2-South Salt Lake City Hall 3rd Floor Remodel Spec Book.pdf

Title Page 00 00 10 - 1

CITY OF SOUTH SALT LAKE

South Salt Lake City, Utah

PROJECT MANUAL

FOR

SOUTH SALT LAKE CITY HALL

3rd FLOOR REMODEL

220 E. MORRIS AVE.

SOUTH SALT LAKE CITY, UT 84115

PREPARED BY

The City of South Salt Lake

Invitation to Bid 00 10 00 - 1

DOCUMENT 00 10 00

INVITATION TO BID

PART 1 GENERAL

1.1 CONSTRUCTION CONTRACT

A. Bidders are invited to bid on Construction Contract known as SOUTH SALT LAKE

CITY HALL 3RD FLOOR REMODEL

B. The location of the work is:

South Salt Lake City Hall 220 E. Morris Ave.

South Salt Lake 84115

C. The work to be performed consists of furnishing and installing the equipment, facilities, services and appurtenances thereto as included in the Contract Documents.

The Work generally includes, but is not limited to, the following:

Interior remodel of the Engineering office suite. Work to include new conference room, remodel of administration area, and office space as shown and specified on the plans. New walls, cabinetry, flooring, ceiling and other finishes as shown and specified on the plans.

Interior remodel of the Promise office suite. Work to include build out of EOC/Conference room. Remodel of kitchen area. New walls, cabinetry, flooring, ceiling and other finishes as shown and specified on the plans.

Build out of new IT office suite. Work to include building of new office space, Server room, and administration area. New walls, cabinetry, flooring, ceiling and other finishes as shown and specified on the plans.

D. For information about the award of this Construction Contract, contact Steve Niederhauser at 801-464-6016 .

1.2 BID LOCATION AND OPENING

A. The City of South Salt Lake will receive bids until 3:00 PM , on March 25th, 2026.

All required documents for the bidding process shall be submitted to Ariel Andrus, City Recorder. Submittals may be printed and delivered to 220 E. Morris Ave, Suite 200 or emailed as one combined PDF document to aandrus@sslc.gove. Bidder is responsible for ensuring receipt of email before deadline. Late submittals are not accepted.

mailto:aandrus@sslc.gove

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B. On the outside of the envelope, the bidder shall indicate the Construction Contract title, the name and mailing address of the Bidder, and the date and time of Bid opening.

C. Bids will be publicly opened and read by the OWNER as soon as possible.

1.3 BID SECURITY

A. Bid security in the amount of 5.0 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. Bid Security will be returned to each unsuccessful Bidder after tabulation and award of the Construction Contract.

1.4 PRE-BID CONFERENCE

An optional pre-bid conference will be held on site at South Salt Lake City Hall, 220 E.

Morris, Ave. South Salt Lake City, UT 84115 at 10:00 AM on March 18th, 2026.

Attendance is not mandatory, but strongly advised. Access for the proposed project is available upon request. For further information or questions, contact the Project Manager, Steve Niederhauser at sniederhauser@sslc.gov or at 801-464-6016.

1.5 BASIS OF BIDS

A. Bids shall be on a lump sum basis subject to governing laws and regulations in this section. Unsealed or segregated Bids will not be accepted.

1.6 CONTRACT TIME

A. The CONTRACTOR shall begin work on a data mutually agreed upon by the CONTRACTOR, and the Owner, but no later than the dates shown below for each bid schedule. One construction work is started on a bid schedule/segment, the CONTRACTOR shall complete all work related to that bid schedule within the number of calendar days shown.

1.7 EXAMINATION AND PROCUREMENT OF DOCUMENTS

A. Complete sets of Contract Documents may be available on the Utah Procurement Portal (U3P) @ utah.bonfirehub.com

B. Complete sets of Contract Documents may also be examined and obtained from the PROJECT MANAGER at 220 East Morris Avenue, South Salt Lake City , Utah after 9:00 A.M., on the 04 day of March, 2026 .

1.8 RIGHT TO REJECT BIDS

A. The OWNER reserves the right to reject any or all bids or to waive any informality or technicality in any bid if deemed to be in the best interest of the OWNER.

mailto:sniederhauser@sslc.gov

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1.9 VALIDITY PERIOD FOR BIDS

A. Bids shall remain valid for 45 days after the day of Bid opening. Bidders, who withdraw their bid after Bid opening, but before expiration of said period, shall forfeit their bid security if Notice of Intent to Award to the successful Bidder is made by

OWNER.

1.10 GOVERNING LAWS AND REGULATIONS

A. This project is not federally funded and does not require the payment of specific wage rates. Payroll submittal will not be required.

B. Bidders on this Work will be subject to the applicable provisions of all federal rules, laws and regulations or orders.

C. In compliance with Americans with Disabilities Act, (ADA) the following information is provided: FAX Number 801-483-6060 , TDD Number 385-315-1779 , Contact person: Steve Niederhauser .

END OF DOCUMENT

Instructions to Bidders 00 20 00 - 1

DOCUMENT 00 20 00

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 DESCRIPTION OF THE WORK

A. The Work to be performed consists of furnishing and installing the equipment, facilities, services, and appurtenances thereto as included in the Contract Documents. A general description of the Work is set forth in the Invitation to Bid (Document 00 10 00).

1.2 COPIES OF BID DOCUMENTS

A. Bidders must use complete sets of Bid Documents in preparing Bids. OWNER maintains a complete set on file at the address set forth in the Notice to Bidders, and bidders may review the file copy upon request during regular business hours. Bidders are solely responsible to verify whether their sets of Bid Documents are complete.

