2-rabbittransit TVMS Bid Documents Tech Specifications 03-16-26.pdf

PROJECT MANUAL FOR

SUSQUEHANNA REGIONAL TRANSPORTATION AUTHORITY (SRTA)

TICKET VENDING MACHINE SITE PREPARATION

GENERAL AND TECHNICAL SPECIFICATIONS

March 16, 2026 JMT No. 24-00558-007

220 St. Charles Way, Suite 200

York, PA 17402

Prepared By: Prepared For:

Susquehanna Regional Transportation Authority dba rabbittransit

415 Zarfoss Drove

York, PA 17410

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Ticket Vending Machine Site Preparation

TABLE OF CONTENTS

DIVISION SECTION TITLE

DIVISION 01 – GENERAL REQUIREMENTS

01 04 50 CUTTING AND PATCHING

01 10 00 SUMMARY

01 25 00 SUBSTITUTION PROCEDURES

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 29 73 SCHEDULE OF VALUES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 16 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 35 23 SAFETY AND PROTECTION

01 40 00 QUALITY REQUIREMENTS

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 71 14 MOBILIZATION AND DEMOBILIZATION

01 73 00 EXECUTION

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISION 02 – EXISTING CONDITIONS

02 85 16 OFF SITE DISPOSAL

DIVISION 26 - ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 05 43 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

DIVISION 31 - EARTHWORK

31 10 00 SITE CLEARING

31 20 00 EARTH MOVING

31 23 17 TRENCHING

31 25 00 EROSION AND SEDIMENTATION CONTROLS

DIVISION 32 – EXTERIOR IMPAROVEMENTS

32 13 13 CONCRETE PAVING

32 92 00 TURF AND GRASSES

END OF TABLE OF CONTENTS

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TABLE OF CONTENTS

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CUTTING AND PATCHING

SECTION 010450 – CUTTING AND PATCHING

PART 1 - GENERAL

1.1 DESCRIPTION

A. Work included: This section covers general requirements pertaining to cutting, fitting, and patching of the work required to:

1. Make the installation fit properly in an existing or new structure;

2. Uncover work to inspect hidden conditions and then patch.

3. Remove and replace non-conforming or otherwise defective work.

4. Repair holes and cracks caused by removal of existing or new but misplaced accessories and equipment.

B. Responsibilities: Contractor shall be responsible for performing its own cutting, fitting and patching work except where otherwise specifically noted in the Contract Documents.

1.2 SUBMITTALS

A. Prior to cutting or modifying any element, submit a written request to the rabbittransit Project

Manager for permission to proceed with any demolition, cutting or patching.

B. The rabbittransit PM may require the contractor to submit a detailed plan, at least 10 business days in advance of the desired date of the work, with any or all of the following information:

1. Explanation of why this work is needed.

2. Extent of work and how adjacent work will be protected and blended in at the work’s conclusion.

3. Modifications to existing structural components including stamped calculations and drawings by a licensed engineer.

4. Products and methods to be used in the work.

5. Schedule of when the work is to be done.

6. Utilities affected by the work.

7. At historical locations, specific procedures which will mitigate the impact of the cutting and patching on the historical integrity of the structure.

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CUTTING AND PATCHING

1.3 QUALITY ASSURANCE

A. Use adequate numbers of skilled workmen who are thoroughly trained and experienced in the necessary crafts and who are completely familiar with the specified requirements and the methods needed for proper performance of the Work of this Section.

B. Provide a plan for the inspecting/testing of all modified structural components to ensure structural integrity is maintained. This plan shall be stamped by a structural engineer and submitted to the rabbittransit PM.

C. The rabbittransit PM reserves the right to require an approved mock-up for any cutting and patching work prior to execution of the entire work.

1.4 RESTRICTIONS

A. Structural elements shall not be cut or patched in a manner that would reduce the load carrying capacity or load deflection ratio. All processes which affect structural members must be sealed by a licensed engineer and submitted to rabbittransit for review before work begins.

B. Operating elements or safety related components shall not be cut or patched in a manner that would result in reducing their capacity to perform as intended, or result in increased maintenance or decreased operational life or safety.

