2_NoticeToOfferor.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

14 Jan 2026

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374th Contracting Squadron

Airlift Wing Acquisition Flight Other Orgs & CE Commodities Contracting Team (374 CONS/PKBB) Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520926Q0004 Operation and Maintenance (O&M) of

Defense Information Systems Network (DISN) Power Plants and Station Battery Systems

1. The following information is provided to supplement the subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the following individuals. Please reference the solicitation number when making inquiries.

Ms. Mio Miyabayashi, Contract Specialist Phone: +81-42-552-3011 (From Outside of Japan)

042-552-3011 (Within Japan) Fax: +81-42-530-3319 (From Outside of Japan)

042-530-3319 (Within Japan) E-mail: mio.miyabayashi.jp@us.af.mil

Mr. Benjamin Warren, Contracting Officer Phone & Fax: Same as above.

E-mail: benjamin.warren.7@us.af.mil

b. Submission of Offers. Offerors shall submit electronic copies of quotation via e-mail by the offer due date/time, 26 Feb 2026 at 08:00 AM, Japan Standard Time (JST). It is the offeror’s responsibility to ensure the Government receives any quote that is sent by email. If no acknowledgement is given by the Government, the Government email system might have blocked it, treated it as spam, quarantined the email, etc. Please make sure you follow up with the POCs listed if you want your offer to be considered. In case the offer due date/time is extended/changed, the new date/time will be specified in a format of Standard Form (SF) 30.

c. Notice of Pre-Proposal Conference / Site Visit.

(1) A pre-proposal conference/Site Orientation will be conducted as follows: ALL PROSPECTIVE

OFFERORS ARE URGED TO ATTEND.

Date/Time: 12 Feb 2026, 0900 hrs, Japan Standard Time (JST) Site Visit Attendance Request Form Submission Date: 28 Jan 2026, 0900 hrs (via Email) Location: Bldg 817, Yokota Air Base, Fussa-shi, Tokyo The purpose of this conference is to familiarize all offerors with the terms and conditions of the solicitation and to explain or clarify the contract specifications and requirements. Space is limited, therefore a maximum of two (2) participants from each offeror will be allowed.

(2) Site Visit. The site visit will be conducted following the pre-proposal conference. We will visit the DISN sites of Yokota (B817), Owada, and Tokorozawa. Offerors are urged and expected to inspect the site mailto:mio.miyabayashi.jp@us.af.mil mailto:benjamin.warren.7@us.af.mil where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The Government is not liable for any costs incurred to participate in the site visit. If you plan to attend the site visit, please complete the 374th Yokota Air Base Access Request Form (Atch4_Pass Req in page 3) by 28 Jan, 2026.

It will take two weeks to approve the request, so please submit it on time. Prior coordination is required for the site visit, and we won’t be able to accommodate last-minute attendance.

(3) Gate Pass / Escorting for U.S. Installations. To participate in the conference/site visit, the offerors shall submit names of all attendees (not to exceed 2 persons) to Ms. Mio Miyabayashi as primary by e-mail to mio.miyabayashi.jp@us.af.mil or Fax to 042-530-3319, not later than 1000 hrs, 26 Jan 2026. The information must be provided in advance for ensuring your access to the Yokota Air Base and attendance at the conference. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S.

installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their original copy of resident card (Jyuminhyou) acquired within 6 months to gain access to the US installation. Other acceptable identifications are valid passport, my number card with photo, Jyuki Net Card with photo. Escorting takes approximately 20 minutes therefore the offerors must arrive at least 20 minutes earlier at the gate of U.S.

installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 20 minutes prior to the pre-proposal conference start time.

(4) Questions for Clarification. If there are any questions, offerors are requested to submit questions to the Contract Specialist and/or the Contracting Officer in writing in English not later than 16 Feb 2026 at 02:00 PM (JST). No site survey is scheduled as this requirement is purchase and delivery of materials only.

d. Specific Quotation Preparation Instructions.

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and 30c of the SF 1449. By completing the SF 1449, the offeror accepts to the contract terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (Page 3 through Page 8 in the SF 1449).

Complete with proposed unit price and extended amount for each listed line item. You do not need to fill out Item 0007 and the respective Items, for “Special Repair/Maintenance Services”

(3) Remittance Address (Continuation to Block 17b of SF 1449, Page 11 in the SF 1449). Provide remittance address when Block 17b is checked. If you would like electric fund transfer, or remittance of check is same as Block 17a, please insert “N/A” here.

(4) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, along with the quotation. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(5) Past Performance: Past performance information shall be recent and relevant information in demonstrating the offeror’s ability to successfully perform the required effort. The past performance information shall consist of (1) Past Performance Reference List and (2) Present/Past Performance Survey. Please refer FAR 52.212-1 and FAR 52.212-2 in the RFQ.

(6) Acknowledgment of solicitation amendments by signature when issued.

(7) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(8) Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractors to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract.

Expect all offerors to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their quotations. Mobilization and phase-in costs are not reimbursable under this contract.

(9) Data Universal Numbering System (DUNS) Number. The DUNS Number is necessary to complete the registration System for Award Management (SAM). Offerors are able to obtain DUNS Number at no cost for use in doing business with the U.S. Government. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: https://duns.tsr-net.co.jp/duns-web/index English: http://www.tsr-net.co.jp/en/dunsnumber.html

(10) Wide Area Workflow (WAWF). In accordance with DFARS 252.232-7003, use of electronic payment request is mandatory. Use of Wide Area Workflow – iRAPT (WAWF-iRAPT) will speed up your payment processing time and allow you to monitor your payment status online. There are no charges or fees to use WAWF-iRAPT.

Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow (WAWF) system at https://wawf.eb.mil. Self-paced training is offered for WAWF at https://wawftraining.eb.mil/wbt/. For assistance with WAWF, please call 1-866-618-5988.

Questions concerning payment should be directed to the Defense Finance Accounting Services Customer Service Section (DFAS-JRIB/JA). Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the WAWF - My Invoice Inquiry System at https://wawf.eb.mil.

PAYMENT STATUS/PROBLEMS/DISPUTES MUST BE ADDRESSED TO:

(Includes both invoice & proof of delivery to expedite payment) Defense Finance Accounting Services Customer Service Section (DFAS-JRIB/JA) E-mail Address: dfas.yokota.jbs.mbx.af-ap@mail.mil

e. Clauses or Provisions Incorporated by Reference.

The solicitation and the resultant contract incorporate one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this address:

Acquisition.Gov: https://www.acquisition.gov/content/regulations

f. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE (NCAGE). The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address. Enter “CAGE/NCAGE” before the number.

If your organization does not have a CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

https://duns.tsr-net.co.jp/duns-web/index http://www.tsr-net.co.jp/en/dunsnumber.html https://wawf.eb.mil/ mailto:dfas.yokota.jbs.mbx.af-ap@mail.mil https://www.acquisition.gov/content/regulations

Offerors may not delay submission of the offer pending receipt of a CAGE/NCAGE code. If your organization does not have a CAGE/NCAGE assigned, for most countries you can obtain one at no charge by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

g. System for Award Management (SAM) Registration. The offeror is recommended to register with the SAM prior to submitting a quotation. To register yourself with the SAM for free, visit https://sam.gov/content/home

2. If you have any questions regarding this solicitation, please contact the point(s) of contact specified in paragraph 1.a.

Benjamin Warren Contracting Officer https://eportal.nspa.nato.int/Codification/CageTool/home https://sam.gov/content/home