2-SLCI26103.pdf

Salt Lake City Corporation Sale of Personal Property Request for Bid, RFB No. SLCI26103 Sale of Decommissioned Museum Airplanes, ADA Lift, Folding Airstairs, and a Slide Salt Lake City Department of Public Services Facilities Division

I. REQUEST FOR BID (RFB) OVERVIEW

Issued by: Salt Lake City Corporation, Purchasing Division

Salt Lake City Corporation (the City), is soliciting competitive sealed bids for City owned personal property for sale to the highest bidder (Bidder).

Issue Date: Date stated in Bonfire posting

Question Due Date: Date stated in Bonfire posting

Close Date: Date stated in Bonfire posting

Site Visit: See below, General Information, paragraph 2.

Purpose of this Solicitation

The purpose of this RFB is to seek bids for purchase and removal of City owned museum exhibit of Convair 131 Samaritan (C-131) aircraft shell with cockpit controls, mounted on steel girders and stairway system, and a MiG-21 Russian fighter jet suspended by ceiling cables, an ADA lift, folding airstairs, and a slide.

Award of a contract from this bid will be made to the highest responsible and responsive Bidder. The City reserves the right to reject any or all bids submitted in response to this solicitation, to waive any informality or technicality, or to accept bids deemed to be in the best interest of the City.

The City currently has a Convair 131 Samaritan (C-131) aircraft shell with cockpit controls, mounted on steel girders and stairway system, and a MiG-21 Russian fighter jet suspended by ceiling cables, an ADA lift, folding airstairs, and a slide located at the City Civic Center.

RFB Contents

RFB document (this document)

Attachment 1: Bill of Sale

Attachment 2: Photos

Attachment 3: Price Sheet

All bids submitted in response to this RFB MUST be submitted electronically through the Utah Public Procurement Place (Bonfire) website as detailed in Section III, Bid Submission, below.

Bid Submission Deadline: The deadline is the date and time listed in Bonfire. The upload of all bid documents MUST be fully complete by the date and time deadline or the bid will not be accepted.

NO LATE BIDS WILL BE ACCEPTED.

II. GENERAL INFORMATION

a. Bill of Sale. Any contract resulting from this RFB will include, but not be limited to, the Bill of Sale (Attachment 1). Exceptions and/or additions to the Bill of Sale will not be negotiated. A bid that contains exceptions and/or additions to the Bill of Sale will be rejected and disqualified from this RFB. Bidders are advised to resolve these issues within the framework of the Question-and-Answer period. The City will not allow a Bidder’s terms and condition to become part of a contract that results from this RFB. If a Bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, then the Bidder’s terms and conditions shall be null and void and will not become part of a contract that results from this RFB. If a Bidder is awarded a contract and the Bidder requests that its terms and conditions become part of the contract, then the Bidder’s bid will immediately be disqualified, and the Bidder will not be awarded a contract.

b. Site Visit.

i. Mandatory Site Visit: There will be a site visit held at 12 p.m. on April 30, 2026, at the Civic Center, formerly the Leonardo, located at 209 E 500 S, Salt Lake City. All interested Offerors must be in attendance. Any prospective Bidders who arrive late to the visit will not be allowed to submit a bid.

ii. This site visit will consist of a thorough inspection of the site and items for sale.

Failure to attend the site visit shall result in the disqualification of any Bidder that does not have an authorized representative to attend the entire duration of the mandatory site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee represents, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the City to the attendees and shall be published as an addendum to the solicitation. FAILURE TO BE REPRESENTED AT THE SITE VISIT

WILL AUTOMATICALLY DISQUALIFY YOUR BID RESPONSE.

iii. Bidders who intend to attend the site visit will need to RSVP by Thursday April

23, 2026.

a. To RSVP please email alex.brown2@slc.gov and Cc aron.lococo@slc.govwith your full name and the name of any others in your party.

iv. Please park and enter on the south side of the building.

c. Bidders or their agents are instructed not to contact City officials or employees or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFB to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Bidders who violate this paragraph.

d. Do not submit any gifts or promotional items with Bidder’s bid. City employees are not allowed to accept such items regardless of their value.

e. Cost of Developing Bids. All costs related to the preparation of the bids and any related activities are the sole responsibility of the Bidder. The City assumes no liability for any costs incurred by Bidders throughout the entire selection process.

f. Bid Ownership. All bids, including attachments, supplementary materials, addenda, etc., shall become the property of the City and will not be returned to the Bidder.

g. No bid shall be accepted from, or contract awarded to, any person, firm or corporation that is in arrears to the City upon a debt or contract or that is in default, as surety or otherwise, upon any obligation to the City, or that may be deemed irresponsible or unreliable by the City. Bidders may be required to submit satisfactory evidence that they have the necessary financial resources to perform and complete the work outlined in this RFB.

h. Bid Submission.

