1-20260202 - TVM Site Prep IFB.pdf

Invitation for Bids

For Removal of an Existing Heating System and Installation of a New Heating System

Solicitation:

20260202 - TVM Site PrepIFB

Issue Date: April 3, 2026 Pre-Bid Meeting: 9:00 AM Prevailing Time, April 23, 2026 Questions Due: 2:00 PM Prevailing Time, May 5, 2026 Bids Due: 2:00 PM Prevailing Time, May 11, 2026 Contract Start Date: June 3, 2026

Susquehanna Regional

Transportation Authority dba SRTA

20230809 - Bus Wash HVAC IFB

Invitation for Bids

20260202 - TVM Site PrepIFB

The Susquehanna Regional Transportation Authority (SRTA), dba SRTA is issuing an Invitation for Bids

(IFB) for the services described as follows. The Authority will receive Bids related to costs necessary for the preparation of various sites which will host ticket vending machines (TVM). There will be two (2)

Contracts, one (1) for electrical work and one (1) general trades construction (GTC) for site preparation.

SRTA serves and maintains locations in Adams, Columbia, Cumberland, Dauphin, Franklin, Harrisburg

City, Montour, Northumberland, Perry, Snyder, Union and York Counties. This solicitation covers

Adams, Cumberland, Dauphin, and York Counties.

All Bids and contracts are subject to all applicable Commonwealth and Federal laws and to a financial assistance contract between the Federal Transit Administration (FTA), the Pennsylvania Department of

Transportation (PennDOT), and the SRTA.

All costs incurred by Bidders in the development of their responses to this IFB are the sole responsibility of the Bidding firms. No such costs will be reimbursed by the SRTA. Furthermore, Bidding firms must not include such costs as part of their cost proposals to perform any work described in this IFB.

Please obtain the full specification by sending visiting PennBid.net All materials, questions, addenda, and submissions will be addressed via the PennBid.net platform.

Due:

2:00 PM May 11, 2026

SRTA hereby notifies all Bidding Firms that in regard to any contract entered into pursuant to this IFB advertisement or solicitation, disadvantaged business enterprises (DBE’s) will be afforded full opportunity to submit Bids in response and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award. The Authority reserves the right to postpone, accept or reject any and all Bids and to waive any informality in the IFB process as the Authority may deem in its own best interest. Bids received after the specified closing time will be considered late Bids and will not be evaluated for award. Misdirected submittals will not be accepted.