B. Bid Documents are made available to bidders only for the purpose of obtaining Bids on the Work. No license or grant for any other use is given.

C. Bidding Document copyrights shall remain with the OWNER.

1.3 PRE-BID CONFERENCE

A. If a pre-bid conference is held, the time, place and nature of the conference will be stated in the Invitation to Bid (Document 00 10 00). Representatives of OWNER and ARCHITECT will be present to discuss the Project. The OWNER shall not be bound by any statements, representations, conclusions, or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum or through Jagger by the OWNER to all prospective bidders.

1.4 PHYSICAL CONDITIONS

A. In General: Prior to submitting a Bid, each Bidder is responsible to review all available explorations, tests and data concerning surface conditions, subsurface conditions and Underground Facilities at or contiguous to the site, or otherwise, which may affect cost, progress, performance or furnishing of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

B. Additional Explorations and Tests: If feasible as determined by OWNER, the OWNER will provide each Bidder access to the site to conduct any explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall obtain all required permits, 00 20 00 - 2 fill all holes, clean up and restore the site to its former condition upon completion of such explorations. By requesting such an exploration or test, Bidder agrees to release, indemnify, defend, and save the OWNER harmless from all costs damages and liabilities of any kind whatsoever, including reasonable attorneys' fees, which may arise in connection with or as a result of the performance of such explorations or tests.

1.5 COMPENSATION AND QUANTITIES

A. In General: The bid price for any lump sum or unit price contract includes all labor, materials, and incidental work to fully complete the Work in a satisfactory manner under the terms of the Contract Documents. Bidders are responsible to inform themselves of the character of the Work to be performed.

B Lump Sum Work: If the Work is to be paid for on a lump sum basis, the lump sum will be the only sum paid.

C. Unit Price Work: If any portion of the Work is to be paid for on a unit price basis, payment will cover only work actually performed and materials actually supplied at the unit prices bid and on the terms set forth in the Contract Documents, irrespective of any quantity approximations in the Bid Documents. Any quantity approximations in the Bid Documents are stated as a basis for determining bids, and do not fix the amount of Work to be done or materials to be furnished. Stated quantities are estimates for the purpose of doing the class of work required. Actual quantities will vary. The OWNER may deviate in either direction from any indicated quantities. The Bidder shall have no claim for any variation in quantity, except to the extent permitted in the General Conditions.

1.6 EXAMINATION OF SITE AND CONTRACT DOCUMENTS

A. In General: The OWNER shall not be bound by any statements, representations, conclusions, or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum.

B. Access: The Contract Documents designate the site for performance of the Work. Bidder is responsible to investigate the site and understand all access requirements. All additional off site lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by Bidder.

C. Bidder's Obligations: In addition to Bidder's other responsibilities and obligations in connection with submitting a Bid, it is the responsibility of the Bidder before submitting a Bid, to:

1. Examine the Contract Documents thoroughly;

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2. Visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work;

3. Investigate all applicable construction and labor conditions, quantities, and the character of the Work as they affect cost, progress, performance, or furnishing of the Work;

4. Consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work;

5. Study and carefully correlate Bidder's observations with the Contract Documents;

6. Attend any pre-bid conference, which shall be mandatory if so designated in the Notice to Bidders;

7. Review all available explorations and data concerning surface and subsurface conditions as set forth in Section 1.4 above; and

8. Identify and notify ARCHITECT in writing in the manner set forth in article 2.1 below of all specific conflicts, omissions, errors, or discrepancies in the Contract Documents, or if Bidder doubts their meanings.

The failure or omission of any Bidder to take any of the foregoing actions shall not in any way relieve Bidder of its Bid, or its obligation to furnish all material, equipment, labor and services necessary to carry out the provisions of the Contract Documents and to complete the contemplated Work for the consideration set forth in its Bid. Submission of a Bid shall constitute prima facie evidence of compliance with these instructions.

D. Deviations from the Terms of the Contract Documents: OWNER will not accept any deviations whatsoever from the printed terms of the Agreement and the Contract Documents, except by Addendum or Change Order.

1.7 EFFECT OF SUBMITTING A BID.

A. Bidders are responsible to carefully examine the Contract Documents, visit the site, and fully inform themselves so as to include in the Bid a sum to cover the cost of all items.

Bidder’s failure or omission to receive or examine any form, instrument, addendum or other document, visit the site and become acquainted with existing conditions, or attend any pre-Bid Conference, shall in no way relieve Bidder from any obligations with respect to Bidder’s Bid or the Construction Contract.

B. By submitting a Bid, Bidder represents that Bidder has complied with all requirements of the Bid Documents; that the Bid is premised on properly performing and furnishing the Work required by the Contract Documents within the times specified; that the Bidder is informed of the conditions to be encountered and the character, quality and

00 20 00 - 4 quantities of the Work; and that the Bidder believes the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

C. Submission of a Bid constitutes a promise that the Bidder will enter the Contract Documents in the form presented in the Contract Documents. Bidders should carefully examine all Contract Documents, including the required Bonds and insurance to be provided by the Bidder.

1. The Performance Bond is a guarantee of faithful performance of the requirements of the Contract Documents, including all applicable warranties. The Payment Bond is a guarantee of payment of all labor, materials, or supplies used directly or indirectly in the prosecution of the Work provided in the Construction Documents.

2. The sum of the Performance Bond and the Payment Bond shall be increased or decreased during the course of the Work in the event that Contract Modifications, Change Orders or Addenda increase or decrease the total contract price. The sum of each bond shall be in an amount equal to the completed contract price at the completion of the Work.