Bidder’s submission of a bid or other offer or submission constitutes the Bidder's agreement to all of the terms, conditions and provisions of the bid package, or other solicitation documents. By the submission of bid or other offer or submission, the Bidder represents that the matters stated in such bid, offer, or submission are true and correct. By submitting a bid, offer, or submission; Bidder also acknowledges that the Bidder is willing to enter into the agreement if awarded the contract.

By submitting this bid, Bidder acknowledges that it has viewed all materials published on Bonfire, including any addenda to this RFB.

i. The City reserves the right to reject any or all bids received. Furthermore, the City shall have the right to waive any informality or technical defect in bids received when in the best interest of the City.

mailto:alex.brown2@slc.gov mailto:aron.lococo@slc.gov

III. BID SUBMISSION

a. Bonfire Registration and Submission

i. Registration

Registration is required for electronic submission. It is the Bidder’s responsibility to register for notification to receive any changes, corrections, question/answer documents, and addendums issued for RFB documents.

Bidder must complete a one-time registration by providing their information through Bonfire. Click this link and select “Register” to complete the registration process.

Once registered the Bidder may go to this link: Utah Public Procurement Place (BONFIRE), to search and select any RFB listed, log-in, download the project documents, ask questions, and respond to solicitations published there. Failure to register and log-in with an intent to respond to a RFB constitutes an automatic waiver of Bidder’s right to receive a direct notification of any changes, corrections or addenda for a RFB.

ii. Submission

ELECTRONIC SUBMISSION REQUIRED. THERE IS NO OPTION TO

SUBMIT A PAPER RESPONSE.

All bids submitted in response to this RFB MUST be submitted electronically and MUST be submitted through the Bonfire website. The deadline for submission stated is a hard deadline. If a bid response is not fully and completely uploaded at the stated date and time, the bid will not be accepted by the Bonfire website and will not be considered.

Deadline for submission: The deadline for complete bid submission, including all uploads is listed in Bonfire.

Responses through the Bonfire website require uploading of electronic attachments.

The BONFIRE site will accept a variety of document types, including but not limited to Word, Excel, and PDF attachments, but not all document types are necessarily compatible with the Bonfire website. You MAY NOT submit documents that are embedded (zip files), movies, wmp, mp3 or mp4 files or password protected files, etc. Such actions may cause your response to be deemed as “non-responsive”. After uploading your response file, Bidders MUST go to “Submit and Finalize” and click “SUBMIT & FINALIZE MY SUBMISSION” to complete the process.

Please allow sufficient time to complete initial registration, including any online forms and to upload documents. The solicitation will end at the closing time published. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your response will not be received by the system. It is recommended that the submission process be completed the day prior https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities to the due date, with the understanding that any subsequent changes/updates to that initial submission will still be accepted up to the due date and time for complete proposal submission.

b. Bid Content

Upload cover sheet and response document as described below to the Bonfire website.

Your Bid must be uploaded and the electronic submission completed by the time and date specified. Other uploaded documents such as declarations of confidentiality, or other reference documents related to the primary response criteria are allowed but should be minimal.

DO NOT submit all pages of this RFB document with response. Include only the response sections described below:

i. Cover Sheet including the following information:

Company Name: ________________________________________________ Doing business as: [ ] an individual [ ] a partnership [ ] a corporation [ ] a limited liability company (mark appropriate box), duly organized under the laws of the State of _________________.

Name of Authorized Representative:

PRINCIPAL OFFICE ADDRESS:

Telephone:

Email Address:

ii. Minimum Mandatory Requirements

When preparing bids, Bidder shall reply to each of the minimum mandatory requirements in the order listed. Restate each numbered point listed below followed by Bidder’s response in full, narrative sentences and provide any requested materials.

iii. Confidentiality

If applicable to Bidder’s bid submit the following:

1. A written claim of business confidentiality accompanied by a concise written statement of reasons supporting the claim of business confidentiality. Blanket claims that the entire RFB is confidential will be denied and the bid may be considered non-responsive. (Please use the form provided with this RFB).

2. One redacted version of the bid for public release, with all protected business confidential information either blacked-out or removed, clearly marked as “Redacted Version”.

3. One non-redacted version for evaluation purposes clearly marked as “Protected Business Confidential Information Included Within”.

All three of the foregoing items must be submitted concurrently with the records (with the initial bid submission and with any other records submitted by Bidder during the evaluation process).

All responses, inquiries, and correspondence relating to this RFB and all reports, charts, displays, schedules, exhibits, and other documentation produced by the Bidder that are submitted to the City, as part of the bid or otherwise, shall become the property of the City when received by the City and may be considered public information under applicable law. The City is subject to the disclosure requirements of the Government Records Access and Management Act, Title 63G, Chapter 2, Utah Code Annotated (GRAMA). The City generally considers bids and all accompanying material to be public and subject to disclosure.

