2025-002-v2 REPLACEMENT PAGES.pdf
PDF 118 KB Posted
- Attached to
- 5th District Court of Appeal Security Upgrades
- Solicitation number
- ITN-14562
- Issued by
- Leon County, Florida
About this file
This document is a revised procurement schedule for ITN #2025-002, issued by the Office of the State Courts Administrator (OSCA) in Florida, establishing key dates and deadlines for the 5th District Court of Appeal Security Upgrades project. The Invitation to Negotiate was released on December 8, 2025, with vendor questions due by January 5, 2026. A mandatory pre-proposal conference is scheduled for January 22, 2026, at 10:00 AM, followed by two escorted site visits on January 22-23, 2026 (January 29-30, 2026 alternate dates), with technical reply submissions due February 11, 2026, at 4:00 PM. The cost reply volume opening is scheduled for February 25, 2026, at 4:00 PM, with evaluation scores and vendor shortlist to be posted by March 2, 2026. Negotiations will commence March 3, 2026, and sealed best and final offers, if required, are due March 13, 2026, at 4:00 PM. The Intent to Award will be posted by March 17, 2026, with signed contracts due back from vendors by April 6, 2026. The contract start date is April 10, 2026. The procurement seeks qualified architectural and engineering firms with a minimum of five years of design and engineering experience with commercial structures and at least three years of experience in Florida to assess and recommend security upgrades for the courthouse located at 300 South Beach Street in Daytona Beach, Florida.
The evaluation methodology allocates 100 points each for corporate experience, staff qualifications, and design elements, with an additional 100 points for cost, with the lowest bidder receiving maximum cost points. Vendors must be registered with the Florida Department of State, comply with E-Verify requirements, and provide comprehensive insurance coverage including commercial general liability of $2,000,000 per incident, professional liability of $2,000,000 per incident, builder's risk insurance of $2,000,000 minimum, and workers' compensation insurance. A performance bond equal to the total contract amount is required. The contract will commence on April 10, 2026, with an initial one-year term and potential renewals for up to three additional years based on satisfactory performance. Funding for the project is subject to legislative appropriation under chapter 2024-231, Laws of Florida, section 7, line 3302, though a specific budget amount is not stated in the procurement documents.
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Text version
ITN# 2025-002 (REVISED 1/9/2026) REPLACEMENT PAGE
ITN 2025-002 (REVISED)
Lanaguage Additions Lanaguage Deletions
4. PROCUREMENT SCHEDULE
Below is the procurement schedule that represents OSCA’s best estimate of the schedule that will be followed. If deviations from this schedule occur, the OSCA will publish an ITN addendum on the VBS. No liability to the OSCA will result from such deviations. All required Vendor actions must be completed by the date and time in the schedule. All listed times are Eastern Standard Time.
EVENT DATE DUE TIME DUE
Release of the Invitation to Negotiate December 8, 2025 4:00 PM
Question/Inquiries – Vendor submits questions/inquiries, no later than
January 5, 2026 4:00 PM
OSCA posts responses to questions/inquiries on the VIP System
January 9 2026 4:00 PM
Contractual Services Acknowledgement Form (Attachment A) and Non-Disclosure Agreement (Attachment I) Due
January 16, 2026 10:00 AM
Mandatory Pre-Proposal Conference January 22, 2026 January 29, 2026
10:00 AM
Escorted Site Visit #1 January 22, 2026 January 29, 2026
1:00 PM to 4:30 PM
Escorted Site Visit #2 January 23, 2026 January 30, 2026
9:30 AM to 4:30 PM
OSCA posts responses to questions/inquiries presented at Pre-Proposal Conference and Site Visits on the VIP System
January 27, 2026 February 6, 2026
4:00 PM
Reply submissions DUE DATE and TECHNICAL
REQUIREMENTS VOLUME OPENING TIME
February 11, 2026 February 18, 2026
4:00 PM
The below sequence of events is being provided for informational purposes only. Date(s) and Time(s) for each will be provided closer to the actual event.
The OSCA will publish any ITN addendum on the VIP System and/or notify in writing via email, all Vendors that submitted Replies, with the date and time and guidance/instructions, as applicable for each event.
OSCA begins evaluation and providing Clarification Requests to Vendors as needed
February 12, 2026 February 18, 2026
COST REPLY VOLUME OPENING
February 25, 2026 March 4, 2026
4:00 PM
Evaluation scores and Vendor short-list posted to VIP system March 2, 2026 March 11, 2026
4:00 PM
Begin conducting negotiations March 3, 2026 March 12, 2026
Sealed Best and Final Offers Due, If Required March 13, 2026 March 19, 2026
4:00 PM
Post Intent to Award on VIP System March 17, 2026 March 25, 2026
4:00 PM
Contracts Distributed to Vendors March 20, 2026 March 30, 2026
Signed Contracts Due Back from Vendors April 6, 2026 April 10, 2026
Contract Start Date April 10, 2026 April 13, 2026
File details come from the government source that posted it. Updated .