2-RFPDOC 6000001923.docx

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REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL TRAFFIC DESIGN SERVICES AS REQUESTED ON A “TASK ORDER BASIS” FOR A FOUR-YEAR TERM

RFP# 6000001923

PROPOSAL SUBMISSION TEMPLATE

I. BACKGROUND

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) Task Order Program (the “Program”) is initiated through an initial Request for Proposal (RFP) solicitation in order to be considered for the performance of expert professional services as requested on a “task-order” basis defined in general terms. Once the Agreement is awarded to appropriately qualified firms, performance of specific services will be solicited via future task order RFP requests.

II. INSTRUCTIONS

The Authority is seeking Proposals from firms in response to the subject RFP for the performance of expert professional traffic design services as requested on a “task-order” basis in any, all, or combination of the following four traffic design subsets A) Planning and Design; B) Construction Support; C) Safety Support; D) Transportation Management Support. Agreements will be issued for a four-year term.

The scope of services to be performed by you are set forth in Attachment A to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals. At its discretion, the Authority may retain multiple firms for performance of the subject services.

The Proposer must use this Proposal Template and Proposal forms. We have provided the Proposal Template and Proposal forms to Proposers as Microsoft Word format editable files. Proposers are permitted to add lines or rows to tables in the Proposal forms where this is indicated but must make no other material change to the Proposal Template or Proposal forms. We have not included page limits in the Proposal Template, but in providing responses to questions, the Proposer should use the space allocated in the Proposal Template and be mindful of the length the Proposer’s response to the question asked.

All questions must be received no later than five (5) business days prior to RFP due date and should be directed in writing via email to the Solicitation Manager, Nicole Kuruszko, nkuruszko@panynj.gov For purposes of Proposal presentation, the Proposer should separate each section of the Proposal by using a numbered tab, as shown in the table below.

III. PRE-PROPOSAL MEETING

A virtual Pre-Proposal Meeting is scheduled on January 4, 2024 at 2:00 P.M. Eastern Time (ET). On January 4, 2024, please use the below link to access the meeting. If you have any issues connecting, please email Nicole Kuruszko at nkuruszko@panynj.gov

Event address for attendees:

Click here to join the meeting

IV. PROPOSER REQUIREMENTS:

Only proposals from firms that can demonstrate compliance with the following requirements shall be considered:

A. General Requirements for all subsets below:

Proposer must provide a current copy of the Certificate of Authorization issued by the State of New York or New Jersey and proof of a professional engineer’s license in the State of New York or New Jersey. (Notification: As consideration for task order awards, a copy of the Certificate of Authorization will be required from the state(s) where work is being performed and work performed on interstate bridges or tunnels, that cross between the States of New York & New Jersey, an Engineer(s) of Record (EOR) is required to be licensed in both states. This requirement can be fulfilled by two separate individuals, one licensed in the State of New York and one licensed in the State of New Jersey; or preferably one individual licensed in both the State of New York and New Jersey.)

B. Planning and Design

· Conceptual roadway design

· Traffic device design

· Traffic operational analysis

· Construction staging and maintenance of traffic design C. Construction Support

1. Proposers must have a minimum of two (2) traffic engineering staff members (with minimum 5 years of experience) in performing comparable tasks as contemplated under the requested services in Attachment A for Construction Support. Both traffic engineers shall be licensed professional engineers in the State of New York or New Jersey and shall have experience within the Port Authority District.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years for similar type Construction Support work as contemplated under the requested services in Attachment A, D. Safety Support

1. Proposers must have a minimum of two (2) traffic engineering staff members (with minimum five (5) years of experience) in performing comparable tasks as contemplated under the requested services in Attachment A for Safety Support. Both traffic engineers shall be licensed professional engineers in the State of New York or New Jersey and shall have experience within the Port Authority District.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years for similar type Safety Support work as contemplated under the requested services in Attachment A.

E. Transportation Management Support

1. Proposers must have a minimum of two (2) traffic engineering staff members (with minimum 5 years of experience) in performing comparable tasks as contemplated under the requested services in Attachment A for Traffic Management Support.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years for similar type Transportation Management Support work as contemplated under the requested services in Attachment A, A determination that a Proposer meets the forgoing requirement(s) is no assurance that the Proposer will be selected for performance of the subject services. Firms that do not meet these requirements shall not be considered.