The City cannot guarantee that any information will be held confidential. If the Bidder makes a claim of business confidentiality, the City, upon receipt of a request for disclosure, will determine whether the material should be classified as public or nonpublic, and will notify the bidder of such determination. The Bidder is entitled under GRAMA to appeal an adverse determination. The City is not obligated to notify the bidder of a request to see the Bidder’s bid, and will not consider a claim of confidentiality, unless the Bidder's claim of confidentiality is made at the time of bid submission in accordance with

GRAMA.

iv. Cost

Bidder must upload a completed cost bid form through Bonfire. If a Bidder fails to upload a completed cost bid form, then its bid will be considered non-responsive and the bid will be rejected. All bids must be in U.S. Dollars.

IV. QUESTIONS AND CLARIFICATION

If Bidders have questions, need clarification of provisions, or think the City has omitted anything from this RFB which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the Bidder shall submit questions online through the Bonfire website prior to the date and time listed in Bonfire.

No interpretation of the meaning of any provision in this RFB, nor correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFB shall be made to the Bidder orally. All questions requesting clarification or interpretation of any section or sections of this RFB must be submitted online through the solicitation on the Bonfire website prior to the date and time listed in Bonfire.

Questions received after the question submission date identified above may not be considered nor receive a response. If questions prompt the need for changes to the RFB document(s), the City will issue a written addendum. Any Q & A information and/or written addendums issued by the City shall be available for interested Bidders to view or download through the Bonfire website within a reasonable period of time following the above referenced deadline.

V. EVALUATION OF BIDS

Each bid received shall be evaluated for responsiveness as outlined in this solicitation. This RFB shall be evaluated by the objective criteria described in this RFB. Any bid that does not comply with the mandatory minimum requirements will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the request for bids. If a Bidder submits multiple or alternate bids that are not requested in this RFB, the chief procurement officer will only accept the Bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

a. Minimum Mandatory Requirements

Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements outlined below by providing a narrative point by point response, in the order listed to each requirement. The following mandatory minimum requirements must be met in order for a proposal to be considered responsive:

i. City Ethics Requirement. Bidder must include the following two paragraphs in Bidder’s proposal including Bidder’s own written acknowledgement that Bidder has read the first two paragraphs and agrees to comply with the terms thereof. Failure to do so will result in disqualification of Bidder.

Representation regarding ethical standards for city officers and employees and former city officers and employees. The Bidder represents that it has not: (1) provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

It is the City’s policy that City employees are prohibited from personally accepting gifts, incentives, or marketing or promotional items from suppliers and that suppliers shall not offer such items to City employees. Such offers from suppliers are inappropriate and may result in suspension or debarment of the supplier from the City's procurement processes.

All of the items described in this section are non-negotiable. However, if a manufacturer's specification is used or identified above, then a bid may include, in sufficient detail, that its proposal contains an equivalent brand.

ii. Bidder understands that any permitting required for removal plan will be procured by the Bidder, including any costs associated with removal. All necessary information for permitting must be submitted within thirty (30) days of award. Removal may not begin until approved permits have been obtained and issued by Salt Lake City’s Building Services Division, as well as any other division that may require permits, as determined by the permitting team.

iii. Bidder has reviewed Section “c” Insurance Requirements below and agrees to provide required insurance within ten (10) days of award.

iv. Bidder certifies that if awarded Bidder is solely responsible for dismantling, packing, and transporting the items and will need to provide any equipment necessary for loading and transporting. All items must be removed prior to July 1, 2026, contingent upon the City’s receipt of full payment. Bidder must ensure that the Civic Center will be left in acceptable condition upon removal.

v. Bidder will provide a written plan for removal of the Convair 131 Samaritan (C-131) aircraft shell with cockpit controls, mounted on steel girders and stairway system, and a MiG-21 Russian fighter jet suspended by ceiling cables, an ADA lift, folding airstairs, and slide. Plan will include details of the OSHA safety practices that will be implemented, any equipment needed for removal, and acknowledgement of weight limits for the building and any additional equipment being brought in to remove the fixtures will not damage City property.

vi. Upon being awarded, Bidder shall provide a stamped structural engineer letter approving removal plan for the steel stairway and for dismantling planes for the removal from the building. Necessary information for the engineer letter will be provided by the City Architect.

If it is determined that a bid does not meet these requirements, at any time during the solicitation process, it will be deemed non-responsive and disqualified from further consideration.

If a bid is considered responsive, then it will be considered for contract award.

b. Price Sheet

i. Price Sheet: Price will be evaluated based on the highest bid according to the cost sheet.