3. OWNER does not provide any release of Performance Bonds or Payment Bonds.

The bonds are in effect throughout all periods during which a suit may be brought under the provisions of applicable law.

D. By submitting a Bid, Bidder represents that the matters stated therein are true and correct.

PART 2 BIDDING PROCEDURES

2.1 INTERPRETATIONS AND ADDENDA

A. All requests for interpretation of the Contract Documents shall be made in writing and delivered to the ARCHITECT no later than four (4) calendar days prior to opening of Bids. In the ARCHITECT's discretion, ARCHITECT will send the written interpretation to all persons receiving a set of Bid Documents in the form of an Addendum. If the ARCHITECT does not respond to a Bidder's request for interpretation the Bidder shall comply with the intent and terms of the Contract Documents.

B. No oral interpretations shall be made to any Bidder. The OWNER shall not be responsible for or bound by any statements, interpretations, explanations, representations, conclusions or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum by the ARCHITECT to all prospective bidders.

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C. Each statement made in an Addendum is part of the Contract Documents at the location designated in the Addendum. A statement issued in an Addendum shall have the effect of modifying a portion of the Bid Documents when the statement in the Addendum specifies a particular section, paragraph or text and states that it is to be so modified. Only the specified section, paragraph or text shall be so modified, and all other portions of the Bid Documents shall remain in effect.

D. Bidders shall sign to acknowledge their receipt of all Addenda issued. Bidders shall also acknowledge receipt of all Addenda in the space provided in the Bid (Document 00 40 00).

E. Except to postpone the Bid opening, no Addenda shall be issued within 48 hours of the Bid opening.

2.2 EQUIPMENT AND MATERIAL OPTIONS PRIOR TO BID OPENING

A. If a Bidder or Supplier wishes to supply a product other than that identified in the Contract Documents, said Bidder or Supplier shall submit a written request for approval to the ARCHITECT at least ten (10) calendar days prior to the date set for opening of bids.

B. The procedure for submission of any such product option shall be as set forth in Article

6.4 of the General Conditions. It is the sole responsibility of the Bidder or Supplier to submit complete descriptive and technical information so that ARCHITECT can make a proper appraisal.

C. ARCHITECT's failure to act upon such a request within five (5) days after receipt shall be deemed a denial thereof.

D. Any such approval is at the sole discretion of the ARCHITECT and will be in the form of an Addendum issued to all Bidder's holding Bid Documents indicating that the additional equipment or materials are approved as equal to those specified for the Project.

E. The Construction Contract, if awarded, will be on the basis of materials and equipment specified in the Drawings and Specifications and any changes permitted in any Addenda.

2.3 BID SECURITY

A. Amount of Bid Security: A Bid Security must accompany each Bid. The total amount of the Bid on which Bid security is to be based shall be the sum of all items of the Bid constituting the maximum amount of the possible award to the Bidder. The Bid Security amount must equal at least five (5) percent of the total amount of the Bid.

B. Form of Bid Security: The Bid Security may be in the form of a certified check, cashier’s check, cash, or Bid Bond. No other form of Bid Security will be accepted. A Bid Bond must be issued by a licensed Utah agency on behalf of a surety company licensed to do business in the State of Utah. A cashier’s check must be drawn on a

00 20 00 - 6 bank doing business in the State of Utah and made payable to OWNER. If a cashier’s check is used in lieu of a Bid Bond, or if the Bid Bond does not specifically so provide, a certificate from an approved surety company guaranteeing execution of performance and payment bonds in the full amount of the bid must accompany the bid.

C. Purpose of Submission. By submitting a Bid Security Bidder assures OWNER it will take all steps necessary to properly execute the Contract Documents.

D. Return of Bid Security: OWNER will return Bid securities to Bidder after award of the Construction Contract. Bid Bonds of all Bidders will be held until the Construction Contract is awarded or all bids have been rejected. The liability of OWNER in regards to the checks shall be limited only to the return of the checks.

E. Default: In the event of failure or refusal of the Bidder to enter into the Construction Contract and the delivery to the OWNER a Performance Bond, Payment Bond and any other Bonds or documents required by the Contract Documents after Notice of Intent to Award by the OWNER, the Bidder forfeits the sum of the Bid Bond or cashier’s check as liquidated damages to the OWNER.

2.4 COMPLETING BID DOCUMENTS

A. The General Conditions identify all forms comprising the Bid Documents. Additional copies may be obtained from the ARCHITECT. The Bidder shall make no stipulations or alterations on the Bid forms. The Bidder must use and execute only the Bid form and Bid Schedules bound in the Contract Documents. Bidder shall complete and submit all forms included in the Bid Form Documents as the Bidder’s Bid.

B. The Bidder must fill in all items in the Bid Form Documents in ink or print. Furnish both the unit and total costs for each item in Bid Schedule (Document 00 41 00). The total Bid price is the full price for the performance of all work under the Contract Documents. Bidder shall initial in ink any corrections, interlineations, alterations, or erasures made by the Bidder on Bidder’s entries in the Bid Documents.

C. Any work or material which is specified in the Contract Documents or which is necessary because of the nature of the Work, but which is not listed separately in the Bid Schedule shall not be measured or paid for separately. The cost of such work or material shall be considered as included in the Contract Price.

D. Bids by corporations must be executed in the corporate name by a corporate officer authorized to sign, and must be properly attested to as an official act of the corporation.

At the OWNER's request, authority to sign shall be submitted.