C. Construction exposed on the exterior or in occupied spaces shall not be cut or patched in a manner that would, in the opinion of the rabbittransit Project Manager, reduce the building elements’ aesthetic qualities, or result in visual evidence of cutting and patching. The responsible

Contractor shall remove and replace work cut and patched in a manner deemed to be visually unsatisfactory by the rabbittransit Project Manager.

D. Dispose of all waste in a legal manner following all local codes and regulations.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Except as otherwise indicated in the contract documents or approved by the rabbittransit Project

Manager, provide materials for cutting and patching which will result in equal or better work than work being cut-and-patched, in terms of performance characteristics and including visual effect where applicable.

B. Use materials identical with original materials where feasible and satisfactory results can be produced subject to review by the rabbittransit PM. If original materials are unavailable, use materials which match appearance and match or exceed performance of the original material as interpreted by the rabbittransit PM.

PART 3 - EXECUTION

3.1 INSPECTION

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CUTTING AND PATCHING

A. Inspect existing conditions, including elements subject to movement or damage during cutting, excavating, patching, and backfilling.

B. Provide temporary support before uncovering any hidden conditions. See 3.2 below.

C. After uncovering existing conditions, inspect conditions affecting installation of new work, including the suitability of all substrates to receive new material.

3.2 HAZARDOUS AND DANGEROUS CONDITIONS

A. If, during the preliminary inspection and/or the cutting and patching procedure, material of a suspicious nature is discovered, the Contractor shall stop work in the vicinity immediately, abandon, isolate and mark the area, erect signs saying Do Not Enter and alert the rabbittransit PM immediately.

B. If, during the preliminary inspection and/or the cutting and patching procedure, the safety of the structure appears to be endangered, or there appears to be movement in structural elements, the

Contractor shall stop work immediately, install bracing, and mark the area, erect signs saying Do

Not Enter and alert the rabbittransit PM immediately.

3.3 DISCREPANCIES

A. If uncovered conditions are inconsistent with the construction documents, immediately notify the rabbittransit Project Manager and secure needed direction.

B. Do not proceed until undocumented conditions are resolved and the rabbittransit PM gives direction.

3.4 TEMPORARY SUPPORT AND PROTECTION

A. Provide adequate temporary support to prevent instability of Work to be cut. Do not endanger adjacent Work.

B. Provide adequate protection of the work, including adjacent areas during cutting and patching, to prevent damage, and to protect from adverse weather exposure.

C. Where services and utilities are to be affected by cutting and patching work, attempt to bypass to avoid interruption or obtain prior approval for this work.

3.5 PERFORMANCE

A. Perform required excavation and backfilling in accordance with the pertinent sections of the

Specification and in conformance with all safety regulations and requirements.

B. Cut work in a manner which avoids damage to work to be retained and adjoining work. Where physical cutting is required, cut Work with sawing and grinding tools maintaining a neat straight finished edge. Core drill openings through concrete and masonry work. Cut from exposed finishes through to unexposed material.

C. Obtain prior approval for all equipment to be used and all demolition procedures.

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CUTTING AND PATCHING

D. Do not cut with hammer and chipping tools.

E. Use water and adequate ventilation to control dust. Do not cut mechanical or electrical equipment or conduit without determining status of equipment with certainty and consulting with the appropriate contractor. Never assume equipment or conduit is abandoned without establishing its status. Cap or seal piping, ductwork and conduit to prevent moisture from entering.

F. Patch seams to be durable and invisible to the satisfaction of the rabbittransit PM. Restore exposed finished or patched areas in a manner to eliminate evidence of patching.

G. Do not cut and patch operational elements or safety related components in a manner that would result in a reduction of their capacity to perform in the manner intended, or that would result in increased maintenance, or decreased operational life or decreased safety.

H. Where new or enlarged doorways or openings are shown in existing construction, take the necessary precaution to support the walls above the openings and install new steel lintels above the openings. Where the wall finish is plaster or CMU, reinforced precast block lintels may be used where approved by the rabbittransit Project Manager. New wall materials shall be toothed into existing wall materials. New metal frames shall be anchored and grouted identically to what is required for all new work.

I. If existing utilities, pipes, and/or conduits must be relocated by any contractor; the affected contractor shall install by-pass services of quality equal to the existing system prior to beginning the work subject to the approval of the rabbittransit PM.

