20200318_Exhibit1_AR 611-5 ArmyPersTesting.pdf

Army Regulation 611–5

Personnel Selection and Classification

Personnel and Classification Testing

Headquarters Department of the Army Washington, DC 5 February 2008

UNCLASSIFIED

SUMMARY of CHANGE

AR 611–5

Personnel and Classification Testing

This major revision, dated 5 February 2008--o Rescinds board interviews within the scope of the Army personnel tests (para 1-4).

o Adds the assessment and reassessment of enlisted and officer skills as one of the uses of Army personnel tests (para 1-4).

o Assigns responsibilities to the Deputy Chief of Staff, G-1 (para 1-5), Army Personnel Testing Program Manager (para 1-7), Director, Installation Management Command (para 1-8), Chief, National Guard Bureau (para 1-9), Chief, Army Reserve (para 1-10), Commanding General, U.S. Army Cadet Command (para 1-14), Commanders (para 1-15), Test control officers (para 1-16), and Individual examinees (para 1-17).

o Outlines the procedures for establishing and maintaining test accounts (paras 2-3 through 2-5) o Adds DA Form 7633 (Army Personnel Testing Test Material Check-in and Check-out Log) (para 2-4).

o Adds requirements and procedures for remote site testing (para 2-6).

o Addresses use of computer labs/classrooms (para 2-7).

o Incorporates policy for deploying units (para 2-8).

o Adds requirements and responsibilities for alternate test control officer, interim test control officer, test examiner, and test proctor (chap 2, sec

II).

o Outlines eligibility requirements for Army personnel testing for Army and other personnel (chap 2, sec III).

o Expands test inventory procedures and requirements (para 3-1).

o Prescribes additional requirements for test destruction (para 3-1).

o Provides a list of possible test compromise situations (para 3-2).

o Expands the responsibilities for the Army Personnel Testing Program Manager in the test compromise process (para 3-2).

o Addresses the possession of electronic devices by the individual examinees (para 4-2).

o Adds DA Form 7634 (Army Personnel Testing Test Log) (para 4-4).

o Provides a list of examples of cheating behaviors (para 4-6).

o Provides requisition procedures for other Service testing sites (para 6-1).

o Adds a Standing Operating Procedure (app B).

o Provides an Army Personnel Testing Facility Annual Review (app C).

o Adds a Management Control Checklist (app D).

Headquarters Department of the Army Washington, DC 5 February 2008

Personnel Selection and Classification

Personnel and Classification Testing

*Army Regulation 611–5

Effective 5 March 2008

H i s t o r y . T h i s p u b l i c a t i o n i s a m a j o r revision.

S u m m a r y . T h i s r e g u l a t i o n e s t a b l i s h e s specific procedures for test administration and addresses for forwarding inquiries and r e q u e s t s d e a l i n g w i t h A r m y p e r s o n n e l testing.

Applicability. This regulation applies to t h e A c t i v e A r m y , t h e A r m y N a t i o n a l Guard/Army National Guard of the United States, the U.S. Army Reserve, the U.S.

Military Academy, and the Reserve Offi-c e r s ’ T r a i n i n g C o r p s u n l e s s o t h e r w i s e stated. It applies only to Army personnel t e s t s l i s t e d a t w w w . a c e s . a r m y / m i l / a p t .

Components are identified by proper titles and numbers. During mobilization, poli-cies and procedures contained in this reg-u l a t i o n m a y b e m o d i f i e d b y t h e proponent.

Proponent and exception authority.

The proponent of this regulation is the Deputy Chief of Staff, G–1. The propo-nent has the authority to approve excep-tions or waivers to this regulation that are consistent with controlling law and regu-lations. The proponent may delegate this approval authority, in writing, to a divi-sion chief within the proponent agency or its direct reporting unit or field operating agency, in the grade of colonel or the civilian equivalent. Activities may request a waiver to this regulation by providing justification that includes a full analysis of t h e e x p e c t e d b e n e f i t s a n d m u s t i n c l u d e f o r m a l r e v i e w b y t h e a c t i v i t y ’ s s e n i o r legal officer. All waiver requests will be e n d o r s e d b y t h e c o m m a n d e r o r s e n i o r leader of the requesting activity and for-warded through their higher headquarters t o t h e p o l i c y p r o p o n e n t . R e f e r t o A R 25–30 for specific guidance.

Army management control process.

This regulation contains management con-trol provisions and identifies key manage-ment controls that must be evaluated (See appendix D).

S u p p l e m e n t a t i o n . S u p p l e m e n t a t i o n o f this regulation and establishment of com-mand and local forms are prohibited with-out prior approval from the Deputy Chief o f S t a f f , G – 1 . R e q u e s t s f o r e x c e p t i o n , w i t h j u s t i f i c a t i o n , w i l l b e s e n t t h r o u g h command channels to the Education Divi-sion (AHRC–PDE/APT), U.S. Army Hu-m a n R e s o u r c e s C o m m a n d , 2 0 0 S t o v a l l S t r e e t , S u i t e 3 N 1 7 , A l e x a n d r i a , V A 22332–0472.

Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n d Blank Forms) directly to the office of the E d u c a t i o n D i v i s i o n ( A H R C – P D E / A P T ) , U.S. Army Human Resources Command, 2 0 0 S t o v a l l S t r e e t , S u i t e 3 N 1 7 , Alexandria, VA 22332–0472.

C o m m i t t e e C o n t i n u a n c e A p p r o v a l .

