20-Evaluation Criteria - BLD2129865P1.pdf

Evaluation Criteria

CONTAINER CRANE MAINTENANCE AND REPAIR

Vendors should organize their proposal in the same order as the Evaluation Criteria Response Form and label each section of your response using the subsection titles of the Evaluation Criteria (for example, 1.

Management Structure and Professional Personnel, 2. Project Approach to Operating Program for the Service, 3. Past Performance, etc.). Refer to additional requirements in Instructions to Vendors.

1. Management Structure and Professional Personnel (Maximum 10 Points):

Describe the qualifications and relevant experience of the Project Manager and all key staff that are intended to be assigned to the management of the Port Everglades’ container cranes. Provide an organizational chart of the management structure indicating key staff; and include resumes for all key staff described i.e. the Project Manager/Supervisor and subcontractors.

Additional Instructions:

Provide resumes, including qualifications and relevant experience for individuals, that will perform or support the maintenance and repair of container gantry cranes listed in Scope of Services, sections

4.3 and 4.4 i.e. administrative/office support, mechanics/technicians, painters, and welders.

If hiring additional personnel, identify the categories and provide the required minimum qualifications.

Points Value: 10

2. Project Approach to Operating Program for the Service (Maximum (40)

a. Provide the Operating Program for the service and hours of operation:

1) Provide the Start-up plan for commencement of services.

2) Outline the Vendor’s approach to ensuring scheduled maintenance is completed on time; and describe Vendor’s readiness to handle emergency, unscheduled maintenance/repairs in a timely manner. Include the service plan detailing services listed in Scope of Services, 6.

Specialty Services the Vendor will self-perform and services to be performed by subcontractors.

3) Provide staffing strategy for maintenance and repair for cranes at both Midport and Southport terminals by the qualification level in Specifications and Requirements, Section 4.0.

Contractor’s Personnel. Detail the Vendor’s proposed staffing levels for cranes at both Midport and Southport terminals and Vendor’s approach to tracking efficiency of staffing schedules, crane billable hours, inventory management, and use of computerized maintenance management systems to track work order completion.

Points Value: 15

b. Provide a detailed overview of your Project Management Plan, addressing the following key components:

1) Describe prime Vendor’s strategy to meeting performance expectations and assisting Broward County Port Everglades Department achieve and maintain an annual overall crane up-time goal of 99.8%.

2) Describe quality assurance program detailing proactive measures to maintain high standards, reactive procedures to address any shortfalls and continuous improvement initiatives.

3) Provide an overview of the Vendor’s training initiatives and outline methods to ensure staff proficiency including core competencies covered training and evaluation methodologies employed, frequency of training sessions, safety procedures, and best practices.

Points Value: 25

3. Past Performance (Maximum Points 20):

Describe Prime Vendor’s experience on projects of similar nature (ship-to-shore container crane maintenance and repair), scope and duration, along with a detailed description of satisfactory completion, both on time and within budget, for the past five (5) years. Provide a minimum of three (3) projects with references. Prime Vendor should provide references for similar work performed to show evidence of qualifications and previous experience. Refer to Vendor Reference Verification Form and submit as instructed or within three business days after County’s request. Only provide references for non-Broward County Board of County Commissioners contracts. For Broward County contracts, the County will review performance evaluations in its database for vendors with previous or current contracts with the County. The County considers references and performance evaluations in the evaluation of Prime Vendor’s past performance.

Additional Instructions:

For each showcased project, furnish the following specifics:

Project Overview

1) Project Title

2) Location (site/terminal name)

3) Contract Duration (start and end date)

4) Contact person familiar with service provided (name and phone number)

Crane Specifications

1) Crane Type

2) Manufacturer

3) Quantity

4) Electrical drive system

5) Up-time performance

Points Value: 20

4. Location (Maximum Points 5):

Refer to Location Certification Form and submit as instructed. Points shall be allocated as follows based on the vendor’s selection of one of the five options in the Location Certification Form: Option 1 (0 points); Option 2 (5 points); Option 3 (3 points); Option 4 (points range from 0-5 depending on the composition of the joint venture); and Option 5 (0 points).

Points Value: 5

5. Price (Maximum Points 25):

Refer to the Bid Table and submit pricing as instructed. Points value allocated for pricing will be based on the price proposed for years 1 through 3 of the initial term. Refer to the Instructions to Vendors for additional information.

* Total points awarded for price will be determined by applying the following formula:

Lowest Proposed Price / Proposer's Price) x 25 = Price Score.

Points Value: 25