Table of Contents

1. General Information

1.1 Obtaining IFB Documents 7

1.2 Pre-Bid Meeting 7

1.3 Questions, Clarifications, and Interpretation 7

1.4 Bid Submissions 7

1.5 Proprietary Information 8

1.6 Bid Forms 8

1.7 Authorized Signature 9

1.8 Bid Withdrawal 9

1.9 Conditional Bids 9

1.10 Opening, Requirements, and Evaluation of Bids 9

1.11 Contract 10

1.12 Invoices and Payment 10

1.13 Force Majeure 11

1.14 Contract Breaches and Dispute Resolution 11

1.15 Subcontracts 12

1.16 Liability 12

1.17 Postponement and Cancellation 12

1.18 Changes and Addendum 12

1.19 Insurance 12

1.20 Jurisdiction and Venue 13

1.21 Reservation of Governmental Immunity 13

1.22 Confidentiality, Data Ownership, and Use of Materials 13

1.23 Force Majeure 14

1.24 Contract Execution Requirement 14

1.25 Indemnification 15

1.26 Site Locations 15

2. Bid Protests

2.1 Bid Protest Procedures 17

2.2 Definitions Related to Protests 17

2.3 Types of Protests and Time Limits 17

2.4 Content of Protest 17

2.5 Action by the Authority 17

2.6 Confidentiality of Protest 18

2.7 Federal Transit Administration (FTA) Involvement 18

3. Specifications

3.1 Purpose 20

3.2 Pre Bid Meeting 20

3.3 Warranty 20

3.4 Milestones 20

3.5 Change Orders 21

3.6 As-built Drawings 21

3.7 Property Damage 21

3.8 Acceptance and Final Payment 21

3.9 Specifications and Drawings 21

4. Third Party Contract Requirements

4.1 No Government Obligation to Third Parties 24

4.2 Program Fraud and False or Fraudulent Statements and Related Acts 24

4.3 Notice to FTA And U.S. DOT Inspector General of Information Related to Fraud, Waste, Abuse, and Other Legal Matters

4.4 Audits and Access to Records and Reports 25

4.5 Federal Changes 25

4.6 Termination 25

4.7 Civil Rights Requirements 26

4.8 Incorporation of FTA Terms 27

4.9 Debarment and Suspension 27

4.10 Energy Conservation 27

4.11 Disadvantaged Business Enterprise (DBE) Requirements 27

4.12 Prompt Payment, Retainage, and Monitoring 29

4.13 Americans with Disabilities Act (ADA) 30

4.14 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 30

4.15 Breach and Dispute Resolution 30

4.16 Safe Operation of Motor Vehicles 31

4.17 Seat Belt Use 31

4.18 Distracted Driving 31

4.19 Veterans Employment 32

4.20 Assignability Clause 32

4.21 Proposer Agreement 32

4.22 Special DOL EEO clause for construction projects 32

4.23 Lobbying 33

4.24 Clean Air 34

4.25 Clean Water 34

4.26 Contract Work Hours and Safety Standards Act 34

4.27 Copeland Anti-Kickback Act 35

4.28 Human Trafficking 35

4.29 Recycled Products 35

4.30 Davis Bacon Act and Copeland Anti-Kickback Act 35

4.31 Buy America Requirements/Build America, Buy America 35

5. Required Forms and Certifications

5.1 Acknowledgement of Receipt of Addenda 38

5.2 Non-Collusion Affidavit 39

5.3 Commonwealth Non-Discrimination Clause 40

5.4 Disadvantaged Business Participation 42

5.5 Disadvantaged Business Enterprise (DBE) Certification 43

5.6 Subcontractor Good Faith Checklist 44

5.7 Certification Regarding Debarment, Suspension, and Other Responsibility Matters 45

5.8 Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other

Ineligibility and Voluntary Exclusion

5.9 Certification of Restrictions On Lobbying 47

5.10 Prohibited Telecommunications Equipment 48

5.11 Notice of Federal Requirements 49

6. Appendix

6.1 20260202 - TVM Site Prep IFB Instructions 53

6.2 20260202 - TVM Site Prep IFB Quote Form 54

6.3 20260202 - TVM Site Prep IFB References 56

6.4 Federal Davis Bacon Prevailing Wage Project Rates 57

6.5 END OF SOLICITATION SPECIFICATIONS 57

Intentionally Blank

1. General Information

1.1 Obtaining IFB Documents

Interested parties may receive the Request for Proposal (RFP) documents by visiting PennBid.net. All addenda, communication, and submissions will be communicated via PennBid.net Please note: Any interested bidder is expected to thoroughly read and understand the information contained within this

RFP.

1.2 Pre-Bid Meeting

An optional Pre-Bid Meeting will be held at 9:00AM prevailing time, April 23, 2026. All Bidding firms that wish to attend this meeting must send their intention to attend to ahollenbach@rabbittransit.org.

Any person attending this meeting must bring and wear their own safety vest and may not wear open-toed shoes while visiting the properties. The sites will not be available for inspection at any other time.

1.3 Questions, Clarifications, and Interpretation

Bid questions will be accepted in writing on the PennBid.net platform until 2:00 PM prevailing time on May 5, 2026. No telephone calls will be accepted for questions or clarifications. Interested bidders shall not make any effort to contact any Authority employees, other than the Procurement Analyst, or attempt to make contact with any persons engaged in maintenance, repair, or service of any Authority property. Any such attempts may result in the disqualification of such bidder. If any person contemplating submitting a bid is in doubt as to the true meaning of any provision or part of this Solicitation, or finds discrepancies in, or omissions from such documents questions may be submitted to Allen Hollenbach. These requests for clarification, interpretation, or correction thereof need to be submitted in writing by 2:00 PM prevailing on May 5, 2026. Any entity submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the Solicitation will be made only by addendum and will be delivered to each person receiving a set of such documents via email. The SRTA will be responsible for any other explanation or interpretation of the Solicitation. All inquiries regarding the contents and requirements of this IFB should be in writing and directed to: Allen Hollenbach until 2:00 PM prevailing on May 5, 2026, via the PennBid.net platform.

1.4 Bid Submissions

Bidding Firm shall submit their organization’s line card, one (1) original, hard copy of their Bid and a USB drive with their line card, Bid, submittals, and required documents by the date due. The USB drive should contain PDF files with the printed and signed forms and the Excel file, “20260202 - TVM Site

PrepIFB Price Form” fully complete. The Bids shall be either mailed or delivered to SRTA’s

Administrative Office no later than 2:00 PM prevailing time on May 11, 2026. The Bidding organization name, along with “20260202 - TVM Site Prep IFB,” and “Allen Hollenbach” shall be marked plainly on the outside of the envelope.

If mailed: If delivered:

Allen Hollenbach Allen Hollenbach

Procurement Analyst Procurement Analyst

Susquehanna Regional Transportation Authority Susquehanna Regional Transportation Authority

415 Zarfoss Drive 415 Zarfoss Drive

York Pennsylvania, 17104. York Pennsylvania, 17104.

1.4.1 Bidding Firm Compliance: Bids must be submitted on the provided forms contained within this Solicitation. Bids submitted in any other form or on any other document may not receive consideration. All documents contained within the Bid packet must be completed, signed and returned to SRTA by the designated date and time and shall include: Submittals and all items within Section 5, titled “Required Forms and

Certifications.”

1.4.2 Any Bid received after the noted date and time will be deemed non-responsive and rejected. Except for unforeseen circumstances that could warrant a change in the deadline mailto:ahollenbach@rabbittransit.org by the Authority for all respondents, requests for extensions of the closing time, and date will not be granted.

Bids received after the time and date specified will not be considered and any Bids received after the scheduled closing time shall be returned to the proposer unopened.

1.4.3 No Obligation on the part of any Authority or agents: IF BIDS ARE SENT BY MAIL OR ANY

OTHER MEANS, THE RESPONSIBILITY FOR THEIR ON TIME DELIVERY TO SRTA IS WHOLLY

UPON THE PROPOSER.