The Department of the Army Committee Management Officer concurs in the estab-lishment and/or continuance of the com-m i t t e e ( s ) o u t l i n e d h e r e i n , i n a c c o r d a n c e with AR 15-1, Committee Management.

The AR 15-1 requires the proponent to j u s t i f y e s t a b l i s h i n g / c o n t i n u i n g i t s c o m -m i t t e e ( s ) , c o o r d i n a t e d r a f t p u b l i c a t i o n s , and coordinate changes in committee sta-t u s w i t h t h e D e p a r t m e n t o f t h e A r m y C o m m i t t e e M a n a g e m e n t O f f i c e , A T T N :

AARP-ZA, Office of the Administrative Assistant, Resources and Programs Agen-cy, 2511 Jefferson Davis Highway, Taylor B u i l d i n g , 1 3 t h F l o o r , A r l i n g t o n , V A 22202-3926. Further, if it is determined t h a t a n e s t a b l i s h e d " g r o u p " i d e n t i f i e d within this regulation later takes on the characteristics of a committee, the propo-nent will follow all AR 15-1 requirements for establishing and continuing the group as a committee.

Distribution. This publication is availa-ble in electronic media only and is in-tended for command levels A, B, C, D, and E for the Active Army, the Army National Guard/Army National Guard of t h e U n i t e d S t a t e s , a n d t h e U . S . A r m y Reserve.

*This regulation supersedes AR 611–5, dated 10 June 2002.

AR 611–5 • 5 February 2008 i

UNCLASSIFIED

Contents (Listed by paragraph and page number)

Chapter 1 Introduction, page 1

Section I General, page 1 Purpose • 1–1, page 1 References • 1–2, page 1 Explanation of abbreviations • 1–3, page 1 Scope and uses of Army personnel tests • 1–4, page 1

Section II Responsibilities, page 1 The Deputy Chief of Staff, G–1 • 1–5, page 1 Commander, U.S. Army Human Resources Command • 1–6, page 1 Army Personnel Testing Program Manager, Headquarters, Army Continuing Education System • 1–7, page 1 Director, Installation Management Command • 1–8, page 2 Chief, National Guard Bureau • 1–9, page 2 Chief, Army Reserve • 1–10, page 2 Commander, U.S. Army Research Institute • 1–11, page 2 The Commandant, Defense Language Institute Foreign Language Center • 1–12, page 2 Proponents responsible for personnel tests • 1–13, page 3 Commanding General, U.S. Army Cadet Command • 1–14, page 3 Commanders • 1–15, page 3 Test control officers • 1–16, page 3 Individual examinees • 1–17, page 4

Chapter 2 Army Personnel Testing Program, page 4

Section I Operations, page 4 General • 2–1, page 4 Methods of prescribing use of Army personnel tests • 2–2, page 4 Test accounts • 2–3, page 5 Requirements, documentation, and accountability of all test materials • 2–4, page 5 Maintenance of test accounts • 2–5, page 5 Remote site testing • 2–6, page 6 Use of computer labs/classrooms • 2–7, page 6 Deployment of Army Personnel Testing • 2–8, page 6

Section II Personnel, page 6 Appointment process • 2–9, page 6 Approval process • 2–10, page 6 Consolidation of test control officers functions • 2–11, page 8 Test control officer • 2–12, page 8 Alternate test control officer • 2–13, page 8 Interim test control officer • 2–14, page 8 Test examiner • 2–15, page 8 Test proctor • 2–16, page 8

Section III Eligibility for Army personnel testing, page 9 ii AR 611–5 • 5 February 2008

Contents—Continued

Army personnel • 2–17, page 9 Other personnel • 2–18, page 9

Chapter 3 Test Control and Records, page 9 Security • 3–1, page 9 Loss, compromise, or possible compromise of test materials • 3–2, page 11 Records of testing • 3–3, page 12 Destruction or transfer of test materials • 3–4, page 13

Chapter 4 Test Administration, page 13 Standard test administration • 4–1, page 13 Favorable test conditions • 4–2, page 13 Preparation for testing session • 4–3, page 14 Administration of test • 4–4, page 15 Answering examinees’ questions • 4–5, page 15 Procedures for handling cheating • 4–6, page 15 Collection and disposition of test materials • 4–7, page 16 Reporting test results • 4–8, page 16 Retesting • 4–9, page 16

Chapter 5 Test Scoring, page 17 Authorized scoring instructions • 5–1, page 17 Computation of composite scores • 5–2, page 18 Type of scoring • 5–3, page 18

Chapter 6 Procurement and Release of Army Personnel Test Materials, page 18 Procurement • 6–1, page 18 Release of test materials • 6–2, page 19

Appendixes

A. References, page 20

B. Standing Operating Procedure, page 21

C. Army Personnel Testing (APT) Facility Annual Review, page 22

D. Management Control Checklist, page 23

Figure List

Figure 2–1: Sample TCO Appointment Memorandum, page 7

Glossary iiiAR 611–5 • 5 February 2008

Chapter 1 Introduction

Section I General

1–1. Purpose This regulation prescribes policies, responsibilities, and procedures for procurement, safeguarding, scoring, release of Army personnel tests, and overall administration of the Army Personnel Testing (APT) Program.

1–2. References Required and related publications and prescribed and referenced forms are listed in appendix A.

1–3. Explanation of abbreviations Abbreviations and special terms used in this regulation are explained in the glossary.

1–4. Scope and uses of Army personnel tests

a. Scope. When the term “personnel test” is used, it includes the following:

(1) The test booklets, cassette tapes, and compact disks containing questions.

