2-EXHIBIT A- Scope of Services.docx

EXHIBIT B

SCOPE OF SERVICES

1. General Scope LEAD Public Schools (“LEAD”) is soliciting proposals from qualified furniture manufacturers, dealers, distributors, and installers to provide the Supply, Delivery, Installation, and Placement of Classroom, Miscellaneous Support Furniture, and Accessories for LEAD’s new elementary school campus and NEST located at 444 Metroplex Drive, Nashville, Tennessee.

The successful Proposer shall provide a complete, turnkey furniture solution, including all labor, materials, products, delivery, unloading, assembly, installation, placement, adjustment, removal of packaging, and final cleanup necessary to furnish the designated spaces in accordance with LEAD’s requirements.

All furniture shall be new, commercial-grade, durable, safe, functional, and appropriate for a K–12 educational environment.

2. Furniture Categories The scope may include, but is not limited to, the following:

2.1 Classroom Furniture

· Student desks and tables

· Student chairs

· Teacher desks and chairs

· Mobile tables and chairs

· Collaborative tables

· Group activity tables

· Flexible learning furniture

· Computer/work tables

· Classroom storage cabinets

· Bookcases

· Shelving

· Cubbies and storage units

· Whiteboards and presentation boards

· Mobile teaching stations

· Teacher storage

· Soft seating

· Classroom accessories

2.2 Administrative and Support Furniture

· Administrative desks and workstations

· Office chairs

· Conference tables and chairs

· Reception furniture

· Filing/storage cabinets

· Bookcases and shelving

· Workroom furniture

· Staff lounge furniture

· Breakroom tables and chairs

· Storage furniture

· Waiting-area seating

2.3 Student Support and Common-Area Furniture

· Cafeteria/common-area tables and seating

· Benches

· Lounge seating

· Collaborative seating

· Activity tables

· Flexible seating

· Library/media center furniture

· Student support furniture

· Waiting-area furniture

2.4 Miscellaneous Furniture and Accessories

The successful Proposer may also be required to furnish miscellaneous accessories and related products, including:

· Coat hooks and racks

· Trash/recycling receptacles

· Mobile storage

· Display boards

· Room dividers

· Privacy screens

· Laptop/tablet storage

· Charging/storage carts

· Whiteboards

· Bulletin/display systems

· Acoustic furniture/accessories

· Book and magazine displays

· Other furniture-related accessories identified by LEAD

3. Product Requirements All proposed products shall:

· Be new and unused.

· Be suitable for intensive K–12 educational use.

· Meet applicable federal, state, and local safety requirements.

· Be constructed of durable, commercial-grade materials.

· Be ergonomically appropriate for the intended users.

· Be designed for ease of maintenance and cleaning.

· Be available in the specified sizes, finishes, colors, and configurations.

· Include the manufacturer's standard warranty.

· Comply with the specifications and quantities identified in the RFP and pricing schedule.

Equivalent products may be considered when permitted by the RFP. Proposers shall clearly identify any proposed substitutions or deviations from the specified requirements.

4. Delivery The successful Proposer shall coordinate all deliveries with LEAD and its designated project/construction representatives.

Delivery services shall include:

· Scheduling deliveries in advance with LEAD.

· Delivery to the designated campus location.

· Unloading and moving furniture to the appropriate area.

· Protection of the building and finished surfaces during delivery.

· Inspection for shipping damage.

· Removal of shipping materials and packaging.

· Coordination with other contractors working at the facility.

· Compliance with site access, safety, and security requirements.

Furniture shall not be delivered to the project site without prior authorization from LEAD.

5. Installation and Placement The successful Proposer shall provide all labor and equipment necessary to properly assemble, install, configure, and place furniture.

Installation shall include, but not be limited to:

· Assembly of all furniture requiring assembly.

· Installation of desks, tables, chairs, storage units, shelving, and accessories.

· Placement of furniture according to LEAD-approved floor plans or room layouts.

