20261015_Solicitation_N69450-27-RP-00023_Final.pdf

SOLICITATION FOR OFFERS

Contract Number N69450-27-RP-00023

Office/Medical Space

Approximately 12,000 Rentable Square Feet (RSF)

Crestview, FL

October 15, 2026

Prepared By:

Naval Facilities Engineering Systems Command, Southeast

PO Box 30, Bldg. 903, Attn: RE13A

Jacksonville, FL 32212-0030

E-mail: darlene.i.griggs.civ@us.navy.mil michael.p.bailey.civ@us.navy.mil

Michael P. Bailey

Real Estate Contracting Officer

Questions about this Solicitation for Offers (SFO) shall be addressed in writing to the Real Estate

Contracting Officer and should be marked “LEASE OFFER- Office/ Medical Space – Crestview, FL - Attn: RE13A.” Questions must be submitted by electronic mail to:

darlene.i.griggs.civ@us.navy.mil and michael.p.bailey.civ@us.navy.mil. Questions about this

SFO must be submitted no later than 30 October 2026 at 2:00 PM EDT, to allow responses to be posted prior to solicitation closing.

Table of Contents:

1. Summary

2. Minimum Requirements for Offered Space

3. Energy Star Label

4. Standard Conditions

5. Offer Preparation and Submission

6. Basis of Award

Attachments:

A. Map – Crestview Office/ Medical space In-Lease

B. Standard Form 2 – U.S. Government Lease for Real Property

B-2. Rider to Lease

C. Energy Star Label Form (if space offered is 10,000 SF or less)

D. Energy Star Label Form (if space offered is over 10,000 SF)

E. GSA Form 3518– Representations and Certifications

F. GSA Form 3518-SAM– Representations and Certifications

G. Proposal to Lease Space

H. GSA Form 3517B – General Clauses

I. GSA Form 3516 – Solicitation Provisions

J. GSA Form 12000 – Prelease Fire Protection and Safety Evaluation

K. Federal Acquisition Regulations 52.209-5 Certification Regarding Responsibility Matters mailto:darlene.i.griggs.civ@us.navy.mil mailto:michael.p.bailey.civ@us.navy.mil mailto:darlene.i.griggs.civ@us.navy.mil mailto:michael.p.bailey.civ@us.navy.mil

N69450-27-RP-00023

NOTE: All Offerors are advised to complete registrations at http://sam.gov and http://www.dnb.com prior to submitting their offer. Early offers are welcome.

SOLICITATION FOR OFFERS - LI-14398

Contract Number N69450-27-RP-00023

1. Summary.

The United States of America, acting through the Department of the Navy, Naval Facilities

Engineering Systems Command Southeast (Government), has a requirement for office / medical space that cannot be accommodated onboard Eglin Air Force Base, FL. The Government is seeking to lease approximately 12,000 rental square feet (RSF) of office and medical space(s) in support of Defense Heath Agency (DHA) medical provider requirements.

This is a new requirement. This Solicitation for Offers (SFO) is issued under full and open competition. Best Value/Trade-Off Source Selection procedures will be used to evaluate proposals and make an award selection. The Government may award the lease to other than the lowest priced offeror or other than the highest technically rated offeror. The leased premises may comprise more than one space to meet the requirement of 12,000 RSF; however, all space(s) offered must meet the requirements set forth in this Solicitation for Offers, including attachments

A-K (“SFO” or “solicitation”).

Office and medical spaces must be located within the delineated area shown on Attachment A.

Offered space(s) must be physically located within the U.S. postal Zip Code 32536 or 32539, as delineated by the Crestview Chamber of Commerce, shown on Attachment A. Existing facilities are preferred; however, proposals for new construction may be considered if available for occupancy not later than the dates stated below, if deemed more advantageous to the

Government.

The Lease is anticipated to commence no later than September 30, 2027. The Lease will have an initial term of one (1) year, with nineteen (19) consecutive renewal options of one year each, for a total not exceeding twenty (20) years. Exercise of options shall be solely at the

Government’s discretion. The Government may terminate the Lease at any point after the initial one-year term, upon 90 days' written notice to the Lessor.

Initial offers/proposals are due on or before 4:00 p.m. Eastern Standard Time, Monday

November 16, 2026. While the Government intends to enter into an agreement with an offeror selected through this SFO process, it is under no obligation to do so. The Government reserves the right to cancel this SFO, or to reject any and all offers prepared in response hereto. The

Government is not responsible for any costs incurred in order to participate in this SFO process.