(2) All ancillary materials (answer sheets, scoring keys, conversion tables, manuals for administration and scoring, and automated systems (hardware and software) for administration, scoring, and recording of results).

b. Uses. Army personnel tests are used to accomplish the following:

(1) Select applicants for entry into the Active Army, Army National Guard/Army National Guard of the United

States (ARNG/ARNGUS), or U.S. Army Reserve (USAR).

(2) Select applicants for appointment as commissioned or warrant officers.

(3) Assess skills for initial or subsequent classification of enlisted personnel.

(4) Select officers, warrant officers, Reserve Officer Training Corps (ROTC) cadets, U.S. Military Academy cadets, and enlisted personnel for assignment to training or duties needing specialized aptitudes or qualifications.

(5) Assess and reassess enlisted and officer skills.

Section II Responsibilities

1–5. The Deputy Chief of Staff, G–1 The Deputy Chief of Staff, G–1 (DCS,G–1) will—

a. Establish policies on the use of Army personnel tests for personnel selection and classification and personnel program goals.

b . P r o v i d e g u i d a n c e o n p r i o r i t i e s f o r t h e d e v e l o p m e n t o f n e w o r r e v i s e d A r m y p e r s o n n e l t e s t s a n d r e l a t e d instruments.

c. Establish policy for the release of Army personnel test materials with the exception of foreign language aptitude and proficiency tests.

d. Designate a point of contact (POC) in the Office of the DCS, G–1 for testing matters.

e. Coordinate Military Accession Policy Working Group issues as they relate to APT program management.

1–6. Commander, U.S. Army Human Resources Command Commander, U.S. Army Human Resource Command (AHRC) will—

a. Oversee the APT program through The Adjutant General (TAG) and Headquarters (HQ), Army Continuing Education System (ACES)/AHRC–PDE.

b. Serve as POC between Headquarters, Department of the Army (HQDA) and Army field elements for all matters concerning Army personnel tests.

1–7. Army Personnel Testing Program Manager, Headquarters, Army Continuing Education System Army Personnel Testing (APT) Program Manager, HQ, Army Continuing Education System (ACES), (AHRC–PDE) (hereafter referred to as APT Program Manager) will—

a. Manage, monitor, and evaluate the administration of the APT program.

b. Manage personnel test materials, determine initial printing levels, distribution, and reprint status; determine funding requirements for initial printing; and arrange for centralized scoring when required.

c. Grant permission to retest except for retesting of applicants for enlistment as governed by AR 601–210.

1AR 611–5 • 5 February 2008

d. Perform all actions related to establishment, maintenance, validation, closure, and restoration of all test accounts as prescribed in DA Pam 25–33.

e. Approve appointments of test control officer (TCO), alternate TCO (ATCO), Interim TCO (ITCO), and test examiner (TE).

f. Develop procedures to safeguard Army personnel tests.

g. Develop systems and procedures for collecting and processing operational test score data.

h. Prepare or provide technical advice and assistance in preparation of directives prescribing the use of Army personnel tests.

i. Release Army personnel test materials, including foreign language aptitude and proficiency tests and information, in accordance with established policy.

j. Ensure security of all test material during the printing and distribution process.

k. Provide TCO authorization to access automated test delivery systems.

1–8. Director, Installation Management Command Director, Installation Management Command (IMCOM) will—

a. Appoint POC within organization for APT testing matters to coordinate policy issues with ACES region chiefs and commanders.

b. Be responsible for oversight and program execution within IMCOM.

c. Monitor resolution of cases involving test loss/compromise within IMCOM.

d. Conduct staff assistance visits.

e. Ensure inspection checklist is completed annually (app C).

f. Ensure management control checklist is completed every five years (app D).

g. Manage investigation, when testing material is compromised and occurs at installations and organizations they support.

1–9. Chief, National Guard Bureau Chief, National Guard Bureau will—

a. Appoint POC within organization for APT testing matters to coordinate policy issues with each State Adjutant General (AG).

b. Be responsible for oversight and program execution within ARNG/ARNGUS.

c. Monitor resolution of cases involving test loss/compromise within ARNG/ARNGUS.

d. Ensure inspection checklist is completed annually (app C).

e. Ensure management control checklist is completed every five years (app D).

f. Manage investigation, when testing material is compromised and occurs at testing sites and organizations they support.

1–10. Chief, Army Reserve Chief, Army Reserve will—

a. Appoint POC within organization for APT testing matters to coordinate policy issues.

b. Be responsible for oversight and program execution within USAR.

c. Monitor resolution of cases involving test loss/compromise within USAR.

d. Ensure inspection checklist is completed annually (app C).

e. Ensure management control checklist is completed every five years (app D).

f. Manage investigation, when testing material is compromised and occurs at testing sites and organizations they support.

1–11. Commander, U.S. Army Research Institute Commander, U.S. Army Research Institute (ARI) will—

a. Perform professional psychological research to provide the Army with tests and related instruments needed for effective personnel management.

b. Provide advice and guidance for operational use of research findings.

1–12. The Commandant, Defense Language Institute Foreign Language Center The Commandant, Defense Language Institute Foreign Language Center (DLIFLC) will—

a. Develop foreign language tests and related instruments required for effective personnel management of the Defense Foreign Language Program (DFLP). (See AR 350–20.)

b. Establish standards for administering, scoring, evaluating, and recording results of foreign language aptitude and proficiency tests for DFLP.

c. Establish policy, in conjunction with the Defense Language Steering Committee (DLSC), on requests for and

2 AR 611–5 • 5 February 2008 making final determination on release of foreign language aptitude and proficiency tests to other federal, state, and local government agencies. Also included are requests by private organizations, individuals, and foreign governments.

d. Establish policy on reporting test compromises to foreign language aptitude and proficiency tests; and make final determination of appropriate course of action for DFLP.