· Leveling and adjustment of furniture.

· Installation of applicable wall-mounted or fixed accessories.

· Coordination of installation sequencing with LEAD and the project team.

· Correction of damaged or improperly installed items at no additional cost to LEAD.

The Proposer shall provide sufficient qualified personnel to meet the required installation schedule.

6. Room-by-Room Placement Furniture shall be delivered and installed according to the approved room-by-room furniture plan.

The successful Proposer shall:

· Verify room numbers and locations before delivery.

· Match furniture to the applicable room and grade level.

· Place furniture according to the approved layout.

· Coordinate discrepancies with LEAD before proceeding.

· Ensure that furniture does not obstruct doors, exits, electrical equipment, fire/life-safety equipment, or required circulation paths.

LEAD may provide updated room assignments or layouts during the project.

7. Coordination and Scheduling The successful Proposer shall coordinate with:

· LEAD Procurement;

· LEAD Operations;

· School leadership;

· LEAD's Owner's Representative;

· General Contractor;

· Construction/project management personnel; and

· Other contractors or vendors, as necessary.

The first required furniture batch shall be delivered and installed no later than August 2, 2027, unless otherwise approved in writing by LEAD.

The Proposer shall provide a detailed delivery and installation schedule following contract award.

8. Quality Control and Inspection All furniture shall be inspected upon delivery and installation.

LEAD reserves the right to reject furniture that:

· Does not conform to the specifications;

· Is damaged;

· Is defective;

· Is improperly assembled;

· Is missing components;

· Does not match the approved product or finish; or

· Does not meet the quality requirements of the RFP.

Rejected items shall be removed and replaced by the successful Proposer at no additional cost to LEAD.

9. Protection of Property The successful Proposer shall take reasonable precautions to protect the building, floors, walls, doors, fixtures, and other property during delivery and installation.

Any damage caused by the Proposer, its employees, subcontractors, or delivery personnel shall be repaired or replaced at the Proposer's expense.

10. Cleanup and Removal Upon completion of each delivery and installation, the Proposer shall:

· Remove all boxes, plastic, pallets, wrapping, and other packaging.

· Remove installation debris.

· Leave each room clean and ready for occupancy.

· Remove damaged or rejected furniture when directed by LEAD.

· Properly dispose of all waste generated by its work.

11. Warranty and Post-Installation Support The successful Proposer shall provide manufacturer's warranties for all furniture and accessories.

The Proposer shall coordinate warranty claims and provide reasonable post-installation support, including:

· Repair of defective products;

· Replacement of defective components;

· Adjustment of furniture;

· Correction of installation deficiencies; and

· Coordination with manufacturers when warranty service is required.

Warranty information shall be provided to LEAD upon completion of installation.

12. Substitutions and Product Changes No substitution of approved furniture, manufacturer, model, material, finish, size, or configuration shall be made without prior written approval from LEAD.

If a specified product becomes unavailable, discontinued, or subject to an extended lead time, the Proposer shall notify LEAD immediately and provide an equivalent or superior alternative for review and approval.

13. Final Acceptance Final acceptance shall occur after:

· All contracted furniture has been delivered;

· Furniture has been properly assembled and installed;

· Furniture has been placed according to approved layouts;

· Deficiencies have been corrected;

· Damaged or rejected items have been replaced;

· Packaging and debris have been removed; and

· LEAD has completed its final inspection.

Payment shall be subject to LEAD's applicable contract terms and acceptance of the furniture and services.

14. Complete Turnkey Responsibility The successful Proposer shall be responsible for providing everything necessary to complete the furniture supply, delivery, installation, and placement requirements described in this RFP, whether specifically identified or reasonably necessary to provide a complete and functional furniture solution.

No additional charges shall be permitted for ordinary delivery, unloading, assembly, installation, placement, cleanup, or other services necessary to complete the work unless specifically authorized in writing by LEAD.

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