15. Atch 8 - Questions_Gov't Response.pdf

Attachment 8 - DRAFT RFP # 2032H321R00012 Treasury Food Services

QUESTIONS/GOVERNMENT RESPONSE

QUESTION #1 – Considering the geographical constraint of personally reviewing the document, I request you to provide us the following details:

1) List of Items, Schedule of Requirements, Scope of Work, Terms of Reference, Bill of Materials required.

2) Soft Copy of the Tender Document through email.

3) Names of countries that will be eligible to participate in this tender.

4) Information about the Tendering Procedure and Guidelines

5) Estimated Budget for this Purchase

6) Any Extension of Bidding Deadline?

7) Any Addendum or Pre-Bid meeting Minutes?

Government’s Response: With regard to requested items 1 and 3-4, the requested information is available within the formal Request for Proposal (RFP) posted at beta.SAM.gov.

For item 2, a copy of the RFP and its terms and conditions shall not be emailed separately to vendors. For item 5, the government will not disclose its’ independent government cost estimate for this effort. For item 6, offerors shall submit proposals in accordance with the RFP instructions and by the closing time and date provided. For item 7, this information does not exist or is available for release.

QUESTION #2 - Could you please tell me if this is a new requirement, or if there is a current or previous contractor who has performed similar services? If available, can you please send along the incumbent contract or task order number?

Government’s Response: This is a follow-on requirement to Purchase Order 2032H320P00036, which is one-year contract with a performance period of July 6, 2020 – July 5, 2021.

QUESTION #3 - Would there be a solicitation for quotes posted anytime soon? Please let us know if this is going to be opened up for proposals.

Government’s Response: Yes, the RFP will be posted in early March 2021 and proposals will be requested within the RFP and its’ terms and conditions.

QUESTION #4 - Draft Atch 1 P&L Stmt form shows “Payment in lieu of rent” of (12,508).

Does that $12,508 represent a subsidy in this example?

Government’s Response: Yes, the example represents a monthly increment for a subsidy payment. Please note, this is an example only and is not representative of any factual costs paid out to the incumbent contractor under the current or previous contracts for food services.

QUESTION #5 - Is the $11,361 used in that P&L example represent what the contractors share for overhead and profit?

Government’s Response: The $11,361 amount referenced in the Profit and Loss Statement is an example only. The Government is looking to offerors that understand the food industry business and how pricing structures should be arranged that will provide both the Government’s minimum requirement while allowing them a reasonable profit. The amount provided in the example or sample P&L should not be construed to be actuals from previous contracts awarded for food services.

QUESTION #6 - Please provide a facility diagram/drawing of the food service area.

Government’s Response: A copy of the current facility diagram/drawing is now provided at Attachment 5 to the solicitation, entitled Attachment #5 – Facility Layout.

QUESTION #8 - Please indicate the current number of food stations currently offered.

Government’s Response: The current number of food stations currently offered in the Government facility includes space for hot and cold items, made to order, coffee bar, and grab and go items.

QUESTION #9 - Are Startup costs or phase included in the RFP.

Government’s Response: A phase-in or Transition period is not part of the solicitation, nor were such costs requested as a part of the pricing proposal requirements. See both Sections L and M for more information regarding instructions to offerors and basis for award Information.

QUESTION #10 - Is a pricing menu template needed?

Government’s Response: IAW the Performance Work Statement, a menu will be required in compliance with PWS 3.3 and 3.4. Therefore, both d Sections L and M to the DRAFT RFP have been updated to provide additional clarity regarding the Government’s requirement.