1–13. Proponents responsible for personnel tests Proponents responsible for personnel tests will—

a. Initiate actions required to ensure validity of existing tests.

b. Develop personnel management systems and procedures for the operation of the specific personnel selection and classification program.

c. Establish policy on testing, waiver procedures, and qualifying score.

1–14. Commanding General, U.S. Army Cadet Command Commanding General, U.S. Army Cadet Command (USACC) will—

a. Appoint POC within organization for APT testing matters to coordinate policy issues with each Army ROTC unit.

b. Be responsible for oversight and program execution within USACC.

c. Direct resolution and disciplinary actions in regard to test loss/compromise.

d. Ensure inspection checklist is completed annually (app C).

e. Ensure management control checklist is completed every five years (app D).

f. Manage investigation, when testing material is compromised and occurs at ROTC units.

1–15. Commanders Commanders will—

a. Provide proper command supervision of Army personnel testing operations.

b. Provide adequate personnel and facilities for administration of Army personnel tests.

c. Appoint, in writing, TCO, ATCO, ITCO and TE to the APT Program Manager.

d. Ensure Army personnel tests are effectively safeguarded from loss and compromise; take corrective action when loss or compromise is indicated.

e. Ensure Army personnel test results are correctly calculated, entered in personnel records, and used as prescribed in the applicable regulations.

f. Ensure inspection checklist is completed annually (app C).

g. Ensure management control checklist is completed every five years (app D).

h. Manage investigation when testing material is compromised and occurs within their command.

1–16. Test control officers Test control officers will—

a. Advise the installation, organization, activity commander, or State AG on the administration of personnel testing programs under the jurisdiction of the command.

b. Manage APT operations providing primary oversight and safeguard for the APT account. See appendix B for the management control checklist used to evaluate key controls in the APT program.

c. Ensure all personnel in the testing facility are in compliance with the required regulations listed in appendix A, test administration and scoring manuals, and directives from the APT Program Manager.

d. Maintain a testing facility standing operating procedure (SOP). See appendix B for a comprehensive list of questions and issues that should be addressed in a local SOP. This SOP will include the following:

(1) A records system for administrative operations of the testing facility.

(2) Procedures for requisitioning, handling, storing, scheduling, administration, and scoring of tests.

(3) Procedures for disposition of test materials.

(4) Procedures for transmitting test results to the proper office, board, or agency.

(5) Procedures governing security of test materials in accordance with this regulation.

(6) Procedures for designating, in writing, personnel who are authorized access to and who handle test materials.

e. Ensure all personnel in the testing facility are thoroughly trained regarding test security.

f. Ensure all personnel have completed and passed the relevant APT examinations.

g. Ensure the testing facility SOP is reviewed by all personnel on their assignment to the testing facility and quarterly thereafter.

h. Initiate annual inspection process (app C).

i. Monitor all procedures prescribed in the testing facility SOP.

j. Ensure all test results are reported as soon as possible to personnel tested.

3AR 611–5 • 5 February 2008

k. Monitor testing sessions to ensure tests are properly handled and administered. This will ensure test booklets, scoring keys, and completed answer sheets are handled only by authorized personnel.

l. Ensure test results are transmitted to the electronic military personnel office for inclusion in individual personnel records.

m. Ensure personnel who administer and score tests are qualified to perform their duties, to include interpretation of test scores; and have demonstrated they understand and practice correct procedures for administering and scoring each assigned test.

n. Ensure accurate and up-to-date inventories are maintained for test material and that test material is accounted for at all times.

o. Ensure only current tests are used.

p. Ensure test material is properly disposed of when no longer usable or superseded.

q. Ensure automated test security by safeguarding systems and authorizations (such as, userid and passwords).

r. Follow procedures detailed in United States Military Entrance Processing Command (USMEPCOM) Regulation

611–1 for Military Entrance Processing Stations (MEPS).

s. Ensure timely reporting of all testing anomalies to local chain of command.

1–17. Individual examinees Individual examinees will—

a. Provide required documentation to the testing staff, to include exceptions to policy if necessary.

b. Ask questions if they are unclear about test guidance or do not understand the test administration statement.

c. Inform the test examiner immediately of any problems arising during the exam. Soldiers should not wait until completing the exam if there is an error with their materials or a technical problem with listening equipment.

d. Reschedule if not physically or mentally ready to take the test. In this case, the examinee should place a checkmark on the DA Form 5160 (Test Administration Statement) in the block labeled “I am not physically and/or mentally able to be tested this date. I will be administered this test at another time,” and sign the test administration statement.

e. Always retain a copy of the score report.

f. Ensure scores have been posted properly and accurately in their personnel record.

Chapter 2 Army Personnel Testing Program

Section I Operations

2–1. General

a. The APT Program is a testing system operation encompassing standardized tests to determine eligibility for specialized training and to support the Army’s personnel selection and classification process including language proficiency testing. The APT program is a network of testing facilities, test accounts, and testing personnel designed and trained to ensure consistency and fairness to each examinee.

b. Due to the frequent changes in the list of current operational personnel tests and measures, the list and applicable regulations are posted on the ACES Extranet https://www.hrc.army.mil/site/protect/Active/Education/Extranet/APT and APT test inventory database.