2. Minimum Requirements for Offered Space(s)

This paragraph in items 1-13 below sets forth the minimum requirements that shall apply for

Offers. Each Offer must describe or demonstrate how the Minimum Requirements will be http://sam.gov/ http://www.dnb.com/ provided. Any Offer that does not meet the following Minimum Requirements may be disqualified from consideration for award.

Minimum Requirements for Offered Space(s):

1. Space offered must be in a quality building of sound and substantial construction in good condition with potential for efficient layout, suitable for the intended purpose, within the desired square footage range.

2. Must accept tenant improvements, as needed; for example, the ability to create/convert offered space into office or medical spaces, adding storage/shelving for vertical storage, or adding electrical systems to support medical-related equipment.

3. Climate control is required; heating for the winter/cooler time periods and air conditioning for the summer/hot time periods is a minimum requirement.

4. Offered space must contain space for dedicated offices; however, offered space that does not have dedicated office space, but has the ability to be converted into office space, will not be excluded.

5. Rooms within the offered space must be a minimum of 120 square feet. Offered space that does not meet this minimum, but has the space to be converted to meet the minimum of 120 square feet per room, will not be excluded.

6. Offered space ceiling height must be at least 10 feet.

7. If the offered space is within a multi-tenant building, the offered space must be separately partitioned with drywall or other solid wall material and offering code compliant fire protection to be provided by the Lessor and installed no later than the lease occupancy date.

8. Multi-story building(s) are acceptable if adequate stairwells and elevators are provided.

9. Offered space must include 117 available parking spaces for staff members and patients, including five disabled spaces. At least two (2) of the five disabled spaces must be accessible for van-sized vehicles per Florida Building Code 208.2.

10. Location Requirement - the offered facility/property must be located within the delineated area shown on Attachment A.

11. Space to be ready for occupancy prior to September 30, 2027.

12. Access to facility/property with normal working hours between 8:00 am to 4:30 pm. Normal working hours are subject to change at the discretion of the Lessee.

13. Offers/Proposals must also meet all requirements described in the Rider To The Lease, attached to this SFO as Attachment B-2.

3. Energy Star Label

Offers must include a completed Energy Star Label Form, either Attachment C or Attachment D hereto, as applicable, describing whether the offered space has earned the Energy Star label; or if the space has not earned the Energy Star label, the Offeror must describe in the attached form its proposed energy efficiency and conservation renovations to be made to the space that would meet the Energy Star label requirements and be cost effective over the firm term (one year) of the lease.

If no renovations/improvements are proposed, the Offeror must explain on Attachment C or

Attachment D, as applicable, why no energy efficiency and conservation renovations are cost effective.

a. Energy Efficiency and Conservation (applicable to leases 10,000 square feet or less):

In accordance with the Energy Independence and Security Act of 2007(42 U.S.C. §17091), the leased building must have either earned the Energy Star® label in the most recent year (not more than one year prior to date of lease award), or the successful Offeror must agree to renovate the building without cost or expense to the Government occupants prior to the Government’s acceptance of the space (except in the case of a succeeding or superseding lease where the successful Offeror shall have up to one year from the date the lease is fully executed), for all energy efficiency and conservation improvements that would be cost effective over the firm term of the lease, including, but not limited to, improvements in lighting, windows, and heating, ventilation, and air conditioning systems. If no improvements are proposed, the Offeror must demonstrate to the Government why no energy efficiency and conservation improvements are cost effective. If, following Government’s review, the Government finds the explanation to be deficient, the offer may be considered technically unacceptable.

b. Energy Efficiency and Conservation (applicable to leases over 10,000 square feet):

(1) In accordance with the Energy Independence and Security Act of 2007 (42 U.S.C.

§17091), leases with over 10,000 square feet of space must be located in a building(s) that has earned the Energy Star® label in the most recent year (not more than one year prior to date of lease award), unless the offered space meets one the statutory exceptions listed below under subsection (b). Newly built buildings and existing buildings that have had an Energy Star® label or are able to produce documentation that it can receive an unofficial score of 75 or higher, but are unable to obtain a label in the most recent year because of insufficient occupancy, shall achieve an Energy Star® label within 18 months after occupancy by the Government.

(2) Exceptions:

I. No space is offered in a building with an Energy Star® label in the delineated area that meets the functional requirements of an agency, including location needs;

II. The agency will remain in a building it currently occupies;

III. The lease will be in a building of historical, architectural, or cultural significance listed or eligible to be listed on the National Register of Historic Places (as defined in section 3306 (a)(4) of title 40).

c. Energy Star® Online Tools:

(1) To earn the Energy Star® label, a building owner or representative must follow the instructions on the Energy Star® Web site at http://www.energystar.gov/eslabel.