V. INSTRUCTIONS AND ADDITIONAL INFORMATION:

Tab

(Attachment A) Attached Herewith

· Attachment A – Scope of Services

· Attachment B – Agreement on Terms of Discussion

(Attachment C) Proposer must include a completed

· Attachment C – Company Profile

The Authority will consider only those firms who are able to demonstrate compliance with the proposer requirements stated in Section III, Proposer Requirements.

Joint venture partnerships shall not be considered.

· Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel (including subconsultants, if any) who will be assigned to perform the requested services.

· Attachment E – Project Experience of the Firm (including Subconsultants, if any)

(Attachment F)

The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The Proposer must include their MBE/WBE/SDVOBs Participation Plan, being proposed, by completing the below form:

· Attachment F – MBE/WBE/SDVOB Participation Plan

Salary Schedule – Proposer must include the name(s), title(s) and hourly rate(s) that would be in effect at the start of the Agreement term for all professional and technical personnel of the Prime firm who will be assigned to perform any services requested by completing the below form:

· Attachment G – Salary Schedule

(Statement) If the Proposer or any employee, agent or subcontractor/subconsultant of the Proposer may have or may give the appearance of a possible conflict of interest, the Proposer shall include in its Proposal a Conflict of Interest Statement indicating the nature of the conflict and a proposed Mitigation Plan. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, it is not possible to mitigate the conflict of interest, with respect to any conflict disclosed from any source. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

ADDITIONAL INFORMATION

Proposers must register and create a free Bonfire account at the provided link in order to log in and download the referenced solicitation and associated information, and in order to upload proposal submissions. Registration on the Bonfire platform requires a registration that is separate and distinct from all other Authority software platforms.

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on January 24, 2024. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposal submissions must be uploaded, submitted, and finalized prior to the Proposal Due Date. Proposers are strongly urged to allow sufficient time of at least one (1) day prior to the Proposal Due Date to begin the uploading process and finalizing the Proposal submission. Proposers will receive an email confirmation receipt with a unique confirmation number once a proposal submission is finalized.

Proposers will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

After consideration of these factors, the Port Authority may enter into negotiations with the firm(s) deemed best qualified in terms of the foregoing factors to perform the required services.

The distribution process does not represent a contractual or other obligation on the part of the Port Authority and does not preclude the Port Authority from distributing task orders in a manner, which in its judgment will, under all circumstances, best serve the public interest.

Lillian D. Valenti Chief Procurement Officer

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

1399817

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL TRAFFIC DESIGN SERVICES ON A “TASK ORDER BASIS” DURING A FOUR-YEAR TERM

RFP# 6000001923

[PROPOSAL DUE date]

[PROPOSER NAME]

agreement on terms of DISCUSSION (attachment B)

Agreement on Terms of Discussion (Attachment B) Proposer must include a completed and signed Attachment B form.

ATTACHMENT B – TRAFFIC DESIGN SERVICES ON A “TASK ORDER BASIS” DURING A FOUR-YEAR TERM

AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port-Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

(Company)

(Signature)

(Title)

(Date) company PROFILE (attachment C)

Company Profile (Attachment C) Proposer must include a completed Attachment C form.

ATTACHMENT C

COMPANY PROFILE

1. Company Legal Name as shall appear in the Agreement:

2. Business Mailing Address: ______________________________________________________________________________________________________________________________________________________

6. Officer or Principal of Firm, Title, and email address:

7. Name, telephone number, and email address of contact for questions:

8. Is your firm a registered vendor with the Port Authority? Yes No If yes, please provide your Vendor ID number: ________________

9. If applicable, indicate whether your firm is certified by the Authority in any of the below categories. Please also attach a copy of your Authority certification as a part of this profile.

Minority Business Enterprise (MBE)

Women-owned Business Enterprise (WBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Service-disabled Veteran-owned Business Enterprise (SDVOB)

If your firm is an MBE/WBE/SBE/DBE/SDVOB not currently certified by the Authority, see the Authority’s website – https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/certification.html, to receive information and apply for certification.

Note: Company Legal Name shall be identical to the firm’s name in the EIN. Failure to comply with this requirement may lead to delays in contract awards and contract payments.

