20260219_Asset_Protection_Pre-Bid_Conference_Sign-In_Sheet.pdf

This is a Pre-Bid Conference Sign-In Sheet for the Asset Protection - Fencing and Gates project managed by Solano County General Services Department, Capital Projects Management Division in California. The mandatory pre-bid conference was held on February 19, 2026, at 10:00 a.m. at the County Administration Center, 675 Texas Street, Fairfield, California. The project scope includes the furnishing and installation of approximately 381 linear feet of fencing, two flood gates (Gates 5 and 6), fence posts, gate hardware with motors and controllers, detector loops, electrical connections, concrete work, excavation, and off-haul services at multiple County-owned properties located at Union Avenue, Clay Street, Delaware Street, and Texas Street in Fairfield. Sealed bids are due by 2:00 p.m. local time on March 9, 2026, submitted via the Solano County OpenGov E-Procurement Portal. Construction is scheduled to commence on March 2, 2026, with substantial completion required within 231 calendar days from Notice to Proceed and final completion within 30 additional calendar days. Liquidated damages are assessed at $2,000 per calendar day for delays exceeding the completion period.

Bidders must possess a current California Contractor's License with appropriate classifications and submit a bid bond or certified check equal to 10 percent of the base bid, a completed Non-Collusion Affidavit, a Subcontractor List Form, and proof of current licensure. The successful contractor must post Performance and Payment Bonds equal to 100 percent of the contract price and a one-year Warranty Bond for 10 percent of the final contract amount within five calendar days of Notice of Award. The project is federally funded through FEMA Hazard Mitigation Assistance programs and subject to FEMA funding through the California Governor's Office of Emergency Services, requiring compliance with Title 2 Code of Federal Regulations Part 200, prevailing wage requirements under California Labor Code, and registration with the California Department of Industrial Relations. Contractors must verify suspension and debarment status through sam.gov and comply with affirmative action requirements to solicit small businesses, minority-owned businesses, women-owned businesses, and labor surplus area firms. Design specifications are based on the approved Infrastructure and Financing Plan drawing sets and geotechnical investigation findings from September 2021 documenting soil conditions, groundwater elevations, bearing capacities, and seismic design parameters.