15 Atch 9 Questions and Answers-REVISED.pdf

Attachment #9 (REVISED) - RFP # 2032H321R00012-0002 Treasury Food Services in the Vault Café Offerors' Questions and Government's Response

1. Regarding Attachment 6, Total Evaluating Pricing worksheet, there appears to be a mistake. The Tab Instruction in Attachment 6 Refers to Attachment 5? But, Attachment 5 contains the Facility layout? Please Confirm that this is an error and please modify Attachment 6’s language as needed.

Government's Response: This information was incorrect. Attachment #6 information has been changed from referencing it as "Attachment #5" to now read, "Attachment #6." See the attached REVISED Attachment #6 for corrected version.

2. Also, regarding Attachment 6, Total Evaluating Pricing worksheet, Tab Attachment #6 -Sample income statement.

a. There are 2 Columns on this worksheet and both are titled as Monthly amount proposed?

Please clarify, as an example does the government want to see a sample Month and then a Year?

Government's Response: In reference to the third tab marked "Sample Income Statement," the second column title has been revised from "Monthly Amt" to read "Annual Amt." See attached REVISED Attachment #6 for corrected version.

b. Additionally, many of the formulas on this spread sheet are not working correctly.

Government’s Response: The form was provided as a Sample only. It was not provided for offerors to cut-and-paste their information into it. The intent is for Offerors' to propose their own version of an Income Statement inclusive of all costs associated with performance of the contract requirements.

3. On Attachment 6, Total Evaluating Pricing there is a column for each CLINS year with a Percentage (%) of increase annually. However, on the same page IAW FAR 52,217-8 speaks to price increases only being permitted based on updated prevailing wage and benefit rates provided by Secretary of Labor. Please clarify.

Government’s Response: The percentage notation has been removed from CLIN 5001. See attached REVISED Attachment #6 for corrected version.

4. Why was the current contract set for just one year?

Government’s Response: The current contract was set for one-year while the Government finalized its' acquisition strategy and requirement for a follow-on requirement.

5. Will we be given the opportunity for a site visit, or can you supply a video and, or pictures of the actual service and cooking areas?

Government’s Response: See Attachment #10 Photos of Service Area which is incorporated by this Amendment. Additionally, see Attachment #5 for a copy of the Facility Layout.

6. Please provide the Wage Determination, or the Collective Bargaining Agreement.

Government’s Response: Wage Determinations are incorporated to the Solicitation under this Amendment. See Attachments #11 WD 15-4281 and #12 WD15-4282 are attached.

7. Who is the current contractor?

Government’s Response: The current contractor is Haute on the Hill by Ridgewells.

8. The current contractor is Haute on the Hill by Ridgewells.

Government’s Response: A copy of the current ala carte price and portion guide will not be provided.

The intent is for offerors responding to this solicitation notice to provide their own offering in order to meet the minimum needs of the Government.

9. Please provide a sample weekly Menu.

Government’s Response: The intent is for offerors responding to this solicitation notice to provide their own menu offering. The Government anticipates menus will include "Special" items which will change weekly, but also items which will remain the same each week. As an example of a "Special" menu, see Attachment #13 Special Menu and is incorporated under this Amendment.

10. Please provide a copy of the Catering Guide.

Government’s Response: The solicitation is not requesting "catering" and a Catering Guide will not be provided.

11. Please provide Patronage & Sales reports by month for July 1, 2020 thru January 2021.

Government’s Response: This information is not available for release. However, please review the solicitation, Section C, Performance Work Statement (PWS) Para 17.0 which provides the Prior Sales History per annum.

12. COVID Related; with the understanding that the 800 employees are not presently in the building and teleworking is being extended.

a. We request your estimate on how you would like us to anticipate our estimated participation levels?

Government’s Response: Currently, the Vault Café operates under a reduced service schedule due to COVID-19 restrictions. See the RFP Section C PWS Para 4.3 for additional information on schedule requirements.

b. Does the government see it as reasonable that we will see a base population of 400 daily employees thru August, and 600 in September? What is the government's best estimate?

Government’s Response: Currently, the Main Treasury building has an average base population of 425 daily employees. Currently, the Government is unable to predict the future state of the average base population. The United States (US) Department of Treasury follows the US Office of Personnel Management (OPM) guidelines for a phased return for normal operations.

13. Attachment # 4 – Patronage & Sales – March 2020 – This report provides Breakfast & Lunch transactions. The facility is open for Breakfast, AM Break & Lunch. Is the AM Break transaction included in Breakfast or Lunch Transactions?

Government’s Response: RFP Attachment 4 Patronage and Sales Report is provided as an example only. Offerors shall submit their pricing in accordance with their best commercial business practices in order to fulfill the requirements as stated in the solicitation.

14. Please identify what services in the contract have been modified under your current COVID Protocols?

Government’s Response: See response to Question #12 above.

AMENDMENT 00002 - ADDITIONAL QUESTIONS:

15. Please provide a copy of a sample breakfast Menu.

Government’s Response: The intent is for offerors responding to this solicitation notice to provide their own menu offering. A sample menu is not available for release. However, currently breakfast menu items may include typical hot and cold items, assorted fruit, juices etc.

16. Requesting a copy of the Current Price and Portion guide. The prices the customers pay at the register.

Government’s Response: A current price and portion guide is not available for release. Interested parties should submit its own pricing and portion guide as part of its package.

17. Is the Café service area locked after the lunch period?

Government’s Response: Yes, the Vault Café kitchen, storage, and office areas are locked after lunch period. The only area that is accessible after hours is the customer seating area.

18. Regarding the pictures provided; It looks like the Coffee and hot beverage area is in a separate area apart from the Café service area. Is coffee and tea available to employees all day? If so, is the coffee and tea free to the customer? If it is free to the customer, is the cost invoiced to the government?

Government’s Response: Yes, coffee and tea are served daily at the Vault Café during normal operating hours. Coffee and tea are not free to the customer.