Proposer Requirements (Transmittal Letter)

The Authority will consider only those firms who are able to demonstrate compliance with the proposer requirements stated in Section III.

· Use Item 5 Attachment D for Staff Qualifications and Experience

· Use Item 6 Attachment E for Firm Qualifications Proposer must indicate below the services provided. (Please check all boxes that apply).

|_| Planning and Design |_| Construction Support |_| Safety Support |_| Transportation Management Support Joint venture partnerships shall not be considered under the Task-Order Program

[INSERT PROPOSER REQUIREMENTS HERE]

STAFF QUALIFICATIONS AND EXPERIENCE (attachment d)

Staff Qualifications and Experience of Personnel (including Subconsultants, if any) Provide technical qualifications of all full-time engineering and technical personnel of your firm (including subconsultants, if any) who will be assigned to perform the requested services as outlined in Section IV – Proposer Requirements.

The Proposer must include in this section the following completed form:

· Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel (including subconsultants, if any) who will be assigned to perform the requested services.

ATTACHMENT D

STAFF QUALIFICATIONS AND EXPERIENCE

The Proposer must complete one Attachment D for each proposed full-time engineering and technical personnel (including subconsultants, if any) of your firm who will be assigned to perform the requested services as outlined in Section IV.

(City and State)

CURRENT PROFESSIONAL REGISTRATION

(State and Discipline -Include License #)

EDUCATION (Degree and Specialization)

OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, Etc.)

BRIEF CAREER SUMMARY

(Please include total number of years of experience performing services comparable to the tasks outlined in Attachment A under this solicitation)

RELEVANT PROJECTS

(Please include a minimum of two and no more than five projects comparable to the services contemplated in the Attachment A, under this solicitation)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

(Please include scope, size, project cost value, project delivery model) ☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

FIRM QUALIFICATIONS AND EXPERIENCE (ATTACHMENT E)

Firm Qualifications and Experience of Personnel (including subconsultants, if any) Identify the experience of your firm (including subconsultants, if any) in providing services as identified in Section III – Proposer Requirements and comparable to those contemplated under the requested services in Attachment A under this solicitation.

The Proposer must include in this section the following completed form:

· Attachment E – Firm Qualifications and Experience

ATTACHMENT E

FIRM QUALIFICATIONS AND EXPERIENCE

The Proposer must complete one Attachment E for each project your firm (including subconsultants, if any) has provided services as outlined in Section IV and comparable to the services contemplated in Attachment A, under this solicitation.

RELEVANT PROJECTS

(Include a minimum of five projects and no more than seven projects comparable to the services contemplated under this solicitation.)

C. BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

D. INDICATE WHETHER ANY PROPOSED PERSONNEL PERFORMED SERVICES UNDER THIS PROJECT AND EXPLAIN THEIR SPECIFIC ROLE ON THIS PROJECT

E. INCLUDE THE NAME OF THE CLIENT/COMPANY AND THE CLIENT/COMPANY’S CONTACT INFORMATION (EMAIL AND PHONE NUMBER) FOR VERIFICATION PURPOSES.

MBE/WBE/SDVOB PARTICIPATION PLAN (ATTACHMENT F)

MBE/WBE/SDVOBs Participation Plan The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority shall contain, at a minimum, the following:

· Identification of MBE/WBE/SDVOBs: Provide the names and addresses of the MBE/WBE/SDVOBs. If none are identified, describe the process for selecting participant firms in order to achieve the good faith goals under these requested services.

· Level of Participation: Indicate the estimated percentage of MBE/WBE/SDVOB participation expected to be achieved.

· Scope of Work: Describe the specific scope of work the MBE/WBE/SDVOBs will be expected to perform.

All MBE/WBE/SDVOB subconsultants listed on the MBE/WBE/SDVOB Participation Plan must be certified by the Port Authority in order for the Consultant to receive credit toward the MBE/WBE/SDVOB goals set forth under these requested services. Please go to https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity.html to search for MBE/WBE/SDVOBs by a particular commodity or service. The Port Authority makes no representation as to the financial responsibility of these firms or their ability to perform work under this Agreement.

The Proposer must include in this Section the following completed form:

· Attachment F – The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority

ATTACHMENT F

MBE/WBE/SDVOB PARTICIPATION PLAN

This matrix is intended to graphically depict the MBE/WBE/SDVOB Participation Plan submitted by the Proposer to the Port Authority for the requested services.