J. When painting patched areas, continue painted area to a visual barrier such as an expansion joint, edge of material, corner or other joint. Obtain approval for paint color matches on a mock-up which, if approved by the rabbittransit PM, may become part of the work.

K. At exterior locations, test all patches to determine if they create a water tight condition.

3.6 CLEANING

A. Before an area is turned back to rabbittransit for use, thoroughly clean areas and spaces where work has been performed or used as access to work.

B. Thoroughly clean piping, conduit and similar fixtures before painting or other finishing is applied.

C. Restore items suffering incidental damage, such as pipe covering and miscellaneous finishes, to their original condition.

D. Remove any accumulation of trash and debris throughout the site.

END OF SECTION 010450

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SUMMARY

SECTION 01 10 00 - SUMMARY

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and Drawing conventions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: rabbittranssit Ticket Vending Machine Site Preparation

1. Project Locations:

a. Red Lion Bus Stop – near 33 W. Broadway, Red Lion, PA 17356

b. King Street Station – 213 W King Street, York, PA 17401

c. Gettysburg Transfer Center – 103 Carlisle Street, Gettysburg, PA 17325

d. Harrisburg Transfer Station – 200 Market Street, Harrisburg, PA, 17101

e. Harrisburg Train Station Shelter – near 413 Market Street on Aberdeen Street, Harrisburg, PA, 17101

f. Middletown Train Station Shelter – 270 W Emaus Street, Middletown, PA 17057

g. PHEAA Bus Stop – near 1200 N. 7th Street, Harrisburg, PA 17102

h. Cumberland County Courthouse Bus Stop – 1 Courthouse Sq., Carlisle, PA

17013

B. Owner: SRTA d/b/a rabbittransit. 415 N Zarfoss Drive, York, PA 17404.

1. Owner's Representative: Trevor Manahan, Chief Maintenance Officer.

Phone: 717-849-0728.

C. Designer of Record: JMT. 220 St. Charles Way, Suite 200, York, PA 17402.

D. Construction Manager: rabbittransit

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1. Construction Manager will administer the Contract for construction between Owner and

Contractor.

E. Project Coordinator for Multiple Contracts: N/A

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Installation of site improvements to prepare multiple bus station or bus stop locations to receive future Ticket Vending Machine (TVM).

2. Generally, work consists of:

a. Concrete pad installation for TVM mounting.

b. Related site demolition and restoration.

c. Installation of power circuits ranging from existing wire testing, new power circuit wiring in existing conduits, new junction boxes or new conduit, wiring and fittings, including trench excavation, backfill and surface restoration.

d. Interior and exterior RMC, including furnishing incidental hangers, painting to match adjacent steel framing, core drilling and sealing.

3. Other work, as indicated in the Contract Documents.

4. All required building /electrical related permits unless otherwise indicated.

a. Owner has/will secure zoning permits where required.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 PHASED CONSTRUCTION

A. The Work shall minimize disturbance to the Owner’s operations. The Contractor will coordinate with the Construction Manager and Owner. Means and Methods of construction are the responsibility of the Contractor. Construction Manager and Owner Approval must be received for the final proposed sequencing and staging of the Work by the Contractor.

B. Before commencing Work, submit an updated copy of Contractor's construction schedule showing the sequence, commencement, and completion dates.

1.6 ACCESS TO SITE

A. General: The Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. There will be very limited area for on-site parking for contractor employees. The owner will provide up to two onsite parking spaces at station locations only. Additional offsite parking and parking at street-side bus shelter TVM locations, shall be the responsibility of the contractor.

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SUMMARY

C. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of

Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas shown on drawings.

2. Driveways, Walkways and Entrances: Keep driveways, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

c. Schedule deliveries so not to require delivery vehicle parking or the use of loading equipment in the public right-of-way. Should the use of public right-of-way be required for certain material or equipment loading, the contractor shall obtain CM and Owner approval. Requests to be made a minimum of 72 hours in advance.

d. All sidewalks are to be maintained for pedestrians. Any short term/temporary pedestrian detours to be approved in advance by the CM and Owner and signed in accordance with the current MUTCD and PennDOT Pub 213.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. The Owner will operate all facilities at all locations.

1. Notify Owner not less than 72 hours in advance of activities that will affect Owner’s operations.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. Work at the Red Lion, PHEAA and Aberdeen Street bus stop and Cumberland County

Courthouse require coordinating with rabbittransit and the related facility owners.