1.4.4 Understanding: By submitting a Bid, each Bidding firm will be deemed to have certified to

SRTA that the firm has fully investigated and become completely familiar with the

Solicitation requirements, conditions throughout SRTA’s Solicitation and applicable local, state, federal laws, and regulations relating to this procurement. The Authority will not consider claims for additional compensation based upon the firm’s lack of knowledge of such documents, statutes, regulations, resolutions, or conditions. Occasions may arise that require clarification of Contract Documents. Bidding Firms shall rely only on written addenda provided by Allen Hollenbach when submitting or revising Bids. In no event should a prospective firm submit a Bid based upon an oral interpretation of the

Solicitation by any SRTA staff or by any other firm or individual not associated with SRTA.

In addition vendors are required to state exactly what they intend to furnish to SRTA via this Solicitation and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in the vendor’s offer, it shall be inferred that the vendor’s offer fully complies with all conditions identified in this Solicitation.

1.4.5 Schedule:

1.4.6 Submittals: Bidders shall provide materials submittals as described within the sealed drawings and technical specifications at the Bid closing date. All materials and items shall fully conform to specifications and shall be legible. Unreadable materials will be considered to be unresponsive and that Bid will not be considered.

1.5 Proprietary Information

Any information contained in the Bid that the Bidding Firm considers proprietary must be clearly identified as such. The Authority will respect requests for non-disclosure of proprietary information to the extent that information so restricted conforms to the Freedom of Information Act (FOIA) and

Pennsylvania Sunshine Laws

1.6 Bid Forms

All pricing must be submitted on the forms provided, contained within this document, and must contain all specified items. Incomplete Bids submitted in any other form will be considered non-responsive and will be rejected.

Issue Date: April 3, 2026 Pre-Bid Meeting: 9:00 AM Prevailing Time, April 23, 2026 Questions Due: 2:00 PM Prevailing Time, May 5, 2026 Bids Due: 2:00 PM Prevailing Time, May 11, 2026 Contract Start Date: June 3, 2026

Item Number Description

5.1 Acknowledgement of Receipt of Addenda

5.2 Non-Collusion Affidavit

5.3 Commonwealth Non-Discrimination Clause

5.4 Disadvantaged Business Participation

5.5 Disadvantaged Business Enterprise (DBE) Certification

5.6 Subcontractor Good Faith Checklist

5.7 Certification Regarding Debarment, Suspension, and Other Responsibility Matters

5.8 Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other

Ineligibility and Voluntary Exclusion

5.9 Certification of Restrictions On Lobbying

5.10 Prohibited Telecommunications Equipment

1.7 Authorized Signature

The Bid shall be signed by an official authorized to bind the offer, and it shall contain a statement to the effect that the Bid is firm for a period of at least One-hundred, Twenty (120) days from the closing date for the submission of Bids. This individual will be named on the resulting Contract.

1.8 Bid Withdrawal

All Bids shall be valid for One-hundred, twenty (120) days from the closing date for the submission of

Bids. Prior to the date and time Bids are due the Bid may be modified or withdrawn by the Bidder’s authorized representative in person, or by written notice. If Bids are modified or withdrawn in person, the authorized representative shall make their identity known and shall sign a receipt for the Bid.

Written notices shall be addressed to: Allen Hollenbach, Procurement Analyst, SRTA 415 Zarfoss Drive, York Pennsylvania, 17404 no later than the exact due date and time.

1.9 Conditional Bids

Conditional Bids, or those which take exception to the specifications, will be considered non-responsive and will be rejected.

1.10 Opening, Requirements, and Evaluation of Bids

Bids will be evaluated by SRTA to determine which Bid, if any, should be accepted in the best interest of the organization. The Authority at its sole discretion will reserve the right to accept or reject Bids submitted and to waive any informalities and minor irregularities and to request additional information required to fully evaluate a Bid.

The Bid shall be clear and meet the terms as specified herein, leaving no ambiguity in terms of provided service. The pricing form shall be completed similarly without question or ambiguity in terms of hourly pricing, minimum charges, and fees.

1.10.1 Opening of Bids: Received Bids will be publicly opened via remote meeting. If interested in observing the bid opening, please request the meeting link from Allen Hollenbach.

Proposer shall submit one (1) original, hard copy of their Bid, containing all specified items, along with a USB drive with complete PDF version of their signed Bid Documents along with the SRTA provided Excel file containing their pricing by the date due.

1.10.2 Evaluation: Bids will be reviewed for completeness and solicitation compliance. The complete Bid will include all documents in Section 5. The lowest cost, responsible and responsive bid which meets specified criteria will be selected as the apparent Contractor.

1.10.3 Reserved:

1.10.4 Disadvantaged Business Enterprise: Though not a requirement, will not disqualify a firm, or earn a contract please identify any DBE participation in the Bid.

1.10.5 Single Bid: Firms or individuals wishing to submit Bids may not submit more than one Bid.

If multiple Bids are received from the same individual or firm, both Bids will be rejected.

1.11 Contract

1.11.1 Contract: The Authority will issue a firm, fixed price Contract the selected firm. The successful Bidding Firm will receive a Notice of Intent to Award indicating their position.

Bidding firms which will not receive a contract will receive a Notice of Intent that will inform of the decision to award the Contract to different firm.

1.11.2 Award of Contract: The Authority has a Board of Directors meeting on May 28, 2026 during which the contract process will be approved for the successful Bidder. After Board

Approval, the apparent Contractor will then need to provide any necessary documentation to Allen Hollenbach, and the Notice to Proceed will be sent within two weeks of the receipt of all required documents. The necessary documents will include any insurance certificates, the signed Contract, and the organization’s W9.