E. Bids by partnerships or joint ventures must be executed in the partnership or joint venture name and signed by a partner or joint venture whose title and official address must be shown. If a partnership or joint venture is the low bidder, the partnership or joint venture must also submit evidence to the OWNER of the responsibility of the partnership or joint venture as a bidder in the manner directed by the ARCHITECT.

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F. Where the Bidder is wholly owned subsidiary of another company, the Bid must so state, and the owner or parent corporation also must agree to sign and be bound with the Bidder.

G. All names must be typed or printed under or near the signature. Signatures shall be in longhand.

H. The Bid shall contain an acknowledgment of receipt of all Addenda. The Addenda numbers must be filled in on the Bid form.

I. The Bidder's address, telephone number, facsimile number, and email address for communications regarding the Bid must be shown on the first page of the Bid form.

J. The divisions and sections of the specifications, and the identifications of any Drawings, shall not control Bidder in dividing the Work among subcontractors or suppliers, or delineating the Work to be performed by any specific trade.

K. The base Bid and alternates shall include all Work required to be performed by the Contract Documents.

2.5 CONFLICT OF INTEREST, SUBCONTRACTORS

A. Conflict of interest pertaining to Subcontractors is described in paragraph 6.5H of the General Conditions.

B. Bidder shall not subcontract more than 75 percent of the dollar value of the total contemplated Work (exclusive of the supply of materials and equipment to be incorporated in the Work) without OWNER's prior written approval.

2.6 SUBMISSION OF BIDS

A. Bids shall be submitted at the time and place indicated in the Invitation to Bid and should be enclosed in an opaque sealed envelope, marked with the Construction Contract name and number, the name and address of the Bidder, and the date and the opening time for Bids. If the Bid is sent through the mail or other delivery system the sealed envelope should be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it. It is the sole responsibility of the Bidder to deliver the Bid before the scheduled time.

B. Bidder will make no recapitulations, stipulations, alterations, alternate submissions, or modifications in any manner to any of the Contract Documents.

C. Bidder must submit a Bid by completing all of the Bid Form Documents and Bid Attachments, which are:

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1. Bid Security amount and Bidder’s information in Bid (Document 00 40 00)

2. The Bid portion of the Bid Schedule which is included in these Contract Documents, which shall be in the form of a lump sum, or in the form of unit pricing pursuant to the Bid Schedule (Document 00 41 00).

3. The Bid Security (Document 00 42 00).

4. Bidder Status Report (Document 00 45 20)

5. Subcontractor and Supplier Report (Document 00 45 30)

D. Alternate bids, other than those called for in the Bid Schedule, will not be considered.

E. No oral, telegraphic, telephonic, facsimile or modified bids will be considered.

2.7 MODIFICATION AND WITHDRAWAL OF BIDS

A. At any time prior to the opening of Bids, Bids may be modified or withdrawn if a written notice of modification or withdrawal is signed by Bidder and delivered to the place where Bids are to be submitted. Bid Security will be returned upon proper withdrawal of a Bid prior to the time for Bid opening.

B. Within 24 hours after Bids are opened, any Bidder may file written notice with OWNER that there was a substantial mistake made in the preparation of its Bid. Bidder must thereafter promptly demonstrate Bidder's mistake. The OWNER has sole discretion to determine whether to permit any modification or withdrawal or the return of any Bid Security.

C. When it appears a mistake has been made, or when the OWNER desires an assurance of any matter, the OWNER may request a Bidder to confirm the Bid in writing.

2.8 OPENING OF BIDS

A. Bids will be opened and read aloud publicly unless obviously non-responsive. An abstract of the amounts of the base schedule of prices and any alternate schedules will be made available for review after the opening of Bids.

B. Any Bids received after the time specified in the Invitation to Bid will be returned unopened.

2.9 BIDS SUBJECT TO ACCEPTANCE FOR 45 DAYS

A. All bids remain subject to acceptance for 45 days after the day of the Bid opening.

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OWNER may, in its sole discretion, release any Bid and return the Bid security prior to that date.

PART 3 EVALUATION AND AWARD

3.1 EVALUATION OF BIDDER'S QUALIFICATIONS

A. Within seven (7) calendar days of ARCHITECT's request, a Bidder, whose Bid is under consideration for award shall submit to the ARCHITECT the following information for the Bidder. ARCHITECT may request like information on Bidder's Subcontractors, Bidder's Suppliers or any other information the ARCHITECT may require.

1. A current financial statement for the Work (as provided to bonding company);

2. A chronological list of "in progress" and "completed" construction work done by Bidder during the last 3 years; including project name, address, owner, contract name, and current telephone number;

3. Present construction commitments other than items listed in paragraph 2 above;

4. Proposed organizational structure such as firm ownership, project manager, progress scheduler, and superintendent for the Work of this Project;

5. Owned and rented equipment which is to be used to do the Work;

6. Investigations, arbitration, litigation or claims which are pending, threatened, settled or otherwise disposed of within the last three (3) years;

7. Evidence of ability to perform and complete the Work in a manner and within the time limit specified. As a minimum, identify specific experience on projects similar to the Work in physical size, cost, and commercial nature. If the work experiences of the project manager and superintendent designated to construct this project are different than that of the company, provide resumes of their work history. Include their actual project titles and indicate their actual responsibilities on each given project;

8. All matters consistent with federal, state and local Laws and Regulations; and

9. Such other data as may be called by the ARCHITECT.

B. If Bidder believes any information should be held confidential for business reasons, Bidder must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. 63-2-308.

C. Untimely response or failure to provide the requested information by Bidder will release

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OWNER of any obligation to further consider the Bidder's Bid.