(*Insert “N/A” if not applicable.)

DESCRIBE PROPOSED SCOPE OF WORK TO BE PERFORMED BY SUBCONSULTANT

IF NO FIRMS ARE IDENTIFIED ABOVE, DESCRIBE THE PROCESS FOR SELECTING PARTICIPANT FIRMS IN ORDER TO ACHIEVE THE GOOD FAITH GOALS UNDER THESE REQUESTED SERVICES.

[IF APPLICABLE, INSERT RESPONSE HERE]

COST (ATTACHMENT G)

Multiplier & Cost Provide the multiplier(s) of the Prime firm, including a breakdown of said multiplier(s), indicating all the multiplier(s) components (e.g., vacation, holiday, sick pay, workers' compensation, office rent, insurance, profit). Indicate Port Authority Office/Consultant Office Multiplier, as applicable. Multiplier(s) should be provided in the form of a decimal and no more than two decimal places (ex: 0.00).

Port Authority Office Multiplier:

Consultant Office Multiplier:

Include a breakdown of the multiplier(s) components below:

Salary Schedule Include the name(s), title(s) and hourly rate(s) and hours assigned to each position of the personnel that would be assigned to perform the requested services. Indicate billing rates for partners or principals and actual hourly rates for all other billable employees. Provide a company policy for compensation for premium pay (i.e. holidays, shift differentials, regular days, weekends and night work or union required payments must be included). Typical job titles may include, but are not limited to, the following:

The Proposer must include in this section the following completed form:

· Attachment G – Salary Rate Schedule

ATTACHMENT G

SALARY RATE SCHEDULE

FULL NAME

(LAST, FIRST)

conFLICT OF INTEREST (STATEMENT)

Conflict of Interest If the Proposer or any employee, agent or subcontractor/subconsultant of the Proposer may have, or may give the appearance of a possible conflict of interest, the Proposer shall include in its proposal a statement indicating the nature of the conflict. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

Proposers are advised that, while not currently anticipated, nothing herein shall preclude the Port Authority from determining at a subsequent point in time during performance of the services contemplated hereunder gives rise to the existence of, or the appearance of, a conflict of interest, and thereby conclude that a firm(s) selected for performance of the subject services, is/are expressly precluded from participation in, or the performance of other procurement opportunities for any project on which the firm has provided such services. Proposers are directed to the Conflict-of-Interest paragraph of the attached Standard Agreement. Proposers are further advised that under this Agreement, firms must provide, upon receipt of a Task Order issued by the Port Authority, written notice to the Port Authority of any existing or potential conflict of interest the firm(s) may have in the performance of services under this Agreement.

Conflict of Interest Statement (describe the nature of the conflict):

[INSERT RESPONSE HERE]

Mitigation Plan:

[INSERT RESPONSE HERE]

ATTACHMENT A

EXPERT PROFESSIONAL TRAFFIC DESIGN SERVICES ON A “TASK ORDER BASIS” DURING A FOUR-YEAR TERM

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”), see www.panynj.gov. Additionally, an electronic version of the Authority’s most recent Annual Report is available at http://corpinfo.panynj.gov/pages/annual-reports/.

The Engineering Department is responsible for the delivery of high-quality and cost-effective planning, architectural and engineering design, and construction management services in support of the Authority’s capital and operating programs. In addition, the department ensures the structural integrity, life safety, and code compliance of all Authority’s facilities. The Engineering Department is comprised of six divisions: Engineering/Architecture Design, Construction Management, Engineering Operations, Quality Assurance, Project Delivery, and Enterprise Asset Management.

Engineering/Architecture Design Division - Traffic Engineering is a dedicated and diverse group of transportation professionals with extensive expertise in transportation planning, design, operations, safety, modelling, data analytics, and technologies. These services are provided in support of the operations of all Authority facilities, and to conceive, enable, and execute the delivery of all State of Good Repair Projects and Major Authority Programs. Traffic Engineering is a one-stop shop for all of the Authority’s Transportation planning, design and operations services from Stage 0 (Concept Planning/Development) thru Stage 5 (Operations and Maintenance).