1.11.3 Notice to Proceed: After all required documents have been received, reviewed, and approved SRTA will issue a Notice to Proceed. The Successful Contractor will then have the ability to begin work. The Authority will not be responsible for any costs incurred by the

Apparent Contractor prior to the issuance of the Notice to Proceed.

1.11.4 Solicitation: This solicitation and any addenda will be incorporated in whole, by reference within the Contract.

1.11.5 Bid: The successful Bid will be incorporated in whole, by reference in the resulting

Contract.

1.11.6 Contract Term: The Contract will set a firm, fixed price for work described within the specifications to develop sites to place ticket vending machines (TVMs). TVM placement and connection to be performed by others. The Contract will set a labor rate and percentage markup for any change orders supplied by the successful Bidder. The

Successful Contractor shall follow specifications and plans to supply materials, provide all labor, equipment, supervision, and supplies necessary for proper installation as prescribed in this Solicitation.

1.12 Invoices and Payment

Invoices for each achieved Milestone shall be sent at least by the last day of the month the Milestone is completed and shall reference this solicitation number, the Milestone reference, and the purchase order issued by SRTA. The Authority shall make payment within Forty-five (45) days of receipt of an invoice, provided the contractor has submitted all of the information requested by SRTA to review and approve the invoice.

1.12.1 Invoice Detail: Each invoice shall reference this solicitation number, the Milestone name, any approved change orders, and the purchase order issued by SRTA.

1.12.2 Prepayment: SRTA will not prepay for any work, materials, permits, or supplies. No exceptions.

1.12.3 Delivery: To receive payment, all invoices shall be sent to tmanahan@ rabbittransit.org, omartinez@rabbittransit.org, and accountspayable@rabbittransit.org.

1.12.4 Purchase Order: Each and every invoice must reference the SRTA issued Purchase Order.

1.12.5 Change Orders: Change Orders shall be referenced with a sequential number on any invoice and shall be a line separate from Milestone achievement billing.

1.12.6 Certified Payroll: The Contractor must submit the weekly payroll certification for public works projects form, WH-347. These forms are to be submitted to SRTA. Errors, omissions, or failure to supply weekly reports will result in SRTA holding Contractor

Payments.

mailto:tmanahan@rabbittransit.org mailto:accountspayable@rabbittransit.org

Invoices shall be received by the fifteenth (15th) day of the month after the work is performed. Payments will be sent within forty-five (45) days after invoice receipt.

1.13 Force Majeure

Contractor will be considered in default in the performance of its obligations under this Agreement to the extent that performance is prevented or delayed by events beyond the reasonable control and without the fault or negligence of the Contractor (“Force Majeure”). Such events may include acts of

God, natural disasters, fires, floods, declaration of war, civil disturbances, governmental actions, or other similar causes beyond the reasonable control of the Contractor which result in a declaration of emergency.

Should Contractor claim Force Majeure it shall promptly notify SRTA in writing of the nature of the event, the anticipated duration of the delay, and the actions being taken to mitigate the impact on performance. The Contractor shall use all reasonable efforts to resume full performance of its obligations as soon as practicable.

Force Majeure shall not include labor disputes, strikes, work stoppages, supply chain interruptions, or the unavailability of materials, equipment, or products required for performance under this Contract.

The Contractor remains responsible for ensuring that sufficient labor, materials, products, and equipment are available to meet the requirements of this Contract.

Any determination that a Force Majeure event has occurred and that performance delays are excusable under this provision shall be subject to written review and approval by the SRTA Executive Director.

Should Force Majeure be granted, it shall operate only to excuse performance for the duration of the event and shall not relieve the Contractor of its obligation to resume full performance as soon as the

Force Majeure condition ceases.

1.14 Contract Breaches and Dispute Resolution

Disputes arising from the performance of the contract, which are not resolved between SRTA and the contract holder shall be decided and resolved by the Executive Director of SRTA. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the Executive Director shall be binding upon the Contractor and the Contractor shall abide by the decision.

1.14.1 Performance During Dispute: Unless otherwise directed by the Authority, Contractor shall continue performance under the Contract while matters in dispute are being resolved.

1.14.2 Claims for Damages: Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the other party or of any of his employees, agents or others for whose act he is legally liable, a claim for damages therefor shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. Remedies: Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the

(Authority) and the Contractor arising out of or relating to this agreement or its breach will be decided by binding arbitration utilizing a firm or individual mutually acceptable to both parties. Rights and Remedies: The duties and obligations imposed by the Contract documents and the rights and remedies thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by SRTA or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.

1.15 Subcontracts

The requirement for single-point responsibility does not prohibit subcontracts or joint ventures provided that the single successful proposer assumes the position of Prime Contractor and performs Twenty

Percent (20%) of the service specified. Additionally, the Authority will be held harmless, individually and collectively, with regard to any disputes between the Contractor and any subcontractors.

1.16 Liability

The Authority shall not be liable to any contractor or to any third party for any claims or damages occasioned by the solicitation, rejection, negotiation, or selection of Bids regarding this requirement.

Each contractor or other respondent agrees to bear all costs of its response and participation in the process described in this RFP; there shall be no reimbursement for any costs incurred in the preparation of responses or Bids in connection with this process. Additionally the Authority will not be held liable or bear any responsibility for Contractor damage, injury, or loss.