3.2 EVALUATION OF BIDS

A. OWNER reserves the right: to reject any and all Bids or any part thereof; to waive any informalities in the Bid Schedule and elsewhere; to negotiate and agree to contract terms with the successful Bidder; to disregard non-conforming, non-responsive, unbalanced or conditional Bids; and to withhold the award for any reason deemed in the best interests of the OWNER.

B. OWNER reserves the right to reject any Bid if OWNER believes that it would not be in the best interest of the Project or the OWNER. Without limitation, such rejection may be because the Bid is not responsive, or the Bidder is unqualified or of doubtful ability or the Bid or Bidder fails to meet any other pertinent standard or criteria established by

OWNER.

C. If the OWNER intends to make an award to a Bidder, a Notice of Intent to Award will be issued.

D. OWNER may consider all information which OWNER believes is relevant when evaluating a Bid, including, without limitation:

1. The qualifications and experience of the Bidder and of the Subcontractors, Suppliers, and other persons and organizations proposed (whether or not the Bid otherwise complies with the prescribed requirements).

2. Such alternates, unit prices and other data, as may be requested in the Bid Form, Bid Schedule, or written requests issued prior to OWNER's Notice of Intent to Award the Construction Contract.

3. Operating costs, maintenance requirements, performance data, and guarantees of ability to provide the required materials and equipment.

4. Corporate organization and capacity for any party.

5. Ability to perform and complete the Work in the manner and within the time specified.

6. Pending litigation.

7. The amount of the Bid.

8. Proper licensing to do the Work in compliance with licensing laws of the State of Utah for contractors and subcontractors.

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9. All other relevant matters, consistent with OWNER's procurement code and administrative rules, OWNER's ordinances and program policies.

E. To establish qualifications of Bidder, OWNER may request such data indicated in the Bid

Documents, conduct such investigations as OWNER deems appropriate, and consider any other information (whether obtained from the Bid, the Bidder, or any other source).

F. If the Construction Contract is to be awarded, it will be awarded to the lowest bid, most responsive qualified, and responsible Bidder as determined by the OWNER. Alternates may be accepted depending upon availability of OWNER's funds and as determined by the OWNER. Accepted alternates will be considered in determining the most responsive, qualified, and responsible Bidder.

G. Bid Schedules will be evaluated as follows:

1. Discrepancies in the multiplication of quantities of Work items and unit prices will be resolved in favor of the unit prices. OWNER may correct Bid Schedule calculation errors accordingly.

2. Prices written out in words shall govern over prices written out in numbers.

3. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

4. Bids shall not contain any recapitulations of or changes in the work to be done.

H. The OWNER, in the OWNER’s sole discretion, shall make determinations as to disqualification of Bidders or rejection of Bids. Such matters may include, without limitation, submission of more than one Bid by the Bidder (whether under the same or different names); evidence of collusion among Bidders; other commitments of Bidder which, in the OWNER’s sole judgment, might hinder the Work; previous defaults, Bid irregularities when not waived in the best interests of the OWNER, delays or poor performance by Bidder on any project; official action against Bidder; and any other cause which, in the OWNER’s sole discretion and judgment, is sufficient to justify disqualification of a Bidder or rejection of a Bid.

3.3 ADJUSTMENTS TO THE COST OF THE WORK AFTER OPENING OF BIDS

A. The Contract Price identified in the Agreement represents the cost of the work which is to be paid by the OWNER to the CONTRACTOR.

B. Adjustments to the Contract Price which are agreed to between the OWNER and the successful Bidder shall be effected by signing an Agreement Supplement.

3.4 SUBSTITUTIONS

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A. The Construction Contract, if awarded, will be on the basis of materials and equipment described in the Drawings, Specifications and any Addenda.

B. After the Effective Date of the Construction Contract, the procedure for submitting an application for substitution is set forth in Article 6.4 of the General Conditions.

3.5 SUBMITTALS REQUIRED FOR AWARD OF CONTRACT

A. Agreement Attachments: The Agreement Attachments shall be submitted within 7 days after OWNER gives Notice of Intent to Award the Construction Contract, or Agreement (Document 00 50 00)

1. The Attachments include: E Verify Form (Document 00 60 50), Performance Bond

(Document 00 61 00), Payment Bond (Document 00 62 00), and Certificate(s) of Insurance (Document 00 65 00).

2. The Attachments shall be carefully examined by the Bidder.

3. The successful Bidder shall deliver the required Agreement Attachments prior to the execution of the Construction Contract to OWNER.

4. Refer to Certificate(s) of Insurance (Document 00 50 00) for requirements.

B. Other Information: When a determination has been made to award the Construction

Contract, Bidder is required, prior to the award or after the award, or both, to furnish such other information as the ARCHITECT requests.

3.6 SIGNING OF AGREEMENT

A. OWNER furnishes the Construction Contract within 14 days after receiving the required

Agreement Attachments. The Bidder shall pick up, sign and return to OWNER within 3 days the required number of copies of the Construction Contract. A minimum of three (3) originals will be signed and returned to the OWNER. One executed original will be returned to the Bidder. Bidder shall comply with all execution requirements.

B. All of Bidder’s executions and submittals must be delivered to the OWNER before

OWNER will furnish the Construction Contract. The Construction Contract will not be deemed awarded and shall not be binding on the OWNER until it has been approved and executed by the OWNER, and a fully executed copy is formally delivered to the CONTRACTOR. The OWNER reserves the right to rescind its Notice of Intent to Award without liability, except for the return of Bidder’s Bid Security, at any time before the Construction Contract has been fully executed by all parties and delivered to the CONTRACTOR.

