2_NoticeToOfferor_FA520925Q0056.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374th Contracting Squadron

Airlift Wing Acquisition Flight Other Orgs & CE Commodities Contracting Team (374 CONS/PKBB) Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation No. FA520925Q0056, Avigilon Surveillance System, Yokota Air

Base, Japan

1. The following information is provided to supplement the subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the following individuals. Please reference the solicitation number when making inquiries.

Mr. Yuma Kato, Contract Specialist Phone: +81-42-552-3011 (From Outside of Japan)

042-552-3011 (Within Japan) Fax: +81-42-530-3319 (From Outside of Japan)

042-530-3319 (Within Japan) E-mail: yuma.kato.jp@us.af.mil

Mr. Benjamin D. Warren, Contracting Officer Phone & Fax: Same as above.

E-mail: benjamin.warren.7@us.af.mil

b. Submission of Offers. Offerors shall submit electronic copies of quotation via e-mail by the offer due date/time, 08 Sep 2025 at 02:00 PM, Japan Standard Time (JST). It is the offeror’s responsibility to ensure the Government receives any quote that is sent by email. If no acknowledgement is given by the Government, the Government email system might have blocked it, treated it as spam, quarantined the email, etc. Please make sure you follow up with the POCs listed if you want your offer to be considered. In case the offer due date/time is extended/changed, the new date/time will be specified in a format of Standard Form (SF) 30.

c. Notice of Site Visit.

(1) Site Visit. A site visit will be conducted at various buildings and gates at Yokota Air Base, Japan.

The participants shall gather at the main entrance of 374th Security Forces Squadron, Bldg. 210, at Yokota Air Base at 09:30 AM on Wednesday, 27 Aug 2025, JST, if they are the base pass holders. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of the site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

(2) Request to Attend Site Visit. To participate in the site visit, the offerors are requested to submit the information of attendees, i.e., name(s) of attendee(s), phone number, nationality, and whether or not an escort is required, to the Contract Specialist specified in paragraph 1.a by 02:00 PM on 26 Aug 2025.

mailto:yuma.kato.jp@us.af.mil mailto:benjamin.warren.7@us.af.mil

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on the U.S. installation for participation of the site visit, the offerors must possess an individual identification with a photo. A valid photo ID for Japanese Nationals is one of the following documents: 1) valid Passport, 2) Japanese Driver’s License along with the original Certificate of Resident with Permanent Address (Juminhyo with Honseki) within 6 months from issuance, 3) Juki-net card, and/or 4) My Number Card with photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. The offerors who require an escort must arrive not later than 09:00 AM on the day of the site visit at the Supply Gate (Gate 5) at Yokota Air Base. The offerors must contact the Contracting Office as soon as possible if there are any Non-Japanese nationals who are in need of an escort.

(4) Questions for Clarification. Should questions arise from the site visit, they will be addressed on site, if possible, then compiled and sent to all interested parties. Offerors are requested to submit any questions to the Contract Specialist noted above not later than 03:30 PM on 28 Aug 2025. Information provided at the site visit shall not qualify the terms and conditions of the solicitation and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

d. Clauses or Provisions Incorporated by Reference. The solicitation and the resultant contract incorporate one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this address:

Acquisition.Gov: https://www.acquisition.gov/content/regulations

e. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE (NCAGE). The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address. Enter “CAGE/NCAGE” before the number.

If your organization does not have a CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE/NCAGE code. If your organization does not have a CAGE/NCAGE assigned, for most countries you can obtain one at no charge by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

f. System for Award Management (SAM) Registration. The offeror is recommended to register with the SAM prior to submitting a quotation. To register yourself with the SAM for free, visit https://sam.gov/content/home.

2. If you have any questions regarding this solicitation, please contact the point(s) of contact specified in paragraph 1.a.

BENJAMIN D. WARREN

Contracting Officer https://www.acquisition.gov/content/regulations https://eportal.nspa.nato.int/Codification/CageTool/home https://sam.gov/content/home