1.17 Postponement and Cancellation

SRTA reserves the right to postpone the bid opening for its own convenience and to reject any or all bids.

1.18 Changes and Addendum

Changes to the specifications will be made by addendum. Answers to written questions will be included as an addendum. At no point shall any correspondence, conversation, or assumption be deemed to take precedence above this document or any addenda released by the SRTA Procurement Analyst.

1.19 Insurance

SRTA shall be supplied with certificates of such insurance prior to the commencement of any work under this Agreement. All coverages below are to be "occurrence" type policies.

1.19.1 Worker's Compensation Insurance: The Contractor shall be responsible for taking out and maintaining Workers' Compensation insurance in accordance with the laws of the

Commonwealth of Pennsylvania as necessary. Evidence of having this insurance shall be given to SRTA.

1.19.2 Liability Insurance: The Contractor shall take out and maintain on its owned and leased vehicles used in service under this Agreement such general liability, vehicle liability and property damage liability insurance as shall protect SRTA, and others performing work covered in this Agreement, from all claims for damages, personal injury, including accidental death, as well as from claims for property damages which may arise from operations under this Agreement whether such operations be by the Contractor or by others directly or indirectly employed by either of them, by naming SRTA and all others performing work as additional insured with respect to the project, and the amount of such insurance shall be as follows:

a. General Liability - insurance in an amount not less than:

$2,000,000 General Aggregate Limit

$2,000,000 Products - Completed Operations Aggregate Limit

$2,000,000 Personal

$2,000,000 Each Occurrence Limit

b. Automobile Insurance in an amount not less than:

$2,000,000 Combined Single Limit for Bodily Injury and Property Damage

Liability per Accident

1.19.3 The insurance herein before specified in sections 1.19.1 and 1.19.2 shall be with an acceptable insurance company authorized to do business in the Commonwealth of

Pennsylvania and shall be taken out before work is commenced and kept in effect until claims which may arise from work performed under the terms of this Agreement are satisfactorily completed. SRTA shall be given a minimum of thirty (30) days’ notice prior to any change or cancellation of any of the insurance required under this paragraph.

SRTA shall be named as "additional insured" on all policies. Failure to comply with any of the terms set forth in this paragraph shall constitute and result in an immediate and automatic termination of contract.

1.19.4 The Contractor shall indemnify, defend and hold harmless the Susquehanna Regional

Transportation Authority (SRTA), its officials and employees from and against any and all actual or alleged demands, claims, damages, losses and expenses, whether caused in whole or in part by a party indemnified hereunder, excepting only Susquehanna Regional

Transportation Authority (SRTA) sole negligence. This includes, but is not limited to:

a. Injury and other claims arising out of employment by Contractor, SRTA and / or their subcontractors and agents

b. Injury to third parties

c. Damage to and/or loss of use of tangible property

d. Attorney fees and other defense costs arising out of or related to the performance or non-performance of service arising out of or related to work or service by the Contractor and /or its employees, subcontractors, and/or agents.

1.19.5 Certificate of Insurance: Bidder shall have the ability to provide a certificate of insurance as specified, naming the Susquehanna Regional Transportation Authority as an additional insured. This must be obtained and in force prior to the apparent Contractor receiving the necessary Notice to Proceed.

1.20 Jurisdiction and Venue

Any and all disputes between the parties relating in any way to this Contract, and all exhibits and/or attachments hereto, shall be adjudicated in the Court of Common Pleas of York County, Pennsylvania.

The parties hereto agree that jurisdiction and venue are appropriate as to each of them and said court.

1.21 Reservation of Governmental Immunity

The Susquehanna Regional Transportation Authority (“SRTA”) does not waive, relinquish, or otherwise limit any governmental or sovereign immunity by issuing this Solicitation, entering into any resulting Contract, or by any action taken pursuant thereto. SRTA expressly retains and preserves all immunities and defenses available under applicable law, including but not limited to those provided by the Pennsylvania Political Subdivision Tort Claims Act, 42 Pa.C.S. §§ 8541–8564.

1.22 Confidentiality, Data Ownership, and Use of Materials

Contractor shall not release, publish, distribute, or display any materials, communications, reports, data, photographs, drawings, or other resources related to this Contract without the prior written consent of

SRTA.

Notwithstanding the foregoing, SRTA shall retain all ownership rights, title, and interest in and to all SRTA data, including but not limited to operational records, reports, forms, logos, and any other materials generated or collected in the performance of services under this Contract.

Contractor shall retain ownership of any pre-existing intellectual property, systems, processes, or proprietary materials developed independently by Contractor and utilized in the performance of services under this Contract; however, such ownership shall not limit SRTA’s right to access, retrieve, and use its data.

Any reports, data, photographs, SRTA-created forms, logos, or other materials produced specifically for SRTA under this Contract shall remain the property of SRTA.

Contractor shall take reasonable steps to safeguard SRTA data and materials and shall provide appropriate remedy to SRTA for any misuse, unauthorized disclosure, or improper handling of such information resulting from the actions or omissions of Contractor, its ownership, management, employees, agents, or subcontractors.

1.23 Force Majeure

Contractor will be considered in default in the performance of its obligations under this Agreement to the extent that performance is prevented or delayed by events beyond the reasonable control and without the fault or negligence of the Contractor (“Force Majeure”). Such events may include acts of God, natural disasters, fires, floods, declaration of war, civil disturbances, governmental actions, or other similar causes beyond the reasonable control of the Contractor which result in a declaration of emergency.