(2) The Energy Star® Building Upgrade Manual and Building Upgrade Value Calculator are tools that can be helpful in considering energy efficiency and conservation improvements to buildings. The manual provides information on planning and implementing profitable energy saving building upgrades and is available at http://www.energystar.gov/index.cfm?c=business.bus_upgrade_manual.

(3) The Building Upgrade Value Calculator, developed by the Environmental Protection

Agency (EPA), is a product of partnership between Energy Star®, BOMA International, and the

BOMA Foundation. The calculator tool was developed to help property professionals assess the financial value of investments in a property’s energy performance. The Building Upgrade Value

Calculator estimates the financial impact of proposed investments in energy efficiency in office properties. The Building Upgrade Value Calculator is available on the Energy Star® web site at http://www.energystar.gov/index.cfm?c=assess_value.financial_tools.

4. Standard Solicitation Conditions

a. In accordance with Attachment E, GSA Form 3518, Representations and Certifications, Paragraph 10. 52.204-6 – Data Universal Numbering System (DUNS) Number (APR 2008), the

Offeror must have an active registration in the System for Award Management (SAM) (formerly

Central Contractor Registration (CCR) Vendor Registration) (via the Internet at http://sam.gov) prior to lease award and throughout the life of the lease. The Lessor must update or renew registration annually. The Government will not process rent payments to Lessors without an active SAM Registration. The Government only recognizes changes of ownership of the leased premises after the new owner registers in the SAM system. See also Attachment H, GSA Form

3517B General Clauses, paragraph 19; System for Award Management.

b. Award of this lease contract and all agreements related to the obligation of the

Government to make payments pursuant to the award of this Lease contemplated in this SFO are subject to U.S. law and the availability of appropriations. Award of any lease contract under this

SFO is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Government under this SFO or for any payment may arise until funds are made available to the Real Estate Contracting Officer

(RECO) for a lease contract and until the Offeror receives notice of such availability, to be confirmed in writing by the RECO.

c. In the event sufficient funds are not made available, the Government may not make an award under this SFO. Government reserves the right to cancel this solicitation without award.

http://www.law.cornell.edu/uscode/text/40/3306 http://www.law.cornell.edu/uscode/text/40/usc_sec_40_00003306----000-#a_4 http://www.law.cornell.edu/uscode/text/40 http://www.energystar.gov/eslabel

d. Any information given to a prospective Offeror concerning this solicitation will be furnished promptly to all other prospective Offerors, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective Offeror.

5. OFFER PREPARATION AND SUBMISSION.

a. Offers/proposals are due on or before 4:00 p.m. Eastern Standard Time, Monday, November 16, 2026. Early offers are welcome and encouraged. The Offeror may confirm by telephone that its proposal package was properly received by contacting the Government Point of

Contact listed below. Offers, including all the required documents, must be submitted electronically to the authorized government representative at the email addresses below.

Documents must be properly completed, signed, and submitted no later than 4:00 p.m. EST on the offer due date. Examine all pages and forms of this SFO carefully before preparing offers.

Submit offers to the following email addresses:

(1) Darlene Griggs at darlene.i.griggs.civ@us.navy.mil; and

(2) Michael Bailey at michael.p.bailey.civ@us.navy.mil

b. Late offers will not be considered.

c. Award without Discussions. Offerors are advised that the Government intends to evaluate proposals and award this lease contract without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint, and include all required attachments. Offerors should not assume they will be contacted or afforded the opportunity to qualify, discuss, explain, supplement, or revise their proposals. However, the

Government may contact Offerors for the purpose of clarifying aspects of the proposal.

The Government reserves the right to conduct discussions if the Real Estate Contracting Officer

(RECO) determines them to be necessary, and if discussions are conducted, the RECO may establish a competitive range of offers deemed best suited for further discussion. Offerors in the competitive range will be afforded the opportunity to revise their proposals.

d. EXAMINE ALL PAGES AND FORMS OF THIS SFO BEFORE PREPARING

OFFERS.

