2-PreProposal Meeting TAA Code Review RFP FINAL.pptx

PERFORMANCE OF EXPERT PROFESSIONAL TENANT ALTERATION APPLICATION CODE REVIEW AS REQUESTED ON A TASK ORDER BASIS DURING A FOUR-YEAR TERM

RFP # 6000001825

Pre-Proposal Presentation

11-20-23 – 9:30 AM

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

AGENDA

Welcome – Stephanie Seelall, Solicitation Manager | Procurement Office of Diversity, Equity & Inclusion – Anthony Miller, ODEI Compliance Manager Scope of Service Highlights – Mario Palmieri, Manager Design Standards | Engineering Department Insurance Requirements – Edmund Stewart, Principal Risk Analyst, Treasury | Risk Financing Procurement Process – Stephanie Seelall, Solicitation Manager Q&A

OFFICE OF DIVERSITY, EQUITY AND INCLUSION

Anthony Miller, ODEI Compliance Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Priorities and Standards

OPPORTUNITIES

DIVERSITY

CAPACITY BUILDING

POLICY OVERSIGHT

COMPLIANCE

Maximize opportunities available for minority, women-owned, small and disadvantaged business enterprises (MWSDBEs).

Promote Workforce Diversity in Port Authority and tenant business activities.

Offer capacity-building services for MWDSBEs/SDVOBs.

Initiate remedial plans to address deficiencies. Enforce compliance measures to ensure goals are met.

Implement reforms and develop agency policies.

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

For Small Contracts only the prime can self-perform MBE goals.

M/WBE

SBE

SDVOB

AC/DBE

Speaker: Bethzayda

Program Intent Ensures that socially and economically disadvantaged groups have equal opportunity to receive and participate in opportunities at PANYNJ airports.

Supports the agency’s commitment to encourage a competitive and diverse business environment.

Promotes contracting and sub-contracting opportunities for business certified as M/WBE and SDVOB.

MWBE goals on Architects & Engineers (A&E) Principals Academy Construction – Mentor Protégé Program Construction Coaching Project management training through Regional Alliance for Small Contractors

Price Preference - Publicly advertised solicitations under $1M:

10% MWBEs and SDVOBs; 5% SBEs

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

To achieve the Port Authority’s MWBE policy, the prime must Develop a 'Roadmap' to inform a comprehensive participation plan for evaluation and approval with goals applied for 20% MBE and 10% WBE utilization

- Each prime work provider under the Contractor is required to provide a participation plan in support of the roadmap framework Create participation plans that provide substantive opportunities for MBE/WBEs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBEs Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

M/WBE (PA-3760A) and SDVOB (PA-3760SDV1)

Efforts to Achieve Good Faith Effort (cont’d) Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction) Establish transparent processes for pre-qualifying and selecting firms After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

Establish transparent processes for pre-qualifying and selecting firms After selecting MBE/WBE partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project Conduct business affairs with MBE/WBE partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

PA Forms

CERTIFICATION RESOURCES

PA Website: www.panynj.gov/supplierdiversity Certification and to search for certified firms: https://panynj.diversitysoftware.com Certification Hotline: 212-435-7888 Cert Help email: certhelp@panynj.gov We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities and to fill out the PSFQ to participate in A&E business opportunities.

B2G = business to government NYS SDVOB https://sdves.ogs.ny.gov/business-search

SCOPE OF SERVICES

Mario Palmieri – Manager Design Standards

Scope of Service Highlights

The Authority is responsible for review of its tenants’ construction projects at all Authority facilities for compliance with the applicable codes in the jurisdictions in which the projects are located.

Provide building code review services for commercial and industrial buildings including knowledge of all applicable construction codes and their reference standards in City of New York, New York State, and State of New Jersey.

Consultant shall perform (and must have demonstrated ability in) interpreting, analyzing, and reviewing drawings, specifications, reports, and other construction documents with a full understanding of engineering disciplines related to building design and transportation industry facilities.

Coordinate review comments from various technical disciplines, including specialized disciplines such as aircraft fueling.

Prepare comprehensive memoranda to transmit comments to Authority facility managers.

Attend meetings (in-person or virtual) with tenants’ consultants to discuss comments and resolve code matters.

PANYNJ Facilities https://www.panynj.gov/port-authority/en/about.html

Our facilities include the World Trade Center, 4 airports, a heliport, 4 bridges, 6 major port facilities, 3 industrial parks, 2 bus terminals, the Journal Square Transportation Center / the PATH transit system, the Newark Legal and Communication Center, and the Teleport.

To meet our mission of improving this transportation network, the Port Authority has an ambitious Capital and Operating Plan that will yield hundreds of construction contracts and tens of thousands of construction jobs.

Let’s Look at our past performance and our plan for 2001………………..

INSURANCE REQUIREMENTS

Edmund Stewart, Principal Risk Analyst

Insurance Requirements

Commercial General Liability Insurance - $2 million per occurrence for bodily injury and property damage liability

Commercial Automobile Liability Insurance - $2 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

Professional Liability Insurance - $5 million per claim, covering acts, errors, and omissions arising out of the work or services performed by Consultant(s), or any person employed by Consultant(s)

Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

Set-aside of contracts under $2.5M, PA Certified SBEs/SDVOBs:

Fees and bond waivers up to $2.5M Wrap-up Insurance – reduces the cost of construction contracting Semimonthly payment

PROCUREMENT PROCESS

Stephanie Seelall, Solicitation Manager

Professional Services Opportunities

Publicly Advertised RFPs (and Addenda) posted on the Port Authority’s website and Bonfire

Be sure to utilize the Subcontractors List for potential subconsulting opportunities.

Procurement RFP Solicitation Process Proposer Requirements Staff Qualifications Firm Qualifications MBE/WBE/SDVOBs Participation Plan Cost – Multiplier(s) and Salary Schedule Conflict of Interest Standard Agreement Attachment A – Scope of Work Attachment B – Terms of Discussion Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact Ask questions if you have any Check for any addenda Demonstrate how you meet the Proposer Requirements Be as specific as possible when describing what projects your staff and firm have worked on Include MBE, WBE and SDVOB subconsulting opportunities

The name of the Procurement contact person and timeline for questions (due seven days before Proposal due date) can be found in the last section of the RFP letter.

Check the website for addenda if publicly advertised and ask questions if you have them. Questions are submitted anonymously to the appropriate staff.

Contract Exceptions may delay or prevent the Award of an Agreement, therefore, careful consideration of Contract Exceptions should be made before submitting to the Authority for consideration.

After Proposal Process Debrief Prepare your questions before the debrief Discuss strengths and weaknesses in your proposal Transparency – Awards Page Monitor – Upcoming Solicitations (including subconsulting opportunities)

Responding to RFPs can be a methodical, organized process Don't let scope or length of an RFP intimidate you

▪ Take it all in stride and respond to every requirement

▪ Answer all sections to the best of your abilities

▪ In the end, you will convince the ordering entity that you are the best supplier for the job because you have offered your services at a competitive price, and defined your capabilities and qualifications through your proposal submittal to determine a best value award!

Questions?

Thank You!

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