C. Transfers, delegations or assignments of interests in the Contract Documents are

00 20 00 - 13 prohibited, unless prior written authorization is received from the OWNER.

D. At the time of Bidding, and the signing of the Agreement, and at all times during the

Work, Bidder shall be properly licensed to do the Work and shall be in compliance with the license laws of the State of Utah, South Salt Lake City, and Salt Lake County. The Bidder shall also require all Subcontractors to do the same.

E. If a Bidder fails to fully and properly execute the Construction Contract and provide all submittals required therewith within five (5) days after the date of the Construction Contract, the OWNER may elect to rescind the Notice of Intent to Award, and the OWNER shall be entitled to the full amount of Bidder’s Bid Security, not as a penalty, but in liquidation of and compensation for damages sustained. In the OWNER’s sole discretion, a Notice of Intent to Award may then be provided to another bidder whose Bid is most advantageous to the OWNER, price and other factors considered.

Bid Submittal Checklist 00 20 02 - 1

DOCUMENT 00 20 02

BID SUBMITTAL CHECKLIST

PART 1 BID INFORMATION

1.1 BIDDER

A. Bidder’s Name:

B. Bidder’s Phone Number:

C. Bidder’s Email Address:

PART 2 CHECKLIST

2.1 DISCLAIMER

In an effort to assist the Bidder in properly completing all documentation required for submitting a Bid, the following checklist is provided for the Bidder's convenience. The Bidder is solely responsible for verifying compliance with Instructions to Bidders (Document 00 20 00), including those are not specifically stated below.

2.2 CHECKLIST

A. Complete and sign Bid (Document 00 40 00);

B. Bid Schedule (Document 00 41 01) is attached;

C. Bid Security (Document 00 42 00) is attached;

D. Bidder Status Report (Document 00 45 20) is attached;

E. Subcontractor and Supplier Report (Document 00 45 30) is attached.

Bid 00 40 00 - 1

DOCUMENT 00 40 00

BID

PART 1 GENERAL

1.1 BID PROPOSAL

A. After having personally and carefully examined all conditions surrounding the Work and the Contract Documents, the undersigned proposes to furnish all labor, equipment, tools and machinery and to furnish and deliver all materials not specifically mentioned as being furnished by the OWNER, which is required in and about the construction of the Construction Contract known as

SOUTH SALT LAKE CITY HALL 3rd FLOOR REMODEL .

B. The undersigned proposes to complete the Work for the price of:

as listed in the Bid Schedule (Document 00 41 00) and understands that quantities for

Unit Price Work are not guaranteed.

C. The undersigned proposes to furnish bonds with the Contract, signed by a surety company satisfactory to the OWNER, in an amount equal to the Contract amount conditioned to insure compliance with all requirements of the Contract Documents.

D. The undersigned encloses a Bid Bond for

________________________________________________ Dollars ($ ____________) which is (five (5) percent of the Bid amount) payable to the OWNER, as a guarantee of good faith, and which it is agreed will be forfeited to the OWNER as liquidated damages in the event of the failure of the undersigned to enter into a contract and furnish satisfactory bonds to the OWNER.

E. The undersigned proposes to execute the attached contract within five (5) days after the

Notice of Intention to Award, and to begin work within ten (10) days after being notified to do so by the OWNER.

F. If OWNER finds it necessary to further define the Work, Contract Price, Contract Time or some other portion of the Construction Contract, after Bid opening, the Bidder promises to execute an Agreement Supplement prior to or concurrent with the execution of the Agreement, if the Agreement Supplement is acceptable to the Bidder.

G. It is understood that the OWNER has the right to reject this proposal or to accept it at the prices listed in the Bid Schedule.

00 40 00 - 2

PART 2 EXECUTION

2.1 BIDDER

A. The Bidder is as follows

Name:

Address:

Telephone number:

Email address:

Facsimile number:

Tax identification number:

B. Bidder holds license number _______________________________________, issued on the _____ day of ________________________, ________, by the Utah State Department of Commerce, Division of Occupational and Professional Licensing. Bidder is licensed to practice as a ___________________________ Contractor. License renewal date is the ___________ day of ________________, _______.

C. Bid Amount: $____________________________________________________

D. The undersigned hereby acknowledges receipt of the following Addenda.

(list Addenda numbers here)

2.2 BIDDER'S SUBSCRIPTION

A. Date: _________________________

B. Bidder's Signature:

C. Please print Bidder's name here:

D. Title:

00 40 00 - 3

2.1 BIDDING SCHEDULE

A. Base Bid Form 00 41 01

Item Approx. Item Item Description

No. Quantity Unit (with Unit Bid Price written in words) Dollars Cents Dollars Cents

1 1 LS SELECTIVE DEMOLITION

2 1 LS THERMAL AND MOISTURE PROTECTION

3 1 LS DOORS AND HARDWARE

4 1 LS GLAZING

5 1 LS MILLWORK

6 1 LS FRAMING AND DRYWALL

7 1 LS FLOORING

8 1 LS PAINTING

9 1 LS ACCESSORIES

10 1 LS MECHANICAL

11 1 LS PLUMBING

12 1 LS ELECTRICAL

Unit Bid Price Amount

Bid Schedule 00410-2

Bid Bond 00 63 00 - 1

DOCUMENT 00 63 00

BID SECURITY

The Bid Security may be in the form of Bid Bond, Certified Check, Cashier Check, or Cash. If a Bid Bond is used, CONTRACTOR to provide its own form.