2–2. Methods of prescribing use of Army personnel tests

a. The use of Army personnel tests is prescribed in the Army regulation governing the specific personnel program for which the test is to be used. The following information covering the use of Army personnel tests will be found in the appropriate regulations—

(1) A description of qualifications required of examinees to be eligible to take designated tests.

(2) Instructions for recording test scores on personnel records and reports.

(3) Policies governing retesting.

b. Army Human Resource Command, Education Division, The Adjutant General Directorate (AHRC–PDE) mes-sages are issued to—

(1) Announce the availability of new test materials.

(2) Announce changes in the use of existing Army personnel tests.

(3) Provide guidance for the administration of new or revised tests in support of specific programs.

4 AR 611–5 • 5 February 2008

(4) Announce changes in procedures (such as inventory, account validation, and test delivery).

2–3. Test accounts

a. The term “test account” represents an activity or organization, approved by the APT Program Manager, where

Army personnel tests are requisitioned, handled, stored, administered, and scored.

b. To establish a test account, an activity or organization must—

(1) Forward a memorandum requesting the establishment of a new account through local channels to the APT

Program Manager. The memorandum should justify establishment of an APT test account, list tests to be administered, and specific component to be tested.

(2) Complete DA Form 12–R (Request for Establishment of a Publications Account) and forward request through local channels to the APT Program Manager. The APT Program Manager approves request and assigns a test account identification number. As part of the approval process, authorization of types of APT exams will be indicated.

(3) Include memoranda appointing the TCO, ATCO, ITCO, and TE.

c. Requirements for test accounts are—

(1) Testing and administrative facilities consistent with requirements in this regulation.

(2) Secure storage for test materials.

(3) Equipment or necessary ancillary material for test administration.

(4) Internet connectivity to receive electronic mail messages, access on-line web sites and archived policies, and download/submit quarterly inventories.

(5) Hardware/software requirements necessary for the administration of automated tests.

d. No activity or organization will store/maintain APT test materials for longer than 90 days without establishing a test account.

e. When the physical address of the account changes, a memorandum updating the test account’s information should be sent to the APT Program Manager.

f. No test account may remain open without a TCO or ATCO assuming responsibility for it.

g. If an account is closing, notify the APT Program Manager a minimum of 90 days prior to account closure. No test material may remain at a closed test site. All incomplete investigations must be resolved prior to account closure.

APT Program Manager will direct site to—

(1) Submit closure documentation, including a final reconciliation of test material inventory.

(2) Dispose of test material by—

(a) Returning materials to the APT Distribution Center if the APT material is needed for back orders.

(b) Transferring materials to another APT TCO.

(c) Destroying materials if directed by the APT Program Manager. A copy of the destruction certificates for all APT material must be submitted with the notification of closure memorandum.

2–4. Requirements, documentation, and accountability of all test materials

a. Test materials must be accounted for at all times. When test materials, except unused answer sheets, are taken from and returned to the safe, exact counts of these components will be annotated on DA Form 7633 (Army Personnel Testing Test Material Check-In And Check-Out Log). DA Form 7633 will be maintained for two years from the last entry or check-in date.

b. Test materials, except for blank answer sheets, will be kept in locked containers when not in transit or in actual use. Test scoring keys will not be stored in the same file drawer as test booklets and blank answer sheets. Only persons whose duties require use of the test materials will have keys and/or combinations to test storage areas/files.

c. An inventory of all test materials will be conducted quarterly by two of the following: TCO, ATCO, or TE. Test sites will submit the signed and witnessed quarterly inventory to the APT Distribution Center. Documentation of destruction or transfer of APT material on the previous inventory must be submitted with the current inventory, if not previously submitted. The APT test inventory database or DA Form 5159 (Inventory of Army Personnel Test Material) will be used to document the items on-hand. The inventory data will be changed when materials are destroyed.

d. Test examiners will ensure "For Official Use Only (FOUO)" is stamped or printed on all test components.

2–5. Maintenance of test accounts

a. Test accounts will be maintained in accordance with the policy in this regulation and operational guidance issued by the APT Program Manager. Due to the sensitivity of the testing materials, there is zero tolerance for violation of regulatory and operational guidance.

b. When violations occur, the APT Program Manager may suspend test accounts.

c. If violations are not corrected, the APT Program Manager may direct closure of test accounts.

5AR 611–5 • 5 February 2008

2–6. Remote site testing

a. Remote site testing may be established where units are scattered, isolated, or geographically split and where a heavy testing schedule exists; or under other circumstances where testing operations would be facilitated.

(1) Security requirements are the same for testing materials and operations although testing materials can be stored for no longer than 90 days.

(2) An ATCO must be appointed for all remote site operations. Appointment and approval processes are outlined in paragraphs 2–9 and 2–10.

(3) Scoring tests at remote sites is prohibited.

b. Remote site testing also includes TCO or ATCO traveling to test personnel in units scattered, isolated, or geographically split.

(1) Security of testing material is critical. Testing materials must be transported in a locked container. The container, if not on the person, must be secured, such as locked in a car trunk or hotel room. Under no circumstances should testing materials be checked as luggage if traveling by commercial carrier. If testing materials cannot be carried on board, material should be shipped using procedures outlined in paragraph 3–1e.

(2) The testing facility should be well lighted, well ventilated, and quiet. When scheduled, the room must be used only for testing purposes and have adequate seating to allow reasonable separation during testing. The TCO must be able to maintain constant surveillance of examinees.

