PROJECT MANUAL

VOLUME 1 of 3 – Bid Proposal Documents

2026 Runway Lighting Project

Schedule I - Runway 13/31 Lighting

Schedule II - Runway 31 PAPI Replacement

Schedule III - Runway 18-36 Lighting (Non-Federal)

Provo Airport

Provo City PR2026001028

AIP Project No. 3-49-0027-069-2026

Provo City Corporation

Issued for Bid

June 4, 2026

Prepared by:

Woolpert, Inc.

35 South 400 West, Suite 200 St. George, UT 84770 801-924-5800

Woolpert.com https://woolpert.com/

Provo Airport | 2026 Runway Lighting Project i AIP No. 3-49-0027-069-2026 Issued For Bid | June 4, 2026

QUALITY

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TRADEMARKS

All brand names and product names are trademarks or registered trademarks of their respective companies.

NOTICE OF PROPRIETARY INFORMATION

All rights reserved to Woolpert. This document was designed, prepared, and submitted by Woolpert to be used only by the recipient.

None of this material is permitted to be reproduced in any way or distributed to anyone other than the authorized representatives of the recipient.

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I, Zach Ambariantz, PE, hereby state that the following items are approved under my Professional Engineer Seal.

Table of Contents

PART 1: GENERAL

Notice to Bidders

Instructions to Bidders

PART 2: BIDDING DOCUMENTS

Bid Proposal Form

Bid Proposal Summary

Bid Bond/Security

Contractor Information

Qualifications/Prequalification Statement

List of Subcontractors

Build America, Buy America (BABA) Act

Certification of Compliance with FAA Buy American Preference – Equipment/Building Projects

Buy American Waiver Request Forms

Buy America Conformance Listing

Certification Regarding Domestic Preferences For Procurements

Certification Of Offeror/Bidder Regarding Debarment

Certification Of Lower Tier Contractors Regarding Debarment

Certification Regarding Lobbying

Certification Of Offeror/Bidder Regarding Tax Delinquency And Felony Convictions

Trade Restriction Certification

Non-Collusion Affidavit

Status Verification System Affidavit

PM / Sealing ENGINEER Certified By:

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Page Intentionally Left Blank

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PART 1: GENERAL

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NOTICE TO BIDDERS

Provo Airport Provo, Utah 2026 Runway Lighting Project AIP Project No. 3-49-0027-069-2026 Provo City PR2026001028

Sealed Bids, subject to the conditions contained herein, for improvements to the Provo Airport, Provo, Utah, AIP Project No. 3-49-0027-069-2026, will be received by the Provo Airport, at the Airport Admin Office, 1331 South Sky Way, Provo, Utah, 84601, until Tuesday, June 30, 2026 at 11:00 a.m. (local time). Bids shall be addressed to the attention of the Provo City Corporation, Jared Penrod, 1331 South Sky Way, Provo, Utah, 84601, and will be clearly marked "Sealed Bid: 2026 Runway Lighting Project. DO NOT OPEN". Bids will be publicly opened and read aloud at 11:00 a.m. (local time) in the Airport View Lounge, 1331 South Sky Way, Provo, Utah, 84601, in the order they were received.

The bidding documents are available at https://utah.bonfirehub.com/portal/?tab=openOpportunities. To be considered a plan holder for bids, register as a Vendor with Utah.bonfirehub.com to access the bidding documents in digital form. Contact Euna Procurement (Bonfire) Support via email at support.bonfire@eunasolution.com for assistance in membership registration or downloading digital bidding documents. Interested parties may view the Contract Documents at no cost prior to deciding to become a plan holder.

In order to submit a responsive bid as a Prime Contractor and to receive all necessary addendum(s) for this project, you must be on the Planholder’s List. It is the planholder’s responsibility to review the site for addendums and changes before submitting their proposal.