Offers shall consist of two parts:

(1) A Written Technical Submission

(2) Price Proposal Information

e. Part One: Written Technical Submission. Offers must include all of the following in their Written Technical Submissions:

(1) GSA Form 12000 Prelease Fire Protection and Safety Evaluation

Completed and signed GSA Form 12000, Prelease Fire Protection and Safety Evaluation

(see Attachment J)

(2) GSA Form 3518, Representations and Certifications

Completed and signed GSA Form 3518 (see Attachment E)

(3) GSA Form 3518 SAM, Representations and Certifications

Completed and signed GSA Form 3518 SAM (see Attachment F)

(4) Federal Acquisition Regulations 52.209-5 Certification Regarding Responsibility

Matters form. Completed and signed form (see Attachment K).

(5) Energy Star Label Form

Completed form, as applicable: Attachment C (if space offered is 10,000 NSF or less) or

Attachment D (if space offered is over 10,000 NSF). As applicable, include proof of the

Energy Star® label from the Environmental Protection Agency within the most recent year (date of award of the Energy Star label by EPA must not be more than one year prior to the lease award date).

(6) Map indicating exact location of offered Space

A map that identifies the exact location of the space(s) offered, within the required boundaries delineated in Attachment A.

(7) Floor Plan of offered Space

A floor plan depicting the Space(s) offered and the proposed layout of walls and doors, stairwells and elevators, if applicable, and required exits. Include a site plan showing the location of offered parking spaces, and indicate whether they are offered for exclusive use. Indicate the number and location of rooms in the offered space, including their sizes.

Provide ceiling heights. Include photographs or internet links showcasing the property, if available.

(8) Evidence of Ownership (deed) or control of offered space (Master Lease)

Evidence of ownership (copy of Deed) or control of offered space (Lease) for the entire term of lease, including all renewal options (through Year Twenty). If the Offeror is not the fee owner of the offered site, then the Offeror must provide Government with a copy of Offeror’s lease or sublease agreement (“Master Lease Agreement”) with its lessor or sublessor (“Master Lessor”), together with Master Lessor’s written consent to the Lease under the terms set forth in this SFO and all attachments hereto. By submitting a proposal to the Government, Offeror does thereby consent to Government’s direct communication with the Master Lessor to confirm the terms of the Master Lease

Agreement and the Master Lessor’s consent to the proposed Lease.

(9) Certificate of Occupancy for all spaces

(10) Brochure or written description of offered space

If desired, you may attach a brochure or written description of the offered space describing the Facility Characteristics of Technical Factor 2, below. Such brochure or descriptive narrative may not exceed four (4) pages. Material over four pages will not be considered.

(11) All information necessary to complete SF-2 Lease form

Be sure to include all information necessary to complete Attachment B, SF-2, U.S

Government Lease for Real Property that is attached as part of this solicitation.

(12) All information required in Attachment B.2, Rider to Lease

Be sure to include all information required in Attachment B.2, Rider to Lease.

f. Part Two: Price Proposal Information

(1) Completed and signed “Proposal to Lease Space” (Attachment G).

Offerors must submit a completed and signed Form “Proposal to Lease Space” (see

Attachment G) with their proposed price information for evaluation. Identify which

Space the offer proposes to provide. Be sure to furnish the delivery date for finished space in item 15. Please submit an extra sheet in your price proposal with your proposed annual rent prices, base rent prices and operating expenses for Lease Years 6 –20. This extra sheet should address all of the requested rent and operating expenses for Lease

Years 6-20 that are required Sections 9 and 10 in Attachment G.

(2) Please propose lease terms based on a full service basis, which should include the base rental rate, property tax, and property hazard insurance costs for the base year, and any annual Common Area Maintenance (CAM) charges.

(3) You must also state the historical utility expenses for the proposed lease space, or state if this information is not available.

(4) Include the estimated cost to prepare the space for occupancy by the Government as applicable, the Offeror’s proposed Tenant Improvement (TI) allowance rate, and the proposed amortization rate for tenant improvements, if to be funded by Government.

g. How to submit your offer.

(1) Submit one electronic copy of the offer to the email addresses provided below.

(2) If the offer is not received by electronic mail by the deadline established herein, the offer will not be considered.

(3) OFFERS WILL NOT BE ACCEPTED VIA FACSIMILE OR PAPER COPY.

h. Where to submit your offer. SUBMIT TO THE FOLLOWING EMAIL ADDRESSES:

(1) Darlene Griggs at darlene.i.griggs.civ@us.navy.mil

(2) Michael Bailey at michael.p.bailey.civ@us.navy.mil

Additional definitions, instructions, and guidance for Offerors can be found in Attachment I –

GSA Form 3516 Solicitation Provisions.

6. BASIS OF EVALUATION

a. Evaluation of Offers. Award will be made using Best Value/Trade-Off Procedures.