Bidder Status Report 00 45 20 - 1

DOCUMENT 00 45 20

BIDDER STATUS REPORT

A. Name:

B. Address:

C. Telephone number:

1.2 CONSTRUCTION CONTRACT

A. The Construction Contract is known SOUTH SALT LAKE CITY HALL 3RD FLOOR

REMODEL.

PART 2 REPORT

2.1 BIDDER STATUS REPORT

A. Bidder affirms the following information is true and correct.

1. Number of employees: ____________________

2. Bidder's firm is: (check the following as applicable) [ ___ ] Independently owned and operated.

[ ___ ] An affiliate of* [ ___ ] A subsidiary of* [ ___ ] A division of* [ ___ ] A business with gross revenue in excess of $________________________ [ ___ ] A business with gross revenue below $ _______________________

* PARENT COMPANY:

Name:

Email Address:

Telephone Number: ________________________

Bidder Status Report 00 45 20 - 2

Facsimile Number: ________________________

PART 3 EXECUTION

3.1 EFFECTIVE DATE

A. Bidder executes this status report and declares it to be a supplement to the Bid and in effect as of __________________________________________, _______.

3.2 BIDDER'S SUBSCRIPTION

A. Bidder's Signature:

B. Please print Bidder's name here:

C. Title:

Subcontractor and Supplier Report 00 45 30 - 1

DOCUMENT 00 45 30

SUBCONTRACTOR AND SUPPLIER REPORT

B. Telephone Number:

Email Address:

1.2 CONSTRUCTION CONTRACT

A. The Construction Contract is known as SOUTH SALT LAKE CITY HALL 3RD

FLOOR REMODEL

PART 2 REPORT

2.1 SUBCONTRACTOR AND SUPPLIER REPORT

A. Failure of the Bidder to specify a Subcontractor for any portion of the Work constitutes an agreement by the Bidder that the Bidder is fully qualified to perform that portion, and that Bidder shall perform that portion.

B. Bidder will be fully responsible to OWNER for the acts and omissions of Subcontractors and Suppliers and of persons either directly or indirectly employed by them, as Bidder is for the acts and omissions of persons employed by Bidder directly.

C. Nothing contained in the Contract Documents shall create any contractual relationship between any Subcontractor or Supplier and the OWNER. Bidder agrees each subcontract with Bidder's Subcontractor will disclaim any third party or direct relationship between OWNER and any Subcontractor or Supplier.

D. The names and addresses of the Subcontractors and Suppliers who will work under the terms of the Contract Documents and the estimated dollar amount of each subcontract (in excess of 2 percent of the Bid sum) are set forth as follows.

00 45 30 - 2

Table 1 - BASE BID

SUBCONTRACTORS

Name and Address Nature and Extent of Work to be Sublet Amount

1.

2.

3.

4.

5.

6.

7.

8.

SUPPLIERS

Name and Address Nature and Extent of Work to be Sublet Amount

1.

2.

3.

4.

5.

6.

7.

8.

00 45 30 - 3

3.1 EFFECTIVE DATE

A. Bidder executes this Subcontractor and Supplier report and declares it to be a supplement to the Bid and in effect as of _____________________________, _________.

3.2 BIDDER'S SUBSCRIPTION

A. Bidder's signature:

B. Please print Bidder's name here:

C. Title:

Agreement

00 50 00 - 1

DOCUMENT 00 50 00

AGREEMENT TEMPLATE

ON this ____ day of _______________, 20xx, this Agreement (“Agreement”) is entered into between the City of South Salt Lake (“CITY”) and ____________________ (“CONTRACTOR”) regarding the “___________________” (“Project”). CITY and CONTRACTOR agree as follows:

1.1 THE PROJECT.

CONTRACTOR shall complete the Project that is generally described as:

The CONTRACTOR responded to an Invitation to Bid (00 10 00) with a Bid Schedule (00 41 00), both of which are incorporated into this Agreement by this reference.

1.2 CITY REPRESENTATIVE.

CITY will assign a project supervisor to oversee the daily progress of the Project. CONTRACTOR may communicate with CITY through the assigned project supervisor; however, only the City Mayor shall have authority to approve a Change Order.

PART 2 TIME AND MONEY CONSIDERATIONS

2.1 TIME TO COMPLETION OF AGREEMENT

The Project shall be completed by ________________. The Project shall begin upon execution of this Agreement.

2.2 TIME OF THE ESSENCE/LIQUIDATED DAMAGES.

Time is of the essence to complete the Project. CITY will suffer financially if the Project is not completed on time. Due to the difficulty to quantify the damage to CITY if the Project is not completed on schedule, CONTRACTOR agrees to pay CITY $500.00 as liquidated damages for each day the Project continues beyond the date set forth in paragraph 2 without substantial completion (unless the date is extended by amendment to this Agreement).

2.3 CONTRACT PRICE/PAYMENT.

The contract price is $________________. CITY reserves the right, pursuant to Utah Code Ann. § 13-8-5 to hold as retainage up to five percent (5%) of the contract price until all work is completed to its satisfaction. The Contractor agrees to receive payment only upon completion of the Project.