The work involved will include the following:

Schedule I - Runway 13/31 Lighting Schedule II - Runway 31 PAPI Replacement Schedule III - Runway 18-36 Lighting (Non-Federal)

The approximate quantities of major bid items involved in the proposed work are:

C-105 Mobilization 1 LS

L-108a Install #8 AWG L-824C, 5000V, Wire 15,674.0 LF

L-108b Install #6 AWG Bare Copper Counterpoise, Including Ground Rods and Terminations

18,747.0 LF

L-108c Install #8 AWG THWN-2, 600V, Wire 27,064.0 LF

L-108d Install #6 AWG L-824C, Ground Wire 6,766.0 LF

L-110a Install 1-2" SCH. 40 PVC Conduit, Direct Earth Buried 18,396.0 LF

L-110b Install 1-2" SCH. 40 PVC Conduit, Concrete Encased 351.0 LF

L-115a Install New L-827b Junction Box 2.0 EA

L-125a Remove Existing Runway Edge Light, Complete 148 EA

L-125b Remove Existing Runway Threshold Light, Complete 32 EA

L-125c Remove Existing PAPI System From Existing Concrete Foundations, Complete

EA

L-125d Install New LED L-861 Runway Edge Light on Existing Base, Complete

86.0 EA

https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Futah.bonfirehub.com%2Fportal%2F%3Ftab%3DopenOpportunities&data=05%7C02%7CMark.Villanueva%40woolpert.com%7C8c0dc8350bc541babd1408dea6bbaa95%7C987179e81c49493a88e806d464695b5c%7C0%7C0%7C639131522170479701%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=O01ZPSJRvkU2tNwGQZCZFTLTFNR%2FWuiTXQEN9vvlQa4%3D&reserved=0 mailto:support.bonfire@eunasolution.com

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L-125e Install New LED L-861E Runway Threshold Light on Existing Base, Complete

16.0 EA

L-125f Install New LED L-850C In-Pavement Runway Edge Light on Existing Base, Complete

2.0 EA

L-125g Install New LED L-861 Runway Edge Light on New Base, Complete

63.0 EA

L-125h Install New LED L-861E Runway Threshold Light on New Base, Complete

16.0 EA

L-125i Install New LED L-850C In-Pavement Runway Edge Light on New Base, Complete

3.0 EA

L-125j Install New LED L-849E REIL, Complete 2.0 EA

L-125k Install New LED L-881 PAPI System on Existing Foundations, Complete

EA

T-901a Seeding with Hyrdomulch 1.5 AC

Pre-Bid Conference. A VOLUNTARY pre-bid conference for this project will be held on Tuesday, June 16, 2026 at 11:00 a.m. (local time), in the Airport View Lounge at the Provo Airport, Airport View Lounge and as a virtual conference. Conference information shown below:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/286112024357735?p=6fhTvhMVvXDdMV9Q6N Meeting ID: 286 112 024 357 735 Passcode: PH6Ta3wa

Need help? | System reference Dial in by phone +1 937-240-2430,,968953386# United States, Belle Center Find a local number Phone conference ID: 968 953 386#

Bid Conditions. All bidders shall make arrangements with the Provo Airport to examine the site to become familiar with all site conditions prior to submitting their bid.

The bidder is required to provide all information as required within the Contract Documents. The bidder is required to bid on all items of every schedule or as otherwise detailed in the Instructions to Bidders.

Bids may be held by Sponsor for a period not to exceed 90 calendar days from the date of the bid opening for the purpose of evaluating bids prior to award of contract.

No Bidder may withdraw its bid after the bid has been opened. The Provo City Corporation reserves the right to waive any informality in bidding and to reject any and all bids.

All questions regarding the bid are to be directed to Alex Nodich, 35 South 400 West, Suite 200, St. George, UT 84770, Alex.nodich@woolpert.com.

Bid Bond. Guarantee will be required with each bid as a certified check on a solvent bank or a Bid Bond in the amount of five (5) % of the total amount of the bid, made payable to the Provo City Corporation.

Performance & Payment Bond. The successful bidder will be required to furnish separate performance and payment bonds each in an amount equal to 100% of the contract price.

https://teams.microsoft.com/meet/286112024357735?p=6fhTvhMVvXDdMV9Q6N https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGEwMTNkYjAtNjQzMi00ZGU4LTk2MGEtNmE4Mzc4NzVjYjZk%40thread.v2/0?context=%7b%22Tid%22%3a%22987179e8-1c49-493a-88e8-06d464695b5c%22%2c%22Oid%22%3a%22ebd7f509-d156-4774-9804-40c8f4cbdced%22%7d tel:+19372402430,,968953386 https://dialin.teams.microsoft.com/37037db8-80c7-4d59-a51d-c26e7eee8715?id=968953386

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FEDERAL LANGUAGE REQUIRED FOR SOLICITATIONS:

FAA BUY AMERICAN PREFERENCE:

America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy American Waivers Issued list.