Award will be based on technical factors and price, which together constitute a best value to the Government. Technical factors when combined are approximately equal in importance to price. The objective is selection of a lease contractor whose overall offer demonstrates the best value to the Government based on the specified criteria. The technical factors are of equal importance. All offers shall be evaluated against the established criteria set forth below. An unacceptable rating in any factor, unless corrected in discussions, shall render the entire technical offer unacceptable and therefore ineligible for award. The following criteria shall be used to evaluate offers: compliance with the Minimum Requirements for Offered

Space; Technical Factors (1) Location, and (2) Facility Characteristics; and Price.

b. Offers will be evaluated in two Phases as follows:

(1) In Phase I, the Offeror’s compliance with the Minimum Requirements for Offered

Space will be evaluated. Offers will first be screened for compliance with all Minimum

Requirements for Offered Space. Offers not meeting the minimum requirements may be eliminated from further evaluation for award.

(2) In Phase II, the Technical Factors (1) Offeror’s Location, and (2) Facility

Characteristics will be evaluated; and Price submissions will be evaluated separately.

Offers meeting the Minimum Requirements for Offered Space will be evaluated based on the Technical Factors and Price. During Phase II, these offers will be evaluated against the established criteria set forth below under the two Technical Factors. The technical evaluation team shall review each offer and rate each technical factor as “good,”

“satisfactory,” or “unacceptable.” An unacceptable rating in any factor shall render the entire offer unacceptable and therefore ineligible for award.

c. Technical Factors for Evaluation:

Factor 1: LOCATION. The Government will evaluate the location of the Offeror’s property in proximity to Eglin Air Force Base. Greater weight will be given to Offers that propose properties located closer to Eglin Air Force Base. Distances within 1/3 mile shall be considered substantially equal to each other.

Factor 2: FACILITY CHARACTERISTICS. The Government will evaluate the floorplan, any brochure or description included in the Offer, and the physical characteristics of the

Offeror’s proposed site. Greater weight will be given to Offers proposing any or all of the following features:

(1) offered space closer to the total requirement of 12,000 RSF will be evaluated/scored higher than smaller spaces;

(2) meeting the Government’s requirements at a single property location;

(3) layout configurations that will efficiently and adequately meet all SFO requirements;

(4) the number of rooms with size and dimensions that meet SFO requirements;

(5) facilities with demonstrated structural soundness and compliance with federal, state, and local building codes and ordinances;

(6) additional security features such as on-site security and/or controlled entry;

(7) facility has parking areas with more than 117 dedicated/available parking spaces;

(8) no other tenants are co-located at the facility;

(9) facility has additional areas that can support the SFO requirements, which are co-located at proposed facility;

(10) space is offered in a single-story.

d. Rating Scheme

Technical Factors will be evaluated using the adjectival ratings and definitions below. The addition of plus (+) or minus (-) to an adjective rating will not be used.

ADJECTIVAL RATINGS

Rating Definitions

Good (G)

The offer/factor demonstrates a good understanding of the Government’s requirements. Offered space exceeds Government’s standards. Offer/factor contains strengths that are not offset by weakness. Risk to Government is low.

Satisfactory (S)

The offer/factor demonstrates an acceptable understanding of the Government’s requirements. Offered space meets Government’s standards. Offer/factor contains no strengths that are not offset by weakness. Risk to Government is moderate.

Unacceptable (U)

The offer/factor demonstrates a lack of understanding of the Government’s requirements. Offered space does not meet Government’s standards. The offer/factor contains major omissions, significant weaknesses and/or deficiencies. Risk to

Government is high.

Definitions

Strength

An aspect of an offeror or factor that has merit or exceeds specified requirements in a way that will be advantageous to the Government during the lease term.

Weakness A flaw in the offer or factor that increases the risk to the Government.

Deficiency A material failure of an offer or factor to meet a Government requirement.

e. PRICE: The Offeror’s proposed price will be evaluated on the basis of price reasonableness. Price will be evaluated based on the total proposed annual rental for the required space over all twenty (20) years, including renewal options, as calculated in accordance with (Attachment G). The total price proposed for rent will be compared to the

Government estimate and/or other independent price and cost information.

Reasonableness. Price analysis comparisons indicate the offered price to be fair and reasonable.

One or more of the following techniques will be used to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison of proposed prices with the independent Government estimate.

A price that is found to be unreasonably high or low may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

NOTE: All Offerors are advised to complete registrations at http://sam.gov and http://www.dnb.com several business days before submitting the offer. Early offers are welcome.

http://www.dnb.com/