neatly marked with colored pencils or ink, marked "As-Built" and signed and dated by the Contractor. Upon completion of the Work and before final payment, the Contractor shall submit, to the COTR, photographically produced as-built record drawings on 4-mil, double matte mylar sheets sized the same as the contract drawings. The Contractor shall submit electronic files in .DWG and PDF formats.

39.2. As-Built Record Survey of Underground Utilities submitted. If outside or underground utilities are part of the work, the Contractor shall furnish, to the COTR for approval, an acceptable and accurately dimensioned survey showing location and elevation of underground storage tanks, all utility lines for water, gas, electrical, sewer, steam, etc., including valves, connections and changes in direction, as installed under the contract, within the property lines and outside the building walls. Points where utility lines emerge from the building shall be located from lot monuments. The survey shall be made to scale and must be marked "As-Built" and signed

Project: 2079202

Page. 17 of 17 and dated by the Contractor. The Contractor shall furnish as scanned, digital copy to the COTR as well as a copy on a 3-mil, double matte mylar sheet or sheets the same size as the contract drawings.

39.3. As-Built Record Specifications submitted. The Contractor shall submit one

(1) hard copy and a digital (scanned) set of project specifications with annotations to identify any changes made during construction, referencing modification numbers, dates and originators of authorizing letters or memos and other sources of changes. The cover shall be marked "As- Built" and signed and dated by the COTR.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

END OF SECTION 010000

PROJECT MANAGEMENT AND COORDINATION

01 31 00

JAN 2024

Project: 2079202

RELEASE DATE: JAN/2024

Page. 2 of 12

PART 1 - GENERAL 3

1.1 RELATED DOCUMENTS 3

1.2 SUMMARY 3

1.3 DEFINITIONS 3

1.4 INFORMATIONAL SUBMITTALS 3

1.5 GENERAL COORDINATION PROCEDURES 4

1.6 COORDINATION DRAWINGS 5

1.7 REQUESTS FOR INFORMATION (RFIs) 7

PART 2 - PRODUCTS (NOT USED) 9

PART 3 - EXECUTION 9

3.1 GENERAL COORDINATION PROVISIONS 9

3.2 CLEANING AND PROTECTION 11

Project: 2079202

Page. 3 of 12

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This section includes administrative and supervisory requirements necessary for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation": Preparing and submitting Contractor's construction schedule.

1.3 DEFINITIONS

A. RFI: Request from Owner, the A/E, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

Project: 2079202

Page. 4 of 12

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel: The Contractor shall include the key personnel to be assigned under this contract. The Contractor shall give at least 14 calendar days advance notice if any of these persons are to be removed or diverted from this contract and shall supply written justification as part of this notice and shall name the proposed substitute or replacement; but the Contractor will not remove or divert such persons unless authorized by written consent of the Contracting Officer. Provide resumes of key personnel listing their specialized qualifications, special training and experience as outlined above, and subcontractors’ personnel performing critical elements of the Work. The individual resumes shall be prepared in a consistent format for each of the key positions and contain at a minimum, the following:

1. Name, title, address, and telephone numbers

2. Educational background, including technical education

3. Work experience covering the last five years or last five project assignments of significant duration, clearly indicate the dates and role held on each project assignment

4. Membership in professional societies

5. Professional registrations, licenses, or certifications

6. Publications, awards or special achievements of a technical nature

7. Length of time employed with current firm

8. Percentage of time available for this project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

Project: 2079202

Page. 5 of 12

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. As-Builts

1.6 COORDINATION DRAWINGS

A. General: Prepare coordination drawings according to requirements in individual Sections of the specification to complete detailed coordination of systems and components and to integrate information about fabrication and installation. Coordination drawings shall be presented as submittals.

1. Thoroughly prepare coordination drawings, as further stipulated in

Part 3 "Execution", reviewing all contract documents and consulting with all entities contributing to or involved with each portion of the work under consideration. Drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Show the relationship of all components shown on any separate Shop Drawings.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

Project: 2079202

Page. 6 of 12

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to A/E indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Prepare coordination drawings for installation of all products and materials fabricated by separate entities.

3. Prepare coordination drawings where limited space availability necessitates maximum utilization of space for efficient installation of different components, including but not limited to: all site-utility entry points; all ceiling and roof cavities in all areas; all technical rooms;

and all such other conditions required to coordinate the work.

B. Information organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems, mechanical and electrical equipment, any required reinforcement and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

4. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

5. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

Project: 2079202

Page. 7 of 12

6. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches (32 mm) in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

7. Fire-Protection System: Show the following: Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

C. Review: the A/E will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If the A/E determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the A/E will so inform Contractor, who shall make changes as directed and resubmit.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content: Include…