The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s Buy American Preference and BABA.

The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the U.S.

The bidder or offeror certifies procurement of certain rolling stock using FAA grant funds will prohibit airports from using Federal financial assistance to procure buses or rail car vehicle rolling stock from covered entities.

TITLE VI SOLICITATION NOTICE:

The (Title of Recipient), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

TRADE RESTRICTION CERTIFICATION:

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);

2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and

3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

1 Per Executive Order 14005 “Made in America Laws” means all statutes, regulations, rules, and Executive Orders relating to federal financial assistance awards or federal procurement, including those that refer to “Buy America” or

“Buy American,” that require, or provide a preference for, the purchase or acquisition of goods, products, or materials produced in the United States, including iron, steel, and manufactured products offered in the United

States.

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This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18

USC § 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR §

30.17, no contract shall be awarded to an Offeror or subcontractor:

1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE):

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text.

The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

PROCUREMENT OF RECOVERED MATERIALS:

Contractor and subcontractors agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247.

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DBE PARTICIPATION:

The requirements of 49 CFR part 26 apply to this contract. It is the policy of the Provo City Corporation to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Sponsor encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

Contractor shall provide a certified statement signed by the subcontractors, indicating actual amounts paid to the Disadvantaged Business Enterprise (DBE) subcontractors and/or suppliers that were used on the project through race neutral means.

PROHIBITION OF COVERED UNMANNED AIRCRAFT SYSTEMS (UAS)

The Bidder or Offeror certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA

Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).

Contractor warrants that all UAS operations will be conducted in full compliance with all applicable

Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.

Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

IMMIGRATION STATUS VERIFICATION

The Parties recognize the statutory requirements of Utah Code Annotated 63G 12 302 that prohibits City from entering into any contract for the performance of services with any entity that does not register with and participate in a federally approved immigration status verification system to ensure that the entity’s employees are legally authorized to work in the United States. As the provider of services on behalf of City, in accordance with Utah Code 63G-12-302, Company certifies that it does not and will not during the performance of this contract knowingly employ, or subcontract with any entity which employs, workers who are not legally authorized to work in the United States. Company agrees to require all its employees to provide proof of their eligibility to work in the United States and agrees to use all reasonable means to verify that proof. Company acknowledges that failure to participate in a status verification program may be grounds for termination of this Agreement.

OTHER FEDERAL PROVISIONS:

Award of contract is also subject to the following Federal Provisions:

• Lobbying Federal Employees

• Davis Bacon

• Debarment and Suspension

• Drug-Free Workplace Act of 1988 (41 USC § 8101-8106, as amended)

• Other Federal Provisions included in Part A of the Special Provisions

Provo City Corporation

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INSTRUCTIONS TO BIDDERS

Hereinafter in these Contract Documents including these Instructions to Bidders, Sponsor/Owner refers to Provo City Corporation, Engineer refers to the Design Firm Woolpert, 35 South 400 West, Suite 200, St. George, UT 84770 and Resident Project Representative (RPR) refers to Sponsor’s chosen construction manager or representative, which may be the same as the Engineer.

1) Bidding Documents

a) Complete sets of the Bidding Documents may be obtained in the number and format stated in the Notice to Bidders.

b) Complete sets of Bidding Documents shall be used in preparing Bids; neither Sponsor nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

c) Sponsor and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

2) Qualifications of Bidders:

a) Qualifications shall be furnished as described in Division 2, “Qualifications/Prequalification Statement” with the bid proposal.

3) Site and Other Areas; Existing Site Conditions; Examination of Site; Sponsor’s Safety Program; Other Work at the Site

a) The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Sponsor for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

b) Existing Site Conditions

i) Subsurface and Physical Conditions; Hazardous Environmental Conditions

ii) The Supplementary Information, if available, consists of:

(1) those reports known to Sponsor of explorations and tests of subsurface conditions at or adjacent to the Site.