B. On-Site Work Hours: Limit work to normal business working hours of 7 a.m. to 4 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend Hours: Are available upon request and justification.

2. Early Morning and Late Evening Hours: May be available upon request and justification.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing

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1. Notify Construction Manager and Owner not less than fourteen days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Construction Manager and Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner’s written permission before proceeding with disruptive operations.

E. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on

Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with the Owner.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

3. The DRAWINGS and SPECIFICATIONS are one part of the contract documents set and shall be used in conjunction with the remaining parts of the contract documents.

“DRAWINGS” means the latest design drawings and “SPECIFICATIONS” means the latest project specifications. In cases where requirements indicated on the DRAWINGS differ from the SPECIFICATIONS, the Contractor shall notify the Architect/Engineer and assume the most stringent requirement until otherwise notified in writing by the

Architect or Engineer. Additionally, where referenced codes and standards identified in the plans, notes, or specifications conflict the more stringent or conservative provisions shall control. The Contractor shall notify the Architect /Engineer of any such conflicts discovered.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are

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SUMMARY

described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

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SUBSTITUTION PROCEDURES

Bid Documents 012500

SECTION 01 25 00 – SUBSTITUTION PROCEDURES

A. Section includes administrative and procedural requirements for substitutions.

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and

Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification

Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the

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Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer /Architect's Action: If necessary, Engineer /Architect will request additional information or documentation for evaluation within seven calendar days of receipt of a request for substitution. Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within 15 working days of receipt of request, or seven calendar days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES

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PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 21 calendar days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 30 calendar days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities

Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided.

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e. Substitution request is fully documented and properly submitted.

f. Requested substitution will not adversely affect Contractor's construction schedule.

g. Requested substitution has received necessary approvals of authorities having jurisdiction.

h. Requested substitution is compatible with other portions of the Work.

i. Requested substitution has been coordinated with other portions of the Work.

j. Requested substitution provides specified warranty.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 01 25 00

CONTRACT MODIFICATION

PROCEDURES

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SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

1. Section 01 25 00 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect may issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions" or other appropriate form.

1.4 COST OF THE WORK

A. Costs Included: The term Cost of the Work means the sum of all costs, except those excluded in Paragraph 1.4.B, necessarily incurred and paid by Contractor in the proper performance of the Work. When the value of any Work covered by a Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, the costs to be reimbursed to Contractor will be only those additional or incremental costs required because of the change in the Work or because of the event giving rise to the Claim. Except as otherwise may be agreed to in writing by Owner, such costs shall be in amounts no higher than those prevailing in the locality of the Project, shall not include any of the costs itemized in Paragraph 1.4.B, and shall include only the following items:

1. Payroll costs for employees in the direct employ of Contractor in the performance of the

Work under schedules of job classifications agreed upon by Owner and Contractor.

Such employees shall include, without limitation, superintendents, foremen, and other personnel employed full time on the Work. Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their time spent on the Work.

Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits, which shall include social security contributions, unemployment, excise, and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. The expenses of performing Work outside of regular working hours, on Saturday, Sunday, or legal holidays, shall be included in the above to the extent authorized by Owner.

2. Cost of all materials and equipment furnished and incorporated in the Work, including costs of transportation and storage thereof, and Suppliers’ field services required in

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PROCEDURES

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03/16/2026 Page 2 of 6 connection therewith. All cash discounts shall accrue to Contractor unless Owner deposits funds with Contractor with which to make payments, in which case the cash discounts shall accrue to Owner. All trade discounts, rebates and refunds and returns from sale of surplus materials and equipment shall accrue to Owner, and Contractor shall make provisions so that they may be obtained.

3. Payments made by Contractor to Subcontractors for Work performed by

Subcontractors. If required by Owner, Contractor shall obtain competitive bids from subcontractors acceptable to Owner and Contractor and shall deliver such bids to

Owner, who will then determine, with the advice of Engineer, which bids, if any, will be acceptable. If any subcontract provides that the Subcontractor is to be paid on the basis of Cost of the Work plus a fee, the Subcontractor’s Cost of the Work and fee shall be determined in the same manner as Contractor’s Cost of the Work and fee as provided in this Paragraph 1.4.