II. SCOPE OF WORK

Staff must have the ability to pass a Transportation Worker Identification Credential (TWIC) and/or Secure Worker Access Consortium (SWAC) and/or Security Identification Display Area (SIDA) background screening at a High Level.

The services of the Consultant shall generally consist of, but not limited to, providing transportation engineering planning, design and construction support including preparing and reviewing alternative conceptual plans; development of functional plans, reports, analyses of vehicular and pedestrian facilities; final design of traffic control devices, traffic engineering contract drawings, specifications, and estimates; and maintenance of traffic and construction field support for a wide variety of projects at Port Authority facilities. The services of the Consultant shall also generally consist of providing transportation engineering operations support; real-time transportation management from facility operations centers; collecting analyzing, and reporting crash data; preparing and reviewing conceptual plans; development of functional plans, reports, analyses of vehicular and pedestrian facilities; final design of traffic control devices; planning and management of transportation data strategies; subject matter expert support in the areas of technology and innovation to support construction and operations at Port Authority facilities. Given the dynamic and complex nature of the Authority facilities, this work shall require the application of creative and innovative evaluation procedures and design solutions. The Consultant service may include, but not be limited to the following subsets:

A. Planning and Design

1. Represent the Traffic Engineering group on planning and design assignments, working closely with project management, consultant firms, other engineering disciplines, and other stakeholders within the Authority.

2. Plan, conduct, coordinate, and analyze traffic surveys to develop future traffic projections, compute throughput capabilities/levels-of-service for existing facilities.

3. Analyze impact of proposed changes to Authority vehicular and pedestrian facilities and develop alternatives as appropriate.

4. Conduct operational analyses to optimize traffic flow, capacity, and Levels of Service through roadway segments and intersections.

5. Analyze traffic flows on roadway networks leading to and adjacent to the Authority’s facilities, and work closely with State, municipal, and other transportation agencies, as appropriate, to develop roadway improvements.

6. Evaluate the performance of the pedestrian elements within the Authority’s terminal and parking facilities. These include security areas, check-in and ticketing areas, baggage claim areas, fare collection zones, corridors widths, vertical circulation elements (elevators, escalators, and stairs), door requirements, and sidewalk needs.

7. Determine the extent of the traffic impacts of proposed land use developments on the regional highway and local road system adjacent to Authority facilities and assess the related benefits of proposed roadway and transit improvements.

8. Conceptual roadway, parking, staging, and site layouts within the airport landside transportation network and other Authority facilities with the development of alternative concepts.

9. Apply traffic engineering standards to assure adequate criteria, (i.e., turning radii, lane widths, and levels-of-service), are met in proposed modifications to existing vehicular facilities and landside transportation systems. These facilities include roadways, surface lots and garage parking, airport terminal frontages, bus operational and staging areas, taxi/limousine queue and hold areas, and truck loading and unloading facilities.

10. Assist in the developments of Environmental Impact Statements for both vehicular and pedestrian related facilities.

11. Prepare design exception reports for approval from Federal, State, and Local transportation agencies to allow deviation from accepted Design Standards.

12. Prepare Traffic Impact Studies and provide expert testimony to external transportation agencies to secure Access Permits to allow for connection of the Authority’s roadway improvements to the public right-of-way.

13. Provide expert witness testimony to municipal planning/zoning boards in connection with the traffic impacts of Authority and other land use developments on the roadway network adjacent to Authority facilities.

14. Provide conceptual and final design of traffic control devices, including, but not limited to, guide signs, pavement markings, guiderail, traffic barriers, and end treatments.

15. Provide Maintenance of Traffic (MOT) plans, construction staging, and detour plans, along with appropriate traffic control devices.

16. Provide conceptual and final design of traffic signals with intersection layout, optimal timing and phasing, field equipment, detection, and connectivity to central traffic signal management system.

17. Provide planning, conceptual, and final design of Intelligent Transportation Systems (ITS) including dynamic message signs, sign management, traffic signal management, traveler information, road weather system design, incident detection and response management system design, and video surveillance system design.

18. Assist in developing Transportation Management Plans for construction for parking and staging projects to support traffic movements, parking, and staging during construction on landside systems.

B. Construction Support

1. Prepare or review Construction Staging and Maintenance of Traffic (MOT) plans, and present findings related to constructability; potential conflicts with other construction projects; traffic, transit and ground transportation impacts and circulation impediments; and pedestrian mobility.