(2) those drawings known to Sponsor of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

(3) reports and drawings known to Sponsor relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

(4) Technical Data contained in such reports and drawings.

iii) Sponsor will make copies of reports and drawings referenced above available to any Bidder on request.

These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely has been identified and established in the Contract Documents. Bidder is responsible for any interpretation or conclusion Bidder draws from the Supplementary Information or any other data, interpretations, opinions, or information contained in such reports or drawings.

c) Project Geotechnical Report:

i) If available, Sponsor will make available along with the Contract Documents a copy of the Project

Geotechnical Report (PGR). The PGR describes certain select subsurface conditions that are anticipated to be encountered by Contractor during construction in specified locations. The PGR is a Contract Document.

ii) The baseline conditions in the PGR are intended to reduce uncertainty and the degree of contingency in submitted Bids. However, Bidders cannot rely solely on these conditions. Bids should be based on a comprehensive approach that includes an independent review and analysis of the PGR, all other Contract Documents, Technical Data, other available information, and observable surface conditions.

Not all potential subsurface conditions are identified.

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iii) Nothing in the PGR is intended to relieve Bidders of the responsibility to make their own determinations regarding construction costs, bidding strategies, and Bid prices, nor of the responsibility to select and be responsible for the means, methods, techniques, sequences, and procedures of construction, and for safety precautions and programs incident thereto.

d) Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or adjacent to the Site are set forth in the Contract Documents and are based upon information and data furnished to Sponsor and Engineer by owners of such Underground Facilities, including Sponsor, or others.

e) Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, hazardous materials, environmental conditions, uncharted subsurface utilities, and other physical conditions and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions shall be addressed as Extra Work under General Provision 40-04.

4) Site Visit and Testing by Bidder

a) Bidder shall conduct the required Site visit during normal working hours and shall not disturb any ongoing operations at the Site.

i) On request, and to the extent Sponsor has control over the Site, and schedule permitting, the Sponsor will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Sponsor will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Sponsor’s authority regarding the Site.

ii) Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Sponsor or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

b) Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

i) Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

5) Sponsor’s Safety Program

a) Site visits and work at the Site may be governed by a Sponsor safety program. Refer to the Construction

Safety and Phasing plans and document as noted in the Supplementary Conditions.

6) Other Work at the Site

a) Reference is made to the Supplementary Conditions for the identification of the general nature of other work of which Sponsor is aware (if any) that is to be performed at the Site by Sponsor or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents.

If Sponsor is party to a written contract for such other work, then on request, Sponsor will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

7) Bidder’s Representations: It is the responsibility of each Bidder before submitting a Bid to…

a) examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

b) visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

c) become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

d) carefully study all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, Provo Airport | 2026 Runway Lighting Project 13

Issued For Bid | June 4, 2026 at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings;

e) consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

f) agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

g) become aware of the general nature of the work to be performed by Sponsor and others at the Site that relates to the Work as indicated in the Bidding Documents;

h) promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

i) determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work; and

j) agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

8) Pre-Bid Conference

a) A pre-Bid conference will be held at the time and location stated in the notice to bidders. Representatives of Sponsor and Engineer will be present to discuss the Project. Bidders are encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

9) Interpretations and Addenda

a) All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

b) Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

10) Bid Security

a) A Bid must be accompanied by Bid security made payable to Sponsor in an amount of 5% percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) when (1) the total amount of your accumulative bid is more than $20,000 or (2) is required elsewhere in this solicitation

b) Bid Security shall be in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety.

c) The Bid security of the apparent Successful Bidder will be retained until Sponsor awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released.

If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Sponsor may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Sponsor’s exclusive remedy if Bidder defaults.

d) The Bid security of other Bidders that Sponsor believes to have a reasonable chance of receiving the award may be retained by Sponsor until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

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e) Bid security of other Bidders that Sponsor believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

11) Contract Times

a) The number of days within which, or the dates by which, the Work is to be substantially completed, and completed and ready for final payment, are set forth in the Agreement.