Complete and submit Attachment 3: Price Sheet.

Bid amount must include all costs associated with the dismantling and removal of the items specified in section one of the RFB, including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, demurrage, and related costs. All prices and fees must be in U.S. dollars.

c. Insurance requirements

i. GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

1. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least three (3) years following the completion by Contractor and acceptance by City of all work under this Agreement or shall contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to City

2. All policies of insurance shall be issued by insurance companies licensed to do business in the state of Utah and either:

a. Currently rated A- or better by A.M. Best Company;

—OR—

b. Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended

3. Contractor shall furnish certificates of insurance, acceptable to City, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

4. In the event any work is subcontracted, Contractor shall require its subcontractor, at no cost to City, to secure and maintain all minimum insurance coverages required of Contractor hereunder.

5. All required certificates and policies shall be endorsed as needed to provide that coverage thereunder shall not be canceled or modified without providing, in a manner approved by the City Attorney, 30 days’ prior written notice to City or 10 days’ prior written notice for cancellation due to non-payment of premiums.

ii. REQUIRED INSURANCE POLICIES. Contractor, at its own cost, shall secure and maintain during the term of this sale, including while work under this Agreement is being completed and accepted, the following minimum insurance coverage for airplane removal:

(Note: Unless other limits, types of insurance, or terms are agreed to by the City Attorney’s Office, the following are the insurance requirements that will be required for this sale.)

1. Workers' Compensation and employer’s liability insurance sufficient to cover all of Contractor's employees pursuant to Utah law, unless a waiver of coverage is allowed and acquired pursuant to Utah law. In the event any work is subcontracted, Contractor shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

2. Commercial general liability (CGL) insurance with a policy endorsement naming Salt Lake City Corporation as an additional insured on a primary and non-contributory basis in comparison to all other insurance including City’s own policy or policies of insurance, in the minimum amount of $2,000,000 per occurrence with a $3,000,000 general aggregate and $3,000,000 products-completed operations aggregate. The policy shall include contractual liability insurance for the indemnity provided under this Agreement. These limits can be covered either under a CGL insurance policy alone, or a combination of a CGL insurance policy and an umbrella insurance policy and/or a CGL insurance policy and an excess insurance policy. The policy shall protect City, Contractor, and any subcontractor from claims for damages for bodily injury, including accidental death, and property damage that may arise from Contractor’s operations under this Agreement, whether performed by Contractor itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent contractors, products and completed operations.

3. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles used in connection with this Agreement in the minimum amount of a combined single limit of $1,000,000 per occurrence or $1,000,000 liability per person, $2,000,000 liability per accident, and $250,000 property damage. These limits can be reached either with a commercial automobile liability insurance policy alone, or with a combination of a commercial automobile liability insurance policy and an umbrella insurance policy and/or a commercial automobile liability insurance policy and an excess insurance policy. If the policy only covers certain vehicles or types of vehicles, such as scheduled autos or only hired and non-owned autos, Contractor shall only use those vehicles that are covered by its policy in connection with any work performed under this Agreement.

4. In the event that any work is subcontracted, the contractor shall require its subcontractor, at no cost to the City, to secure and maintain all minimum insurance coverages required of contractor hereunder. If professional liability insurance is required, a subcontractor must provide such insurance only if product requires the stamp of a professional engineer.

5. This project requires a stamped engineer letter or plan for plane removal to be considered. The contractor shall obtain and submit to the City insurance certificates evidencing that the subcontractor or supplier has professional liability insurance coverage meeting the requirements in the following point.

6. Professional liability insurance in the minimum amount of $2,000,000 per claim made with a $2,000,000 annual aggregate limit. If the contractor is not eligible to obtain such insurance, the contractor’s obligation is satisfied if a subcontractor (or supplier) provides such insurance.

Award will be made to the highest responsive and responsible Bidder.

VI. TERMS OF PURCHASE

A. The successful Bidder will be allowed ten (10) calendar days, following written notification of award, to provide required insurance and make payment in full to Salt Lake City Corporation.

B. City will accept a bank cashier's check or ACH transfer, in payment for items.

C. Refer to “Sample Bill of Sale”, Attachment 1; must be signed and executed.

D. All sales of real and personal property are conditioned upon existing laws and ordinances governing such sales within Salt Lake City and the State of Utah.

E. All surplus City property is sold as is, where is. Salt Lake City Corporation makes no claim or guarantee relative to the current or future fitness of the equipment offered for sale for any purpose. The purchaser is advised to have each unit purchased inspected thoroughly and to perform all necessary services and repairs prior to use of the equipment for any purpose. The City will not be responsible for the purchaser's failure to inspect or repair purchased equipment prior to use, nor will the City be responsible for damage or repairs necessitated by the use of the equipment.