2. Assess and prepare drawings for field changes during construction of roadways, intersections, and control devices.

3. Coordinate with Resident Engineer’s office on traffic related Requests for Information (RFI) from contractors.

4. Oversee the review process of all traffic related shop drawings.

5. Perform field inspections on traffic control devices and develop punch lists for the Resident Engineer Office.

6. Provide expert guidance to the Resident Engineers Office such that all temporary and permanent traffic plans are implemented properly.

7. Develop and review MOT, signing, striping, signals, and transportation technology design plans during construction in accordance with standards and regulations, coordinating implementation of these plans with the Facility, Construction Management Division, and Resident Engineer’s Office representatives.

8. Provide Intelligent Transportation Systems (ITS) and traffic signal system inspection, installation, integration, and testing support and provide documentation and training for systems.

9. Facilitate coordination of phasing, staging, and work zones of various construction projects to ensure that transportation-related impacts to the facility patrons are minimized as part of the Transportation Management Plan (TMP) process.

10. Identify, if necessary, obtain, required construction permits for projects proposed by the Authority and assist in preparation of all documentation, agreements, and applications necessary.

11. Review plans prepared by other agencies and stakeholders for compliance with local permit requirements and submit comments as appropriate. In cases where plans do not comply with requirements, propose mitigation measures as appropriate.

C. Traffic Safety Support

1. Perform data-driven safety analysis to evaluate current and future safety performance of roadways for informed and balanced decision making.

2. Perform non-field (i.e., desktop) collection of safety (crash, roadway, and traffic) data used to perform safety analyses. Maintain safety data in the CRASH system and other safety data systems to be provided by the Authority.

3. Perform studies to evaluate the effectiveness of implemented crash countermeasures.

4. Develop, maintain, and utilize crash analytic dashboards and key performance indicators to organize and present traffic safety performance at monthly briefings to technical and non-technical audiences.

5. Review and analyze crash data to identify crash frequency, crash severity, predominant crash areas, crash types, overrepresentation, and roadway or operational features.

6. Prepare crash statistics, crash rates, safety reports, infographics, visualizations on maps/sketches, and presentations.

7. Perform safety assessments/reviews of planned and in-service roads to address safety for all road users. Provide road safety-related guidance and reviews in the project planning and design processes and perform in-field site investigations.

8. Develop and design crash countermeasures for spot locations based on high number of crashes as well as for system-wide implementation based on crash risk.

D. Traffic Management Support

1. Provide Traffic Engineering operational assessments of Port Authority facilities.

2. Provide oversight and staffing for the support of traffic engineering’s role in transportation monitoring and active traffic management at unified Transportation Management Centers.

3. Evaluate the traffic operational effects and incident management and recommend mitigation measures for construction impacts on roadways, ramps, toll plazas, pedestrian facilities, including how they affect the region, coordinating with external stakeholders and agencies.

4. Develop and implement monitoring plan of the transportation functions, such that traffic and pedestrian flow is optimized and maintained throughout the construction process and assist in preparing daily/monthly reports.

5. Assist in developing and execution of the TMP, and update to the TMP document and coordinate with stakeholders throughout the process.

6. Recommend, develop, and oversee implementation of transportation demand management, operations, or geometric mitigation strategies during construction.

7. Perform and leverage transportation analysis to inform decision making, through both traditional traffic simulation modeling as well as levering traffic data hubs, trending analysis, data analytics, and visualization platforms.

Task Orders for any of the subsets above may require additional proposer requirements including, but not limited to:

A. Firms shall have one (1) or more traffic engineers who can attend a meeting at PA offices at 4 WTC or the project site within 24 hours’ notice.

B. Staff must have a valid driver’s license.

C. Consultant must have staff with AutoCAD and Civil 3D experience (this may be fulfilled by subconsultant(s)).

D. Utilization of transportation analysis and data analytics/visualization software such as VISSIM, VISWALK, AIMSUM, Synchro/SimTraffic, Power BI, ArcGIS, etc.