12) Substitute and “Or-Equal” Items

a) The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

b) All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

13) Subcontractors, Suppliers, and Others

a) Federal Contract Provisions

i) Federal laws and regulations require that the Sponsor as a recipient of federal funding for the proposed project include specific contract provisions in all Sponsor contracts including subcontracts. In general, the Sponsor must incorporate applicable contract provisions in each contract either by the physical incorporation of the full text within the contracts or incorporate applicable contract provisions by reference provided the Sponsor indicates that the reference has the same force and effect as if given in full text.

ii) Furthermore, the successful bidder as Prime Contractor must:

(1) Insert the applicable contract provisions in each lower tier contract such as subcontractor contracts and agreements;

(2) Incorporate the applicable requirements contained within the contract provisions by reference for work done under any purchase orders, rental agreements, and other agreements for supplies or services;

(3) Require that the Prime Contractor be responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor, or service provider;

(4) Verify that any required local or State contract provision does not conflict with, or alter, a federal law or regulation.

iii) The Federal Provisions, including their source law or regulation and contract applicability, is included in these project Contract Documents as Part 5: Special Provisions.

iv) Federal Provisions shall apply to both Federal and Non-Federal Schedules.

b) A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

c) Subsequent to the submittal of the Bid, Sponsor may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

d) The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Sponsor a list of the Subcontractors or Suppliers proposed for the following portions of the Work:

i) Electrical

e) If requested by Sponsor, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Sponsor or Engineer, after due investigation, has reasonable

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Issued For Bid | June 4, 2026 objection to any proposed Subcontractor, Supplier, individual, or entity, Sponsor may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Sponsor may consider such price adjustment in evaluating Bids and making the Contract award.

f) If apparent Successful Bidder declines to make any such substitution, Sponsor may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed, and against which Sponsor or Engineer makes no written objection prior to the giving of the Notice of Award, will be deemed acceptable to Sponsor and Engineer subject to subsequent revocation of such acceptance.

14) Preparation of Bid

a) All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

b) If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

c) A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown.

d) A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The partnership’s address for receiving notices shall be shown.

e) A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the firm’s address for receiving notices shall be shown.

f) A Bid by an individual shall show the Bidder’s name and address for receiving notices.

g) A Bid by a joint venture shall be executed by an authorized representative of each joint venture in the manner indicated on the Bid Form. The joint venture’s address for receiving notices shall be shown.

h) All names shall be printed in ink below the signatures.

i) The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

j) Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

k) The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the

Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

15) Basis of Bid

a) Base Bid with Alternates

i) Bidders shall submit a Bid on a lump sum basis for the base Bid and include a separate price for each alternate described in the Bidding Documents, as applicable, and as provided for in the Bid Form. The price for each alternate will be the amount added to or deleted from the base Bid if Sponsor selects the alternate.

ii) In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form.

b) Unit Price

i) Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

ii) The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity” (which Sponsor or its representative has set forth in the Bid Form) for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid

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Issued For Bid | June 4, 2026 items will be the sum of these “Bid Prices”; such total will be used by Sponsor for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 30- 02 of the General Provisions.

iii) Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

16) Submittal of Bid

a) With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid

Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Item 7 of the Bid Proposal Form.

b) A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or notice to bidders and shall be enclosed in a plainly marked package with the project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A Bid shall be addressed to the attention of the Provo City Corporation, Jared Penrod, 1331 South Sky Way, Provo, Utah, 84601 and will be clearly marked "Sealed Bid: 2026 Runway Lighting Project. DO NOT OPEN".

c) Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

17) Late Bids/Late Modifications of Bids

a) Bids received after the exact time set for opening are considered "late bids" and will not be accepted by the Bid Opening Official. Bidders are solely responsible for ensuring their bids arrive on time and to the place of bids specified in the Invitation For Bid.

b) The Sponsor will not consider a late bid or modification of bid unless

i) There is conclusive evidence that the bid was submitted on time and was mishandled by the Provo

Airport (i.e., lost or misplaced) staff responsible for handling/receiving bids. Mishandling by other units or offices at the Provo Airport does not constitute airport staff.

ii) Or, it was the only bid received.

c) FAR 15.208 places the burden on the contractor to ensure that the electronic proposal has sufficient time to make its way through any filters or email traffic. A “late” proposal can still be timely if it is transmitted through an electronic commerce method authorized by the solicitation and received at the initial point of entry to the Sponsor’s infrastructure not later than 5:00 p.m (local time). one working day prior to the deadline for the receipt of proposals.