Should Contractor claim Force Majeure it shall promptly notify SRTA in writing of the nature of the event, the anticipated duration of the delay, and the actions being taken to mitigate the impact on performance. The Contractor shall use all reasonable efforts to resume full performance of its obligations as soon as practicable.

Force Majeure shall not include labor disputes, strikes, work stoppages, supply chain interruptions, or the unavailability of materials, equipment, or products required for performance under this Contract.

The Contractor remains responsible for ensuring that sufficient labor, materials, products, and equipment are available to meet the requirements of this Contract.

Any determination that a Force Majeure event has occurred and that performance delays are excusable under this provision shall be subject to written review and approval by the SRTA Executive Director.

Should Force Majeure be granted, it shall operate only to excuse performance for the duration of the event and shall not relieve the Contractor of its obligation to resume full performance as soon as the Force Majeure condition ceases.

1.24 Contract Execution Requirement

The successful Offeror shall execute the Contract and return all required documents, including required bonds, insurance certificates, and other submittals, within ten (10) calendar days from the date of the Notice of Award, unless otherwise authorized in writing by the Authority.

Submission of a bid or proposal shall constitute acknowledgment of and agreement to this requirement.

1.24.1 Acceptance of Contract Terms: By submission of a bid or proposal, the Offeror acknowledges review of and agreement to all terms and conditions of the Contract included in this solicitation. Exceptions, clarifications, or modifications to Contract terms after issuance of the Notice of Award shall not be permitted unless expressly approved in writing by the Authority.

1.24.2 Failure to Execute Contract: If the successful Offeror fails to execute the Contract within the time required under Section 1.24, the Authority may, at its sole discretion:

1.24.2.1 Rescind the Notice of Award;

1.24.2.2 Retain any bid security, if applicable;

1.24.2.3 Proceed with award to the next lowest responsive and responsible Offeror; and/or

1.24.2.4 Pursue any other remedies available under applicable law.

1.24.3 Rescission of Award: Failure to execute the Contract within the required time shall be cause for rescission of the award. Upon rescission, the Authority may proceed with award to the next lowest responsive and responsible Offeror without further notice or obligation to the originally selected Offeror.

1.24.3 Recovery of Re-procurement Costs: If the Authority awards the Contract to another Offeror at a higher price due to the failure of the original Offeror to execute the Contract, the original Offeror shall be liable to the Authority for the difference in price, together with any additional administrative and re-procurement costs incurred.

1.24.4 Responsibility Determination: Failure to execute a Contract following issuance of a Notice of Award may be considered by the Authority in determining the Offeror’s responsibility.

Such failure may result in a finding of non-responsibility and may render the Offeror ineligible for award on future procurements for a period determined by the Authority.

1.25 Indemnification

The Contractor agrees to defend, indemnify and hold harmless SRTA, the Authority, its Board of Directors, officers, agents, servants and employees from and against any and all claims, judgments and awards, including court costs and reasonable counsel fees, (hereinafter collectively referred to as “Damages”) arising out of any claim, suit or action at law, in equity or otherwise, of any kind or nature whatsoever, which may be brought against the Authority and/or any or all of the aforementioned acts arising out of any actions referenced in the resulting Contract on account of any actual or alleged loss to property or injury to any person or persons (including death or mental injury), loss due to non‐injury claims, including but not limited to harassment or violation of civil rights or violence to person or property. This shall include all losses, Contractor’s and its subcontractor’s officers, agents, servants, employees or third parties, arising directly or indirectly out of or related to the performance or nonperformance under the resulting Contract by the Contractor, and/or subcontractor(s), and/or their officers, agents, servants or employees, even if caused in part by any party indemnified hereunder, excepting only the sole negligence of the Authority. Contractor shall also be liable to Authority for damages for loss of revenue, cost of money or capital, or loss of goodwill. The Authority will provide prompt notice within forty‐five (45) days of obtaining knowledge of a claim subject to this indemnification and make available all information and assistance that the Contractor may reasonably request. This indemnification requirement shall apply notwithstanding any determination by any insurance carrier as to coverage or failure or lapse of coverage set forth within the resulting Contract.

The aforementioned indemnification provision shall survive and continue in full force and effect beyond the expiration or termination of the resulting Contract as to any claim arising out of this Contract. Furthermore, in the event that a claim arises under this Contract, the Contractor has a duty to advise the authority of the status of the claim in which this Indemnification applies.

The use of third parties for the provision of transit services is not intended to waive any immunity protections of the authority as granted by the Pennsylvania Political Subdivision Tort Claims Act.

1.26 Site Locations

Location Name Address City

Cumberland County Courthouse Bus Stop 1 Courthouse Sq. Carlisle

Gettysburg Transfer Center 103 Carlisle Street Gettysburg

Harrisburg Train Station Shelter near 413 Market Street and Aberdeen Street Harrisburg

Harrisburg Transfer Station 200 Market Street Harrisburg

King Street Station 213 W King Street York

Middletown Train Station Shelter 270 W Emaus Street Middletown

PHEAA Bus Stop near 1200 N 7th Street Harrisburg

Red Lion Bus Stop near 33 W Broadway Red Lion

2. Bid Protests

2.1 Bid Protest Procedures

The policies and procedures governing the receipt and resolution of protests in connection with a

Request for Bids (RFP) are outlined below. This procedure is applicable to all RFPs.

