2026-25 Speed Camera Bid sheet.pdf

Office of the Finance Director City of West Haven

355 Main Street West Haven, Connecticut 06516

PUBLIC SOLICITATION REQUEST FORM

This form is required prior to any solicitations being submitted or advertised by the Procurement Office. The below information must be completed with all signatures and information.

PURCHASING METHOD (Please refer to page 2 on definitions of the below)

Invitation to Bid Request for Proposal Request for Qualifications

Submission Date City Department

Department Head Dept. Head Email Dept Head. Telephone

Department Project Manager Project Manager Email Project Manager Phone

Project Title Project Type (i.e. Construction, Consulting, Professional Svcs., Environmental)

Brief Overview/Mayoral Summary of the Scope of Work (describe the project and attach any drawings or relevant documents):

PROJECT FINACIAL AND ADVERTISING INFORMATION

Source of Funds (Check more than one if applicable):

Federal State City Private Other

IF Grant or Other, Specify the Funding Source (i.e. CT DEEP, FEMA, DECD, etc.)

For City Funds, please specify:

General Fund Capital AFD WPCA Not Applicable

Have the grant funds been received?

Please provide MUNIS Account information Approximate Budget for project:

Pre-Bid meeting Required Mandatory Walkthorugh If yes, Location and Date of meeting

Anticipated Project Advertisement Date How long should the advertisement be?

(I.e. two weeks,etc.)

If yes, Date and Location

REVIEW AND APPROVAL-The submission of this form is required to submit and advertise public solicitations for the City of West Haven. Advertisement(s) will not occur unless all approvals and documentation are received.

Project Title: must match above

Grant Writer (If using Grant Funding) Date

Department Head Date

Mayor’s Office Date

Procurement or Finance Director Date

Invitation to Bid (“ITB”): Invitations to bid are utilized when u a department has a clear description of the project scope, requirements, and proposer qualifications. ITB evaluations are heavily determined by pricing only. ITB are generally awarded to the lowest bidder, unless extenuating circumstances arise. This is done to remove bias from the selection process and to promote fair competition.

Request for Proposal (“RFP”): Unlike an invitation to bid, a request for proposals (RFP) is used on more demanding and complex projects. These projects require a high degree of technical expertise and experience. The RFP specifies what the entity is looking for and describes the criteria for evaluating the proposals As a result, expertise, experience, reputation, approach, and other elements that directly impact the overall quality of the project, in addition to the price. The city must publish the awarding criteria within the scope of the RFP.

Request for Proposal (“RFQ”): A "Request for Qualifications" (RFQ) is used to identify potential vendors based on their experience and qualifications, essentially acting as a pre-screening step, while a "Request for Proposal" (RFP) asks those pre-qualified vendors to submit detailed proposals outlining how they would approach a specific project, including pricing and project plans, to determine the best fit for the job; essentially, an RFQ focuses on "who" can do the work, while an RFP focuses on "how" they will do it.

Department Project Manager