4. Costs of special consultants (including but not limited to engineers, architects, testing laboratories, surveyors, attorneys, and accountants) employed for services specifically related to the Work.

5. Supplemental costs including the following:

a. The proportion of necessary transportation, travel, and subsistence expenses of

Contractor’s employees incurred in discharge of duties connected with the Work.

b. Cost, including transportation and maintenance, of all materials, supplies, equipment, machinery, appliances, office, and temporary facilities at the Site, and hand tools not owned by the workers, which are consumed in the performance of the Work, and cost, less market value, of such items used but not consumed which remain the property of Contractor.

c. Rentals of all construction equipment and machinery, and the parts thereof whether rented from Contractor or others in accordance with rental agreements approved by Owner with the advice of Engineer, and the costs of transportation, loading, unloading, assembly, dismantling, and removal thereof. All such costs shall be in accordance with the terms of said rental agreements. The rental of any such equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work.

d. Sales, consumer, use, and other similar taxes related to the Work, and for which

Contractor is liable, as imposed by Laws and Regulations.

e. Deposits lost for causes other than negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, and royalty payments and fees for permits and licenses.

f. Losses and damages (and related expenses) caused by damage to the Work, not compensated by insurance or otherwise, sustained by Contractor in connection with the performance of the Work (except losses and damages within the deductible amounts of property insurance established in accordance with the

General Conditions of the contract), provided such losses and damages have resulted from causes other than the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable. Such losses shall include settlements made with the written consent and approval of Owner. No such losses, damages, and expenses shall be included in the Cost of the Work for the purpose of determining

Contractor’s fee.

g. The cost of utilities, fuel, and sanitary facilities at the Site.

h. Minor expenses such as telegrams, long distance telephone calls, telephone

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PROCEDURES

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03/16/2026 Page 3 of 6 service at the Site, express and courier services, and similar petty cash items in connection with the Work.

i. The costs of premiums for all bonds and insurance Contractor is required by the

Contract Documents to purchase and maintain.

B. Costs Excluded: The term Cost of the Work shall not include any of the following items:

1. Payroll costs and other compensation of Contractor’s officers, executives, principals (of partnerships and sole proprietorships), general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by Contractor, whether at the Site or in Contractor’s principal or branch office for general administration of the Work and not specifically included in the agreed upon schedule of job classifications referred to in Paragraph 1.4.A.1 or specifically covered by Paragraph

1.4.A.4, all of which are to be considered administrative costs covered by the

Contractor’s fee.

2. Expenses of Contractor’s principal and branch offices other than Contractor’s office at the Site.

3. Any part of Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work and charges against Contractor for delinquent payments.

4. Costs due to the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, including but not limited to, the correction of defective Work, disposal of materials or equipment wrongly supplied, and making good any damage to property.

5. Other overhead or general expense costs of any kind and the costs of any item not specifically and expressly included in Paragraphs 1.4.A.

C. Contractor’s Fee: When all the Work is performed on the basis of cost-plus, Contractor’s fee shall be determined as set forth in the Agreement. When the value of any Work covered by a

Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, Contractor’s fee shall be determined as set forth in Paragraph 1.5.C.

D. Documentation: Whenever the Cost of the Work for any purpose is to be determined pursuant to Paragraphs 1.4.A and 1.4.B, Contractor will establish and maintain records thereof in accordance with generally accepted accounting practices and submit in a form acceptable to

Engineer an itemized cost breakdown together with supporting data.

1.5 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect and/or Construction Manager will issue a detailed description of proposed changes in the Work that may require adjustment to the

Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications and a specific statement as to whether overtime work is, or is not, authorized.

1. Work Change Proposal Requests issued by Architect and/or Construction Manager are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 14 calendar days, when not otherwise specified, after receipt of Proposal Request, contractor shall submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to

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a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, insurance, bonds, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include overhead and profit.

e. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

f. Quotation Form: Use forms acceptable to Construction Manager.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to Construction

Manager. Except for the purpose of affording protection against any emergency endangering health, life, limb or property, the Contractor shall make no change in the material used or in the specified manner of constructing and/or installing the improvements or supply additional labor, services, or materials beyond that actually required for the executing of the Contract, unless in pursuance of a written order from the Owner authorizing the Contractor to proceed with the change. No claim for an adjustment of the Contract Price will be valid unless so ordered.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include overhead and profit (Prime and Sub-contractor).

6. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

7. Comply with requirements in Section 01 25 00 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

8. Proposal Request Form: Use form acceptable to Construction Manager.

C. Contractors Fee: The Contractor’s fee for overhead and profit for all proposal requests shall be determined as follows:

1. A mutually acceptable fixed fee; or

2. If a fixed fee is not agreed upon, then a fee based on the following percentages of the

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a. for costs incurred under Paragraphs 1.4.A.1 and 1.4.A.2, the Contractor’s fee shall not exceed 15 percent;

b. for costs incurred under Paragraph 1.4.A.3, the Contractor’s fee shall not exceed five percent;

c. where one or more tiers of subcontracts are on the basis of Cost of the Work plus a fee and no fixed fee is agreed upon, the intent of Paragraphs 1.5.C.2.a and

1.5.C.2.b is that the Subcontractor who actually performs the Work, at whatever tier, will be paid a fee not to exceed 10 percent of the costs incurred by such

Subcontractor under Paragraphs 1.4.A.1 and 1.4.A.2 and that any higher tier

Subcontractor and Contractor will each be paid a fee not to exceed five percent of the amount paid to the next lower tier Subcontractor;

d. no fee shall be payable on the basis of costs itemized under Paragraphs 1.4.A.4, 1.4.A.5, and 1.4.B;

e. the amount of credit to be allowed by Contractor to Owner for any change which results in a net decrease in cost will be the amount of the actual net decrease in cost plus a deduction in Contractor’s fee by an amount equal to five percent of such net decrease; and

f. when both additions and credits are involved in any one change, the adjustment in Contractor’s fee shall be computed on the basis of the net change in accordance with Paragraphs 1.5.C.2.a through 1.5.C.2.e, inclusive.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Construction Manager will issue a

Change Order for signatures of Owner and Contractor on AIA Document G701 or another appropriate form. Agreement on any change order shall constitute a final settlement on all matters relating to the change in the Work that is subject to the change order, including, but not limited to, all direct and indirect costs associated with such change, labor required, equipment required, products required, taxes, insurance, bonds, credit for work deleted, overhead and profit and any adjustment to the Contract Sum and the Project Schedule.

B. Should a proposal not be acceptable to the Owner and a prompt agreement between the two parties cannot be reached, the Owner may issue a Construction Change Directive and order the

Contractor to proceed with the work on a time and material basis, with total costs not to exceed a specified limit.

1. Support each claim for additional costs, and for work done on a time and material/force account basis, with documentation as required for a lump sum proposal, plus additional information.

a. Name of the Owner's authorized agent who ordered the work, and date of the order.

b. Dates and times work was performed, and by whom.

c. Time record, summary of hours worked, and hourly rates paid.

d. Receipts and invoices for:

1) Equipment used, listing dates and times of use.

2) Products used, listing of quantities.

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1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Construction Manager may issue a Construction Change

Directive on AIA Document G714 or another appropriate form. Construction Change

Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work.

It also designates the method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.8 UNJUST ENRICHMENT

A. In no event shall the Owner be subject to a claim of unjust enrichment or quantum merit, regardless of whether Owner has been unjustly enriched.

B. Contractor hereby waives any right to make or bring a claim of unjust enrichment or quantum merit.

END OF SECTION 01 26 00

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SECTION 01 29 00 – PAYMENT PROCEDURES

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

1. Section 01 26 00 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 01 32 16 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract

Sum to various portions of the Work and used as the basis for reviewing Contractor's

Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of

Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction

2. Submit the schedule of values to Architect through Construction Manager at earliest possible date, but no later than fourteen (14) calendar days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments; provide sub-schedules showing values coordinated with each phase of payment.

4. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values coordinated with each element.

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5. Sub schedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment requests, provide sub schedules showing values coordinated with the scope of each design services contract as described in Section 01 10 00 "Summary."

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one-line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect / Construction Manager.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703 and

Construction Manager’s workflow application / software.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project

Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of two and one-half percent of the Contract Sum.

a. Include separate line items under Contractor and principal subcontracts for

Project closeout requirements in an amount totaling two and one-half percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the

Work.

7. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the schedule of values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

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1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by the Construction Manager and…