(3) Automated testing may occur at remote sites provided minimum technical requirements and security is ensured.

TCO, ATCO or TE must be present during automated testing.

2–7. Use of computer labs/classrooms Computer labs/classrooms may be required for some test sessions. If needed, tests (for example, Defense Language Proficiency Test 5) may be scheduled at established Army Digital Training facilities, Distributed Training Technology Project classrooms, or other facilities as may be approved by APT program manager.

2–8. Deployment of Army Personnel Testing

a. Deploying units must ensure rear-detachment personnel are appointed to manage the APT account and take custody of controlled test materials. If no authorized personnel are available and the unit will be deployed for a period exceeding 90 days that test account must initiate procedures to close and cease APT testing.

b. Under no circumstances will controlled test material remain at an account if the unit will be deployed for more than 90 days without authorized personnel maintaining custody of test materials.

c. Upon return from deployment, a unit can reactivate account by contacting the APT Program Office.

Section II Personnel

2–9. Appointment process

a. All TCOs, ATCOs, ITCOs and TEs will be appointed, in writing, by commander to the APT Program Manager.

Appointment or relief letters must include test site address, test account identification number, telephone number (commercial and/or defense switched network (DSN)), e-mail address, and facsimile (fax) number (see fig 2–1). Fax to t h e A P T P r o g r a m O f f i c e ( 7 0 3 ) 3 2 5 – 9 8 1 1 ( c o m m e r c i a l ) o r 2 2 1 – 9 8 1 1 ( D S N ) o r m a i l t o E d u c a t i o n D i v i s i o n (AHRC–PDE/APT), 200 Stovall Street, STE 3N17, Alexandria, VA 22332–0472. AHRC–PDE will have the authority to approve and disapprove all appointments by commanders. Appointments will be accompanied by signed Duties and Security Awareness Briefing.

b. Individual appointed will not be administered any APT exam while serving as TCO, ATCO, or TE during length of appointment and no less than one year after appointment is rescinded. This requirement will not be waived.

c. Linguists, language instructors, basic skills instructors, retention noncommissioned officers (NCOs), recruiters, and any other personnel (or spouse of such personnel) who have conflict of interest should not be nominated as TCO, ATCO, ITCO, or TE.

d. Contractors (including retired military personnel) are not eligible to serve as TCO. Contractors who are members of the ARNG/ARNGUS or USAR cannot serve as the TCO for their contract position, but can serve as ATCO as long as they are not required to take an APT exam for their military duties. Contractors must also meet the additional criteria outlined in paragraph 2–13 to serve as ATCO.

e. Contact the Chief, National Guard Bureau (NGB–ARP–CS) for guidance regarding the use of NGR 310–10, appendix B, for appointment and relief of ARNG/ARNGUS TCOs.

2–10. Approval process

a. Once individuals have been appointed, the APT Program Office will approve or disapprove TCOs, ATCOs, and

TEs in writing.

b. Written appointment and subsequent approval is required prior to functioning as a TCO, ATCO, ITCO, or TE.

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Figure 2–1. Sample TCO Appointment Memorandum

7AR 611–5 • 5 February 2008

2–11. Consolidation of test control officers functions The TCO designated under the provisions of AR 621–5, or the Personnel Survey Control Officer (PSCO), designated under the provisions of AR 600–46, may also be appointed as TCO. Consolidation of TCO functions should be accomplished when possible. The experience gained in test administration and scoring may be used to the maximum advantage. Also, procedures and facilities for safeguarding test material may be made more effective.

2–12. Test control officer A TCO is a military member or federal civil service employee appointed by the commander and approved by the APT Program Manager who is fully responsible for test account management and the safeguarding of examinations. One TCO will be appointed for each test account. TCO can serve as TE.

a. The TCO may be a commissioned officer, warrant officer, or enlisted Soldier in grade E–7 or above.

b. A DA civilian employee (GS–5 or higher) or any ARNG/ARNGUS technician or Active Guard Reserve (AGR) personnel (E–5 or higher) may be appointed as TCO under the following conditions:

(1) When testing under this regulation is consolidated with testing at Army Education Centers (normally supervised by a civilian education services officer/specialist).

(2) When there are no available commissioned or warrant officers or senior enlisted personnel.

c. Pass at a 90 percent level the relevant examination(s) for APT personnel.

2–13. Alternate test control officer An ATCO is a military member, federal civil service employee, or contractor appointed by the commander and approved by the APT Program Manager. One or more ATCOs will be appointed for each test account. An ATCO can serve as a TE.

a. An ATCO performs all duties of the TCO but is not fully responsible for test center operation. The ATCO has the same requirements as a TCO and assists TCO in carrying out all the duties of the TCO.

b. A contractor may be appointed an ATCO where the contract under which they are employed has a clause that provides financial responsibility for redevelopment, printing, and distribution of a test if it is compromised by a contractor.

c. An ATCO will assume the duties and responsibilities of a TCO when the TCO is absent for a period not to exceed 30 days, except at those testing sites with a contract ATCO.

d. Additional ATCOs may be appointed—

(1) Where units are scattered, isolated, or geographically split.

(2) Where a heavy testing schedule exists.

(3) Under other circumstances where testing operations would be facilitated.

2–14. Interim test control officer An ITCO is a military member or federal civil service employee nominated by the commander and approved by the APT Program Manager who will assume the duties of the TCO, when the TCO is absent for a period longer than 30 days but does not exceed 90 days. An ITCO must meet the same requirements as those of a TCO.