III. DESCRIPTION OF CONSULTANT’S TASKS

Tasks to be performed by the Consultant may include, but shall not be limited to:

A. General (applicable to all subsets below)

1. Attend project meetings and scoping.

2. Prepare various reports and documentation.

3. Conduct field investigations and observations.

4. Prepare presentations of findings.

5. Coordinate with the Authority’s Engineering, Technology, and all Line Departments.

6. Acquire transportation data and perform data collection as necessary.

7. Furnish staff to work with the Authority on various assignments, including on-site(s).

B. Planning and Design

1. Prepare conceptual layouts, alternatives analysis, and traffic Impact Analyses.

2. Perform traffic data collection, and prepare statistical analyses for before and after studies, capacity, delay, Level of Service (LOS), Origin and Destination (O&D), and other traffic data analyses.

3. Develop traffic demand and traffic assignment models.

4. Prepare contract plan, specifications, and estimates.

5. Prepare final design and construction cost estimates.

6. Review shop drawings and submittals and provide design support for field inspection and testing.

C. Construction Support

1. Perform inspection of traffic control device implementation, including signs, pavement markings, roadside devices, etc.

2. Perform ITS and Traffic Signal system acceptance testing, including Turn-on, Final Inspections, and 30-day operational tests.

D. Safety Support

1. Conceptual Crash Mitigation Improvement Plans, including pavement markings, signing, roadside protection, roadway geometry, and traffic operational strategies.

2. Crash statistics summaries

3. Crash assessment reports E. Traffic Management

1. Develop Transportation Management Plan (TMP), prepare documentation, and develop monitoring plan.

2. Support active traffic management at transportation management center.

3. Develop transportation operational mitigation strategies.

The Consultant shall (and shall compel the Consultant’s officers, employees, agents, contractors, guests, invitees and those doing business with the Consultant hereunder to) observe and comply with any and all present and future: (a) governmental laws, rules, regulations, requirements, orders and directions which may pertain or apply to the Consultant’s activities hereunder; (b) Authority facility rules and regulations; (c) Authority security procedures; and (d) all applicable Authority insurance requirements. In case of a conflict between or among any of the foregoing, the more stringent requirement shall apply.

IV. SUBMISSIONS

All work performed by the Consultant including the preparation of documents, reports drawings, etc. shall be performed and submitted in accordance with a schedule approved by the Authority prior to the performance of any such work.

When services to be performed by the Consultant include the preparation of contract documents, or the performance of post award services, the Consultant shall submit his specific Quality Control/Assurance Program to the Engineer prior to the performance of said services. When the Consultant has completed preparation of any contract documents, he shall submit a letter to the Engineer certifying the Consultant’s conformance with the Quality Control/Assurance Program.

Except as otherwise noted in the individual task orders, all designs and preparation of Contract Documents shall conform to Port Authority Standards, and those codes and regulations which would be applicable if the Authority were a private corporation and, in case of a conflict, the more stringent requirement shall apply.

The Consultant shall be provided with access to systems and documentation containing information pertinent to each Task Order and appropriate to the level of security of such systems and documentation and the level of security clearance achieved by Consultant staff.

In any case, no work shall be performed at the site on any holidays observed by the Authority, unless otherwise directed by the Authority.

P.A. AGREEMENT # ***-**-***

DATE

FIRM

ADDRESS

CITY, ST ZIP

Attention: CONTACT, TITLE

SUBJECT: PERFORMANCE OF EXPERT PROFESSIONAL TRAFFIC DESIGN SERVICES AS REQUESTED ON A "TASK ORDER" BASIS DURING A FOUR-YEAR TERM

Dear Mr./Ms. CONTACT:

1. The Port Authority of New York and New Jersey (the "Authority" or "Port Authority") hereby offers to retain FIRM NAME (the “Consultant" or "you") to provide expert professional services as more fully set forth in Attachment A, which is attached hereto and made a part hereof, on a "task order" basis during a four-year term.

The Authority does not guarantee the ordering of any services under this Agreement and specifically reserves the right, in its sole discretion, to use any person or firm to perform the type of services required hereunder.

This Agreement shall be signed by you and by the Authority’s Chief Procurement Officer. As used herein, "Chief Engineer" shall mean the Chief Engineer, or the Deputy Chief Engineer of the Authority, or their duly authorized representatives.

For the purpose of administering this Agreement, the Chief Engineer has designated DAR NAME, TITLE, to act as their duly authorized representative. The Project Manager for this project is NAME, tel. (***) ***-****, or e-mail address: ****@panynj.gov.