2.2 Definitions Related to Protests

"Interested Party" means any bidders/proposers. "Days" means business days. “Filed” means the date of receipt by The Office of the Executive Director or his/her designee. “Federal/State Law or Regulation” means any valid requirement imposed by Federal, State, or other Statute or regulation. “Presumptive

Contractor” means the bidder/proposer that is in line for award of the contract in the event that the protest is denied. “Protestant” is an Interested Party who is aggrieved in connection with the solicitation or award of a contract and who files a protest.

2.3 Types of Protests and Time Limits

For this solicitation, SRTA and the SRTA Executive Director will review and respond to all protests. A Pre-

Bid Protest is based upon alleged restrictive specifications or alleged improprieties in the procurement process of each of the Authorities. A Protestant must file a pre-bid protest no later than Five (5) days prior to bid opening date by 4:30 PM York, Pennsylvania prevailing time. A Pre-Award Protest is based upon alleged improprieties of a Bid. A Protestant must file a pre-award protest no later than Five (5) days after the Protestant knows or should have known of the facts giving rise thereto by 4:30 PM York, Pennsylvania prevailing time. Post-Award Protest is based upon the award of a contract. A Protestant must file a post-award protest no later than Five (5) days after the notification to the unsuccessful firms of the Authority’s intent to award, or no later than Five (5) days after an unsuccessful firm becomes aware of the Authority’s intent to award a contract, whichever comes first, by 4:30 PM York, Pennsylvania prevailing time.

2.4 Content of Protest

Protests must be in writing, and filed directly with the Office of the Executive Director of the

Susquehanna Regional Transportation Authority (SRTA) at:

Executive Director

Susquehanna Regional Transportation Authority (SRTA)

415 N. Zarfoss Drive York, PA 17404

Any and all protests and must contain the following information:

a. The name, address and telephone number of the Protestant

b. Identity of the IFB (by name) “20260202 - TVM Site PrepIFB”

c. A detailed factual statement of the grounds for protest

d. The desired relief, action, or ruling.

2.5 Action by the Authority

Procurement Process Status: Upon timely receipt of a protest, SRTA will delay the opening of bids until after a resolution of the protest or protests filed prior to the bid opening, or withhold award until after resolution of the protest or protests filed after bid opening. However, SRTA may open bids or award a contract whenever the Authority, at its sole discretion, determines that:

a. The items or work to be procured are urgently required

b. Delivery or performance will be unduly delayed by failure to make the award promptly

c. Failure to make prompt award will otherwise cause undue harm to either SRTA or funding sources.

If the protest is filed before the award of the contract, SRTA will advise the Presumptive Contractor of the pending protest. If deemed appropriate, SRTA may conduct an informal conference on the merits of the protest with all Interested Parties invited to attend.

2.5.1 Response to the Protest: SRTA’s Executive Director will respond in detail to each substantive issue raised in the protest within a reasonable time after the protest is filed.

SRTA’s response shall address only the issues raised originally by the Protestant. When on its face a protest does not state a valid basis for protest or is untimely, the Executive

Director may summarily dismiss the protest without requiring a detailed response.

2.5.2 Rebuttal to the Authority’s Response: The Protestant may submit a written rebuttal to

SRTA response, addressed to the Executive Director of SRTA, but must do so within five (5) days after receipt of the original Executive Director’s response. SRTA will not address new issues raised in the rebuttal. After receipt of the Protestant’s rebuttal, the Executive

Director will review the protest and notify the Protestant of his/her final decision.

2.5.3 Request for Reconsideration: If data becomes available that was not previously known, or there has been an error of law, a Protestant may submit a request for reconsideration of the protest. SRTA’s Executive Director will again review the protest considering all currently available information. The Executive Director’s determination will be made within a reasonable period of time, and his/her decision will be considered final.

2.5.4 Decision: Upon review and consideration of all relevant information the determination as issued by the Executive Director will be final.

2.6 Confidentiality of Protest

Material submitted by a Protestant will not be withheld from any Interested Party, except to the extent that the withholding of information is permitted or required by law or regulation. If the Protestant considers that the protest contains proprietary material which should be withheld, a statement advising of this fact must be affixed to the front page of the protest submission and the allegedly protected information must be so identified whenever it appears.

2.7 Federal Transit Administration (FTA) Involvement

Where procurements are funded by the FTA, SRTA will notify the Regional Office of any known or pending protests. SRTA will notify the FTA again within five (5) business days from receipt of final decision made by the Executive Director of SRTA. The Protestant may file a protest with the FTA only where the protest alleges that SRTA failed to have, or failed to adhere to its protest procedures or there was a violation of Federal Law or Regulation. Any protest to the FTA must be filed in accordance with

FTA Circular 4220.1G.

3. Specifications

3.1 Purpose

SRTA has a need to install ticket vending machines (TVMs) at various locations throughout the Authority’s service area. The work is fully detailed in the files, ‘rabbittransit TVMS_Bid Documents Tech Specifications 03-16-26’ and ‘2026-03-16_TVM_Final_Construction_Plan_Set.’

3.2 Pre Bid Meeting

The optional pre bid meeting will begin at 9:00 AM Prevailing time, April, 23, 2026. Attendance is strongly encouraged as this will be the only time bidders will have to view the various sites. Please use this opportunity to confirm measurements, determine access, parking and staging needs.