2–15. Test examiner

a. A TE is any commissioned or warrant officer or enlisted member, DA civilian employee, ARNG/ARNGUS technician, AGR member or contractor. (Maintenance technicians or AGR personnel in organizational maintenance positions are excluded.) Linguists, language instructors, basic skills instructors, retention NCOs, and recruiters (or spouses of linguists, language instructors, basic skills instructors, retention NCOs, and recruiters) or any person who may have a conflict of interest will not be designated a TE.

b. The TEs are authorized to administer Army personnel tests under the supervision of the TCO as outlined in paragraph 4–3b. The TCO will recommend the TE appointment to the commander who will appoint in writing, subject to approval by the APT Program Manager. TE must be physically present during all phases of testing.

c. Pass at a 90 percent level the relevant examination for APT personnel.

2–16. Test proctor

a. A test proctor is military member or DA civilian employee assigned to monitor test sessions as a deterrent to improper test conduct.

b. One proctor is required for every 15 examinees in a testing session. There is no requirement for nomination or approval of test proctors. The TE counts as one of the needed number of proctors. Test proctors should be briefed on all requirements of test security. When giving tests to 15 or fewer examinees, the TE may serve as the sole test proctor

8 AR 611–5 • 5 February 2008

(except when administering exams per USMEPCOM Reg 611–1). The test proctor performs duties described in paragraph 4–3c as assigned by the TE.

Section III Eligibility for Army personnel testing

2–17. Army personnel

a. Soldiers in the Active Army, USAR, ARNG/ARNGUS, and Individual Ready Reserve (IRR) are eligible for the

APT program with an approved request, DA Form 4187 (Personnel Action). The unit commander’s signature indicates the Soldier’s personnel records verify the Soldier meets the criteria to take the specific Army personnel test. Soldiers possessing Department of Defense (DOD) “Armed Forces/Uniformed Services of the United States” identification cards are eligible for testing.

b. The ROTC cadets are only eligible to take the Alternate Flight Aptitude Selection Test (AFAST). United States Military Academy (USMA) cadets may be administered other APT exams as directed in AR 611–6 and AR 601–210.

c . T h e I R R S o l d i e r s m u s t p r o v i d e a D A F o r m 4 1 8 7 i n c o n j u n c t i o n w i t h m i l i t a r y , s t a t e , o r f e d e r a l p h o t o identification.

2–18. Other personnel

a. Other sister Service members may test at Army personnel test sites after the proper coordination with POCs from other services. Consult the ACES Extranet https://www.aces.army.mil/apt regarding POCs and service-specific proce-dures to provide testing for members of other Services.

b. Normally, Army personnel tests are not used in civilian personnel administration. Civilians are eligible for APT without exception to policy in the following circumstances:

(1) Civilians engaged in the enlistment process are eligible to take the Armed Services Vocational Aptitude Battery (ASVAB) and other special purpose tests.

(a) Within continental United States (CONUS), MEPS are responsible for testing individuals. Those enrolled in the Delayed Entry Program are not eligible for testing on the ASVAB; however, they may be tested on other APT exams at a MEPS test facility only.

(b) Outside CONUS, ACES administers the ASVAB and other special purpose tests in support of the enlistment process including testing at overseas DOD high schools.

(2) When a civilian is applying for a government job requiring language or typing proficiency, the Civilian Personnel Operations Center (CPOC) verifies the individual is applying for such a position and needs to test on the relevant Defense Language Proficiency Test (DLPT), Defense Language Reading Proficiency Test (DLRPT), Defense Language Aptitude Battery (DLAB), Oral Proficiency Interview (OPI), or typing test.

(3) Defense Intelligence Agency (DIA) civilians are authorized to take the DLAB, OPI, and DLPT. The DIA civilian’s supervisor must document the requirement and eligibility for the DLPT.

(4) Eligible programs where APT testing is a requirement for civilians are the Foreign Area Officer Program, Central Intelligence Agency, Defense Attaché Program, National Security Agency, Military Intelligence Civilian Excepted Career Program and Federal Bureau of Investigation. For these programs, CPOC can provide the TCO with a written job description to include requirement for DLPT, DLRPT, or DLAB testing.

(5) If an Army personnel test is specified as a job requirement, then approval for such use must be obtained from the APT Program Manager. This approval must be consistent with the guidance regarding the use of personnel tests issued by the Office of Personnel Management (OPM) or contained in Civilian Personnel Regulations issued by

HQDA.

(6) Civilian and contract basic skills and language instructors are not authorized to test on Army personnel exams.

Chapter 3 Test Control and Records

3–1. Security

a. General provisions.

(1) Test security is a command responsibility.

(2) Test components must be accounted for at all times.

(3) Functions required to be performed in the establishment and maintenance of adequate procedures for test security may be delegated to a TCO or an ATCO. They must exercise close supervision over all phases of test receipt, storage, protection, issue, administration, scoring, and destruction.

(4) Security measures will be established by all elements where Army personnel tests are received, handled, administered, or stored.

9AR 611–5 • 5 February 2008

(5) Security requirements established in this regulation meet the requirements for handling FOR OFFICIAL USE ONLY material. These components bear the designation FOR OFFICIAL USE ONLY or CONTROLLED ITEM (TEST MATERIAL). Exceptions are worksheets and answer sheets that have not been completed by examinees.

(6) Test components used by the Army are to be shown to no one unless it has been determined that such disclosure is essential to the performance of official duties prescribed in appropriate directives and necessary for those individuals administering and scoring tests.