18) Modification and Withdrawal of Bid

a) A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

b) If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified and submit a new Bid prior to the date and time for the opening of Bids.

c) If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Sponsor and promptly thereafter demonstrates to the reasonable satisfaction of Sponsor that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

d) When it appears from a review of the bid that a mistake has been made, the bidder may be requested to confirm their bid. Situations in which the confirmation may be requested include obvious, apparent errors on the face of the bid or a bid unreasonably lower than the other bids submitted. All mistakes in bids will be handled in accordance with the Provo City Corporation/Provo Airport policy.

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Issued For Bid | June 4, 2026

19) Opening of Bids

a) Bids will be opened at the time and place indicated in the advertisement or notice to bidders and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

20) Bids to Remain Subject to Acceptance

a) The Sponsor is cognizant of the time limitation for awarding contracts and giving Notice to Proceed pursuant to the Contract Documents. However, due to the time requirements anticipated for obtaining approval of appropriate public agencies, grant funding and other required procedures, it is anticipated that the contract cannot be finally executed and Notice to Proceed be given until 90 calendar days following the opening of the bids.

b) The Contractor will receive a written Notice to Proceed by the date requested by the Contractor at or around the time of the required Pre-Construction Conference.

c) All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Sponsor may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

21) Evaluation of Bids and Award of Contract

a) The Sponsor intends to award a contract resulting from this solicitation to the lowest, responsive, responsible bidder, whose offer, conforming to the solicitation, will be most advantageous to, and in the best interest of, the Sponsor, cost or price and other factors considered.

b) Sponsor reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Sponsor will reject the Bid of any Bidder that Sponsor finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Sponsor will reject the Bid as nonresponsive;

provided that Sponsor also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

c) Evaluation of Bids

i) In evaluating Bids, Sponsor will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

ii) For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

d) In evaluating whether a Bidder is responsible, Sponsor will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

e) Sponsor may conduct such investigations as Sponsor deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

f) Total bid will be evaluated and awarded as follows: It is a requirement of AIP that the award of federally eligible work (Schedules I and II), must be made solely based on the low bid of the FEDERALLY ELIGIBLE SCHEDULES. Due to this requirement, Schedule III cannot be used in the basis of award for Schedules I and II. It is the Sponsor’s intent to award this bid based on the CUMULATIVE BASE BID TOTAL FOR THE AWARDED FEDERAL SCHEDULES I AND II. A split award for Schedule III may be made if the apparent low bidder for Schedule III is different than the apparent low bidder for Schedules I and II.

g) The Sponsor will determine which Schedules and/or Bid Alternates will be awarded based on the received total bid amount for the schedules and/or Bid Alternates (based on unit prices and estimated quantities) and available funding. The project award will be based on the award of Federal Schedules I and II to the apparent low bidder for the cumulative total of Schedules I and II, depending on the availability of funding.

Either both federal schedules will be awarded to the same bidder or just Schedule I will be awarded and Schedule II will not be awarded. There will not be a split award for Federal Schedules I and II. Award of Schedule III will be evaluated separately from Schedules I and II and a split award may be made.

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22) Minor Informalities/Irregularities in Bids

a) A minor informality or irregularity is one that is merely a matter of form and not of substance. It also pertains to some immaterial defect in a bid or variation of a bid from the exact requirements of the invitation that can be corrected or waived without being prejudicial to other bidders. The defect or variation is considered immaterial when the effect on price, quantity, quality, or delivery is negligible when contrasted with the total cost or scope of the services being acquired.

b) If the Sponsor determines that the bid submitted contains a minor informality or irregularity, then the Director shall give the bidder an opportunity to cure any deficiency resulting from a minor informality or irregularity in a bid, or waive the deficiency, whichever is to the advantage of…