Building/Site Access

3.2.1 Progression: The meeting will begin at the Harrisburg Train Station at 200 Market Street in Harrisburg. The meeting will process as a group as shown in the table below.

Location Name Address City

Harrisburg Transfer Station 200 Market Street Harrisburg

Harrisburg Train Station Shelter near 413 Market Street and Aberdeen Street Harrisburg

PHEAA Bus Stop near 1200 N 7th Street Harrisburg

Middletown Train Station Shelter 270 W Emaus Street Middletown

Cumberland County Courthouse Bus Stop 1 Courthouse Sq. Carlisle

Gettysburg Transfer Center 103 Carlisle Street Gettysburg

Red Lion Bus Stop near 33 W Broadway Red Lion

King Street Station 213 W King Street York

3.2.2 Transportation: Potential Bidders are responsible for their own transportation.

3.2.3 Safety: Bidders are solely responsible for their own safety during the Pre Bid meeting.

3.2.4 Timing: There are not set time points for SRTA personnel to be at any one location. The meeting group will depart each location when the group is finished examining each site.

3.2.5 Attendance Confirmation: Bidders intending to attend the Pre Bid meeting shall confirm via email to ahollenbach@rabbittransit.org. Attendees will be asked to sign in at the beginning of the meeting.

3.3 Warranty

The Contractor warrants that all materials and equipment incorporated in work assigned under the contract shall be new, in first class condition, and in accordance with the contract documents. The Contractor agrees that the materials furnished shall be covered by the most favorable commercial warranties by the Contractor given to any customer for such materials and that the rights and remedies provided herein are in addition to and do not limit those available to SRTA by any other clause of this solicitation. Copies of equipment warranties should be furnished to SRTA. The Contractor further warrants all workmanship shall be of the highest quality in accordance with the contract documents and shall be performed by persons qualified at their respected trades. Work not conforming to these warranties shall be considered defective. This warranty of materials and workmanship is separate and independent from and in addition to any of the Contractor’s other guarantees of obligations under the contract. By submitting a Bid, Contractor provides workmanship coverage for one year after final commissioning and SRTA accepted turnover.

3.4 Milestones

SRTA will not prepay for any labor, permits, shipping costs, or materials prior to installation. No Exceptions. Contractor shall provide milestone targets in terms of Notice to Proceed plus number of days to achievement and recorded in the “Milestones” section of the Excel file, titled ‘20260202 - TVM Site Prep Price Form.’

3.4.1 Description: Bidders shall order Milestones in the order they intend to address each TVM location.

mailto:ahollenbach@rabbittransit.org

3.4.2 Completion Milestone: This shall be equal to twenty percent (20%) of the Total bid price.

This shall be included within the Milestone table and shall be invoiced once all sites have been completed and work is approved in writing by the SRTA Chief Maintenance Officer.

3.4.2 Final Milestone: This shall be equal to ten percent (10%) of the Total bid price. This shall be included within the Milestone table and shall be invoiced after successful installation of TVMs. Successful installation of TVMs shall mean mechanical and electrical installation.

Contracted GC and EC shall not be liable for data connection of TVMs or their performance unrelated to the specification within this Solicitation.

3.4.3 Acceptance: The SRTA Chief Maintenance Officer will provide written acceptance of each Milestone. Contractor shall not invoice for any Milestone prior to receiving written acceptance of any Milestone. It is incumbent upon the Contractor to provide communication to the SRTA Chief Maintenance Officer to ensure timely review of each Milestone achievement.

3.4.4 Example: Within the Price Form there is an example of Milestone achievements and pricing. This pricing is not a reflection of expected pricing or pricing relationships between the various sites.

3.5 Change Orders

Though Change Orders are not anticipated, Contractor shall not deviate from work as detailed within the provide plans. Should a change order become necessary, the need shall be communicated via email to the Chief Maintenance Officer immediately. The Contractor shall provide a written quote and receive approval prior to obtaining any materials or undertaking any work. Change Order quotes shall show any equipment or material supplier quotes, Contractor shall provide an itemized quote for supplied materials with Contractor markup, labor hours, and labor rate.

3.6 As-built Drawings

Contractor shall provide SRTA Project Manager two full copies of detailed as-built drawings. Such drawings shall also be provided electronically. These drawings shall include machine and equipment reference numbers to match existing building nomenclature as provided by the Facilities Manager. As built drawings shall be provided to the SRTA Chief Maintenance Officer prior to the last Milestone billing.

3.7 Property Damage

Should any damage to SRTA property or SRTA leased property be caused by the Contractor, employees or agents of the Contractor, the Contractor will be required to report it to the SRTA’s Chief Maintenance Officer and make repairs immediately, to the satisfaction of SRTA’s Chief Maintenance Officer and at no cost to SRTA. SRTA may, however, elect to make repairs or replace the damaged property and deduct the cost of repairs or replacement from monies due, or to become due to the Contractor.

3.8 Acceptance and Final Payment

When all aspects of commissioning, testing, and training are complete SRTA Chief Maintenance Officer will accept the equipment and installation. There shall be no outstanding functionality or performance issues, all work shall be complete, all manuals shall be supplied, and warranties initiated prior to SRTA Project Manager providing written notice of acceptance. Final payment will occur forty-five (45) days after written notice of acceptance and receipt of final invoice. Warranty periods shall not begin until after the issuance of the written notice of acceptance.

3.9 Specifications and…