2.4 CONTRACTOR’S AWARENESS OF CONTRACT TERMS AND SITE CONDITIONS.

CONTRACTOR acknowledges the following: (1) it has reviewed this Agreement with all its addenda and agrees that it is generally sufficient to furnish understanding of all terms and conditions necessary to perform the Project; (2) it understands the rising and falling price of goods and materials, and by accepting the contract price above, it accepts the risk or the benefit of such market shifts;

(3) it has visited the Project site, is familiar with it and is satisfied with site conditions and weather conditions that may affect the cost, progress or performance of the Project; (4) it is familiar with

00 50 00 - 2 all local, state and federal laws and regulations that may affect the cost, progress or performance of the Project; (5) it has performed any explorations or tests necessary to become familiar with the subsurface conditions at the site that may affect the cost, progress or performance of the Project;

and (6) it is familiar with all physical conditions relating to existing surface and subsurface conditions, including utilities, which are at or contiguous to the site that may affect the cost, progress or performance of the Project and assumes all responsibility for timely and accurate location of all underground facilities.

2.5 INSURANCE & BONDS.

A. Before the Project is initiated CONTRACTOR shall deliver to CITY a certificate of insurance demonstrating that CONTRACTOR has in effect liability and other insurance appropriate to provide protection from claims arising from the Project resulting from the acts or omissions of CONTRACTOR, its agents or employees and all subcontractors or suppliers as well as their agents or employees, for whom CONTRACTOR may be liable. The certificate of insurance will demonstrate that CONTRACTOR has, at minimum the following types of insurance coverage:

i. workers’ compensation;

ii. liability insurance providing protection for claims arising from bodily injury, sickness or disease, death, damage to property, damage from business interruption and motor vehicle accidents. CONTRACTOR shall maintain coverage in the minimum amount of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate, and must include a waiver of subrogation and name the City as an additional insured.

The insurance shall be provided by an insurance carrier with a rating of A- or better as rated by AM Best. The certificate(s) of insurance (00 65 00) shall be incorporated by this reference.

B. CONTRACTOR shall be required to post a Payment Bond and Performance Bond to cover this project, in the event of non-performance by CONTRACTOR, or non-payment by CONTRACTOR to a supplier or subcontractor. Performance Bond (00 61 00) and Payment Bond (00 62 00) are incorporated by this reference.

2.6 CITY’S DUTY TO PROVIDE THE SITE.

CITY shall furnish the site. CITY will notify CONTRACTOR of any encumbrances or restrictions specifically related to the use of the site with which CONTRACTOR must comply. CITY will obtain any necessary easements. CITY will obtain permission required for CONTRACTOR to have access to the site.

2.7 PROTECTION OF PERSON AND PROPERTY.

CONTRACTOR is solely responsible for safety measures in connection with the Project. CONTRACTOR shall take appropriate measures to prevent damage, injury or loss to: (1) all persons on the site or who may be affected by the Project; (2) all labor, materials and equipment to be incorporated into the Project; (3) other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, utilities and underground facilities. CONTRACTOR shall comply with all applicable laws and regulations relating to the safety and protection of persons or property. CONTRACTOR shall erect and maintain all necessary safeguards for such safety and protection. If CONTRACTOR must enter a confined space, it shall have all personnel and monitoring equipment on site necessary to comply with all Federal, State, Local and any other applicable regulatory agency’s safety guidelines (such as OSHA). A Confined Space Entry Permit shall be properly completed before entering a confined space. CONTRACTOR shall be responsible to erect and maintain all necessary traffic barricades and to provide all necessary traffic control. CONTRACTOR shall notify owners of adjacent property, including Blue Stakes notification to underground utility owners and shall cooperate with them in the protection, removal, relocation or replacement of their property. Any damage, injury or loss to any property caused, directly or indirectly, in whole or in part, by CONTRACTOR, any subcontractor, supplier, individual or entity performing the Project, shall be remedied by CONTRACTOR.

00 50 00 - 3

2.8 SUPERVISION/LABOR/SUBCONTRACTORS.

CONTRACTOR shall supervise the Project competently, devoting such attention and applying such skill and expertise as may be necessary to perform the Project in accordance with the Agreement.

CONTRACTOR is responsible for the means, methods, techniques, sequences and procedures of performing the Project. CONTRACTOR shall assign a competent superintendent who will be its representative at the site and shall have the authority to act on its behalf. All communications given to or received from the superintendent shall be binding on CONTRACTOR. CONTRACTOR shall provide qualified and competent personnel to complete the Project. CONTRACTOR shall at all times maintain good discipline and order at the site. CONTRACTOR shall not employ any subcontractor or supplier if CITY reasonably objects. CONTRACTOR shall be fully responsible to CITY for its own acts and omissions as well as the acts and omissions of all subcontractors and suppliers performing the Project. This Agreement does not create a contractual relationship between CITY and any subcontractor or supplier.

CITY’s only payment obligation under this Agreement is to CONTRACTOR. CONTRACTOR shall require all subcontractors and suppliers to communicate with the CITY through CONTRACTOR.

2.9 MATERIAL AND EQUIPMENT/WARRANTY.

All materials and equipment incorporated into the Project shall be as specified or, if not specified, shall be of good quality and new, unless otherwise provided in this Agreement. CONTRACTOR warrants and guarantees to CITY that all workmanship, material and equipment will be in accordance with this Agreement and will not be defective. In recognition of the difficulties that may arise in proving the cause of a defect in materials or workmanship, CITY and CONTRACTOR agree that any such defect which manifests itself within one year of completion of this Agreement will have been caused by the improper workmanship, material or equipment of CONTRACTOR.

2.10 INDEMNIFICATION.

To the fullest extent permitted by law, CONTRACTOR agrees to indemnify and hold harmless CITY from and against all claims, costs, losses and damages, including attorney fees, arising out of the performance of this Agreement, provided that any such claim, cost, loss, or damage: (1) is attributable to bodily injury,…