(7) Test security and safeguards apply at all locations and administration methods, to include safeguarding user identification and passwords for automated test administration, scoring and reporting.

b. Receiving controlled test materials.

(1) Controlled test materials may be picked up at the installation mailroom only by ACES or APT personnel authorized to sign for registered or certified mail. The document receipt forms with the date stamp will be maintained for two years. If mail is delivered directly to the office or unit of the APT account, non-APT or administrative personnel responsible for receiving mail must ensure the packages addressed to “Test Control Officer” are hand-carried immediately to the TCO, ATCO, or TE. If the TCO or ATCO are not available, the package must be secured in a locked container until their return. Test staff must be notified of the package location.

(2) The TCO or ATCO and TE will jointly inventory the contents immediately upon receipt of test materials. If an inventory cannot be conducted immediately, then the package must be secured, unopened, by the TCO, ATCO, or TE until an inventory can be conducted. The timeframe to inventory received test material cannot exceed five business days. Inventory includes:

(a) Verifying all items listed on the packing slip were received.

(b) Verifying accurate serial numbers were listed on the packing slip.

(c) Ensuring materials are printed clearly and pages are not missing by checking each page of the test booklets.

(d) Checking the front and back of scoring keys to ensure correct form numbers are received and, if appropriate, conversion tables are present.

(e) Listening to cassette tapes or compact disks to ensure spoken tapes agree with test titles and can be played using local audio equipment.

(3) TCOs (except those at MEPS) will post new materials to the APT inventory records. Discrepancies will be immediately reported to the APT Distribution Center.

c. Securing test materials.

(1) Test materials will be secured in a locked room or container secured with a combination lock not accessible to unauthorized individuals. Combinations will be changed every time there is a change in personnel with access. Key locks are not authorized unless a waiver has been granted by the APT Program Manager.

(2) When test components, except blank answer sheets, are taken from and returned to the security container, exact counts of these components will be recorded on DA Form 7633.

(3) Test materials, except for blank answer sheets, will be kept in locked rooms or containers when not in transit or in actual use. Test scoring keys will not be stored in the same drawer as test booklets and blank answer sheets. Only persons whose duties require use of the test materials will have keys and/or combinations to storage facilities.

(4) If the FOUO designation has not been preprinted on test components, the test examiner will ensure all test components except those specified in 3–1a(5), above will be so marked.

(5) Most test booklets, manuals, and scoring keys will be distributed with preprinted serial numbers for internal security control. If the materials are not numbered, the TCO should number the materials using the test account as the prefix to the serial numbers for example, T5555–000003. Serial numbers will be indelible. Serial numbers of previously destroyed materials will not be assigned to newer test materials. If ASVAB testing materials are received without a serial number, send the material back to HQ MEPCOM, J3/MOP–TD and request a replacement.

(6) DA Label 87 (FOR OFFICIAL USE ONLY Cover Sheet) need not be attached to Army personnel test material when the material is actually being used for test administration and scoring purposes.

(7) Army personnel test material is exempt from automatic time-phased downgrading. Army personnel test material will remain FOUO unless specific instructions are issued by the APT Program Manager.

d. Inventorying test materials. TCO or ATCO will—

(1) Maintain an inventory of test materials.

(2) Perform a physical inventory quarterly of APT materials and maintain a signed copy of the test inventory for two years. The inventory will include test booklets, audio components, administration and scoring manuals, and scoring keys. More frequent inventories may be performed at the discretion of the TCO.

(3) Submit quarterly inventory between the first and last days of February, May, August, and November to the APT Distribution Center. Consult the ACES Extranet https://www.hrc.army.mil/site/protect/Active/Education/Extranet for specific submission procedures.

(a) Inventories submitted prior to the first day of each period will not meet the quarterly requirement.

(b) APT accounts that do not submit their inventory and reconcile them in a timely manner may have their accounts suspended.

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(c) MEPS TCOs will conduct a semiannual physical inventory of APT material. These inventories will be submitted between the first and last days of May and November to the APT Distribution Center. USMEPCOM Reg 611–1 will be followed for all other inventory procedures for MEPS TCOs.

(d) The APT Distribution Center processes and reconciles inventories. TCOs will be notified of a successful reconciliation or provided with a list of discrepancies to be resolved.

(4) Perform an inventory whenever there is a change in TCO or APT personnel with access to the security container transferring the responsibility of test security.

e. Mailing test materials.

(1) Controlled test material will be double-wrapped and mailed using any traceable delivery method (with the exception of courier services).

(a) The inner envelope or package (also addressed) will be stamped with the following notation: FOR OFFICIAL

USE ONLY CONTROLLED TEST MATERIAL TO BE OPENED ONLY BY APT TEST CONTROL OFFICER

(b) The outer package will not indicate it contains controlled test material or it is FOUO.

(2) Test booklets, scoring keys, or devices must be sent using any traceable delivery method (with the exception of courier services). Scoring keys must be mailed separately from other test materials. Completed or partially completed answer sheets will be treated the same as scoring keys and mailed separately from other test components.

(3) Transmittal documentation must be included with all packages.

(4) Nonaccountable test materials such as blank answer sheets may be sent by regular mail.

f. Destroying test materials.

(1) Destruction will be accomplished by burning or shredding. Destruction of such test components will be accomplished by the TCO or ATCO, if TCO is not available, having custody of, or supervision over, these test materials.

(a) A witness must be present at the actual destruction.